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Home My WebLink AboutLeach & Russel/Police/Adl Serv/3,800/Annual Maintenance AgreementLeach & Russell Carmel Police Department - 2016 Appropriation #43-515.01; P.O. #33783 Contract Not To Exceed $3,800.00 e ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PURCHASE OF GOODS AND SERVICES THIS AMENDMENT TO THE GOODS AND .SERVICES AGREEMENT ("Agreement") entered into by and between the City of Carmel and Leach & Russell (the "Vendor"), as City Contract dated June 5, 2013 shall amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". Furthermore, the terms of the Agreement shall be amended to include the E -verify requirement as stated in Indiana Code § 22-5-1.7 et seq., which is attached hereto and incorporated herein as Exhibit `B", as well as the required E -verify Affidavit, attached hereto and incorporated herein as Exhibit "C". Also, pursuant to I.C. § 5-22-16.5, Vendor shall certify that in signing this document, it does not engage in investment activities within the Country of Iran. The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA by and through its Board of Public Works and Safety By: xz-�, ,� /ames Brainard, Presiding Officer D te. �. Mary Ann urke, Member Date: i Lori S. Watso ember Date: Leach & Russell By: Authorized Signature 1Z1js60- C -L- k LE -Ac N Printed Name PILES ID CAN r Title FID/FIN: 35- 1ci fSZ12 Last Four of SSN if Sole Proprietor: -- Date:- Date: 4-7—fro 1S:nw wh,a,r k G.A.S—iMi. b.Z410.01(1Lca h & 1huW11 Addl Sw% Awad 3.27-2012 wish 8-Y dry Wg.pc.d. J.M9RU1G 2:42 PA11 Carmel Police Department Three Civic Square Carmel, IN 46032 This proposal will include quarterly equipment maintenance and inspection to be performed in accordance with the schedule of maintained equipment, listed below. Items listed below will be included as part of this maintenance proposal. A 1 % hour emergency service guarantee will be part of this contract. Perform the following during inspection: • Report on general condition of units including cabinets, unusual noise or vibrations • Oil or grease all bearings, including motors, fans and dampers as applicable • Visual inspection for refrigerant/water leaks that may have occurred on equipment or piping • Inspect all controls and contact points within the covered equipment • Check refrigerant charge and record super heat and sub -cooling if applicable • Check condition of drain screens, pans and piping • Inspect and Replace filters in AHU (2" quarterly, box filters annually). Heat pump filters to be provided by Carmel Police Department or will be billed separately. • Inspect and adjust valves, controls and damper settings and time clock settings per design function as applicable • Inspect condenser and evaporator coils — we will recommend any additional cleaning that may be needed • Check belt/sheave adjustment, alignment and condition as applicable one (1) belt change per year included) • Inspect and clean both chilled and hot water systems filters, if necessary, annually. • Inspect heat operation including burners, heat coils, electric heat banks, etc. as applicable • Drain down coils on outside air units before winter, annually. Return into service in the spring. • Notify Quarter Master before PM is performed • Submit reports and recommendations as applicable Schedule of Maintained Equipment Carmel Police Headquarters Quarterly (4x): (2) Air Handler MUA Quarterly (3x): (38) Water Source Heat Pumps (4) Pumps Bi -Annually: (1) Cabinet Heater (6) Exhaust Fans (1) Unit Heater EXHIBIT 9151 Ford Circle ® Fishers, IN.46038 • Ph 317.841.7877 ® Fax 317.841.7460 / P r - T a n s R U S S E L L M E C H A N1 C A L Price The quarterly, semi-annual and annual services and materials listed will be provided at an annual cost of $3,800.00 billed quarterly at the completion of the on-site services at $950.00. Materials & Subs All parts and materials will be provided as follows: $0 to $100 cost + 35% $100 to $500 cost+ 30% $500 to $1,000 cost+20% $1,000 and over cost + 10% Sub -contractors cost + 10% Emergency Services and Rates Emergency services, repair labor and materials not covered by this agreement will be invoiced separately. Materials are billed at cost plus 15% based on standard pricing. Labor is billed in one hour increments with a 2 hour minimum. Straight Time Hourly Rate — 7a.m. to 5p.m. Monday — Friday $ 90.00/hour Overtime Rate $120.00/hour Premium Hours Sundays and Holidays $150.00/hour Truck Charge $ 55.00/trip These services are performed on a Time and Material basis. When circumstances permit, an estimate for the costs of alterations and repairs will be submitted for approval. Purchaser's Acceptance: Seller's Acceptance: Purchaser: City of Carmel Seller: Leach & Russell Mechanical By: By: Clinton D. Rempe Title: Title: Service Department Manager Date: Date: Note: The GENERAL CONDITIONS are a part of this agreement. EXHIBIT 9151 Ford Circle m Fishers, IN.46038 Ph 317.841.7877 e Fax 31 7.841.7460 r - m a n x R U S S E L L HE C N A N.4 CAL General Conditions 1. Acceptance of the Limited Full Coverage or Inspection Plan shall in no way bind Seller to make corrections, replacements or repairs necessitated by (a) Purchaser's improper or misuse of the equipment or systems (b) by negligence of others or (c) by faulty design of the equipment or systems. 2. Seller shall not be required under the Limited Full Coverage or Inspection Plan to make safety tests or to install new attachments or additional controls or equipment recommended or directed by any insurance company laboratory or governmental authority. 3. The Limited Full Coverage or Inspection Plan does not include the maintenance, repair or replacement of recording or portable instruments, electrical disconnect switches, circuit breaker fuse panels, casing or cabinets, gaskets, insulation hardware items, damage from freezing corrosion, electrolysis, drain stoppage or plumbing beyond equipment, gas lines, domestic water lines, non-moving parts of heating, cooling and ventilating equipment, such as ductwork, boiler shell, tubes and refractory material and other like items. 4. Seller agrees to replace any workmanship which is disclosed within a period of 30 days after the performance thereof to be defective and will warrant materials and parts only to the extent, if any, the same are warranted by the suppliers thereof suppliers being defined to mean the suppliers of Seller. All warranties on equipment are to be extended to Seller on Limited Full Coverage Plans. 5. Purchaser agrees to provide reasonable means of access to all equipment covered by this Agreement. 6. In the event Seller is required to make emergency calls, repairs and/or replacements under the Limited Full Coverage Service Plan, occasioned by Purchaser's improper operation or misuse of the equipment, or by fire, explosion, flooding, the elements, strikes, labor troubles, vandalism, riots or civil commotion, or by any other cause beyond Seller's control, Purchaser shall reimburse Seller for such emergency calls, repairs and/or replacements in accordance with the Seller's current rates for performing such services. 7. Seller's liability for injury to persons or damage to property shall, in any event, be limited to that caused directly by it's negligence. Seller shall not be liable, however, on any account, for any damage or loss to Purchaser resulting from business interruption, inconvenience, and loss of profits or special indirect or consequential damage. Seller shall not be deemed to guarantee or warrant the continuing operation or operating efficiency of the EQUIPMENT COVERED, nor shall Seller by liable for any breakdowns thereof or for any damage to any other property of the Purchaser not covered by this Agreement resulting from any breakdowns in or operating mishaps of the EQUIPMENT COVERED provided, however, that nothing contained in this Paragraph shall be deemed to release Seller from the performance of its services and obligations under this Agreement. 8. Should any payment due by Purchaser become thirty days or more delinquent, Seller may terminate this Agreement by written notice and all monies owed Seller by Purchaser shall be immediately payable upon demand. 9. This Agreement is not transferable or assignable. 10. Purchaser agrees to accept the judgment of Seller as to be the best means and methods to be employed for any corrective or repair work necessary. 11. This Agreement shall remain in effect as herein provided unless either party shall furnish the other written notice of termination not later than 30 days prior to the end of any yearly period of the Agreement. Deletion, addition or depreciation of Agreement and/or change in Seller's cost may cause a change in contract price. Thirty days advance notice of any such change shall be given in writing to Purchaser and Purchaser shall have the right to terminate if such change is not acceptable. EXHIBIT 3o 3 9151 Ford Circle e Fishers, 1N.46038 o Ph 317.841.7877 ® Fax 317.841.7460 Leach & Russell Carmel Police Department - 2016 Appropriation #43-515.01; P.O. # Contract Not To Exceed $3,800.00 EXHIBIT `B" E -verify requirement All terms defined in I.C. § 22-5-1.7 et seq. are adopted and incorporated into this section of the Amendment. Pursuant to I.C. § 22-5-1.7 et seq., Vendor shall enroll in and verify the work eligibility status of all of its newly -hired employees using the E -Verify program, if it has not already done so as of the date of this Addendum. Vendor is further required to execute the attached Affidavit, herein referred to as "Exhibit C", which is an Affidavit affirming.that: (i) Vendor is enrolled and is participating in the E -verify program, and (ii) Vendor does not knowingly employ any unauthorized aliens. This Addendum incorporates by reference, and in its entirety, attached "Exhibit C." In support of the Affidavit, Vendor shall provide the City with documentation that it has enrolled and is participating in the E -Verify program. This Agreement shall not take effect until said Affidavit is signed by Vendor and delivered to the City's authorized representative. Should Vendor subcontract for the performance of any work under this Addendum, the Vendor shall require any subcontractor(s) to certify by affidavit that: (i) the subcontractor does not knowingly employ or contract with any unauthorized aliens, and (ii) the subcontractor has enrolled and is participating in the E -verify program. Vendor shall maintain a copy of such certification for the duration of the term of any subcontract. Vendor shall also deliver a copy of the certification to the City within seven (7) days of the effective date of the subcontract. If Vendor, or any subcontractor of Vendor, knowingly employs or contracts with any unauthorized aliens, or retains an employee or contract with a person that the Vendor or subcontractor subsequently learns is an unauthorized alien, Vendor shall terminate the employment of or contract with the unauthorized alien within thirty (30) days ("Cure Period"). Should the Vendor or any subcontractor of Vendor fail to cure within the Cure Period, the City has the right to terminate this Agreement without consequence.. The E -Verify requirements of this Agreement will not apply, should the E -Verify program cease to exist. JS:lCmtractslProf.Sv & Goods S—V'olice DcpA2016V.cach & Russell Add? Svcs Amend 327-2012 with E -Verify I.goapA,6:3252016 8:49 AM] Leach & Russell Carmel Police Department - 2016 Appropriation #43-515.01; P.O. # Contract Not To Exceed $3,800.00 Exhibit "CI E -Verify Affidavit 'Ru SS le. �C� , being first duly sworn, deposes and says that he/she is familiar with and has personal knowledge of the facts herein and, if called as a witness in this matter, could testify as follows: ]. I am over eighteen (18) years of age and am competent to testify to the facts contained herein. 2. I arm now and at all times relevant herein have been employed by Le" (the "Company") in the position of —hrc.Ci J -e 3. I am familiar with the employment policies, practices, and procedures of the Company and have the authority to act on behalf of the Company. 4. The Employer is enrolled and participates in the federal E -Verify program and has provided documentation of such enrollment and participation to the City of Carmel, Indiana. 5. The Company does not knowingly employ any unauthorized aliens. FURTHER AFFIANT SAYETH NOT. EXECUTED on the ay of r , 20 — c Printed: CU5s0 e -c. t4 LIF- Ac-# I certify under the penalties for perjury under the laws of the United States of America and the State of Indiana that the foregoing factual statements and representations are true and correct. Printed: less mac. K �S:Y'm�wn.Wrif.SvaA Gad&Uo%Ndk ikpW[LL,&rhARmaAdM Sm Am-d127.2012w1,hE-Vwi(,•lmgmge.dor:?R371U1GB:A9 AMI VeriF�f��3 Y Company ID Number: 482476 To be accepted as a participant in E -Verify, you should only sign the Employer's Section of the signature page. If you have any questions, contact E -Verify at 888-464-4218. Employer. Leach & Russell Mechanical Contractors, Inc. Karen Brown Name,(Please Type or Print) lectronicall Si ned Title 01/03/2012 . Signature Date Department of Homeland Security — Verification Division SCIS Verification Division Name (Please Type or Print) Electronically Signed ride 1/03/2612 Signature. Date Information Required for the E -Verify Program Information relating to your Company: Company Name: Leach & Russell Mechanical Contractors, Inc. Company Facility Address: 161 Ford Circle Fishers, IN 46038 Company Alternate Address: County or Parish: HAMILTON Employer. Identification Number: 351916212 Page 12 of 131 E -Verify MOU for Employer I Revision Date 09/01/09 www.dhs.gov/E-Verify --7,5777-1i;-.1,,"* :�llllil'1� Company ID Number: 482475 North American Industry Chanel W Keller Classification Systems (317) 841- 7877 ext. 13 Code: 238 Administrator: Karen C Brown Number of Em to ees: 20 to 99 Number of Sites Verified kbrown@leach-russellmech.com for. Are you, verifying for more than 1 site? If yes, please provide the number of sites verified for in each State: INDIANA 1 site(s) Information relating to the Program Administrator(s) for your Company on policy questions or operational problems: Name: Chanel W Keller Telephone Number: (317) 841- 7877 ext. 13 E-mail Address: ChanclK@leach-russelimech.com Name: Karen C Brown Telephone Number: (317) 841 - 7877 ext. 11 E-mail Address: kbrown@leach-russellmech.com Fax Number: (317) 841- 7460 Fax Number:. (317) 841- 7460 Page 13 of 13 I E -Verify MOU for Employer I Revision Date 09/01/09 www.dhs.gov/E-Verify i WU City of C INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 Page 1 of 1 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 33783 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, AIP CARMEL, INDIANA 46032-2584 - FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 3/18/2016 362779 LEACH & RUSSELL Carmel Police VENDOR 9151 FORD CIRCLE SHIP 3 Civic Square TO Carmel, IN 46032 - FISHERS, IN 46038 - PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 3372 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department., 1110 1 Each Send Invoice To: Carmel Police 3 Civic Square Carmel, IN 46032 - Account., 43-501.00 Fund: 101 General Fund Annual maintenance agreement $3,800.00 Sub Total PLEASE INVOICE IN DUPLICATE $3,800.00 $3,800.00 DEPARTMENT I ACCOUNT I PROJECT 0 PROJECT ACCOUNT AMOUNT PAYMENT $3,800.00 SHIPPING INSTRUCTIONS ` A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN 'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN `C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. `PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABE. `THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 194 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDER BY TITLE CONTROL N0. 33783 CLERK -TREASURER