The URL can be used to link to this page

Home My WebLink AboutCrossRoad Engineers/Eng/30,000/Adl Serv #5/On-Call Engineering and InspectionP.C. �rmi D... .gineeripg kpartjbeht--201.0 Appropriation A A#5 #43-4 P.Q�.' 3753 P S. 01 #33 Q0htj.-act _N6t. TO Exteed, $30,000.00, • e ADDITIONAL SERVICES' AMENDMENTTO AGREEMENT FOR PURCHASE: OF. GOODS AND SERVIC'.8 THIS AMENDMENT TO THE :GOODS AND SERVICES AGREEMENT ("Agreement") entered into by, and between the City of;Carmel and C . rossRbad Eng ineers, PC. (tha. "Vendor"), as City Contract dated.Maroh I6; 201 , .8hall amend the terms. of.th-e Agreement by adding the additional services to� be. provided: by Vendor consistent with the Scope.of.Workattached hereto and iricor'porated;.hereiri as: Exhibit "A". Furthermore; or6,, the terms of the Agreement shall be, amended to include the E -verify reauirement as stated in Indiana Code §, 22.57.1.7 et.seq., ch w is attached e .hi.. h, d hereto: and incorporated, herein :as: Exhibit. "B`zY as well asthe required E-verifv Affidavit attached hereto. and incorporated herein as Exhibit 11C11 Also, pursuant 1a IC. m2 .,e § 5 246.5, Vendor shallcertify that in signing this .document, it does . ;not engage: in investment activities within the Qountry of Iran. The terms and .conditions ,of the Agreement shall not otherwiso, be affected by this Additional Services.Amendme a Amendment and �sh A remain in full force l and effect. IN -W d and , ITNESS WHEREOF, the parties hereto. 1160' made an .executed this Amendment as. foflows CITYOF-CARMEL,. INDIANA. by -arid through. its Board of Public: Works and Safety M Date' Lori, S: I atso ember Date: t�,V,eB /1-a A, ristine S. P AwTroasurer Date://l/ Cross.R.oad Engin.eers,.P.C, Authorized Signature Printed. Name: 7ce5 Ltev,. Title FID/TIN.:: 3S7 M X333 Last Four of SSN if Solo: Proprlet& Date: Oq �Z.,C) to May 6, 2016 Mr. Jeremy Kashman, P.E. City Engineer City of Carmel 1 Civic Square Carmel, IN 46032 RE: On -Call Engineering and Inspection Services (flea On -Call Consulting) Funds Request Dear Jeremy: As we discussed, we have prepared this proposal to continue providing professional services for the City of Carmel. Crossroad Engineers, P.C. will provided these services as an extension of the City's Engineer's staff on an hourly basis. The specific services which we expect to provide include survey, design, inspection, and management services on various miscellaneous projects as your office requests. All work tasks will be completed at the direction of the City Engineer. Attached are our 2016 Hourly Billing Rates which we were used for this work. Per our communication with your office, we would suggest establishing a $30,000 contract ceiling against which we would invoice. We value the City's confidence in our ability to provide engineering services and appreciate the opportunity to continue our involvement in the City's improvements. If you should have any questions or need further assistance, please do not hesitate to call me at 780-1555 ext. 114. Sincerely, CrossRoad Engineers, PC Trent E. Newport, P. E., L. S. Vice -President Mr. Jeremy Kashman, P.E.XI g B IT City of Carmel e e e May 6, 2016 Page 1 of 2 6 HOURLY BILLING RATES PERSONNEL CLASSIFICATION HOURLY RATE DESIGN Principal $ 150.00 Director 140.00 Senior Project Manager 125.00 Project Manager 115.00 Project Engineer 95.00 Assistant Project Engineer 80.00 CADD Manager 95.00 CADD Technician 85.00 R/W Manager 95.00 R/W Buyer 150.00 INSPECTION Director $ 140.00 Resident Project Representative 110.00 Asst Resident Project Representative 100.00 Project Inspector 90.00 Assistant Project Inspector 70.00 SURVEY Survey Manager $ 120.00 Assistant Survey Manager 85.00 Survey Crew —1 Man 105.00 Crew Chief 85.00 Field Man 65.00 Researcher 80.00 Survey Technician 80.00 MISCELLANEOUS Mileage (per mile) $ 0.52 Other Direct Costs at cost +15% CrossRoad Engineers, PC' 3417 Sherman Drive Beech Grove, Indiana 46107 Rates Effective through December, 2016 IBIT 2 C2— CrossRoad Engineers, P.C. Engineering Department - 2016 Appropriation: ASA #5; #43-401.00-201; P.O. #33753 Contract Not To Exceed $30,000.00 EXHIBIT `B" E -verify requirement All terms defined in I.C. § 22-5-1.7 et seq. are adopted and incorporated into this section of the Amendment. Pursuant to I.C. § 22-5-1.7 et seq., Vendor shall enroll in and verify the work eligibility status of all of its newly -hired employees using the E -Verify program, if it has not already done so as of the date of this Addendum. Vendor is further required to execute the attached Affidavit, herein referred to as "Exhibit C", which is an Affidavit affirming that: (i) Vendor is enrolled and is participating in the E -verify program, and (ii) Vendor does not knowingly employ any unauthorized aliens. This Addendum incorporates by reference, and in its entirety, attached "Exhibit C." In support of the Affidavit, Vendor shall provide the City with documentation that it has enrolled and is participating in the E -Verify program. This Agreement shall not take effect until said Affidavit is signed by Vendor and delivered to the City's authorized representative. Should Vendor subcontract for the performance of any work under this Addendum, the Vendor shall require any subcontractor(s) to certify by affidavit that: (i) the subcontractor does not knowingly employ or contract with any unauthorized aliens, and (ii) the subcontractor has enrolled and is participating in the E -verify program. Vendor shall maintain'a copy of such certification for the duration of the term of any subcontract. Vendor shall also deliver a copy of the certification to the City within seven (7) days of the effective date of the subcontract. If Vendor, or any subcontractor of Vendor, knowingly employs or contracts with any unauthorized aliens, or retains an employee or contract with a person that the Vendor or subcontractor subsequently learns is an unauthorized alien, Vendor shall terminate the employment of or contract with the unauthorized alien within thirty (30) days ("Cure Period"). Should the Vendor or any subcontractor of Vendor fail to cure within the Cure Period, the City has the right to terminate this Agreement without consequence. The E -Verify requirements of this Agreement will not apply, should the E -Verify program cease to exist. [S:\ConIrncts\Pmf.SY R Goals Sv \EnginmringV016\C[ ,Rofld ASA 45 Add7 Svcs Amcnd 3-27-2012 with E-Vui[y Iangmgc.dm 5/92016 3:09 PMj CrossRoad Engin ors, P.C. 2016'. AppfO priati0ii: A 1 8 A#5;. #43-40.1 00-201 P.0..#33753 : Cohtfadt.Not To Exceed $30,000,00* &M , i t ".0 ." E -Verify �>O Y+ being first duly sworn,, deposes `and says that .he/she. is familiar. with and has personal Icnowledge,.of the facts: -herein and, called, as a witness in this matter, could testify as follows:; am over eighteen' 'ears of a-ge and, c I i-Apptent to; te, f ;.facts: contained I (18) y o sti y to the f tt& 2. 1 an upw and at :all times relevant heteinhave been einployed by CrasSKaoj e -e Y -S P g— (the "Company") in tho'ition. Pos of . ?rc, -eyjr 3. 1 am,farniliar -.wiffi. the employment policies,. practices,, and -,procedures of the Company -and, Have the authority to act: on behalf of the: Company. 4, The Employer is, enrolled an'd, al tN'ciffy prognin and has participates in the. fedor, provided documentation of such enrollment and, participation to -the City of- Carmel, Indiana. 5.. Tho Company does :not .lei owingyemp . I I - ftv unauihori;�od alions,. —.oya FURTHER AFFIANT SAYETH NOT, EXECUTED on the- day of 210 I Printed:- . MOT --e Lj I certify tind-a the.ponaltics for'ur under the, laws. of thb;'Unit��! States of Americaand, the State: of peri Y Indiana. that the f6re-Wift9factual, : statements and. representations- aretrue and correct... Printed'. Pe nf E: G&OS*Affqgii I& I ii,9VO1610i'm d AS Al SI6,S. I A 2,U' 30) ,T1,11 kW I AY 5 - 1-1� , T 6d3-2I,401ivM, City ®fir Carmel INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 Page 1 of 1 PURCHASE ORDER NUMBER JL FEDERAL EXCISE TAX EXEMPT 33753 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, A/P CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS, FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 5/5/2016 068025 ASA #5 - Project 16 -ENG -56; Contract Date 03.16.16 CROSSROAD ENGINEERS, PC City Engineering's Office VENDOR 3417 S SHERMAN DR SHIP 1 Civic Square TO Carmel, IN 46032 - BEECH GROVE, IN 46107 - Kate Lustig PURCHASE ID BLANKET I CONTRACT PAYMENTTERMS FREIGHT 4608 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department: 2200 Account: 43-401.00 Fund. 201 Motor Vehicle Highway 1 Each 2016 On -Call Engineering and Inspection Services $30,000.00 Sub Total Send Invoice To: City Engineering's Office Kate Lustig 1 Civic Square Carmel, IN 46032- a PLEASE INVOICE IN DUPLICATE $30,000.00 $30,000.00 DEPARTMENT I ACCOUNT PROJECT + PROJECTACCOUNT AMOUNT PAYMENT $30,000.00 SHIPPING INSTRUCTIONS ' AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN 'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN 'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 S( AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY d TITLE CONTROL NO. 33753 CLERK -TREASURER �. a PLEASE INVOICE IN DUPLICATE $30,000.00 $30,000.00 DEPARTMENT I ACCOUNT PROJECT + PROJECTACCOUNT AMOUNT PAYMENT $30,000.00 SHIPPING INSTRUCTIONS ' AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN 'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN 'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 S( AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY d TITLE CONTROL NO. 33753 CLERK -TREASURER E Company ID Number. 440231 To be accepted as a participant in E -Verify, you should only sign the Employer's Section of the signature page, if you have any questions, contact E Verify at 888.464-4218. Employer CrossRoad Engineers, PC Jill Newport Name (Please Type or Print) - -- - - ----_ _ _ --- Tille — ----- iO8115/2011 ElectronJcallySigned— _ _ _—__------__-�- •_--- Signature 'Date Department of Homeland Security - Verification Division USC1S •Verification Division ,Name (Please Type or Print) Title Electronically Signed —______--_ X08/1512011 'Signature Date i Information Required for the E -Verify Program I Information relating toyouur Company: _ _ ...... 1CrossRoad CRMpqnyName Engineers, PC Company Facility Address:'3r417 Sherman Drive — — Beech Grove, IN 46107 ------ --_-Company CompanyAlternate Address:- �' 417 Sherman Drive — - - — — Beech Grove, IN 46107 ____gounty or Parish: .MARION Employer Identification Number: _ _361963331 Page 12 of 131 E -Verify MOU for Employer 1 Revision Date 09/01109 www.dhs.gov/E-Verify Company ID Number: 440231 North American Industry Classification Systems Code: 441 _ 011w- Administrator 11 Number of Employees:... 120 to 99 Number of Sites Verified for: 1 Ire you verifying for more than 1 site? If yes, please provide the number of sites verified for n each State: • INDIANA 1 sites) Information relating to the Program Administrator(s) for your Company on policy questions or operational problems: Name: Jill A Newport Telephone Number. (317) 780 -1555 ext. 120 rax Number. 13 -mail Address: jncwporl!a crossroadengincers.com Name: Walter E Charles Telephone Number. (31,7) 780 -155,5 ext. 115 Fax Number. rrmail Address: ecLnrles(a crossrondengineers.com Page 13 of 13 1 E Verify MOU for Employer i Revision Date 09101109 (317) 780-6525 (317) 780.6$25 www.dhs.gov/E-Verify Received 05-06-16P01:37 RCVD City of Carmel Department of Law LETTER OF TRANSMITTAL Date: May 6, 2016 To: Doug Haney Department of Law From: _Jeremy KashmanTJ4'*' Department of Engineering RE: CrossRoad Engineers Additional Service Amendment An additional service amendment is needed for Crossroad Engineers for the May 18th BPW meeting, please. Attached please find CrossRoad's scope of work and purchase order. Contract Information: Project Name: ASA #5 — On -Call Engineering and Inspection Services Vendor: CrossRoad Engineers, P.C. Amount: $30,000.00 Appropriation: P.O. 33753; 2200-401 Signature: Chip Charles Address: 3417 South Sherman Drive Beech Grove, IN 46107 Phone: 317/780-1555 Fax: 317/780-6525 Email: ccharles@crossroadengineers.com May 5, 2016 Mr. Chip Charles, P.E. Mr.Trent Newport, P.E. CrossRoad Engineers, P.C. 3417 South Sherman Drive Beech Grove, IN 46107 JAMES BRAINARD, MAYOR RE: Additional Service Amendment #5, P.O. #33753 Dear Chip and Trent: As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current contract with CrossRoad Engineers, dated March 16, 2016, I have requested and received from you the proposed scope of services and fee estimates for the following work task: Additional Service Amendment #5 — On -Call Engineering and Inspection Services Not to Exceed: $30,000.00 Per our contract procedural requirements, I hereby approve these Additional Professional Services estimates, and request that the Board of Public Works ratify the above referenced Contract Amendment. PLEASE NOTE Please be advised that "Additional Services" performed on City contracts must be billed separately from the original contract and other additional services. More importantly, the invoice must reference the appropriate Additional Service # and P.O. # shown above. Invoices received without the Additional Service # referenced will be returned for proper identification. Thank you for your continued assistance in providing the City of Carmel with your professional quality services. If you should have any questions, please give me a call. Sincerely, Jeremy as an, P.E. City 16gineer Reviewed and approved by: S. C. Enge1jing Director of Administration DEPARTMENT OF ENGINEERING ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 FAx 317.571.2439 EMAIL engineering@carmel.in.gov