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HomeMy WebLinkAboutWilliams Creek Consulting/Eng/Adl Serv #1/86,900/Cool Creek and little Cool Creek Drainage AnalysisWilliams Creek Consulting Engineering Department - 2016 e Appropriation #250-R4350900; P.O. #33682Contract Not To Exceed $86,900.00 ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PUR'CFIASE.OF GOODS AND SERVICES, THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and between the City of Carmel and Williams Creek Consulting (the "Vendor"), as City Contract dated June 4, 2014 shall amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". Furthermore, the terms of the Agreement shall be amended to include the E -verify requirement as stated in Indiana Code § 22-5-1.7 et seq., which is attached hereto and incorporated herein as Exhibit `B", as well as the required E -verify Affidavit, attached hereto and incorporated herein as Exhibit "C". Also, pursuant to I.C. § 5-22-16.5, Vendor shall certify that in signing this document, it does not engage in investment activities within the Country of Iran. The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall,remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA by and through its Board of Public Works and Safety A A MaryAnn Date: 5 urke, Member _7 Lori S. Wa son mber Date: 51 !o Christine Paule Ie Date: Williams Creek Consulting 1 INC. Printed Name ztT ? y Title FIDMW . 3 — 9"IdMl Last Four of SSN if Sole. Proprietor: ISX-o"I'Ttas'.&G hAW1 Sim Amid 3.77.5012 Md. L -Verify P%q �_J PROJECT DEFINITION Williams Creek Consulting, Inc. (Williams Creek) has prepared this Project Plan and Scope of Services to assist the City of Carmel (CLIENT) by providing Engineering Consulting Services related to the analysis and development of recommendations to remedy several flooding concerns on Little Coot Creek Between Smokey Row Road and the mouth at Cool Creek and' -on Cool Creek between the two crossings of Keystone (SITE). As discussed with the CLIENT, this area experiences road overtopping and flooded properties. This frequent inundation has resulted in a condition that is potentially hazardous, and warrants investigation. The CLIENT has requested that Williams Creek provide options to eliminate or reduce the frequency of road overtopping to determine if practices can be put in place that will reduce flooding of properties in the area, providing a safer condition. SCOPE OF SERVICES PHASE 1: Floodplain Analysis Based on initial research and conversations with the CLIENT, Williams Creek proposes to investigate four potential solutions to remedy the frequent overtopping of Smokey Row Road at Little Cool Creek and flooding along Cool Creek. These solutions include upstream regional detention, crossing improvements (increasing the opening and / or raising the road profile), downstream stream improvements, and flood protection in the form of a levee or compacted fill. Williams Creek will conduct detailed analysis for the project that will be split into six (6) parts. Part 1— Existing Conditions Analysis A cursory look shows that detailed hydrologic and hydraulic information exists for both Cool Creek and Little Cool Creek. The existing steady state river models appear to be broken into pieces, and cleanup will need to be completed to combine / trim the model to analyze the SITE. Williams Creek will perform the necessary tasks to combine these models, field verify crossing information, and develop an accurate model for the existing condition. This will allow the iterative analysis that will follow in parts 2 — 4 to be completed with confidence. This Part 1 analysis will include the following tasks: • Desktop Review of Existing Publicly Available Information Including the Following: o Flow Data o Floodplain Mapping o Floodplain Profiles o Topographic Survey EXN189T o Hydraulic Modeling (HEC -2 / HEC -RAS) / b • Record Search at Indiana Department of Natural Resources Division of Water (IDNR) 2 Williams Creek Consulting, Inc Cool Creek and Little Cool Creek Drainage Analysis Scope of Services • Site visit to survey crossings and confirm field conditions • Existing HEC -RAS Modeling refinement • Analyze Contributing Watershed Characteristics • Develop / Calibrate HEC -HMS Model to represent existing conditions • Research Land Owners Along Cool Creek and Little Cool Creek • Investigate SITE Opportunities and Constraints • Solicit Stakeholder Feedback Part 2 = Investigate Option #1 Regional Detention Williams Creek will utilize The HEC -HMS Model calibrated in Part 1 to investigate the potential benefit that may be realized by installing regional detention in the watershed. Williams Creek will investigate the feasibility of this option by identifying parcels within the watershed located appropriately and developing a flood routing model to demonstrate the effectiveness of this solution. Part 3 - Investigate Option #2 Crossing Improvements Several crossings located in the analysis area are inundated in the 100 year flood event. The mapping in the area shows an elevation drop of approximately 15 feet in the study area along Cool Creek and 5 feet along Little Cool Creek between Smokey Row road and the confluence with Cool Creek, however there do not appear to be significant flood elevation drops at crossings. Based on this knowledge, Williams Creek does not anticipate that an increase in culvert conveyance alone will significantly reduce the frequency of road inundation. For this reason this option will be investigated concurrently with road profile adjustments and the downstream improvements that will be investigated in Part 4. Part 4 — Investigate Option #3 Downstream Improvements As mentioned in Part 3, there is significant drop in the floodplain elevation for both Cool Creek and Little Cool Creek in the investigation area. Channel improvements focused on increasing channel conveyance will be investigated to determine the potential for lowering the floodplain elevation in this area. If this approach is proven to be effective, it is likely that the crossing improvements investigate in Part 3 will need be revisited to assure that the conveyance allows the water upstream of the crossing to efficiently pass under the road. Part 5 — Investigate Alternative Options Throughout the project, Williams Creek will identify alternate options including, levees, fill in the floodplain, and others that become apparent during the site analysis. These additional options will be reviewed and investigated for their potential to lower the floodplain elevation. elle A Zai 3 Williams Creek Consulting, Inc Cool Creek and Little Cool Creek Drainage Analysis Scope of Services n LTJ Part 6 — Summarize Results Upon completion of the first 4 parts, Williams Creek will summarize the findings of the first 4 parts of this Scope and meet with the CLIENT to present findings and recommendations in the form of a draft report This meeting will give the client an opportunity to provide feedback on the recommendations and analysis prior to the issuance of a final report. PHASE 1 Deliverable Materials • Final Drainage Report with Recommendations • Opinion of Probable Cost PHASE 2: Project Meetings and Coordination As part of PHASE 2, Williams Creek will facilitate and attend up to six (6) meetings with the CLIENT and other project stakeholders throughout the project If the CLIENT and/or stakeholders require Williams Creek to attend. additional meetings in excess of the six (6) listed above, these additional meetings may be tracked and invoiced under PHASE 2 using a Time and Materials Fee Basis. SCHEDULE Williams Creek proposes to begin work on this project upon receipt of written authorization to proceed. Williams Creek anticipates completing PHASEs 1 and 2 in no less than 90 days of written Notice to Proceed. If any additional services are needed or requested, or if project delays outside of the control of Williams Creek occur, the schedule and Scope of Services may be adjusted. COMPENSATION PHASE Description Est. Fee Fee Basis No. 1 Floodplain Analysis $81,500.00 Lump Sum 2 Project Meeting and Coordination $5,400.00 Lump Sum Williams Creek appreciates the opportunity to be of continued service to the City of Carmel. Ifyou have any questions concerning the Project Plan and Scope of Services, please contact us. Best Regards, Williams Creek Consulting, Inc. Williams Creek Consulting, Inc. Neil B. Myers Jim Rinehart, PE Principal Team Leader �:'�� I B T1 �., a' ee 3 �y 4 Williams Creek Consulting, Inc Cool Creek and Little Cool Creek Drainage Analysis Scope of Services Exhibit A Professional; Labor. - Hourly Rate Principal $240.00 Associate Principal $180.00 Level V $140.00 Level IV $110.00 Level III $100.00 Level II $ 90.00 Level 1 $ 80.00 Intern $ 50.00 Professional Expenses Mileage $ 0.575 per mile Reimbursable Items 1.05 times direct cost or per quote Materials 1.05 times direct cost or per quote Equipment Rental 1.05 times direct cost or per quote *Please note. These rates are for the 2016 calendar year and are subject to change. IEXHIBIT A_ 11 of 9 Williams Creek Consulting, Inc Cool Creek and Little Cool Creek Drainage Analysis Scope of Services Williams Creek Consulting Engineering Department - 2016 Appropriation #250-R4350900; P.O. #33682 Contract Not To Exceed $86,900.00 EXHIBIT `B" E -verify requirement All terms defined in I.C. § 22-5-1.7 et seq. are adopted and incorporated into this section of the Amendment. Pursuant to I.C. § 22-5-1.7 et seq., Vendor shall enroll in and verify the work eligibility status of all of its newly -hired employees using the E -Verify program, if it has not already done so as of the date of this Addendum. Vendor is further required to execute the attached Affidavit, herein referred to as "Exhibit C", which is an Affidavit affirming that: (i) Vendor is enrolled and is participating in the E -verify program, and (ii) Vendor does not knowingly employ any unauthorized aliens. -This Addendum incorporates by reference, and in its entirety, attached "Exhibit C." In support of the Affidavit, Vendor shall provide the City with documentation that it has enrolled and is participating in the E -Verify program. This Agreement shall not take effect until said Affidavit is signed by Vendor and delivered to the City's authorized representative. Should Vendor subcontract for the performance of any work under this Addendum, the Vendor shall require any subcontractor(s) to certify by affidavit that: (i) the subcontractor does not knowingly employ or contract with any unauthorized aliens, and (ii) the subcontractor has enrolled and is participating in the E -verify program. Vendor shall maintain a copy of such certification for the duration of the term of any subcontract. Vendor shall also deliver a copy of the certification to the City within seven (7) days of the effective date of the subcontract. If Vendor, or any subcontractor of Vendor, knowingly employs or contracts with any unauthorized aliens, or retains an employee or contract with a person that the Vendor or subcontractor subsequently learns is an unauthorized alien; Vendor shall terminate the employment of or contract with the unauthorized alien within thirty (30) days ("Cure Period"). Should the Vendor or any subcontractor of Vendor fail to cure within the Cure Period, the City has the right to terminate this Agreement without consequence. The E -Verify requirements of this Agreement will not apply, should the E -Verify program cease to exist. [S:\Cadmas\Prof.Sv & Goals Svcs\Enghmcdng\2016\Williams Crcck C—ulling Add? Svcs A ­ d3 -27-2012 3-27-2012 wllh E -Verify 1.go g..d-:4/152016 2:16 PNQ Williams Creek Consulting Engineering Department - 2016 Appropriation #250-R4350900; P.O. #33682 Contract Not To Exceed $86,900.00 Exhibit "C' E -Verify Affidavit -1U6.1 F? - 1"Jkys , being first duly sworn, deposes and says that he/she's familiar with and has personal knowledge of the facts herein and, if called as a witness in this matter, could testify as follows: 1. I am over eighteen (18) years of age and am competent to testify to the facts contained herein. 2. I am now Irid. 1t all times relevant herein have been employed by Q 1.115. ems.:.C0061A _, (the "Company") in the position of 3. I am familiar with the employment policies, practices, and procedures of the Company and have the authority to act on behalf of the Company. 4. The Employer is enrolled and participates in the federal E -Verify program and has provided documentation of such enrollment and participation to the City of Carmel, Indiana. 5. The Company does not knowingly employ any unauthorized aliens. FURTHER AFFIANT SAYETH NOT. EXECUTED on the, day of . 20 A LP Hinted: I certify under the penalties for perjury under the laws of the United States of America and the State of Indiana that the foregoing factual statements and re ir' ::e true and correct 1S3CuitM1,%Prd.S— ti Gnnls Sr:.alFnginaeriopVU1F11\ Jlimn Caw# Cmudfeit AJJI Sam A.—I 7-1)4011 MiOi 1:-VerifTl+nP+n.eJ..:JIIS/W If 2:1f Prll -Umr ' f �� n5 Illlll�� e vein ea e x Wrc v owt.�iu r... Company ID Number: 457866 To be accepted as a participant in E -Verify, you should only sign the Employer's Section of the signature page. If you have any questions, contact E -Verify at 888-464-4218. Employer Williams Creek Consulting, Inc. Laurie Turk Name (Please Type or Print) Electronically Signed Title 10/19/2011 Signature Date Department of Homeland Security —Verification Division SCIS Verification Division Name (Please Type or Print) Electronically Signed Signature Title 10/19/2011 Date Information Required for the E -Verify Program Information relating to your Company: Company Name: Williams Creek Consulting, Inc. Company Facility Address: 919 North East Street Indianapolis, IN 46202 Company Alternate Address: 919 North East Street Indianapolis, IN 46202 County or Parish: MARION Employer Identification Number: 364498641 Page 12 of 131 E -Verify MOU for Employer I Revision Date 09/01/09 www.dhs.gov/E-Verify ti ~ n.afi Company ID Number: 467866 North American Industry Classification Systems Code: 541 Administrator: Number of Employees: 10 to 19 Number of Sites Verified for: Are you verifying for more than I site? If yes, please provide the number of sites verified for in each State: • MISSOURI 1 , site(s) OHIO 1 site(s) • INDIANA 1 site(s) Information relating to the Program Administrator(s) for your Company on policy questions or operational problems: Name: Laurie Turk Telephone Number: (317) 423 - 0690 Fax Number: (317) 423 -- 0696 E-mail Address: Iturk@williamscreckmgt.net Page 13 of 13 1 E -Verify MOU for Employer I Revision Date 09/01/09 www.dhs.gov/E-Verify o j- Carmel City INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 Page 1 of 1 PURCHASE ORDER NUMBER JL FEDERAL EXCISE TAX EXEMPT 33682 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, AIP CARMEL, INDIANA 46032-2584 THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. VOUCHER, DELIVERY MEMO, PACKING SLIPS, FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 4/14/2016 360137 Project 16 -SW -19; Use Enc. P.O. 33467 250-- ()LAS50 j00 WILLIAMS CREEK CONSULTING Engineering VENDOR 619 N. PENNSYLVANIA ST. SHIP 1 Civic Square TO Carmel, IN 46032 - INDIANAPOLIS, IN 46204 - Kate Lustig PURCHASE ID I BLANKET CONTRACT PAYMENT TERMS FREIGHT 4019 QUANTITY I UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department: 2200 Account., 43-509.00 Fund: 250 Storm Water 1 Each p►SA 1 Cool Creek and Little Cool Creek Drainage Analysis Send Invoice To: Engineering Kate Lustig 1 Civic Square Carmel, IN 46032- t z" rl` PLEASE INVOICE IN DUPLICATE $86,900.00 Sub Total $86,900.00 $86,900.00 DEPARTMENT ACCOUNT PROJECT , PROJECT ACCOUNT AMOUNT PAYMENT $86,900.00 SHIPPING INSTRUCTIONS AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A 'SHIP PREPAID. PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN 'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 ORDERED AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. BY TITLE CONTROL NO. 33682 CLERK -TREASURER JAMES BRAINARD, MAYOR LETTER OF TRANSMITTAL Date: April 14, 2016 To: Doug Haney Department of Law From: Jeremy Kashman -Spak— Department of Engineering RE: Williams Creek Consulting Additional Service Amendment L Received 04-15-1 6A1 0 :26 RCVD City of Carmel Department of Law One additional service amendment is needed for Williams Creek Consulting for the May 20th BPW meeting, please. Attached please find the work proposal and purchase order. Contract Information: Project Name: ASA #1 Cool Creek and Little Cool Creek Drainage Analysis Vendor: Williams Creek Consulting Amount: $86,900.00 Appropriation: PO #33682; 250-R4350900 Signature: Neil B. Myers Address: 619 North .Pennsylvania Street Indianapolis, IN 46204 Phone: 317/423-0690 Email: nmyers(aD-williamscreek.net DEPARTMENT OF ENGINEERING ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 FAx 317.571.2439 EMAIL engineering@carmel.in.gov Project Plan and Scope of Services Cool Creek and Little Cool Creek Drainage Analysis Carmel, Indiana Prepared for. One Civic Square Carmel, Indiana 46032 Prepared by: �-J WILLIAMS CREEK CONSULTING 619 North Pennsylvania Street Indianapolis, Indiana 46204 25 March 2016