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HomeMy WebLinkAbout04 April 20 MinutesCRC Meeting, April 20, 2016 1 CARMEL REDEVELOPMENT COMMISSION Meeting Wednesday, April 20, 2016 ATTENDANCE: President Bill Hammer Present Vice President Dave Bowers Present Secretary Henry Mestetsky Present Treasurer Christine Pauley Present Member Bill Brooks Present (Webstream/text) Member Member Jeff Worrell Michael Kerschner Present Present Executive Director Corrie Meyer Present Office Manager Michael Lee Present Legal Consultant Karl Haas Present President Bill Hammer called the meeting to order at 6:40 p.m. The Pledge of Allegiance was said. Approval of Minutes Mr. Kerschner moved to amend the minutes, recognizing that Mr. Brooks be added as “Present” to the following meetings since he attended all meetings via Webstream/text: March 16, 2016: Mr. Worrell moved to approve, seconded by Mr. Bowers. Unanimously approved. March 23, 2016: Mr. Worrell moved to approve. Seconded by Mr. Bowers and passed unanimously. April 7, 2016: Mr. Mestetsky motioned to approve, seconded by Mr. Bowers. Passed unanimously. Financial Matters Ms. Pauley stated the Commission’s end of the month March balance totaled $2,072,765 and, including the restrict ed funds, the balance totaled $8,269,276. Update on Outstanding Receivables Ms. Pauley stated there were two outstanding receivables, 1) Project Blue invoices $15,643 and 2) The Civic rent due in December 2015 in the amount of $250,000. Approval of Claims Ms. Pauley requested the Commission approve non-operating invoices in the amount of $188,011.80. Mr. Mestetsky moved to approve, seconded by Mr. Bowers. Approved unanimously. Mr. Hammer congratulated Ms. Pauley on the AA+ Bond Rating. Executive Director Report with Update on Properties Mrs. Meyer gave updates on the following projects: Palladium landscaping, Sophia Square Plaza, City Center, Proscenium. CRC Meeting, April 20, 2016 2 Mrs. Meyer stated the CRC will be charging an administrative fee as standard policy when working with developers. The resolution will be ready at the regular CRC meeting in May for the commissioners to review and adopt. Committee Reports Mr. Bowers stated the Finance Committee did not meet but did receive the Redevelopment Commission report. Mr. Lee explained the report is an annual report due to the department of local government finance and was submitted April 15th. Mr. Worrell stated the Architectural Review Committee did not meet in April but will be meeting in May. Old Business None at this time. New Business Approval of Contract for City Center Phase II Site Work Ms. Meyer stated t he Commission opened bids for the City Center Phase II site work bid package 1 on April 7, 2016. The single bid submitted by Smock Fansler met the standards required by the RFP. This work will be paid out of the City Center Phase II bonds. Any payments made prior to the bond closing will be reimbursed by the bonds. At this time the CRC staff requests that Smock Fansler be awarded the contract. Mr. Bowers motioned to approve contract with Smock Fansler for the City Center Phase II Site Work in the amount to not exceed $1,230,025. Seconded by Mr. Mestetsky and approved unanimously. Approval of Contractor for Sophia Square Courtyard Work Mrs. Meyer gave background that the CRC’s Technical Review Committee (TRC) received bids for the Sophia Square courtyard work. The TRC scored the qualitati ve portion of the bids and opened the price proposals at their public meeting Tuesday, April 19th. State statute for design- build projects states that the adjusted price is to be calculated by dividing the price proposal by the qualitative score. After r eviewing the alternates and calculating the adjusted price, it is recommended that the CRC award the Sophia Square courtyard contract for $884,000 (which includes a break out cost for drainage improvements of $259,000) to Smock Fansler. Discussion ensued. Mr. Mestetsky moved to approve Smock Fansler as the contractor for the Sophia Square courtyard project, pending final negotiations per state code and was seconded by Mr. Worrell. Approved unanimously. Approval of Performing Arts Center Plaza Design Mrs. Meyer stated the CRC requested the landscape and architectural firm of Rundell Ernstberger Associates to complete a schematic design for an ice skating rink in Center Green. The design cost is $29,500 and will include a scope of services and several different options to move forward. Discussion ensued concerning finances for the ice rink, whether staff capacity can take on another project and construction congestion. Mr. Worrell made a motion to add this action item for consideration to the agenda; Mestetsky seconded. Mr. Worrell, Mr. Hammer and Mr. Mestetsky approved, Mr. Bowers opposed. Mr. Worrell moved to consider the contract to study the ice skating rink for an amount not to exceed $29,500; Mr. Mestetsky seconded. Mr. Worrell voted to complete the study in order to gain more information on the project. Mr. Bowers voted not to discuss the motion at this time. Mr. Mestesky voted to complete the study for a concrete vision of the project. Approved by Mr. Hammer, Mr. Worrell and Mr. Mestetsky; Mr. Bowers opposed. Motion passed. Other Business None at this time. CRC Meeting, April 20, 2016 3 Adjournment Mr. Bowers moved the meeting be adjourned pending the execution of documents, seconded by Mr. Mestetsky. The meeting was adjourned at 7:14 p.m. The next regularly scheduled meeting is Wednesday, May 18, 2016 at 6:30 p.m. An executive session was held prior to the public meeting in which the purchase or lease of real property was discussed. The Commission hereby certifies that no subject matter was discussed in the execut ive session other than the subject matter specified in the public notice.