HomeMy WebLinkAboutBPW Minutes 4-20-16Board of Public Works and Safety Meeting
MINUTES
Wednesday, April'20, 2016 —10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10: 01 a.m.
MEMBERS PRESENT
Mayor James Brainard, Board Members; Lori Watson and Mary Ann Burke, Clerk -Treasurer
Christine Pauley, and Deputy Clerk Jacob Quinn
MINUTES
Minutes for the April 2, 2016 Regular meeting were approved 3-0.
BID/QUOTE OPENINGS AND AWARDS
Bid Award for 106`h Street over Keystone Parkway Bridge Beam Replacement and Various
Repairs; Rieth-Riley Construction was the lowest and most responsive; $303,396 65; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Bid Award for 2016 — Paving Program; Harding Group was the lowest and most responsive;
$4,029,296 96; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Bid Award for 2016 — Pickup Trucks; Pearson Ford was the lowest and most responsive;
$773,157; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Bid Opening for 106th Street Laurelwood to Hussey Lane Water Main Installation; Mayor
Brainard opened the bids and read them aloud:
Company Amount
Midwest Mole $664,774
Boyd and Co $903,045.47
John Duffy, Director of the Department of Utilities, awarded the bid to Midwest Mole. Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
PERFORMANCE RELEASES
Resolution BPW-04-20-16-01; Glen Oaks Subdivision; Interior Improvement; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
CONTRACTS
Request for Purchase of Goods and Services; Christopher B. Burke Engineering, LLC;
Additional Service #6; ($37,200. 00); Highway Run Stream Assessment - Stonehedge; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; D L Z Indiana, LLC; ($840,500. 00); Agreement for
Professional Services; Gray Road Roundabout Design at 126`h Street, Main Street at 136`h
Street/Smokey Row, and Multi -Use Path Gray Road; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Rieth-Riley Construction Co., Inc.; ($308,396 65);
106`h Street over Keystone Parkway Bridge Beam Replacement and Repairs; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Rundell Ernstberger Associates Inc.; ($79, 000.00);
Agreement for Professional Services; Hazel Dell Parkway and Keystone Parkway Roundabout
Landscape Design Services; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request for Purchase of Goods and Services; USI Consultants, Inc.; ($144,550. 00); Agreement
for Professional Services; Towne Road Trail from 96`h Street to 106`h Street; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Pike Township Fire Department and Marion
County; Mutual Aid Agreement; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Engagement Letter; Clapp Ferrucci; Engagement
Letter; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Purchase of Goods and Services; T -Mobile Central LLC; Amend and Restate First
Lease Amendment; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request for Purchase of Goods and Services; Artistic Holiday Designs; ($85,983.95); Products
for the Palladium; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Resolution No. BPW 04-20-16-02; A Resolution of the City of Carmel Board of Public Works
Acknowledging Receipt of Contract; Ingrid Rodriguez; ($345); Performance Agreement; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use Gazebo; Community Zumba Event; April 30, 2016, 7: 00 a. m. —12: 00 p. m.;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved
3-0.
Request to Use Sophia Square; Run/Walk; September 1, 2016; 5: 00 p.m. — 9: 00 p. m.; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
OTHER
Uniform Conflict of Interest Disclosure Statement; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Lane Restriction; 116th and Gray Road; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Temporary Construction Entrance; 3759 Barrington Drive (HaverstickRoad Entrance); Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Lane Restriction/Pathway Closure/Open Pavement Cuts; Westfield Boulevard,-
Board
oulevard;Board Member Burke moved to approve. Board Member Watson seconded. Request approved
3-0.
Request for Street Restriction/Open Pavement Cuts; 51 Nappanee Drive; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Street Closure/Lane Restriction/Open Pavement Cut; Broughton Street and
Greenville Street — Village of West Clay; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Encroachment Agreement Approval; City of Carmel and Vectren Energy; Illinois
Street between 106th and 111th Street; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
Request for Perpetual Storm Water Quality Management Easement; Garrison City Center;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved
3-0.
Request for Storm Water Technical Standards Manual Variance; The Ridge at the Legacy
Section 6; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Variance; 13232 Broad Street; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Variance; 10130 Hillsdale Drive; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Consent to Encroach; 13232 Broad Street; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Consent to Encroach; 10130 Hillsdale Drive; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Secondary Plat Approval; The Preserve at Bear Creek Section 2; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
ADJOURNMENT
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Mayor Brainard adjourned the meet. at 10:15 a.m.
Christine S. Pauj y — C erk-Treasur
Approved
ATWJ7,C
Christine . Pause, - Clerk -Treasurer
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