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HomeMy WebLinkAbout03 March 16 MinutesCRC Meeting, March 16, 2016 1 CARMEL REDEVELOPMENT COMMISSION Meeting Wednesday, March 16, 2016 ATTENDANCE: President Bill Hammer Present Vice President Dave Bowers Present Secretary Henry Mestetsky Present Treasurer Christine Pauley Present Member Bill Brooks Present (Webstream/text) Member Member Jeff Worrell Michael Kerschner Present Not Present Executive Director Corrie Meyer Present Office Manager Michael Lee Present Legal Consultant Karl Haas Present President Bill Hammer called the meeting to order at 6:44 p.m. The Pledge of Allegiance was said. Mr. Hammer gave special recognition and presented Robert Dalzell with a plaque for his work with the Carmel Redevelopment Commission. Appointment to Committees Mrs. Meyer announced new appointments to both the Finance Committee and the Architectural Review Committee. The Finance Committee members are Dave Bowers and Henry Mestetsky. The Architectural Review Committee members are Bill Brooks and Jeff Worrell. Approval of Minutes January 4, 2016: Mr. Worrell moved to approve, seconded by Mr. Bowers. Unanimously approved. January 20, 2016: Mr. Worrell moved to approve. Seconded by Mr. Mestetsky and passed unanimously. February 15, 2016: Mr. Mestetsky motioned to approve, seconded by Mr. Bowers. Passed unanimously. Financial Matters Mr. Lee stated the Commission’s end of the month February balance totaled $1,816,536 and, including the restricted funds, the balance totaled $8,012,399. Update on Outstanding Receivables Mr. Lee stated there were two outstanding receivables, 1) Project Blue invoices $15,643 and 2) The Civic rent due in December 2015 in the amount of $250,000. Approval of Claims Mr. Lee requested the Commission approve non-operating invoices in the amount of $21,855.98. Mr. Bowers moved to approve, seconded by Mr. Mestetsky. Approved unanimously. Executive Director Report with Update on Properties Mrs. Meyer gave updates on the following projects: City Center, Sophia Square Plaza, Proscenium, Midtown East and Palladium landscaping. CRC Meeting, March 16, 2016 2 Committee Reports Mr. Bowers stated the Finance Committee met and discussed priorities in the budget, as well as staffing; nothing was finalized. Mr. Worrell stated the Architectural Review Committee met on March 1, 2016. The committee is reviewing plans and discussed many of the items that Mrs. Meyer alluded to in her Executive Director report. Old Business None at this time. New Business Reimbursement of Redevelopment Department expenditures to City of Carmel Mr. Lee stated in 2015 the CRC reimbursed the Redevelopment D epartment for a large majority of the expenditures with cash from the CRC 902 Fund, but there were a few invoices left at the end of the year. The request is that the CRC reimburse the redevelopment department with cash on hand in the amount of $2,688.86. Mr. Bowers moved to approve the reimbursement of the Redevelopment Department expenditures from December 2015 expenses in the amount of $2,688.86 from the 902 cash fund. Seconded by Mr. Mestetsky and approved unanimously. Approval of Resolution 2016-07 RE: Intergovernmental Transfer of Real Estate Property Interest Mrs. Meyer gave background that in January 2016, the CRC authorized to accept a transfer of the Fire Station parking lot property from the City of Carmel. When the C ity Council approved their resolution, they made a modification in language. This resolution is to approve the amended language that states if the CRC facilitates development on that site, the existing parking and existing storm water management systems need to be replaced and provide for the new system as a part of the development. Discussion ensued. Mr. Worrell moved to approve Resolution 2016- 17 re: Intergovernmental Transfer of Real Property Interest and was seconded by Mr. Mestetsky. Approved unanimously. Creation of a Technical Review Committee to facilitate the Design-Build process for the Sophia Square courtyard project. Mrs. Meyer gave background stating the Sophia Square courtyard is currently privately owned, however, in the development project agreement, the develop er is to transfer the plaza to the City for City ownership. It will then become a public plaza. Preliminary design and a drainage study have been completed and the project is now ready to initiate a design-build process. The required advisory members for the committee have been appointed. Mr. Mestetsky moved to create the Technical Review Committee. Seconded by Mr. Bowers and approved unanimously. Approval of Project Manager proposal from Core Planning Strategies Mrs. Meyer stated Core Planning Strategies currently holds a contract with the CRC as the Park East inspecting architect. This proposal would amend that contract to incorporate project management services designated by the Executive Director. These services will cover the duration of the projects (2016-2018). The budgeted appropriation covers all three years, but the amount anticipated for 2016 is $75,360. These amounts account for $400 of reimbursable expenses each month. Activities on behalf of the CRC include on site job visits from a technical standpoint, communication with contractors and making sure the commitments that are made in the contracts are upheld. Discussion ensued concerning hiring a consultant versus a staff member. Mr. Bowers motioned to approve the project manager proposal for Core Planning Strategies. Seconded by Mr. Mestetsky and approved unanimously. CRC Meeting, March 16, 2016 3 Authorizing the Executive Director to hire professionals to assist with the evaluation of properties Mrs. Meyer gave background stating the CRC director is seeking a pproval for the capability to hire the necessary professionals to manage the commitments that were made in the COIT bond request. Mr. Haas explained the acquisition process. Mr. Worrell moved that the CRC give Director Meyer the opportunity to hire professionals as she sees fit. Seconded by Mr. Mestetsky; approved unanimously. Approval of Monon master design proposal from GEHL Studios Mrs. Meyer stated GEHL Studios is an internationally renowned design firm that the CRC has asked to create a master design for the Monon urban section between 1st Street NW and Carmel Drive, as well as Range Line Road between Main Street and 116 th Street. This work will be paid out of the CRC’s 2016 budget, but the CRC will seek reimbursement when the 2016 COIT Bonds close. Mr. Bowers motioned to approve the Monon master design proposal from GEHL Studios. It was seconded by Mr. Worrell and approved unanimously. Approval of Memorandum of Understanding with Pedcor Design Group/Signature Construction Mrs. Meyer explained the relationship with Pedcor Design Group and Signature Construction (the construction arm for Pedcor Corporation). Both of these companies have continually provided pro bono services over the last year and have typically held the construction contract. As the City Center Phase II development planning and coordination continues there is a need to further understand each party’s role and the services they have rendered for the project. An execution of an MoU for both parties is suggested while the CRC holds the construction contracts. Discussion ensued. Mr. Mestetsky moved to approve; seconded by Mr. Worrell. Approved unanimously. Authorization to issue bids for City Center Phase II site bid package 1 Mrs. Meyer stated this is not a required step that sta ff ask for authorization of issuing bid packages but this is a way to share with the commissioners and the public that the intent is to issue bid packages. The City Center Phase II project is now at a point where bids can be issued for site bid package 1. Mr. Bowers motioned to authorize CRC staff to issue bids for City Center Phase II site bid package 1. Seconded by Mr. Worrell and approved unanimously. Approval of Alternate 1 for the Palladium Landscaping Mrs. Meyer gave background on the Palladium Landscaping contract work with JBM Contractors. Originally Alternate 1 was not accepted, which included landscaping on the east and west sides of the current, base bid landscaping area. Now Alternate 1 is asked to be approved to complete the landscaping package. Discussion ensued. Mr. Mestetsky motioned to approve Alternate 1 of the Palladium Landscaping package with JBM Contractors; seconded by Mr. Bowers. Approved unanimously. Approval of 3rd Amendment to Purchase Agreement for the future Midtown West s ite Mrs. Meyer gave background. The CRC previously entered into a Purchase Agreement with Old Town Development and Barrett & Stokely to sell property located on the future Midtown West site. Another amendment is needed in order to extend the Purchase Agr eement 120 more days to allow more time for negotiations and planning prior to closing. Mr. Worrell motioned to approve and seconded by Mr. Bowers. Approved unanimously. Approval of contract for Park East Garage Mrs. Meyer stated this is the design-build contract for the Park East Garage. The contract was previously selected and authorization is now being sought to execute the finalized contract. Mr. Bowers motioned to approve execution of Park East Garage contract with F.A. Wilhelm Construction. Seconded by Mr. Mestetsky and approved unanimously. CRC Meeting, March 16, 2016 4 Other Business Mrs. Meyer stated the CRC has issued for bid an FFE package for furnishings in the Sophia Square courtyard. CRC anticipates opening bids at the March 23rd special meeting date with work to be completed by June 24, 2016. Adjournment Mr. Bowers moved the meeting be adjourned pending the execution of documents, seconded by Mr. Mestetsky. The meeting was adjourned at 7:37 p.m. The next special meeting scheduled is Wednesday, March 23, 2016 at 8:00 a.m. The next regularly scheduled meeting is Wednesday, April 20, 2016 at 6:30 p.m. An executive session was held prior to the public meeting in which the purchase or lease of real property was discussed. The Commission hereby certifies that no subject matter was discussed in the executive session other than the subject matter specified in the public notice.