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HomeMy WebLinkAboutAmerican Structurepoint/Eng/Adl Serv #1/46,800/106th Street Over Keystone Parkway Bridge Beam Repair - Construction Inspection American Structurepoint,Inc. Engineering Department-2016 Appropriation#900-4462869; P.O.#33742 QRaL�` Contract Not To Exceed$46,800.00 D{a p ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PURCHASE OF GOODS AND SERVICES THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and between the City of Carmel and American Structurepoint, Inc. (the "Vendor"), as City Contract dated April 6, 2016 shall amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of Work attached hereto and incorporated herein as Exhibit"A". Furthermore,the terms of the Agreement shall be amended to include the E-verify requirement as stated in Indiana Code §22-5-1.7 et seq.,which is attached hereto and incorporated herein as Exhibit "B", as well as the required E-verify Affidavit, attached hereto and incorporated herein as Exhibit "C". Also, pursuant to I.C. § 5-22-16.5, Vendor shall certify that in signing this document, it does not engage in investment activities within the Country of Iran. The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF,the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL,E\IDIANA American Structurepoint, Inc. by and through its Board of Public Works and Safety By: By: (/1/ / 7c7 rainard Presiding Officer Authorized Signatur Date: , " — V"y!' a—'+‘ CAar k5 SJ —Printed Name Mary Ann urke, Member Date: S-- —/b r)s'rec4 OP /,V&I+oh .se,r�, (f The �Ll►_ Lori S. 'atson mbe FID/TIN: ?$-/4273/7 Date: 5 j4 //{2 Last Four of SSN if Sole Proprietor: A / E Date: 14-a6-.20/6 Christine Pauly,O(er -Treasurer Date: ' 'z/4 1$5.CmtraxaVrofSvcs fi Gads Sr.31GngvKerinp1201CAAsurian Sinmure{x'I AJd7 Sver Auxnd 7-27.201Y avb E.Vviry lotpusvedn:aJ252016 2.52 PM] EXHIBIT"A" INSPECTION FEE JUSTIFICATION MANHOURS BY CLASSIFICATION OWNER: City of Carmel DESCRIPTION: 106th Street/Keystone Bridge Beam Replacement PRECONSTRUCTION ACTIVITIES: 5/2/2016 to 5/6/2016 = 1.00 weeks CONSTRUCTION ACTIVITIES: 5/9/2016 to 7/29/2016 = 12.00 weeks POST-CONSTRUCTION ACTIVITIES: 8/1/2016 to 8/12/2016 = 2.00 weeks 15.00 weeks EXHIBIT 4/12/2016 1 4-6 EXHIBIT"A" LABOR SENIOR RESIDENT PROJECT REPRESENTATIVE: Regular time: 15 weeks @ 4 hours/week = 60 hours SENIOR RESIDENT PROJECT REPRESENTATIVE = 60 hours RESIDENT PROJECT REPRESENTATIVE: Preconstruction Activities: Regular Time: 1 weeks @ 24 hours/week = 24 hours Construction Activities: Regular Time: 12 weeks @ 24 hours/week = 288 hours Overtime(assume 0%) 288 @ 0% _ - hours Post-Construction Activities: Regular Time: 2 weeks @ 24 hours/week = 48 hours RESIDENT PROJECT REPRESENTATIVE TOTAL REGULAR HOURS = 360 hours RESIDENT PROJECT REPRESENTATIVE TOTAL OVERTIME HOURS = - hours EXPENSES Mileage: Project Engineer/Supervisor weeks @ miles/week = - miles Inspector(s) 23 weeks @ miles/week = - miles TOTAL MILEAGE = - miles EXHIIT 4/12/2016 O- ‘ EXHIBIT"A" INSPECTION FEE SUMMARY CONSTRUCTION INSPECTION SERVICES CLIENT: City of Carmel DESCRIPTION: 106th Street/Keystone Bridge Beam Replacement Rate Units Fee Senior Resident Project Representative $ 120.00 60 $ 7,200.00 Resident Project Representative $ 110.00 360 $ 39,600.00 Resident Project Representative (Overtime) $ 126.50 - $ - Intern(s)(Regular) $ 75.00 - $ - Intern(s)(Overtime) $ 86.25 - $ - Mileage $ 0.540 - $ - TOTAL INSPECTION FEE $ 46,800.00 4 Ex1-11 rr /12/2016 SERVICES BY PROFESSIONAL A. ENGINEERING PERSONNEL For the fulfillment of all services outlined in Section B below, the Professional will provide one part- time Resident Project Representative, inspectors, and clerical and secretarial personnel as required for a period of time necessary to complete the construction project and fmal construction report. The qualifications and experiences of personnel provided by the Professional are subject to approval by the City, and no personnel will be assigned to the project until the City's approval is obtained. The part-time Resident Project Representative will report to the City on all matters concerning contract compliance and administration. The part-time Resident Project Representative will coordinate project activities with City's project manager. B. DESCRIPTION OF SERVICES 1. Construction Schedule: Review and monitor the construction schedules prepared by the Contractor for contract compliance and provide detailed documentation and recommendations to the City concerning the schedule's acceptability. 2. Conferences: Schedule, conduct, notify participants, and provide minutes of preconstruction meetings, partnering meetings, progress meetings, and such other job conferences as required for the timely and acceptable conduct of the job. Attend Public Information Meetings conducted by the City. The Professional shall be available for conferences as requested by the City to review working details of the project. The City may review and inspect the activities whenever desired during the life of the agreement. 3. Liaison: Serve as the City's liaison with the Contractor, working principally through the Contractor's field superintendent or such other person in authority as designated by the Contractor. The full-time Resident Project Representative shall be thoroughly familiar with the plans and specifications applicable to the project to monitor the Contractor for compliance with the provisions therein. Any deviation observed shall be addressed to the Contractor by the Resident Project Representative. Recommendations to obtain compliance also shall be reported to the City. 4. Cooperate: Cooperate with the City in dealing with various federal, state, and local agencies having jurisdiction over the project. 5. Obtain from the Contractor a. A list of his proposed suppliers and subcontractors b. Additional details or information when needed at the job site for proper execution of the work 6. Certification of Materials: Check for completeness of certifications of materials delivered to the site. 7. Shop Drawings a. Receive shop drawings and falsework drawings. Check falsework drawings for completeness and obtain structural engineer's approval of the proposed design. Forward shop drawings to the desEXHIBIT gn consultant for review and approval. Exhibit"A" - "H I I T %Tr 2014.00444 b. Review the approved shop falsework drawings, specifications and other submissions, record receipt of this data, maintain a file of all drawings and submissions, and check construction for compliance in accordance with the Contract Documents. c. Alert the Contractor's field superintendent when it is observed that materials or equipment is being or is about to be used or installed before approval of shop drawings or samples, where such are required, and advise the City when it is necessary to disapprove work as failing to conform to the Contract Documents. 8. Review of Work,Inspection, and Tests a. Conduct on-site inspections for the City, of the work in progress, as a basis for determining that the project is proceeding in accordance with the Contract Documents b. Accompany visiting inspectors representing local, state, or federal agencies having jurisdiction over the project and report details of such inspections to the City c. Verify that the required quality control sampling and testing has been accomplished and materials certification has been provided by the Contractor d. Perform concrete and compaction testing. 9. Modification: Consider and evaluate the Contractor's suggestions for modifications in drawings and/or specifications and report them with recommendations to the City. 10. Records a. Prepare and maintain at the job site orderly files of correspondence, reports of job conferences, shop drawings and other submissions, reproductions of original Contract Documents, including all addenda, change orders, and additional drawings subsequent to the award of the Contract,progress reports, and other project related documents b. Keep a diary or logbook, recording hours on the job site, weather conditions, list of visiting officials, decisions, general observations, and specific observations with regard to test procedures. Upon request, furnish copies of such a diary or logbook to the City. 11. Reports: Furnish to the City at periodic intervals, as required, progress reports of the project, including the Contractor's compliance with the approved construction schedule 12. Progress Estimates: Review progress estimates prepared by the Contractor for periodic partial payments to the Contractor and deliver to the City for review and processing. The payments to the Contractor will be based on estimates of the value of work performed and materials complete in place in accordance with the contract. 13. Work Schedule and Suspension: The Professional's crew will be required to regulate their workweek to conform to the Contractor's hours in accordance with the directions of the City. If work on the construction project is suspended and all matters concerning contract compliance and administration are complete,the services of the Professional may also be suspended without cost to the project. 14. Contract Administration: The Professional will administer the contract in accordance with City's procedures. 15. If directed by the City, the Professional shall prepare, as needed, design, survey, right-of-way, and other services consistent with the previous services that have been performed by the Professional on this project. These services will be performed and paid for based on an amendment to this agreement to be negotiated between the City and the Professional. Exhibit"A" EXT# 2014.00444 16. If the City requests services beyond the scope of this agreement and capabilities of the Professional, Professional will prepare an amendment to provide these services through a subconsultant approved by the City. 17. CONSULTANT shall not at any time supervise, direct, or have control over Contractor's work,nor shall CONSULTANT have authority over or responsibility for the means, methods, techniques, sequences,or procedures of construction selected or used by Contractor, for security or safety at the Site, for safety precautions and programs incident to the Contractor's work in progress, nor for any failure of Contractor to comply with laws and regulations applicable to Contractor's furnishing and performing the Work. Exhibit"A" il6fc 2014.00444 American Structurepoint,Inc. Engineering Department-2016 Appropriation#900-4462869; P.O.#33742 Contract Not To Exceed$46,800.00 EXHIBIT"B" E-verify requirement All terms defined in I.C. § 22-5-1.7 et seq. are adopted and incorporated into this section of the Amendment. Pursuant to I.C. § 22-5-1.7 et seq.,Vendor shall enroll in and verify the work eligibility status of all of its newly-hired employees using the E-Verify program, if it has not already done so as of the date of this Addendum. Vendor.is further required to execute the attached Affidavit,herein referred to as"Exhibit C", which is an Affidavit affirming that: (i)Vendor is enrolled and is participating in the E-verify program,and(ii)Vendor does not knowingly employ any unauthorized aliens.This Addendum incorporates by reference, and in its entirety, attached "Exhibit C." In support of the Affidavit, Vendor shall provide.the City with documentation that it has enrolled and is participating in the E-Verify program.This Agreement shall not take effect until said Affidavit is signed by Vendor and delivered to the City's authorized representative. Should Vendor subcontract for the performance of any work under this Addendum, the Vendor shall require any subcontractor(s)to certify by affidavit that: (i) the subcontractor does not knowingly employ or contract with any unauthorized aliens,and(ii)the subcontractor has enrolled and is participating in the E-verify program.Vendor shall maintain a copy..of such certification for the duration of the term of any subcontract. Vendor shall also deliver a copy of the certification to the City within seven(7)days of the effective date of the subcontract. If Vendor, or any subcontractor of Vendor, knowingly employs or contracts with any unauthorized aliens, or retains an employee or contract with a person that the Vendor or subcontractor subsequently learns is an unauthorized alien, Vendor shall terminate the employment of or contract with the unauthorized alien within thirty (30) days ("Cure Period"). Should the Vendor or any subcontractor of Vendor fail to cure within the Cure Period, the City has the right to terminate this Agreement without consequence. The E-Verify requirements of this Agreement will not apply,should the E-Verify program cease to exist. [S:\Contracts\Prof-Svcs&Goods Svcs\Engioccrurg\2016\Amcri000 Structurepoint Add!Svcs Amend 3-27-2012 with E-Vcrify Imrguage-doc:4252016 2:52 PM[ American Structurepoint,Inc. Engineering.Department-2016 Appropriation#900-4462869; P.O.#33742 Contract Not.To Exceed$46,800.00 Exhibit°C' E-Verify Affidavit gen 13raa ,being first duly sworn, deposes and says that he/she is familiar with and has personal knowledge of the facts herein and,if called as a witness in this matter,could testify as follows: 1. I am over eighteen (18) years of age and am competent to testify'to the facts contained herein. 2. I am now and at all times relevant herein have been employed by • M Sf;uchaetr..;/ 41 r... . (the "Company") in the position of Vire ryes aeA 3. I am familiar with the employment policies,practices, and procedures of the Company and have the authority to act on behalf of the Company. 4. The Employer is enrolled and participates in the federal E-Verify program and has provided documentation of such enrollment and participation to the City of Carmel, Indiana. 5. The Company does not knowingly employ any unauthorized aliens. FURTHER AFFIANT SAYETH NOT. z, EXECUTED on the 2 �0 day of %9,t.i Printed: Gu1ef2�,.�J I certify under the penalties for perjury under the laws of the United States of`America and the State of Indiana that the foregoing factual statements and representations are true and correct. /At,. .0!,,,,,,IVO). •- 3 NOTARY PUB - _ rinte h- o 0�I`f oVY,t �(Cc��r 4' SEAL. �; lz `"•`'�tNi►�s eQ'•<1,r` .mac IS'LrnrectsU`mrS}-e&GoNs SmIEngiaecringLIOIM wricm StnMimepi.1 A4kfi Sw Amend 3.27.7012,,iih Vitrify MnfmgW0c.112 32 01 6 2.52.P�i1 ..mf� "Agee' ! L�4 .XIS•,� ‘r, or.: Iy I-vntn IS A EIAYICK Or nu Company ID Number.254011 To be accepted as a participant in E-Verify, you should only sign the Employer's Section of the signature page. If you have any questions, contact E-Verify at 888-464-4218. Employer American Structurepolnt,inc. Chelsea Shumaker Name T . .. (PleaseType or Print) line Electronically Signed 09/17/2009 Signature Date Department of Homeland Security-Verification Division USCIS Verification Division Name(Please type or Print) Title Electronically Signed • 09/17/2009 Signature Date • Page 11 of 131E Verify MOU for EmptoyerlRevision Date 10/29/08 wwmdhs.gov/E-Verify ctq • x,k ^= 0-vnzn IS A nnVI=or pus Company ID Number,254011 into—nuation Required for the EAVerify Program Information relating to your Company: Company Name:American Structurepoint,Inc. Company Facility Address:7260 Shadeland Station Indianapolis,IN 46256 Company Alternate Address: County or Parish: MARION Employer Identification Number: 351127317 North American Industry Classification Systems Cods:541' Parent Company: Number of Employees:.100 to'499 Number of Sites Verified for: 2 Are you verifying for more than 1 site?If yes,please provide the number of sites verified for In each State: OHIO 1 site(s) Page 12 of 131E-Verify MOU for EmployerlRevision Date 10/29/08 www.dhs.gov/E«Verify „ YP V33172]!A£ZRVSC•C Of 333 Company ID Number.254011 • INDIANA 1 site(s) Information relating to the Program Administrator(s)for your Company on policy,questions or operational problems: Name: Chelsea Shumaker Telephone Number.. (317)647-6580:: - Fax Number. (317)543-0270 E-mailAddress: cshumaker@sstructurepoint.com • Page 13 of 13IE-Verify MOU for EmployerlRevision Date 10/29/08 wvvw.dhs.gov/E-Verify Received ;;��t 04-15-16A10 : 26 RCVD :: Ol ;; ;; ® ;; J: ;;;:; City of Carmel .ulun III II �: C� s � Department of Law "T7T'r7m 11. CITY Co I— EL JAMES BRAINARD, MAYOR LETTER OF TRANSMITTAL Date: April 14, 2016 To: Doug Haney Department of Law From: Jeremy Kashman .Vtt 6 Department of Engineering RE: American Structurepoint Additional Service Amendment One additional service amendment is needed for American Structurepoint for the May 4th, BPW meeting, please. Attached please find the work proposal and purchase order. Contract Information: Project Name: ASA#1 106th Street over Keystone Parkway Bridge Beam Repair— Construction Inspection Vendor: American Structurepoint Amount: $46,800.00 Appropriation: PO#33742; 900-4462869 Signature: Willis R. Conner Address: 7260 Shadeland Station Indianapolis, IN 46256 Phone: 317/547-5580 Fax: 317/543-0270 Email: wconnerastructurepoint.com DEPARTMENT OF ENGINEERING ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 FAX 317.571.2439 EMAIL engineering@carmel.in.gov o INDIANA RETAIL TAX EXEMPT Page 1 of 1 II1 JL JL t of (�\ /ar}��Jle1 i CERTIFICATE NO.0031201550020 PURCHASE ORDER NUMBER / FEDERAL EXCISE TAX EXEMPT 33742 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,A!P CARMEL, INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 4/14/2016 00350562 + Project 16-INS-01 cor-, ,-«c,-, /2-4 i I b AMERICAN STRUCTURE POINT, INC Engineering VENDOR 7260 SHADELAND STATION SHIP 1 Civic Square TO Carmel, IN 46032- INDIANAPOLIS, IN 46256--3957 Kate Lustig PURCHASE ID I BLANKET CONTRACT I PAYMENT TERMS FREIGHT 4021 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department: 2200 Account: 44-628.69 Fund: 900 Grant Fund 1 Each AS Pt- I 106th Street over Keystone Parkway Bridge Beam Repair.- $46,800.00 $46,800.00 Construction Inspection Sub Total $46,800.00 r y :• a i `i to P F Zfl' � K' �S .�� T iC 'r Send Invoice To: \ F 7.-,, 1 < A;l. • / 1 Engineering . <' Y Kate Lustig a N. -,k #�3 b 1 Civic Square .; r ----. -- 'i'„ { 4;. Carmel, IN 46032- k-u,, _ 1, T,%a ;, f PLEASE INVOICE IN DUPLICATE DEPARTMENT 1 ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT PAYMENT $46,800.00 SHIPPING INSTRUCTIONS *A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN 'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN 'C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL , *THIS ORDER ISSUED IN COMPUANCE WITH CHAPTER 99,ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY // .'ems 41,,, / TITLE CONTROL NO. 33742 CLERK-TREASURER