HomeMy WebLinkAboutBPW Minutes 2-3-16Board of Public Works and Safety Meeting
Minutes
Wednesday, February 3, 2016 —10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10: 00 a.m.
MEMBERS PRESENT
Mayor James Brainard, Board Members; Lori Watson and Mary Ann Burke, Clerk -Treasurer
Christine Pauley, and Deputy Clerk Jacob Quinn
MINUTES
Minutes for the January 20, 2016 Regular meeting were approved 2-0 (Mayor Brainard
abstained)
BID/QUOTE OPENINGS AND AWARDS
Bid Award for the 2016 Police AWD Utility Vehicles; Pearson Ford; This was the lowest and
most responsive bid; TABLED; Board Member Burke made a motion to lift this item from the
table. Board Member Watson seconded. Motion was approved 3-0. Board Member Burke made a
motion to approve. Board Member Watson seconded. Request approved 3-0.
CONTRACTS
Request for Purchase of Goods and Services; Blackmore & Buckner Roofing, LLC, -
($35,350. 00);
LC;($35,350.00); City Center Roof Replacement and Roof Restoration; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 3-0.
Requestfor Purchase of Goods and Services; RQAW Corporation; ($176,440.00); Intersection
Improvement at Old Meridian Street and Carmel Drive; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; TMT Inc.; ($50,000.00); Quote for Tree Planting
and Landscaping Services; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Bartlett Tree Experts; ($ 75, 000.00); Quote for
Tree Removal and Landscape Maintenance; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Wiese Training and Development, LLC; ($500.00);
Performance Agreement for leadership Workshop; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; CC & T Construction Company, Inc.;
($81,020. 00); Rangeline Rd Sidewalk and ADA Improvements; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; MacAllister Power Systems ($5,0854. 00); Carmel
Fire Department Station Inspection; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Saddle Creek Homeowners Association and the
Hamilton County Drainage Board; ($23,500. 00); Payment of Project Cost for Dredging of Pond
11; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Purchase of Goods and Services; Municipal & Contractors Sealing Products;
Change Order #1; ($1,400.00); Carmel Culvert 101 Pipe Liner Project; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; E&B Paving; Change Order #6; ($30,740.20);
Main Street Improvements; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request for Purchase of Goods and Services; E&B Paving; Change Order #7; ($13,778.56);
Main Street Improvements; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use Caucus Room (1/3 and 2/3); Fill Santa Bags; November 16, 2016; 10: 00 a. m. to
3: 00 p.m.; The City of Carmel; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request to Use Caucus Room (1/3 and 2/3); Board & Committee Meeting; March 8, 2016; 5:15
p.m. to 7:30 p.m. and Every Second Tuesday of the Month Thereafter; Carmel International Arts
Festival, Inc.; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request to Use Reflecting Pond; RIC Submarine Convention; August 5, 6 and 7, 2016; 7 a.m. to 5
p.m.; Indianapolis Admirals/Subcommittee; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request to use Gazebo, Fountain Area and Japanese Garden; Wedding; August 6, 2016; 12: 00
p.m. to 6:30 p.m.; Christine Eaton; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
Request to use Gazebo; Holiday on the Square; November 19, 2016; 9: 00 a. m. to 9: 00 p. m.; The
City of Carmel; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request to Use City Streets/ Veteran Plaza; Memorial Day Ceremony; May 27, 2016; 7:00 a. m.
toll: 00 a.m.; The City of Carmel; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
STORM WATER BONDS
Resolution SWB 02-03-16-02; A Resolution of the Board of Public Works and Safety, Acting as
the Governing Body of the Department of the Storm Water Management for the City of Carmel,
Indiana, Amending a bond and Appropriation Resolution of the City of Carmel Storm Water
District; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Resolution SWB 02-03-16-03; A Bond Resolution of the Board of Public Works and Safety,
Acting as the Governing Body of the Department of Storm Water Management for the City of
Carmel, Indiana; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
OTHER
Uniform Conflict of Interest Disclosure Statement; Tom Small; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Uniform Conflict of Interest Disclosure Statement; Gregory A. Webb; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Assignment and Conveyance of Monitoring Well; J.R. Farmer Finance — SC, LLC,-
Transfer
LC;Transfer of Monitoring Well 11; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
Request for Funding Agreement Approval; Auman Newark Neighborhood Improvements Phase
III; Grant NO: HCCDBE-I5-I5; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
Request for Secondary Plat Approval; Grannan Grove; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Secondary Plat Approval; Mayflower Park Lot S in Block 6, Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Lane Restrictions; 96`h Street and Priority Way; Brad Rynearson, TPI Utility
Construction; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
1
Request for Lane Restrictions and Open Pavement Cuts; 103" 10e and 10495 N. Pennsylvania
Street; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Lane Restriction/Open Pavement Cut; College Avenue — Carmel Clay Parks System;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved
3-0.
Request for Variance; 14572 New Garden Lane; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Consent to Encroach; 14572 New Garden Lane; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Requestfor Stormwater Variance; Jackson's Grant on Williams Creek Lot 101; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
PUBLIC HEARINGS
Resolution SWB 02-03-16-01;,4 Resolution of the Board of Public Works and Safety, Acting as
the Governing Body of the Department of the Storm Water Management for the City of Carmel,
Indiana, Modifying and Confirming a Declaratory Resolution Approving the Construction and
Acquisition of Certain Storm Water Improvements and Certain Matters Related Thereto; Mayor
Brianard opened the public hearing at 10:30 a.m. Seeing no one who wished to address the
Board, Mayor Brainard closed the public hearing at 10:31 a.m. Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
ADJOURNMENT
Mayor Brainard adjourned the meed at 10: 32 a.m.
l Christine S. Paule-V— Clerk -Treasurer / /