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Home My WebLink AboutCrossRoad Engineers/Eng/250,000/ASA #4/2016 Storm Water Bond Front End ServicesCrossRoad Enghicers, FI.C. Engineering Department - 2016* Appeopriation: ASA #4 :#94-650.04,:20.1 . ,6, Storm Fater Bond; P.0_#33'759 Contract Nbt To'txOeed $2.50,000,00 ROLA ADDITIONAL; -SERVICES AMENDMENT TO AGIRIEEIVI�NT FOR PURCHASE OF 13061018AZ.SERVICES THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered irito, by::and 'between the City of ;Carmel and CrossRoad Engineers, P.C. (the ",Vendor`),'.as;City Contractdatqd March 16, 2016 ,shall amend the terms ..,of the: Agr0ement -.by.addilhg the, additional services: to, be provided by Vendor consistent with the Scope: of Work attached .hereto and incorporated. heroin as Exhibit "A' Furtheri-me,the terms of the Agreohient shall be amended to include the �E- enify' requirement . as in: Indiana Code � 22-5,d.7et seq.., which is : attached V hereto and inco,rpoirated herein as` Exhibit: "U% as Well as the -,required E-vely, Affidavit, attached bereto and .incorporated herein .as Exhibit, IV'. Also, pursuant to I.C. §5722-1.z6.5, Vbndor shall certify -that in, signing this. document it does not engagpin investment activities within the. Country of Iran.. The terms: andconditions of the, Agreement shall not otherwise be, affected by, this Additional Services Amendment and shall remain ih.full force and effect. INMITNESS WHEREOF, the parl 1 0& hereto have made and executed this Amendment asJollows: CITY OF CARMEL, INDIANA by a . nd'Ahrouo its Board of Public Works and Safety K-19 �Lori S. �Vatsooee_mber Dat 6'. 0 AGMU�V&J.11�64=m 219161,0iWkib .. .. . 9N '. . CrossRoad:Eriginioers,. P.C. By: 4 �'1/ Authorized Signature tu PrintoONOme ?(-CC>%,cr-et,J Title PID/TIN: 1� 3 33) Last Four Of SSN'if S610 Proprietor Date: 0 S'/ Qfj (2,01 ,P May 2, 2016 Mr. Jeremy Kashman, P.E. City Engineer City of Carmel 1 Civic Square Carmel, IN 46032 Re: - 2016 Storm Water Bond Front End Project Services Fee Proposal Dear Jeremy: As we discussed, we have prepared this proposal to provide Front End Project Services for projects included in the 2016 Storm Water Bond Program. CrossRoad Engineers will provide these services as an extension of the City Engineer's staff on an hourly basis in accordance with the attached schedule of Hourly Billing Rates. Services to be provided could include preliminary field investigations, survey, development of alternative solutions with preliminary cost estimates, preliminary design, meetings with affected property owners, and determination of final project scope. At the City's discretion, further project development could also include preparation of design plans and contract documents. Separate proposals would be submitted for this work and administered as extensions of this contract. Based upon the number of anticipated projects in which we will be involved, we would suggest establishing a contract ceiling of $250,000 against which we would invoice for the Front End Project Services. We would like to thank you for this opportunity to continue our involvement in enhancing the City of Carmel and we appreciate the City's trust in our ability to provide these services. We look forward to working closely with you to make these 2016 Storm Water Bond projects a success! If you should have any questions or need any further information, please do not hesitate to call me at (317) 780-1555 ext. 114. Sincerely, CrossRoad Engineers, PC A _ Trent E. Newport, P. E. President 3417 Sherman Drive ■ Beech Grove, Indiana 46107 ■ Tel 317-780-1555 ■ Fax 317.78o•6525 HOURLY BILLING RATES PERSONNEL CLASSIFICATION HOURLY RATE DESIGN Principal $ 150.00 Director 140.00 Senior Project Manager 125.00 Project Manager 115.00 Project Engineer 95.00 Assistant Project Engineer 80:00 CADD Manager 95.00 CADD Technician 85.00 R/W Manager 95.00 R/W Buyer 150.00 INSPECTION Director $ 140.00 Resident Project Representative 110.00 Asst Resident Project Representative 100.00 Project Inspector 90.00 Assistant Project Inspector 70.00 SURVEY Survey Manager $ 120.00 Assistant Survey Manager 85.00 Survey Crew —1 Man 105.00 Crew Chief 85.00 Field Man 65.00 Researcher 80.00 Survey Technician 80.00 MISCELLANEOUS Mileage (per mile) $ 0.52 Other Direct Costs at cost +15% CrossRoad Engineers, PC 3417 Sherman Drive Beech Grove, Indiana 46107 Rates Effective through December, 2016 EXHIBITA 2 c5c2 CrossRoad Engineers, P.C. Engineering Department - 2016 Appropriation: ASA #4; #94-650.04; 2016 Storm Water Bond; P.O. #33759 Contract Not To Exceed $250,000.00 EXHIBIT `B" E -verify requirement All terms defined in I.C. § 22-5-1.7 et seq. are adopted and incorporated into this section of the Amendment. Pursuant to I.C. § 22-5-1.7 et seq., Vendor shall enroll in and verify the work eligibility status of all of its newly -hired employees using the E -Verify program, if it has not already done so as of the date of this Addendum. Vendor is further required to execute the attached Affidavit, herein referred to as "Exhibit C", which is an Affidavit affirming that: (i) Vendor is enrolled and is participating in the E -verify program, and (ii) Vendor does not. knowingly employ any unauthorized aliens. This Addendum incorporates by reference, and in its entirety, attached "Exhibit C." In support of the Affidavit, Vendor shall provide the City with documentation that it has enrolled and is participating in the E -Verify program. This Agreement shall not take effect until said Affidavit is signed by Vendor and delivered to the City's authorized representative. Should Vendor subcontract for the performance of any work under this Addendum, the Vendor shall require any subcontractor(s) to certify by affidavit that: (i) the subcontractor does not knowingly employ or contract with any unauthorized aliens, and (ii) the subcontractor has enrolled and is participating in the E -verify program. Vendor shall maintain a copy of such certification for the duration of the term of any subcontract. Vendor shall also deliver a copy of the certification to the City within seven (7) days of the effective date of the subcontract. If Vendor, or any subcontractor of Vendor, knowingly employs or contracts with any unauthorized aliens, or retains an employee or contract with a person that the Vendor or subcontractor subsequently learns is an unauthorized alien, Vendor shall terminate the employment of or contract with'the unauthorized alien within thirty (30) days ("Cure Period"). Should the Vendor or any subcontractor of Vendor fail to cure within the Cure Period, the City has the right to terminate this Agreement without consequence. The E -Verify requirements of this Agreement will not apply, should the E -Verify program cease to exist. [S:\ContractsTwf.Sv & Goals SvmNEngin=dng@016\C—Rond ASA H4 Add7 Sva Amcnd 3-27-2012 with E -Verify langw gc.doc:5N2016 3:09 PMj CrossRoad Enginqors, R.C. Eqgineprin.g Wparftnent -'2016 A�i�opr,i,t'tion,:.,ASA.-4;,#94�=(i5O.O4-,20.16 Storni.Waer B.ond;.P.O.. OV59 .Cohtrief Not ToE-,weed $250I000.,00 Exhibit "C.' ,E -Verify Affidavit. -0 %- _� re being first duly swop l deposes, and says. that ,he/she. jsfiaf lailiat w.i . th,ond has personal knowledge of the facts lie rern and.. if called as a witness in this matter,. could. testify as follows-. 1. 1 air over.eighteen:(18) years of age and am competent,to testify to the -facts contained herem., I , tit herein h4ve,,, beQn. ej ploye by I am now 'and at, all -times re.e.va in. d ae>S6R.DO,J _'Evwivieevs. PC (tile "Com pany') in the position of. TecesicteAf U 3. 1 din Runiliar with th the embloyment'policies,practices, and proced. resof'the Company and have the authority to act on iiehalf of the Company. 4. The:Employeris, enrolled and participates in the federal.E=Verify program and. has provided documentati . On of such. . euro.Ilinent and participation to. the City of Cart.PO. Indiana. .5. The. Company does -not. knowi i-.igjyemPloy wyunauthorized- aliens. FURTHER AFFIANT SAYETH NOT.. .EXECUTEID onthe, day of. t&am '?:01(1o. I certify under the penalties for pqJury under the "laws of the: United States of America and the State of hidiana1hat the fbregoi.iig.facival.s'tatei-neiits and representations, are true and correct. Printed: Y-evt X SA 94 A41 Sw, Anwud 3�BiwZ612 slid, I:A�a 3:0 P,"'I /%� iCarmel l� tof INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 Page 1 of 1 PURCHASE ORDER NUMBER �/ FEDERAL EXCISE TAX EXEMPT 33759 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, A!P CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS, FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 5/4/2016 068025 Project 16 -SW -55 CROSSROAD ENGINEERS, PC City Engineering's Office VENDOR 3417 S SHERMAN DR SHIP 1 Civic Square TO Carmel, IN 46032 - BEECH GROVE, IN 46107 - Kate Lustig PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 4577 QUANTITY UNIT OF MEASURE F7 DESCRIPTION UNIT PRICE EXTENSION Department: 2200 Account: 94-650.04 Fund: 0 2016 Storm Water Bond 1 Each ASA #4 2016 Storm Water Bond Front End Services $250,000.00 Sub Total Send Invoice To: Jill Newport CrossRoad Engineers, P.C. 3417 Sherman Drive Beech Grove, IN 46107 $250,000.00 $250,000.00 2016 SW Bond/G.O. Bond/�"� PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT PAYMENT $250,000.00 SHIPPING INSTRUCTIONS ' A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN 'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN 'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY TITLE CONTROL NO. 33759 CLERK -TREASURER M V fV. Company ID Number 440231 To be accepted as a, participant in E -Verify, you should only sign the Employer's Section of the signature page. If you have any questions, contact E -Verify at 888.464-421& lEmployer -Cros"sRoad Engineers, PC Ijill Newport Name ease Type or Print) Electronicafly Sioned 0 01 1 Date Department of Homeland Security — Verification Division IUSCIS,Verification Division Name (Please Type or Print) (Title ElectronlcallyAlg!!ed JO811612011 Signature Dele Information Required for the E -Verify Program Information relating 0 r ompany: Com an Name CrossRoad Engineers, PC Company fa Facility Address:iMl? Sherman Drive _ fa L Beech Grove, IN 46107 Company Altemate Address: P417 Sherman Drive J 'Beech Grove, IN 46107 Pount.y or Parish; MARION Employer Identification -Number _1351963331 ------- --- Page 12 of 131E Verify MOU for Employer I Revision Date 09/01109 www.dhs.gov/E-Verify Company ID Number: 440231 North American Industry Classification Systems Code. Number of Employees: 120 to 99 — Number of Sites Verified for: Ire you verifying for more than I site? If yes, please provide the number of sites verified for n each State: • INDIANA 1 sites) Information relating to the Program Administrator(s) for your Company on policy questions or operational problems: Name: Jill A Newport Telephone Number. (317) 780 -1555 ext. 120 E-mail Address: jneNporlra crossroadengincers com Name: Walter E Charles Telephone Number. (317) 780 -1555 ext. I I5 r -mail Address: echnrles(a crossrondengineers.com rax Number. (317) 780 - 6.525 Fax Number: (317) 780.6525 Page 13 of 1.3 1 E Verify MQU for Employer I Revision Date 09101/09 www.dhs.gov/E-Verify Received 05-06-16P01:36 RCVD City of Carmel Department of Law LETTER OF TRANSMITTAL Date: May 4, 2016 To: Doug Haney Department of Law From: Jeremy Kashman Department of Engineering RE: CrossRoad Engineers Additional Service Amendment An additional service amendment is needed for Crossroad Engineers for the May 180' BPW meeting, please. Attached please find CrossRoad's scope of work and purchase order. Contract Information: Project Name: ASA #4 — 2016 Storm Water Bond Front End Project Services Vendor: CrossRoad Engineers, P.C. Amount: $250,000.00 Appropriation: P.O. 33759; 2016 S orm Wdte ^ Bond __ Signature: Chip Charles Address: 3417 South Sherman Drive Beech Grove, IN 46107 Phone: 317/780-1555 Fax: 317/780-6525 Email: ccharles@crossroadengineers.com May 4, 2016 Mr. Chip Charles, P.E. Mr.Trent Newport, P.E. CrossRoad Engineers, P.C. 3417 South Sherman Drive Beech Grove, IN 46107 .JAMES BRAINARD, MAYOR RE: Additional Service Amendment #4, P.O. #33759 Dear Chip and Trent: As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current contract with CrossRoad Engineers, dated March 16, 2016, I have requested and received from you the proposed scope of services and fee estimates for the following work task: Additional Service Amendment #4 — 2016 Storm Water Bond Front End Services Not to Exceed: $250,000.00 Per our contract procedural requirements, I hereby approve these Additional Professional Services estimates, and request that the Board of Public Works ratify the above referenced Contract Amendment. PLEASE NOTE Please be advised that "Additional Services" performed on City contracts must be billed separately from the original contract and other additional services. More importantly, the invoice must reference the appropriate Additional Service # and P.O. # shown above. Invoices received without the Additional Service # referenced will be returned for proper identification. Thank you for your continued assistance in providing the City of Carmel with your professional quality services. If you should have any questions, please give me a call. Sincerely, J�1; ashman, P.E. Engineer Reiewed and approved by: S. C. E gelking Director of Administration DEPARTMENT OF ENGINEERING ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 FAx 317.571.2439 EMAIL engineering@carmel.in.gov