HomeMy WebLinkAboutBPW Minutes 5-4-16Board of Public Works and Safety Meeting
MINUTES
Wednesday, May 4, 2016 —10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10: 08 a.m.
MEMBERS PRESENT
Mayor James Brainard, Board Members; Lori Watson and Mary Ann Burke, Clerk -Treasurer
Christine Pauley, and Deputy Clerk Jacob Quinn
MINUTES
Minutes for the April 20, 2016 Regular meeting were approved 3-0.
BID/QUOTE OPENINGS AND AWARDS
Bid Opening for Hazel Dell Parkway — Cherry Creek Boulevard to 146`h Street; Mayor Brainard
opened the bids and read them aloud:
Company
Amount
Morphey
$629,666.00
Rieth Riley
$492,151.44
E&B Paving
$554,820.50
Calumet
$454,870.00
PERFORMANCE RELEASES
Resolution BPW-05-04-16-01; Bonbar @ Monon Lake Water Main; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution BPW-05-04-16-02; The Lakes at Towne Road III; Common Area Sidewalks; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution BPW-05-04-16-04; Highpoint on Meridian; Storm Water Control; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
CONTRACTS
Requestfor Purchase of Goods and Services; Angel Oaks Tree Service.; ($40, 000); Tree
Removal and Landscape Maintenance; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
Requestfor Purchase of Goods and Services; Williams Creek Consulting.; ($86,900); Cool
Creek and Little Cool Creek Drainage Analysis; Additional Services Amendment 91; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution No. BPW 05-04-16-03; A Resolution of the City of Carmel Board of Public Works
Acknowledging Receipt of Contract; GPS Industries, LLC.; ($39,168 per annum); Golf Car GPS
System; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Requestfor Purchase of Goods and Services; American Structurepoint, Inc.; ($46,800); 106Th
Street over Keystone Parkway Bridge Beam Repair — Construction Inspection; Additional
Services Amendment # 1; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Requestfor Purchase of Goods and Services; Leach & Russell; ($3,800); Annual Maintenance
Agreement; Additional Services Amendment; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Requestfor Purchase of Goods and Services; Studio MArchitecture & Planning.; ($19, 000);
Budget, Programming and Conceptual Design Services for Various Projects; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Requestfor Purchase of Goods and Services; E&B Paving; Change Order #8 ($1,523.63); Main
Street Improvements; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use Gazebo; To Celebrate International Day of Yoga; June 21, 2016; 4: 00 p.m. —
9: 00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request to Use City Streets; Raise Money for Special Olympics; June 3, 2016'.10:30 a.m. —
12: 01 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request to Use City Streets; Social Event; May 5, 2016; 5: 00 p.m. — 8: 30 p.m.; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request to Use City Streets; Annual Fall Festival; October 9, 2016; 9: 00 a. m. — 9: 00 p. m.;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved
3-0.
Request to Use City Streets; May Gallery Walk/Indy 500 Front Porch Party; May 14, 2016; 2:00
p.m. —11: 00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request to Use City Streets; Tour de Carmel; September 17, 2016; 7:30 a.m. —11:00 a.m.;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved
3-0.
Request to Use City Streets; 4.5 Mile Run & 1.5 Mile Walk; July 2, 2016; 8:00 a.m. — 9:30 a.m.;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved
3-0.
Request to Use City Streets and Gazebo; 5k Run/Walk, October 29, 2016; 8 a.m. —11:30 a.m.;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved
3-0.
Request to Use Amphitheatre; Family Friendly Karaoke Concert; August 12, 2016; 6 p.m. —
10: 00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request to Use City Streets; Dragon Team; August 13, 2016; 5: 00 p.m. — 7:00 p.m.; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request to Use City Streets and Gazebo; Alzheimer Fundraiser; September 24, 2016; 9: 00 a.m.
— 9:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request to Use City Property for Parking; TV Commercial; May 5 t or 6th, 2016; 6:00 a.m. —
9: 00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
OTHER
Request for Declaration of Restrictive Covenants for Conservation Approval; Illinois Street
Extension Mitigation; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request for Lane Restriction/Open Pavement Cuts/Pathway Closure; Pennsylvania Street;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved
3-0.
Request for Lane Restriction; 4415 West 116th Street; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
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Request for Lane Restriction/Pathway Closure/Open Pavement Cut; 11895 Towne Road; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Lane Restriction/Pathway Closure; 890 East 116`h Street — Spa Suites; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Lane Restriction/Sidewalk Closure; 4`h Avenue SW & I s` Street SW; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Alley Closure/Open Pavement Cut; 121 North Rangeline Road; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Storm Water Technical Standards Manual Variance; Tom Wood Lexus - 4610 E.
96` Street; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Storm Water Technical Standards Manual Variance; Carmel Lakeside Retail; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Storm Water Technical Standards Manual Variance; 11939 Building Project; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Variance; 5110 Briarstone Trace; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Variance; Common Area of Enclave of Carmel; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Variance; 6893 Longest Drive; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Consent to Encroach; 5110 Briarstone Trace; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Consent to Encroach; The Enclave of Carmel; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Consent to Encroach; 6893 Longest Drive; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Secondary Plat Approval; Palmer Minor Subdivision; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 3-0.
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ADJOURNMENT
Mayor Brainard adjourned the meeting at 10:115 a.m.
Pauley —
Approved U
ayor James Brainard
Pauley 'Clerk -Treasurer
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