HomeMy WebLinkAbout257686 04/22/16 i
! CITY OF CARMEL, INDIANA VENDOR: 353757
ONE CIVIC SQUARE DREWRY SIMMONS VORNEHM, LLP CHECK AMOUNT: $•`"`47,535.00•
CARMEL, INDIANA 46032 CARMEL CITY CENTER CHECK NUMBER: 257686
736 HANOVER PLACE SUITE 200 CHECK DATE: 04/22/16
CARMEL IN 46032
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
902 4340000 33851 111074 47,535.00 PARK EAST CONTRACTS P
VOUCHER NO..' WARRANT NO:
ALLOWED: . .. 20 .
-DREWRY- SIMMONS VORNEHM, LLP
CARMEL:CITY CENTER: . IN SUM OF$
736 HANOVER PLACE SUITE 200
CARMEL, IN 46032
$47,535.00
ON ACCOUNT'OF APPROPRIATION FOR
Redevelopment Commission
PO#/Dept. INVOICE NO. ACCTINPund AMOUNT Beard Members
33851 110633 43-400.00 $45,000.00 I hereby certify that the attached invoice(s), or
902 902. Prior Year
33851 141074 43-400.00 -$2,535.00bill(s)is(are)true and correct and that the
902 :802 jfio,,Year, - materiais or services itemized thereon for
which charge is made were ordered and
received except
Tuesday,April 19,2016
Cost distribution ledger classification.if
'claim paid motor vehicle highway fund
Prescribed by State Board of Accounts City Form01.(Rev 995).
No 2 .1
ACCOUNTS PAYABLE VOUCHER:
CITY OF CARMEL
An invoice or bill to be properly.itemized must show: kind of service,where,perforrhed, dates service rendered.,by
whom, rates per day,.number of hours,rate-per hour, number of units,price per unit, etc.:
Payee
Purchase Order.No..
Terms
Date Due
Invoice Rate invoice# Description Amount
Dept. Fund#
(or note attached invoices)or bill(§)) ,
11/30/15 110633 Preparation of ParKEast contract documents $45000.00
902 902
12/31/15 111074 Preparation of Park East contract documents $2,535.00
902 '. 902 .
I hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
20
Clerk-Treasurer
Drewry 5immo s
Wmehm.Up
A 7 T 0 a W E' Y 5 04--11-1 6PO5 e39 RCVOoe
INVOICE
Carmel Redevelopment Commission Bill Date 12/31/2015
Attn: Corrie Meyer, Executive Director Client Code 06555
30 West Main Street, Suite 220 Invoice Number 111074
Carmel, IN 46032
Tax ID#: 35-2137544
Matter.—0001---- Park East Parking Garage - Preparation of contract documents
For Professional Services Rendered Through December 31, 201
Date Initials Description Hours Rate Fees
12/06/2015 MFD Review the documents in anticipation of RFP responses 0.50 $325.00 $162.50
upcoming
12/07/2015 MFD Received and reviewed the RFP responses of 1.00 $325.00 $325.00
12/08/2015 MFD Reviewed and studied the Response; reviewed 1.50 $325.00. $487.50
the RFP terms; draft email to Corrie
12/08/2015 MFD Study the IWRFP Response and their design 2.00 $325.00 $650.00
12/11/2015 MFD Review emails from Corrie with and with 0.60 $325.00' $195.00
the separate quality scores; prepare comparative analysis;
draft reply email to Corrie
12/15/2015 MFD Study theiWRFP response binder 0.80 $325.00 $260.00
12/21/2015 MFD Study the MWRFP Response; review our Contract and 1.10. $325.00 $357.50
attachments
12/22/2015 MFD Review the schedule; draft email to Corrie re status and 0.30 $325.00 $97.50
next action steps
Total Professional Services $2,535.00
Timekeeper Summary
Initials Timekeeper Hours Rate Fees
MFD Drewry, Michael F. 7.80 $325.00 $2,535.00
Totals 7.80 $2,535.00
06555 Carmel Redevelopment Commission Page 2
Bill Number 111074 Bill Date 12/31/2015
Total Fees $2,535.00
Total Current Charges $2,535.00
Prior Balance Due $68,663.75
Less Payments Applied -$14,436.50
Balance Due $56,762.25
Dremiry Simi eons
ATTORNEYS
INVOICE
Carmel Redevelopment Commission Bill Date 11/30/2015
Attn: Corrie Meyer, Executive Director Client Code 06555
30 West Main Street, Suite 220 Invoice Number 110633
Carmel, IN 46032
Tax ID#: 35-2137544
Matter:
0001 Park East Parking Garage - Preparation of contract documents
For Professional Services Rendered Through November 30, 2015
Date Initials Description Hours Rate Fees
10/01/2015MFD Continued drafting of the DB contract 5.40 $325.00 $1,755.00
10/01/2015MFD Study and consider terms to include in the Consultant 0.80 $325.00 $260.00
Agreement re A/E representations and standard of care
10/02/2015MFD Drafting terms for the AIA DB Contract; consult with CSD 5.70 $325.00 $1,852.50
on labor terms; draft email to Corrie
10/02/2015CSD Review and analyze the RFQ with respect to the 0.50 $220.00 $110.00
Design-Build statute
10/02/2015CSD Prepare and draft key labor clauses for inclusion in the 1.30 $220.00 $286.00
design-build documents
10/03/2015MFD Continued drafting of contract revisions to the AIA DB 5.50 $325.00 $1,787.50
Agreement
10/04/2015MFD Drafting additional and revised contract terms 5.00 $325.00 $1,625.00
10/05/2015MFD Drafting new terms and revisions to the AIA DB Agreement 1.50 $325.00 $487.50
terms;follow up email to Corrie
10/05/2015MFD Continued drafting and expanding on the terms of the DB 6.80 $325.00 $2,210.00
Agreement; make revisions and finalize the draft
agreement for submittal to the CRC
10/06/2015MFD Complete drafting of the DB Agreement modifications and 8.50 $325.00 $2,762.50
new terms; review and revise the document; draft email to
the CRC(Corrie)re the agreement
10/06/2015MFD Received email from Corrie; draft reply email 0.20 $325.00 $65.00
Page
06555 Carmel Redevelopment Commission 2
Bill Date
Bill Number 110633 11/30/2015
10/07/2015MFD Work on the CRC agreements with PDG for design 2.50 $325.00 $812.50
services and OR services;work on DB Agreement exhibits
10/07/2015MFD Reviewing DB agreement and prepare summary for CRC 1.60 $325.00 $520.00
of our strategic and tactical drafting goals and
considerations
10/09/2015MFD Drafting of design and OR agreements;study the AIA 3.00 $325.00 $975.00
agreements and what exhibits to use
10/10/2015MFD Prepare and draft the CRC-PDG Consultant Agreement 8.50 $325.00 $2,762.50
10/11/2015MFD Continued drafting of the C141 Agreement; prepare and 5.80 $325.00 $1,885.00
draft the C141 Scope of Services Exhibit A
10/11/2015MFD Revise and finalize the base C141 agreement and Exhibit 1.50 $325.00 $487.50
A
10/12/2015MFD Review for any additional edits; draft email to Corrie and 0.80 $325.00 $260.00
send the PDG Agreement and Exhibit A
10/12/2015MFD Follow up emails with Corrie 0.30 $325.00 $97.50
10/14/2015MFD Developing the OR agreement 1.20 $325.00 $390.00
10/14/2015MFD Review the A141 DB Agreement and the C141 Consultant 0.40 $325.00 $130.00
Agreement prior to calling Come
10/14/2015MFD Telecon with Corrie reviewing the agreement drafts and 1.50 $325.00 $487.50
identifying changes to make; prepare notes following the
call
10/15/2015MFD Making changes to documents for Version 2 0.90 $325.00 $292.50
10/16/2015MFD Preparation of the revised C141 Consultant Agreement and 1.30 $325.00 $422.50
Exhibit A
10/16/2015MFD Revising the DB and Consultant Agreements 1.00 $325.00 $325.00
10/18/2015MFD Revise and finalize the.A141 DB Agreement 2.30 $325.00 $747.50
10/18/2015MFD Revise and modify the 2nd draft the C141 Consultant 2.40 $325.00 $780.00
Agreement and C141 Exhibit A Consultant Services
10/18/2015MFD Make final edits to the revised documents-and prepare 0.70 $325.00 $227.50
them for submittal to the CRC and PDG
10/19/2015MFD Prepare and draft emails to Corrie tracking the changes 0.90 $325.00 $292.50
made to the DB and Consultant Agreements; receive and
respond to several emails from Corrie
10/19/2015MFD. Prepare and draft email to Ron Brown with the two 1.40 $325.00 $455.00
contracts for the DB and Consultant;work on our contract
exhibits to the DB Agreement
Page
06555 Carmel Redevelopment Commission 3
Bill Number 110633 11/30/2015
Bill Date
10/19/2015MFD Prepared and drafted two emails to D. Haney;Jon 0.60 $325.00 $195.00
Oberlander and Karl Haas re the DB Agreement and the
Consultant's Agreement
10/19/2015MFD Continued drafting of the Contract Administration Exhibits 1.50 $325.00 $487.50
10/19/2015MFD Received reply email from Doug Haney; draft reply email to 0.20 $325.00 $65.00
him
10/20/2015MFD Prepare and draft DB Agreement Exhibits A through U (21 6.00 $325.00 $1,950.00
exhibits)
10/20/2015MFD Complete drafting of the DB exhibits and modify the DB 3.00 $325.00 $975.00
Agreement to add reference to the Warranty Bond Exhibit
U; prepare and draft two emails to CRC and City counsel
with the exhibits; prepare and draft emails to Ron Brown
with the Exhibits
10/21/2015MFD Reviewing the DB Agreement and insurance terms to add 0.50 $325.00 $162.50
10/23/2015MFD Prepare finalized set of Exhibits A through U to the DB 0.50 $325.00 $162.50
Agreement for inclusion in the RFP to be issued on
Monday
10/23/2015MFD Prepare and draft the A141 DB Agreement Exhibit B 3.30 $325.00 $1,072.50
Insurance and Bonds terms; revise and finalize the exhibit
10/23/2015MFD Analyze the status of the project; prepare checklist of 0.50 $325.00 $162.50
documents and information needed to finalize the
documents for the RFP
10/23/2015MFD Received and reviewed emails from Corrie and from Ron; 0.30 $325.00 $97.50
draft email to Corrie, Lon and Ron in response and sending
the Exhibit B; draft second email to Corrie
10/23/2015MFD Send and receive additional emails with Corrie and Jon; 3.70 $325.00 $1,202.50
review the E-Verify Statute; make additional minor changes
or edits to the DB Agreement and Exhibit B;finalize them
within the AIA Software; prepare all documents for posting
on the FTP site; telecon with Corrie re the Project; draft and
send three emails to our team with the finalized DB
Documents
10/23/2015CSD Analyze a-verify statute, and follow up with MFD re the 0.70 $220.00 $154.00
inclusion in the design-build contract
10/24/2015MFD Continued work on the RFP documents to be published 2.50 $325.00 $812.50
10/25/2015MFD Received email from Corrie with the revised RFP. Studied 1.00 $325.00 $325.00
the document and identified areas to address.
10/25/2015MFD Evening: Prepare and draft revisions and additions to the 3.60 $325.00 $1,170.00
RFP.
Page
06555 Carmel Redevelopment Commission 4
Bill Date
Bill Number 110633 11/30/2015
10/25/2015MFD Morning: CRC Received and studied the Pedcor emails 3.50 $325.00 $1,137.50
and documents/changes and comments from Ron Brown;
track changes he proposes and questions he raises;
identify other terms where we address the comments and
concerns raised; identify modifications we should make to
the DB Agreement; draft multiple emails in the a.m.to
Corrie and to Ron Brown
10/26/2015MFD Complete the drafting of the modified RFP; add new 2.00 $325.00 $650.00
modifications;finalize the document; draft email to Corrie
10/26/2015MFD Meet with Corrie at our offices re the RFQ submittals and 0.30 $325.00 $97.50
the finalization of the DB Agreement
10/26/2015MFD Exchange emails with Corrie re the Consultant Agreement 0.20 $325.00 $65.00
and meeting with Pedcor tomorrow
10/26/2015MFD Received and reviewed email from Ron Brown and revised 0.40 $325.00 $130.00
Consultant Agreement
10/26/2015MFD Received and reviewed the as issued RFP with email from 0.30 $325.00 $97.50
Corrie
10/26/2015MFD Reviewing the DB Agreement for modifications to make 0.90 $325.00 $292.50
after Ron Brown emails by submitting a Proposal in
response to his concerns
10/26/2015MFD Study the changes to make per Ron Brown's input; identify 4.00 $325.00 $1,300.00
and make changes to the 10.23 Agreement that needed
clarification or clean up; prepare and draft modifications
and new terms to address the Pedcor concerns and some
we had identified; prepare the final, clean PDF A141 DB
Agreement document on the AIA Software; save the final
10.25.15 Agreement to our system; prepare and draft email
to Corrie et al with the revised,final DB Agreement; send
follow up email to her
10/27/2015MFD Studied the draft C141 Consultant Agreement; proposed 1.00 $325.00 $325.00
changes and issues raised by Ron Brown; prep for meeting
10/27/2015MFD Attend CRC and Pedcor coordination meeting at Pedcor 2.70 $325.00 $877.50
board room; discussion following with Karl Haas
10/27/2015MFD Analyze CRC remedies if design errors and omissions or 1.20 $325.00 $390.00
construction defects
10/27/2015MFD Emails with Corrie re follow up; review notes from today's 0.20 $325.00 $65.00
meeting; identify contract changes to make
10/28/2015MFD Reviewing notes from yesterday; review consultant 0.80 $325.00 $260.00
agreement for changes to make
10/28/2015MFD Received and reviewed the CRC-Pedcor Project 0.40 $325.00 $130.00
Agreement draft from Karl Haas
10/29/2015MFD Analyze contract modifications needed to the DB 0.70 $325.00 $227.50
Agreement and the Consultant Agreement
10/29/2015MFD Study the revised draft of the Consultant Agreement and 0.50 $325.00 $162.50
the issued DB Agreement
Page
06555 Carmel Redevelopment Commission 5
Bill Date
Bill Number 110633 11/30/2015
10/29/2015MFD Meet with Corrie to review plans and strategy re the garage 1.00 $325.00 $325.00
construction and negotiation with Pedcor
10/30/2015MFD Developing the Division 1 Front End Specs 3.00 $325.00 $975.00
10/31/2015MFD Reviewing Division 1 Spec sections to draft 1.00 $325.00 $325.00
11/02/2015MFD Overview of the three RFQ responses 0.50 $325.00 $162.50
11/03/2015MFD Study the Division 1 standard spec sections from AIA 2.00 $325.00 $650.00
master spec set to identify specs needed for our job
11/04/2015MFD Drafting the Division 1 Specifications 1.00 $325.00 $325.00
11/04/2015MFD Analysis of the DB and Architect insurance provisions and 0.80 $325.00 $260.00
scope of coverages for E&O and Contract Liability under
the Finalized DB Contract; analyze the industry
interpretations of coverage under the E&O policy and CGL
policy for construction phase failures to perform
11/05/2015MFD Put together action list 0.30 $325.00 $97.50
11/05/2015MFD Drafting Division 1 Specs 2.00 $325.00 $650.00
11/06/2015MFD Preparation and drafting of Division 1 Specs 2.00 $325.00 $650.00
11/08/2015MFD Developing our revisions to the DB Agreement and the 1.60 $325.00 $520.00
C141 Agreement
11/08/2015MFD Drafting of Division 1 Specification Sections 2.00 $325.00 $650.00
11/09/2015MFD Drafting Division 1 specs 1.40 $325.00 $455.00
11/09/2015MFD Received and reviewed email from Corrie with information 0.20 $325.00 $65.00
from discussions with the three DB teams
11/10/2015MFD Drafting Division 1 Specs 6.00 $325.00 $1,950.00
11/11/2015MFD Continued drafting of the finalized Division-1 Specifications 8.70 $325.00 $2,827.50
11/11/2015MFD Complete drafting of the final three spec sections; review 3.50 $325.00 $1,137.50
and revise the 18 spec sections; draft two emails to the
team with the Division 1 Specs; receive email from Jenell
Fairman re the bridge connection; receive and review the
email from PDG(Laurence Armstrong)with additional
information for the Addenda
11/12/2015MFD Analysis of the contracts and matters needed to be done; 0.50 $325.00 $162.50
prepare checklist
Page
06555 Carmel Redevelopment Commission 6
Bill Number 110633 11/30/2015
Bill Date
11/12/2015MFD Telecon with Corrie Meyer re project status and 0.50 $325.00 $162.50
developments re the DB team meetings and re the
Addenda
11/12/2015MFD Prepare notes on discussion and start work on contract 1.20 $325.00 $390.00
amendment
11/13/2015MFD Drafting the DB Contract Amendment; identify the terms to 2.20 $325.00 $715.00
modify; draft email to Corrie re same
11/13/2015MFD Developing changes to the C141 Consultant Agreement 1.20 $325.00 $390.00
and the terms of the OR Agreement
11/14/2015MFD Drafting the First Amendment Terms 3.00 $325.00 $975.00
11/14/2015MFD Complete the drafting of the terms to the First Amendment; 2.50 $325.00 $812.50
review and revise them; draft the separate Summary of
Terms to Include in the Addendum No. 1; revise and
finalize the same
11/15/2015MFD Review, make final edits to the Addenda materials; draft 2.00 $325.00 $650.00
email to Corrie and the team re the same
11/15/2015MFD Received and reviewed two emails from Corrie and draft 0.40 $325.00 $130.00
reply emails to her re the Addenda and what to include;
received and reviewed the draft Addenda from Corrie
11/16/2015MFD Reviewing Division 1 Specs for finalization 0.50 $325.00 $162.50
11/16/2015MFD Received and reviewed email from Jon re the procedure for 0.10 $325.00 $32.50
addressing financial information submittals
11/16/2015MFD Review, make final revisions and edits to the 18 Division 1 3.50 $325.00 $1,137.50
section; save in PDF format and send to Corrie in two
emails; reviewed the email from Tom Koontz with input on
the Addenda
11/16/2015MFD Received email from PDG with comments on the Div 1 2.70 $325.00 $877.50
Specs; draft reply email; prepare a revised Addendum No.
1 and send out to team with email; prepare a revised First
Amendment and send it out with email to the team
11/17/2015MFD Telecon with Corrie re the Addendum No. 1 and its 0.40 $325.00 $130.00
contents; prepare notes for follow up
11/17/2015MFD Received and reviewed the issued Addendum No. 1 and 0.50 $325.00 $162.50
attachments; review them in finalized format and save
11/17/2015MFD Received and reviewed emails between City engineer and 0.30 $325.00 $97.50
PDG re specifications
11/17/2015MFD Prepare three revised Division 1 Spec Sections per 1.30 $325.00 $422.50
changes made yesterday in the Addenda documents after
getting feedback from Pedcor; draft email to the team with
revised spec sections
Page
06555 Carmel Redevelopment Commission 7
Bill Date
Bill Number 110633 11/30/2015
11/17/2015MFD Received email from Corrie re the Addendum and re 0.20 $325.00 $65.00
Pedcor agreements; draft email in reply
Total Professional Services $60,252.50
Timekeeper Summa
Initials Timekeeper Hours Rate Fees
CSD Drewry, Christopher S. 2.50 $220.00 $550.00
MFD Drewry, Michael F. 183.70 $325.00 $59,702.50
Totals 186.20 $60,252.50
Total Fees $60,252.50
Less Professional Courtesy Discount, $15,252.50
Total Current Charges $45,000.00