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Home My WebLink About257733 04/22/16 ♦y oI.C�gyf . �! �• CITY OF CARMEL, INDIANA VENDOR: 370526 ® ONE CIVIC SQUARE VILLAGE OF WEST CLAY OWNERS ASSWCK AMOUNT: $.......*725.00* r. ?�; CARMEL, INDIANA 46032 12884 BROAD STREET CHECK NUMBER: 257733 91%,�TON�p� CARMEL IN 46032 CHECK DATE: 04/22/16 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1125 4359000 39798 041816 725.00 PUBLIC MTGS FACILITY Voucher No. Warrant No. 370214 VWCOA Allowed 20 12884 Broad Street Carmel, In 46032 In Sum of$ $ 600.00 ON ACCOUNT OF APPROPRIATION FOR 101 -General Fund PO#or INVOICE NO. ACCT#/TITLE AMOUNT Board Members Dept# 39798 F Ck Request 4359000 $ 600.00 1 hereby certify that the attached invoice(s), or bill(s) is(are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except April 14, 2016 Signature $ 600.00 Accounts Payable Coordinator Cost distribution ledger classification if Title claim paid motor vehicle highway fund ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice of bill to be properly itemized must show; kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. 370214 VWCOA Terms 12884 Broad Street Carmel, In 46032 Invoice Invoice Description Date Number (or note attached invoice(s)or bill(s)) PO# Amount 4/13/16 Ck Request Facility Rental Fee Workshop for West Park 39798 $ 600.00 Master Plan Village of West Clay Owners Association Total $ 600.00 1 hereby certify that the attached invoice(s),or bill(s)is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 , 20 Clerk-Treasurer Carmel e Clay Parks&Recreatioh CHECK REQUEST RECEIVED Date: April 13,2016 8 2016 7APR 18,2016 BY: Check payable to: Name: Village of Westclay Owners Association (VWCOA) Address: 12884 Broad Street City,State,Zip Carmel, IN 46032 Mail check to payee XK —Return check to requestor Check Amount:$ $600.00 Date Required: 4/22/16 Purpose of Check: Facility rental fee for Three-Day Design Workshop for West Park Master Plan Meeting House 3rd Floor —Copy of Rental Agreement is attached-- Supporting documentation or invoice(s)MUST be attached. To be paid from: PO#(if applicable) Budget account-GL# 101-1125-4359000 Budget Line Description Gen Fund—Parks—Special Projects Requested by(print): Requested by(signature/date): Approved by(print): Audrey Kostrzewa.Business Services Director Approved by(signature/date) t Form recreated 3/10/15(Business Services) FectlBaw Hotm a Fbor MMWr Flow The Who of WmdC ay Owners Amodwon VV& t>dN Broad BOW a Ronald Reapan Green cannel,IN 4m o Squera Michael W.Klttd CPRE,ChId Oparaft OlRoer(,edWg hull name)hereby mgmd the uea of the above describe Vllleps d Wait ley to r,have read Ufa pmcaduras and it on the abched shn®b and hereby epee to abide by d of Its pckbL IPAMW�irrte Rerder4 IfC7ermel Clay Parks A Rewesdon Address 1411 Eaut 111 Straft Carmel,IN 46032 Tb ) (coli)SUA50.3750 317.378.4018 Die ol'!Nlorr:5�I116►7tri4,b�3/36 W 3/4 �-z NO"8 wn. m 8 p.m. Use Throo day Dadpt Workshop reprding Was!Park Meurer Plan I slather some to be mponslble for all deem n to Ute f mUlee by me or my gooKs)dump my sw it and i will he pts eM ad this avant at all Umw. 4&7—� 31241LOIL. runho is twis Mkha .Kl[taIn&CPRE,Met Operatlnp Of Icer PHave maks oheclat payable to Vlftpe of ftetMW Owners Aeseclatlon FOR OFFICE USE ONLY Damspa Depoak paid 5600.00 Chu*d 254000 A��rt!Fsf _ _ Cltedc/ Gave to _ Irk seta Depod ntumed pklred up by Inlitab Date of notif mfr of d cab check not M alumed InlSals Men Retum form to: the Vlllaoe of WsMhV CA Trustae's No 1=04 Brand 8WW Ommwl,Ill 41032 VILLAGE OF WESTLAY L=iwE,—RENTAL A=jMENT VMsp of WastCley Owners AssoaYition Inc. TmdWa Had 12854 Brood Sheet CenrneL IN 48M I PROCEDUREG «' .VOW tREBt�IVATtON W1L1 13E CONF1ItMk,D U AECEIPT"OF A•CQMPLMV, .I 7Ar_AgR ff.9ML EM PAn gEpMna[T:AND NE+ AC X LUSH CATERINa'8ERV1I�pROYi13ER9 _ • RESjM/AT10N5 WILL 6E9UM91 9saQCu nmm re&Au9IM1LL REMAIN CURRENT I==30 b�W Om WE DUE RE rug 291EL.e'Lr N Cy THE ATMCH&D RENTAL V`REEMPENDING THE i ML AND OEM=TO THE OA OF A CATEMPda jMMCE AGREF1Wr IfillTb-ONE OF THE EXCt.IISNE CATERING SERVICE PROVrDlRS. IF A CATERING SERVICE AMEMENT 15 NOT EXECUTED AND DEIIMM12 To T"E eA rfiM 30 naw OF INE ORIGIN&_Ulie'Bf L At3RC HENT THE OA VW&&HAVE JUE AM=32 gMCEL THE RESERVATION WHO THE REFUND OF COLLECTED RENTAL Es RESERVING; Please Weft the VUVC Owners Assodadon at 7hnoWs HK 12M Broad Street, Cannel,IN 48 2 to pickup reswmkn fbmm cr col{#317-674.1184. Rmwvadon forme can also be printed from the VWC Owners Assoclatton weballe dmmmmoymemmnam FEE AND DEPOSIT FOR EVEMT: Each reservation requires a rental fees as fclho: Monday—Thuradey Friday 8wurdwAMuedW@fijWldW Meeting Hootow. Z Floor $460 $600 i8b0 S''Floor $600 5700 $W0 tlnlvenly emn 1260 $NO $400 — Ronald ReWn Owen $m $300 $400 Chapel Square $160 $200 $300 Miolidet 8 Indude New Ymew Eve,New Year's Day,Easter,Memorial Day, Fourth of July.Labor Day,Hatloweek Thanksgiving,Chrtebnes Eva,and Chrtetmast Day POYmilfft Must bPayable Ahm required Iea dfdamage depooft In the fbim oeeporaEe check mice psyMnla to VWC Ownare Aw Wdcn equal to the andel The forthe apecw return ofthe damage depoeft to based on the ewdborr of the apace atter the event and conncewith Owners Association rubes.Once the room Is aeeaeeed fbllowhng IN avant;and a0 Is sMtl kdwy, the clemege deposit ohm*may be picked up at T'rueWa 14,l orm creek ager the event. • PRE-EVENT INSPIM7101 :ROFW should Inspect and report any dernap b the facility and furnishings prior to rite event by oding Trustee's Hall at#317474-111K Any unreported don egs acted during the post-event inspection will be considered damage that aoeumed during the most recent event. 0 RULES • DECORATIONS: Please do not glue,trail or tack anything to the walls,railings, fium%m and or fbdures of the lady►. + OrresI should be Ifted to capacities as determined by the Catering Service providers pursuant to all local,abbe and federal guidelines govemIng such assemblies. • NO StMOfdNCS • WhWW a are to remain closed at ail emu. • CLEANING: Cebring service providers are responsible for cleaning the faciWas attar the avant. • FURNITURE: Furnitureshould NOT be moved from one room to mothw. - .. • DEPOSIT RETURN: Return of deposit is basad on cor don of the apace and complarnce with Meeting House ries.Failure to meet all requirements will result in lose of the damage deposit. Some examples of damage that would requi s the Owners Associatlon to retain the damage deposit malaris, but are not Ilmiled to, demaga to carpet, such es stain, damage to waffle, such es chipped paint or tam wallpapar or damage to fumloue,such as sterns or tars In the fabric. + CANCELLATION: A thirty(Sq day cancellstlon nonce to requhed. The OA reserves the right to cancel a roservatlon up to 24 hours prior to Una event I infb,,vw on becomes a mMM that the Intended use of the room or number of guest does not comply with the rules embed all=. • 1NDEU MFICATION: The undersigned will IndernnW, defend, and hold homeless the Aeooedatlon, b oftkers, directors, ogents and rnembara fbm and against any and aR demands, claims, damages to parson or property, hoses and WbNiias, Including Manley fees and cosh arising out of or caused by the undembned andbr hie or her guests In oonneelbn with the use of the faoRRba, including, but not Rmlhd to the use, sofa and service of alcohol or caused by a detect In the Asecolabon's promises or equipment, or by any act or omhrsion by the Aseodetion orb dkoclum as sssoomW with the renbsl and use of the fad ley. • ALCOHOL.- The undersigned may serene alcohol In the facllties when done in amordanoe with all tbdaral,stat,and local!ears. The undersigned warrarda that all servers of alcohol haaa the licensee regained by law to serve alcohol and servers shag adhere to the state and federal Iswo mgukft the sob and service of ai:ohold beverages. No one under the age of 21 shat be permitted to drink on the promisee. Serwrs are not to serve any Indhridwls ittet appear Inebriated or render the influence of too much alcohol. The undersigned murnee any and all Itablilty In aerving alcohol. • ASSOCIATION RULES: The undersigned egrese to edhe»to theAssoccagon's rules and ragulatlons concerning the use of the pmmhree and to Inibmr his or her guests of applicable rules and In good felth and seek to enforce them during his or her use of the premisat. a LOST OR STOLEN MEM The Auccletlon ehdl not be responsible br any wtkhs,perwrid or atherwirs,which we lost stolen,or missed by any rertur or wuld • VARWOAND t;dW.- Renter wMassumefuliesponstbiftfor dwMe to the ffadMiso,end ttw theft of wW property on the plMkov. ■ NOW Loud,boisterous noisse,pndhnMf or edger offandw bahnvlor Is W crowed, Notre Nb ere to be kept In accordance with local Cllr of Cemrel ordinance governlrg these lawn. e Ad peAla must be concluded end all gusts cyanate from the f eludes by t:ti Um. IN WrDMS WHEREOF,the parties hereto have hereby executed this Agreamant as of the date first written below. Tilkge of WeWay Owncts Associsdon Inc.- ERKL�==Tfflc: Fac_ Pr' Name• 1evs'4z Reum. Ca a?City Parks siit RM""on 5fgmtute: Title: Gdtf Oparetiej Olfioer Pr4d ems: MkM81 W.KIICdnL CPRE Date: 717.41 s.rs4 Waive Cstt .& , ee h d m AU eatedug and event swim must be contracted dh*etlty.with one of the fol1w ing exclusive catering service prnvidcm No outer or oubble swvh m and or provldem an prrmltted on the venue pnemttaet. &Wdlae Corttorate!Cwima Carole McNau&—ft- 317-876-1200 omeae�ughtad�acecudinemom www.eaoeaudi�.com 4738 Northwntan Dr. Zionsville,IN 46077 JAMaWs Gonrined Ca+terlaa Lisa Bonsemsi 317-283.2776 lbon conoequies.net AWE-jeQniea net 9840 N.Michigan Rd. Ca=I,IN 46032. Anne Parry 317.636-4414 annepony c@mbpenw ing.com 2502 Bast 52nd Street India WIIs.IN 46205 McLarles Megbw Kibbe,Event Specialist 317-S41i-9158 MK9bbe&bcharks c= ymm.ifthadcamoM 12156 N:Maddlan Storer Cumel.IN 46032 ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice of bill to be properly itemized must show; kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. 370214 VWCOA Terms 12884 Broad Street Carmel, In 46032 Invoice Invoice Description Date Number (or note attached invoice(s)or bill(s)) PO# Amount 4/13/16 Ck Request Facility Rental Fee Workshop for West Park 39798 $ 125.00 Master Plan Village of West Clay Owners Association Total $ 125.00 1 hereby certify that the attached invoice(s),or bill(s)is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 , 20 Clerk-Treasurer Voucher No. Warrant No. 370214 VWCOA Allowed 20 12884 Broad Street Carmel, In 46032 In Sum of$ $ 125.00 ON ACCOUNT OF APPROPRIATION FOR 101 -General Fund PO#or INVOICE NO. ACCT#/TITLE AMOUNT Board Members Dept# 39798 p Ck Request 4359000 $ 125.00 1 hereby certify that the attached invoice(s), or bill(s)is(are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except April 14, 2016 Signature $ 125.00 Accounts Payable Coordinator Cost distribution ledger classification if Title claim paid motor vehicle highway fund CaFMel 0 Clay VF Parks&Recreation CHECK REQUEST7BY: R 13.2016 Date: April 13,2016 Check Payable to: Name: Village of WestClay Owners Association (VWCOA) qf'VI d o Address: 12884 Broad Street City,State,Zip Carmel,IN 46032 Mail check to payee XK —Return check to requestor Check Amount:$ $125.00 Date Required: 4/22/16 Purpose of Check: Facility rental fee for Three-Day Design Workshop for West Park Master Plan Green Room--Copy of Rental Agreement is attached— Supporting documentation or invoice(s)MUST be attached. To be paid from: PO#(if applicable) Budget account-GL# 101-1125-4359000 Budget Line Description Gen Fund—Parks—Special Proiects Requested by(print): Requested by(signature/date): Approved by(print): Audrev Kostrzewa,Business Services Director Approved by(signature/date) Form recreated 3/10/15(Business Services) a� 'dlrs YttlaQ4 0 � qr o tioclai Hrstfles 2000 lt®rfh ilsar Carmel,IN Mkhael W.Itlltshr&Chw operating cffkw lreidMrt'a to®mama hanib use ortha vfte d Wet Gey Msetbig Hww Clubroom,11M r4.d the PMONfurnotloW on the dMdwd sheafs end h8fty Spree to sWe by ad of lls poo tea. fPryaaa Pri13 Root bift it-mme,Cormel Clay Parks m Recre ntlon Addnn 1411 Esse Stith Street;Carmel,IN 45M leMIL MMMhone Mgm) (ed)3S7ASM1250 fft*) 317.573A018 'ot�ratic Mon.5/Z/ifl;74i' --..—,&We&304/16_, IiDrna a a.m to a P.m. Number of Parsons Dust not&=ad 35 Use Three-day Design Workshop rreaani ft wast Park Master f Wth4rllbm 10 bs responsible Ibr aitf damapsa to the ltsWft Home by ms ormy guaaas) clu ing my vAM and 1 will be; et ttds woo at qll WM. Re afore,Mk:hael W.KlMnL Chief operating anter Plea rnaire sfladrs P�if�-�b VIM�i�m of NlastiChy Owrrets/issociaRloa FOR OFFICE USE ONLY $2W.G0 Darea4e alp k paid $MM chw*# 25MM 176.00 Mwftl Fea:vsM- F in 00 Cho*P - Ganr4to ir�ahr f?a0e DeDaalt letunned Picked up by in1ta11 Qab of notlllcadw d040011 cheek not betne rahm-ad Inuit Notse Rstw fbrm toy The Vi 40 o UheMW CA Triola NO 123"ON"strost Ceemeb IN 40M t<I-P—Mt)L-t-lt'%AnC"RANnOW Wane'AWrWHOW(Uwm KaMom 4mm wAV MEE INCs NOUNR C-1�.Q° ISKLR 'r� G6Yt�h9 61dFA1 A'��pi ,2000 North Now Marr#Strait Carmel,IN 48032 t PROCEDURES + RESERVING: Stop by the VWC Ownem Association at Trustae's Heft to pick up .nesarvatim fonts orc 11 N31T-674-1164. Reservafbn forms can also be'printed from the VWC OwnersAacc w N+sbsfts at a awttersc+esn,�tn:, + FEE AND D@PWT FOR A SOCIAL.EVIINT: Each rssenoWn requires a rental fee of $128.00 in the farm of it check made payable to VWC Owners Asswintion.Also required is a Lr'200.00 damage depo*In the fern of a check made payable to VWC - - - Ownerat:As sockti ni.Return of the damage depaslt Is based on the condition of the spate after tlta event and compWu veldt the Meeting Howe rules.Once'the room is sseessed fbUo;WV the enfant sand all to sraiolko ry,the damage deposit check'my be pk*W up at Truely e's Ball wo week abs"the sent. + FOR A BUBINESB EVENT: !fit is determined that the iatertded we of a clubroom Is for a Wel nese aver*or a prolb gan sting softly.a$100.00 use tee will be charged In addlftom to fire above stated rental fee and demags deposit ■ UNIRS: Qn,�wisp of Westclayr property owners Myr now" c 6vorn.The property owner b responsible for the a 6wx of any puest(s).and X=be paduderrt thsauphmA any scheduled svwvL The restdsnt'e akar card enables entry,to Mei Meeting Home and the tint-%w club,ca.s.The Omws Association 00 will set Computers to automatically unlock the front loons 30 minatee be hate the am%and doom wDl lock effer Lha event PIIE•EVENT INSPK I ION:Resident:should Moped and report any damage to the faclMy and furnishings prior to the rveldenfa event by calling Tras'he's Hal at 0317474- 1164.Any unreported damage mated dwttV the post-#vont lMapediort will be consklwW damage that ocwm+d during the most recent went. I! RUL5B r W.CORATIOMB.- Pieaw do not glue. nail or tack anything to the wMis or callings.No confeati,sparkles,blMosed or r1ce Is adbwed. « Guests shkruid be Limned to 30 to 35 people per clUbrcorn. - * NO SIIMDf(INt3 « Windom are to remain Closed at all times. Ligirta newt to be broad offs and doors.to clubroorn should be shirt upon leaving the(sting Hcae& • NOISE: In owmidaradan of nesidenf>s using other rooms U the Meeting Mouse.PLEASE LIMIT PARTY NOISE TO REASONABLE Li~VEL&Keep amplified music dawn to ccntraf piety nolsee.Ataa,MMS=all part>res mutt be aonduded and all guests claarad from Ow Meeting House by t:00am. Am�nm t tsnar.��Siatt tants rte�,rnmryr.Foams stsxeayt riaw:t"mba+►wfl Rsn�tuae►�roetna;ns ua. CUEAMNS., AN restdWjwcvkW tbod anftr bai+eragea mum be rsmnnd Hurn the »ttlgerw&ondW cabkttia aW the we%WV4w courdatape+dean.Rimowr NO and pkw In dts qmn tnreh toter loaatad oubdds rear sr*vrws otdte Meetlnq!inure:Fu yr dsaNny vA be pmvMbd by a olaanIrm ssrvbe. Fumttw a shook!NOT be naiad from ono ohrbmm to"ban Any fumfturt that wa moved Irletrtrr a clubroom should be returned to b final laxation. e OWNIT RITUIRNa RoWn of depaal!Is!read an oondltat Of the OF rW' tndudV buh nrMwl,rntriar drantnq,w1d oompbnoa with tltstdnq ftwe Mss,Fatura to moot at mquiram b wt' mull In loss of SMAD damigle dWatt. Dome tnarmpbs of ftnade that would require to Owners AsaodrOrn to retain the dsrnop deposit IndudR but are rw1 i M40 to. dOMP tb twrpt2. Iach is win, dames to wi fts„ such es MO*psht or tom welipaper or damage to Hrmbnn,such ea slatrra or pure M the bbft CANNU ATION: A b o-wMk a nceita t notkrs 11 mquided as a courtesy ft other wberm.Thkr nraychange sa the Yap of lNrrsMW popWdw qmn and thadsmand for dubmam wtab Is~ The OA nswn do d&to camel a WviM UP 40 24 bans Prior la Of want d Inhwalawn becomes avall"it"the Iswuled use of The room of number of presale doss not comply with the ado aloud above. In ParsoMh Ri(e)(n)al ttta Dw*wd on of Cav and Rntr cftw for the Whoa of frtiaoC*Provides that the OA may sirtperrd da AIM Of any homeowner to tags ft vftp vrrtgdiw of Mnieu�edoptad by Ba is riepubft the u �aim f��ln appMrs such serxri m a Pwad may be deemed personally rwpmbb for the arlpsmvw ble condad of s dhQd. I fwtw sorsa to be reaporo bMtar all dartiages to the Modrnq tlotrse by me or my giro" dL*g trry sys»:.raid I wig be present of ddt Wwtt d at tinea. WON RaRtW&dhature Micheal W.KlIbInL CPRE,thief OPa&dnS Otho/ Catrnei CITY P*ft&fta"don a! Aanaun r tea,escu L adY �ttort}vitn�'1ts*u�+r.rrsMsees t't�iuom R�tntwan �tx