HomeMy WebLinkAboutUnited Consulting Engineers/Eng/761,100/Spring Mill Road Reconstruction – 111th Street to Main Street - DesignUnited Consulting Engineers,- Inc.
Engineering Department - 2016
Appropriation #94-650.04; 2016 COIT Bond Fund; P.O. #33757
Contract Not To Exceed $761,100.00 a2 •-�;
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AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") is hereby made and entered into by
and between the City of Carmel, Indiana, acting by and through its Board of Public Works and Safety (hereinafter
"City"), and United Consulting Engineers, Inc. (hereinafter "Professional").
RECITALS
WHEREAS City owns and is responsible for the operation and maintenance of its property, personnel, public
works and infrastructure; and
and
WHEREAS, from time to time, City needs professional assistance in fulfilling its foregoing responsibilities;
WHEREAS, Professional is experienced in providing and desires to provide to City the professional services
("Services") referenced herein; and
WHEREAS, City desires to engage Professional as an independent contractor for the purpose of providing to
City the Services referenced herein;
NOW, THEREFORE, in consideration of the foregoing recitals and the covenants and conditions set forth
herein, City and Professional mutually agree as follows:
SECTION 1. INCORPORATION OF RECITALS
The foregoing Recitals are hereby incorporated into this Agreement and made a part hereof.
SECTION 2. SCOPE OF SERVICES
2.1 City desires to engage Professional as an independent contractor for the Services set forth in attached
Exhibit A, incorporated herein by this reference. .
2.2 Professional understands and agrees that City may, from time to time, request Professional to provide
additional or modified Services to City. When City desires additional Services from Professional, the City
shall notify Professional of such additional Services desired, as well as the time frame in which same are to
be provided. Only after City has approved Professional's time and cost estimate for the provision of such
additional Services, has encumbered sufficient monies to pay for same, and has authorized Professional, in
writing, to provide such additional Services, shall such Services be provided by Professional to City. A copy
of the City's authorization documents for the purchase of additional Services shall be numbered and attached
hereto in the order in which they are approved by City.
2.3 Time is of the essence of this Agreement.
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United Consulting Engineers, Inc.
Engineering Department - 2016
Appropriation #94-650.04; 2016 COIT Bond Fund; P.O. #33757
Contract Not To Exceed $761,100.00
SECTION 3.
CITY'S RESPONSIBILITIES
3.1 City shall provide such information as is reasonably necessary for Professional to understand the Services
requested.
3.2 City shall provide all data required for provision of Services. Professional may assume that all data so
provided is correct and complete.
3.3. City shall arrange for Professional to enter upon public and private property as reasonably required for
Professional to perform the Services.
3.4 City shall designate payment of the Services from City budget appropriation number 94-650.04 2016 COIT
Bond funds.
3.5 City shall designate the Mayor or his duly authorized representative to act on City's behalf on all matters
regarding the Services.
SECTION 4. PROFESSIONAL'S RESPONSIBILITIES
4.1 Professional shall perform the Services pursuant to the terms of this Agreement and within any applicable
time and cost estimate.
4.2 Professional shall coordinate with City its performance of the Services.
4.3 Professional shall provide the Services by following and applying at all times reasonable and lawful
standards as accepted in the industry.
SECTION 5. COMPENSATION
5.1 Professional estimates that the total price for the Services to be provided to City hereunder shall be no more
than Seven Hundred Sixty One Thousand One Hundred Dollars ($761,100.0'0) (the "Estimate"). Professional
shall submit an invoice to City no more than once every thirty (30) days for Services provided City during the
time period encompassed by such invoice. Invoices shall be submitted on a form containing the same
information as that contained on the Professional Services Invoice attached hereto as Exhibit B, incorporated
herein by this reference. City shall pay Professional for all undisputed Services rendered and stated on such
invoice within thirty five (35) days from the date of City's receipt of same.
5.2 Professional agrees not to provide any Services to City that would cause the total cost of same to exceed the
Estimate, without City's prior written consent.
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United Consulting Engineers, Inc.
Engineering Department - 2016
Appropriation #94-650.04; 2016 COIT Bond Fund; P.O. #33757
Contract Not To Exceed $761,100.00
SECTION 6. TERM
Unless otherwise terminated in accordance with the termination provisions set forth in Section 7.1
hereinbelow, this Agreement shall be in effect from the Effective Date through December 31, 2016, and shall,
on the first day of each January thereafter, automatically renew for a period of one (1) calendar year, unless
otherwise agreed by the parties hereto.
SECTION 7. MISCELLANEOUS
7.1 Termination.
7.1.1 The obligation to provide all or any portion of the Services under this Agreement may be terminated
by City or Professional, without cause, upon thirty (30) days' notice.
7.1.2 The obligation to provide all or any portion of the Services under this Agreement may be terminated
by City, for cause, immediately upon Professional's receipt of City's "Notice To Cease Services."
7.1.3 In the event of full or partial Agreement termination, and as full and complete compensation
hereunder, Professional shall be paid for all such Services rendered and expenses incurred as of
the date of termination that are not in dispute, except that such payment amount shall not exceed
the Estimate. Disputed compensation amounts shall be resolved as allowed by law.
7.2 Binding Effect.
City and Professional, and their respective officers, officials, agents, partners and successors in interest are
bound to the other as to all Agreement terms, conditions and obligations.
7.3 No Third Party Beneficiaries.
Nothing"contained herein shall be construed to give rights or benefits to anyone other than the parties
hereto. '
7.4 Relationship.
The relationship of the parties hereto shall be as provided for in this Agreement, and neither Professional nor
any of its agents, employees or contractors are City employees. Professional shall have the sole
responsibility to pay to or for its agents, employees and contractors all statutory, contractual and other
benefits and/or obligations as they become due. Professional hereby warrants and indemnifies City for and
from any and all costs, fees, expenses and/or damages incurred by City as a result of any claim for wages,
benefits or otherwise by any agent, employee or contractor of Professional regarding or related to the subject
matter of this Agreement. This indemnification obligation shall survive the termination of this Agreement.
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United Consulting Engineers, Inc.
Engineering Department - 2016
Appropriation #94-650.04; 2016 COIT Bond Fund; P.O. #33757
Contract Not To Exceed $761,100.00
7.5 Insurance.
Professional shall procure and maintain with an insurer licensed to do business in the State of Indiana such
insurance as is necessary for the protection of City and Professional from all claims under workers'
compensation, occupational disease and/or unemployment compensation acts, because- of errors and
omissions, because of bodily injury, including, but not limited to, the personal injury, sickness, disease, or
death of any of Professional's employees, agents or contractors and/or because of any injury to or
destruction of property, including, but not limited to, any loss of use resulting therefrom. The coverage
amounts shall be no less than those amounts set forth on attached Exhibit C. Such insurance policies shall
not be canceled without thirty (30) days' prior written notice to City.
7.6 Liens.
Professional shall not cause or permit the filing of any lien on any of City's property. In the event such a lien
is filed and Professional fails to remove it within ten (10) days after the date of filing, City shall have the right
to pay or bond over such lien at Professional's sole cost and expense.
7.7 Default.
In the event Professional: (a) repudiates, breaches or defaults under any of the terms or conditions of this
Agreement, including Professional's warranties; (b) fails to perform the Services as specified; (c) fails to
make progress so as to endanger timely and proper completion of the Services and does not correct such
failure or breach within five (5) business days after receipt of notice from City specifying same; or (d)
becomes insolvent, files, or has filed against it, a petition for receivership, makes a general assignment for
the benefit of creditors or dissolves, each such event constituting an event of default hereunder, City shall
have the right to terminate all or any part of this Agreement, without liability to Professional and to exercise
any other rights or remedies available to it at law or in equity.
7.8 Government Compliance.
Professional agrees to comply with all laws, executive orders, rules and regulations applicable to
Professional's performance of its obligations under this Agreement, all relevant provisions of which being
hereby incorporated herein by this reference, to keep all of Professionals' required professional licenses and
certifications valid and current, and to indemnify and hold harmless City from any and all losses, damages,
costs, liabilities, damages, costs and attorney fees resulting from any failure by Professional to do so. This
indemnification obligation shall survive the termination of this Agreement.
7.9 Indemnification.
Professional shall indemnify and hold harmless City and its officers, officials, employees and agents from all
losses, liabilities, claims, judgments and liens, including, but not limited to, all damages, costs, expenses and
attorney fees arising out of any intentional or negligent act or omission of Professional and/or any of its
employees, agents or contractors in the performance of this Agreement. This indemnification obligation shall
survive the termination of this Agreement.
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United Consulting Engineers, Inc.
Engineering Department - 2016
Appropriation #94-650.04; 2016 COIT Bond Fund; P.O. #33757
Contract Not To Exceed $761,100.00
7.10 Discrimination Prohibition.
Professional represents and warrants that it and each of its employees, agents and contractors shall comply
with all existing and future laws prohibiting discrimination against any employee, applicant for employment
and/or other person in the subcontracting of.work and/or in the performance of any Services contemplated by
this Agreement with respect to hire, tenure, terms, conditions or privileges of employment or any matter
directly or indirectly related to employment, subcontracting or work performance hereunder because of race,
religion, color, sex, handicap, national origin, ancestry, age, disabled veteran status or Vietnam era veteran
status. This indemnification obligation shall survive the termination of this Agreement.
7.11 E -Verify
Pursuant to I.C. § 22-5-1.7 et seq., Professional shall enroll in and verify the work eligibility status of all of its
newly -hired employees using the E -Verify program, if it has not already done so as of the date of this
.Agreement. Professional is further required to execute the attached Affidavit, herein referred to as Exhibit D,
which is an Affidavit affirming that: (i) Professional is enrolled and is participating in the E -verify program, and
(ii) Professional does not knowingly employ any unauthorized aliens: This Addendum incorporates by
reference, and in its entirety, attached Exhibit D. In support of the Affidavit, Professional shall provide the City
with documentation that it has enrolled and is participating in the E -Verify program. This Agreement shall not
take effect until said Affidavit is signed by Professional and delivered to the City's authorized representative.
Should Professional subcontract for 'the performance of any work under this Addendum, the
Professional shall require any subcontractor(s) to certify by affidavit that: (i) the subcontractor does not
knowingly employ or contract with any unauthorized aliens, and (ii) the subcontractor has enrolled and is
participating in the E -verify program. Professional shall maintain a copy of such certification for the duration
of the term of any subcontract. Professional shall also deliver a copy of the certification to the City within
seven (7) days of the effective date ofthe subcontract.
If Professional,. or any subcontractor of Professional, knowingly employs or contracts with any
unauthorized aliens, or retains an employee or contract with a person that the Professional or subcontractor
subsequently learns is an unauthorized alien, Professional shall terminate the employment of or contract with
the unauthorized alien within thirty (30) days ("Cure Period"). Should the Professional or any subcontractor of
Professional fail to cure within the Cure Period, the City has the right to terminate this Agreement without
consequence.
The E -Verify requirements of this Agreement will not apply, should the E -Verify program cease to exist.
7.12 Severability.
If any provision of this Agreement is held to be invalid, illegal or unenforceable by a court of competent
jurisdiction, that provision shall be stricken, and all other provisions of this Agreement that can operate
independently of same shall continue in full force and effect.
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United Consulting Engineers, Inc.
Engineering Department - 2016
Appropriation #94-650.04; 2016 COIT Bond Fund; P.O. #33757
Contract Not To Exceed $761,100.00
7.13 Notice.
Any notice, invoice, order or other correspondence required or allowed to be sent pursuant to this Agreement
shall be written and either hand -delivered or sent by prepaid U.S. certified mail, return receipt requested,
addressed to the parties as follows:
CITY:
City of Carmel
Department of Engineering
One Civic Square
Carmel, Indiana 46032
ATTENTION: Jeremy Kashman
PROFESSIONAL:
United Consulting Engineers, Inc.
1625 North Post Road
Indianapolis, Indiana 46219
ATTENTION: Dave Richter, PE, PLS
Douglas C. Haney
Corporation Counsel
One Civic Square
Carmel, Indiana 46032
Notwithstanding the above, City may orally provide to Professional any notice required or permitted by this
Agreement, provided that such notice shall, also then be sent as required by this paragraph within ten (10)
business days from the date of such oral notice.
7.14 Effective Date.
The effective date ("Effective Date") of this Agreement shall be the date on which the last of the parties
hereto executes same.
7.15 Governinq Law; Lawsuits.
This Agreement shall be governed by and construed in accordance with the laws of the State of Indiana,
except for its conflict of laws provisions, as well as by all ordinances and codes of the City of Carmel,
Indiana. The parties agree that, in the event a lawsuit is filed hereunder, they waive any right to a jury trial
they may have, agree to file such lawsuit in an appropriate court in Hamilton County, Indiana only, and agree
that such court is the appropriate venue for and has jurisdiction over same.
7.16 Waiver.
Any delay or inaction on the part of either party in exercising or pursuing its rights and/or remedies hereunder
or under law shall not operate to waive .any such rights and/or remedies nor in any way affect the rights. of
such party to require such performance at any time thereafter.
7.17 Non -Assignment.
Professional shall not assign or pledge this Agreement nor delegate its obligations hereunder without City's
prior written consent.
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M
United Consulting Engineers, Inc.
Engineering Department - 2016
Appropriation #94-650.04; 2016 COIT Bond Fund; P.O. #33757
Contract Not To Exceed $761,100.00
7.18 Entire Agreement.
This Agreement contains the entire agreement of and between the parties hereto with respect to the subject
matter hereof, and no prior agreement, understanding or representation pertaining to such subject matter,
written or oral, shall be effective for any purpose. No provision of this Agreement may be amended, added to
or subtracted from except by an agreement in writing signed by both parties hereto and/or their respective
successors in interest. To the extent any provision contained in this Agreement conflicts with any provision
contained in any exhibit attached hereto, the provision contained in this Agreement shall prevail.
7.19 Representation and Warranties.
Each party hereto represents and warrants that it is authorized to enter into this Agreement and that any
person or entity executing this Agreement on behalf of such party has the authority to bind such party or.the
party which they represent, as the case may be.
7.20 Headings.
All headings and sections of this Agreement are inserted for convenience only and do not form a part of this
Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
7.21 Advice of Counsel.
The parties warrant that they have read this Agreement and fully understand it, have had an opportunity to
obtain the advice and assistance of counsel throughout the negotiation of same, and enter into same freely,
voluntarily, and without any duress, undue influence or coercion.
7.22 Copyright.
City acknowledges that various materials which may be used and/or generated by Professional in
performance of Services, including forms, job description formats, comprehensive position questionnaire,
compensation and classification plan and reports are copyrighted. City agrees that all ownership rights and
copyrights thereto lie with Professional, and City will use them solely for and on behalf of its own operations.
City agrees that it will take appropriate action with its employees to satisfy its obligations with respect to use,
copying, protection and security of Professional's property.
7.23 Personnel.
Professional represents that it has, or will secure at its own expense, all personnel required in performing the
services under this agreement. Such personnel shall not be employees of or have any contractual
relationship with City. All of the services required hereunder will be performed by Professional or under his
supervision and all personnel engaged in the work shall be fully qualified to perform such services.
7.24 Records and Inspections
Professional shall maintain full and accurate records with respect to all matters covered under this
agreement for three (3) years after the expiration�or early termination of this Agreement. City shall have free
access at all proper times to such records and the right to examine and audit the same and to make
transcripts there from, and to inspect all program data, documents, proceedings and activities.
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United Consulting Engineers, Inc.
Engineering Department - 2016
Appropriation #94-650.04-12016 COIT Bond Fund; P.O. #33757
Contract Not To Exceed $761,100.00
7.25 Accomplishment of Proiect
Professional shall commence, carry on, and complete the project with all practicable dispatch, in a sound
economical and efficient manner, in accordance with the provisions thereof and all applicable laws. In
accomplishing the project, Professional shall take such steps as are appropriate to ensure that the work
involved is properly coordinated with related work being carried on within City's organization.
7.26 IRAN CERTIFICATION.
Pursuant to I.C. § 5-22-16.5, the Professional shall certify that, in signing this Agreement, it does not engage
in investment activities within the Country of Iran.
7.27 ACCESS TO PUBLIC RECORDS ACT
Professional understands and agrees that any "public record", as that term is defined in Indiana Code 5-14-3-
2(m), as amended, that is related to the subject matter of this Agreement, whether the same is in the
possession or control of the Professional or the City, shall be subject to release under and pursuant to the
provisions, of Indiana's Access to Public Records Act, as codified in Indiana Code 5-14-3-1, et seg., as
amended.
(remainder of page intentionally left blank)
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United Consulting Engineers, Inc.
Engineering Department - 2016
Appropriation #94-650.04; 20.16 COIT Bond Fund; P.O: 433757
Contract Not To Exceed $761,100.00
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as follows:
CITY OF CARMEL, INDIANA United Consulting Engineers, Inc.
by and through its Board of Public
Works and Safety
AN
mes Brainard, Presiding Off' er Authorized Signature.
Date: , /
Printed Name: WAGAM E• 9gcc �ta,ArL WE
Title:yirzg A,¢EsfD6-M4 vice piRrFs%wr
Mary A Burke, Mmbe�' l�
Date: b l FID/TIN::
PIrc-1`�yyn I Last Four of SSN if Sole Proprietor:
Lori S. Watson, Member -ff Date: .
Date:
A
Christine S. Pau"l,,Cjerk-Treasurer
lS:'Cm+vucts+Pn+f.9.� C Gou.!c S1� �Engm.ccu+pC016tinitcJ Catuuhing Profecsim+al Scniccs FOR\1 Rm• jwic201?.dn.:5/177?OIG I:0' PSq'
��UNITED
ENGINEERING
•
May 6, 2016
ENVIRONMENTAL
1. Description of the proposed project scope
INSPECTION
2. Supplemental drawings to aid in the definition of the project scope
Mr. Jeremy Kashman, PE
LAND SURVEYING
City Engineer
LAND ACQUISITION
City of Carmel
PLANNING
One Civic Square
WATER&
Carmel, Indiana 46032
WASTEWATER
SINCE 1965RE: Spring Mill Road Project
1111h Street to Main Street (incl. path to 106th)
OFFICERS Engineer's Report & Proposal
WlEam E. Hal. PE
Dave Richter, PE, PLS Dear Mr. Kashman:
Steven tN.Jcnes
Christopher R. Pepe. PE
B. Keith Bryant, PE We have :enclosed this Engineer's Report and Fee Proposal for your review and
Nld,,a=_lRavre.PE approval. It has been prepared in accordance with our Scoping Meeting of April 26,
2016. The Engineer's Report includes the following:
PROFESSIONAL STAFF
•
Andrev+T.1Rc*a.PE
1. Description of the proposed project scope
Davin LSteWer,AICP
2. Supplemental drawings to aid in the definition of the project scope
Damn P. rNireiNer, PE
3. Description of the corresponding professional services
A.damC.er,PE
klichael S. Oliphant, AICP
4. Engineering and construction budget information
E.Ra&dePemtrtcn,PE
S. Project development schedule
Timcfy J. Cxncs. PLS
Jon E_:Clc-fdter, PE
Steven R. Passey. PE
With your approval,: our staff began work on this project on April 14, 2016. This
Brian J.Pierscn.PE
early start time was necessary in order to achieve the desired construction duration
Christopher LHammond.PE
:.
of August:to November of this year.
Paul D: Gictzbach. PE
Bran S. Frederick. PE
Jay N.Riders. PE
You will see from the enclosed project development schedule that all of the usual
Chr'smpher,l.Dyer, PE
design and management durations are accelerated, some significantly. We will
blate+vR.Lee. PE
continue to follow this schedule and assist you in alerting others who will be
Wham R. Cures, PE
e
integral to the success of this project as their tasks become urgent.
JercmyA.Richardson. PE
Heather E. Kgcur, PE
Adam J.Greu:rh.PLS
If you have any questions or comments, please contact me anytime. My cell number
Whitney D. Neukam, PE:
�
is (317) 501-6743.
Caleb C. Ross, PE
klaW cyv A Taylor, PE
Josh 0. Bet. PLS
•
DannC.BarrcV-PE
Sincerely,
Scott G.6linnich,PE
United Consulting
Sean B. Hankins, PE
Benjamin T. Stenger, PE
Jcn R. Stocks. PE
•
s
Jim P., Lech, PE
r
rWhcIas J. Kocher. PE
Jennifer L. Hart, PE
Da Richter , PLS g � iT
JclreyR.Andrers,PE
Keftcn S. Ck:nnirrham, PE
Presi �.----
Richard T. Bemard. PE
� ��
SPRING MILL ROAD RECONSTRUCTION
From 111th Street to Main Street
Carmel, Indiana
Description of Proposed Project
1. GENERAL
The proposed project includes constructing a boulevard section with sidewalk and multi -use path for 1.81
miles of Spring Mill Road. The Project begins at the south approach of a proposed roundabout at 111th
Street and extend north to the existing roundabout at Main Street (131 st Street). Additionally, a multi -use
path will be extended south from the proposed roundabout at 111th Street to the existing roundabout at
106th Street. This project will include modifications to Hamilton County Bridges No. 31 and 32 over
Williams Creek, which were both replaced by Hamilton County in 2003. The City of Carmel will fund this
project with 100% local dollars. The anticipated bid date is August of 2016 with substantial construction
completion in December of 2016. This project is located in Sections 2 and 3 of Township 17 North, Range
3 East and Sections 26, 27, 34, and 35 of Township 18 North, Ranges 3 East, Clay Township, Hamilton
County.
ll. EXISTING FACILITY
Spring Mill Road currently consists of a two-lane section from 111th Street to Main Street, with existing
roundabouts at the intersections of 116th Street, Dorset Boulevard, and Main Street. The existing
pavement consists of 22 -foot wide asphalt pavement. A narrow shoulder exists at various locations
throughout the project length, and acceleration and deceleration lanes exist at several of the businesses
and neighborhood entrances throughout the project limits. Sidewalk and multi -use path exist
sporadically throughout the corridor and will be incorporated into the proposed design. Storm water
runoff is drained adjacent to the roadway by either shallow ditches or swales. The posted speed limit
is 40 mph.
lll. TOPOGRAPHIC SURVEY
The topographic survey will follow all the requirements of the "Indiana Department of transportation
Design Manual, Part`III — Location Surveys (June 15, 1998), and all the requirements of Title 865 IAC
1-12 et sequential. The limits of the survey will be as follows:
Spring Mill Road: Beginning at the centerline of 106th Street and extending 13,225 feet north to
50 feet south of the centerline of Main Street. The limits will exclude 150 feet at the center of the
roundabout at 1161 Street and 100 feet at the center of the roundabout at Dorset Boulevard. The
reference alignment shall be established on the existing centerline of Spring Mill Road. The
coverage width shall be 75 feet left and right of the reference alignment. For the segment from
106th Street to 111th Street, the coverage will only be 75 feet east of Spring Mill Road.
2. 111th Street: Beginning at the centerline of Spring Mill Road and extending 500 feet east. The
reference alignment shall be established on the existing centerline of 111th Street. The coverage
width shall be 75 feet left and right of the reference alignment.
Spring Mill Road
May 2016
3. Sufficient information will be gathered by use of a data collector to provide complete topography
and equivalent cross-sections at 50 foot intervals along all referenced alignments.
TOTAL SURVEY LENGTH:
ALIGNMENT TOTAL LENGTH
Spring Mill Road 113,225 feet (2.53 mile)
111' Street 500 feet 0.09 mile
Total Survey Length = 13,725 feet (2.62 miles)
IV. GEOTECHNICAL EVALUATION
A Geotechnical Evaluation will be required to evaluate the subsurface conditions and to provide the
necessary information for pavement design, storm sewer and retaining wall construction, and earthwork
considerations, This evaluation will include soil borings and a formal geotechnical report.
V. ENVIRONMENTAL
1. Environmental Documentation:
A NEPA Document will not be required for this project because it is funded without the use of
federal funds.
2. Historic Properties
The Hamilton County Interim Report (Clay Township) and the Indiana Historic Sites and
Structures Inventory were reviewed to determine the location of known historic resources or
historic districts. No known historic properties are located in the general vicinity of the project.
3. Wetland and Stream Impacts:
The National Wetlands Inventory (NWI) Map shows two wetlands located within or adjacent to
the project area. Neither are expected to be impacted by this project. No mitigation is included
in this scope. Williams Creek crosses Spring Mill Road in two locations between 116th Street
and Dorset Boulevard. A Waters of the US Report will be completed to verify the accuracy of
the NWI map.
4. Regulatory Permits: -
An IDEM Rule 5 permit will be required since the project will be disturbing greater than 1 acre
of land. The project will also include the following permits: IDEM Section 401 Water Quality
Certification, US Army Corps of Engineers Section 404 Permit, and a Hamilton County Outlet
permit will be required for the southern Williams Creek crossing of Spring Mill Road.
The proposed project will impact the floodplain of Williams Creek which will require an IDNR
permit. The published FEMA Flood Insurance Study does not show roadway overflow. The
permit for Williams Creek is anticipated to include only documentation necessary to complete
the Non -Modeling Worksheet (Ineffective Area of Contraction or Expansion Reach of a Stream
Crossing) for Bridges 31 & 32. Detailed hydraulic modeling of Williams Creek is not required
for this permit.
Spring Mill Road
May 2016
3
O�
Vt. UTILITIES
Duke Energy and AT@T lines currently run along the east side of Spring Mill Road. Additional
overhead and underground utilities (water, sewer, gas, cable, etc.) are anticipated within the Spring Mill
Road right-of-way. It is anticipated portions of several utilities will require relocation. Every effort will be
made to avoid conflicts with utilities. Utility coordination will follow an accelerated version of the INDOT
procedure.
Post -bid utility coordination has not been included in this scope of work. It is anticipated these services
will be provided as part of construction inspection.
VII. PROPOSED FACILITY
This project will be designed using the INDOT design criteria for a rural collector as well as NCHRP
Report 672 — Roundabouts: An Informational Guide, Second Edition.
The proposed horizontal alignment will be designed to minimize right-of-way impacts by shifting east or
west of the existing centerline throughout the corridor, as well as, to allow for the straightforward
continuation of the proposed boulevard section during future bridge replacements of the existing bridges
31 and 32. The proposed profile will generally be lowered to accommodate the proposed curb section
without adverse effects on the surrounding topography.
The typical cross section for the project will consist of two 14 -foot travel lanes separated by an 11 -foot
median (see Typical Sections). Curb and gutter will be utilized to establish both the exterior curb lines
as well . as the center median. Proposed median opening locations will be provided at each
neighborhood entrance and at limited residential locations along the corridor. A separate left turn lane
will be provided along Spring Mill Road, south of 116th Street, in the area of the entrances to Market
District and The Church of Jesus Christ of Latter -Day Saints An 8 -foot wide multi -use path and a 5 -
foot sidewalk will be constructed throughout the corridor with a minimum 5 -foot buffer in areas without
existing facilities. Sidewalk facilities will not be constructed along the east side of Spring Mill Road from
1161 Street north approximately 0.5 miles to Mallard Court.
The proposed work on Hamilton County Bridge No. 31 and No. 32 we be limited to the addition of a
sidewalk behind a raised curb section and the construction of pedestrian height railing along the west
side of the bridges (see Typical Sections). It is anticipated the structural capacity of the bridges will be
able to accept the addition of the raised curb without additional structural enhancements, no structural
improvements to the bridges are included with this proposal. The railing and curb are anticipated to be
constructed of timber similar to the original bridge elements. It is not anticipated that a load rating will
be necessary based on the proposed improvements.
Roadway runoff will be contained by curb and gutters combined with an enclosed storm sewer drainage
system. Storm water quality treatment units will be provided at the ends of the system prior to
discharging into Williams Creek as required by the city's Stormwater Technical Standards Manual.
United Consulting will work with the Hamilton County Surveyors office to determine if the need exists
for stormwater detention. Detention design has not been included in this scope of work.
A single lane roundabout will be constructed at the intersection of Spring Mill Road and 1111 Street.
Multi -use paths will be provided in all quadrants of the intersection and will continue south along the
east side of Spring Mill Road to 106th Street. It is anticipated that a retaining wall will be utilized along
Spring Mill Road
May 2016 EXF11E31T
OT f
the path between 106' Street and Spring Mill Lane (approximately 500 feet) in order to avoid significant
cut slopes and utility relocations.
Vlll. MAINTENANCE OF TRAFFIC
In order to maintain local access throughout the corridor and provide a safe and efficient work zone, we
will maintain only northbound traffic along Spring Mill Road between 1111 Street and MainStreet (see
Detour Route Map). Traffic will shift from one side of Spring Mill Road to the other as construction of
progresses. Southbound traffic will be detoured to Illinois Street.
The intersection of Spring Mill Road and 1111 Street will be closed to traffic to construct the proposed
roundabout. Similar to the boulevard construction, Illinois Street will be utilized as the posted detour
route.
IX. LIGHTING
Lighting will only be included at the proposed roundabout of Spring Mill Road and 111th Street. The
lighting fixtures installed at the intersection of Spring Mill Road and 116th Street will serve as the basis
of our design.
X. BIDDING SERVICES
United Consulting will complete the following services associated with bidding services: 1) assembly of
a complete bid package, 2) distribution of plans and specifications through an online bid room, 3) issue
addendums as required, 4) administer a pre-bid meeting, 5) attend project bid opening, 6) review
contractor bid packages for completeness, 7) certify bids and issue a bid recommendation based on
the lowest responsive bidder, and 8) attend preconstruction meeting.
Xl. LANDSCAPING
Landscaping is not included in this scope, however we are prepared to work with and integrate a
landscape design into our project plans and documentation.
XII. LAND ACQUISITION
Land acquisition will be funded using 100% local funds. United Consulting will complete the following
services associated with land acquisition: 1) title research, 2) right-of-way engineering and right-of-way
staking as needed. The City of .Carmel, through the use of another consultant, will complete initial
appraisals, review appraisal, and negotiations and buying services with property owners. We estimate
there will be nine parcels acquired as part of this project.
All existing right-of-way will be verified during right-of-way engineering. If recorded documents do not
exist, or differ from the apparent right-of-way, we will coordinate with the City Engineers office about re-
acquiring existing right-of-way, which could increase the number of parcels.
Xlll. PROJECT SCHEDULE
The project schedule is based on an April 14, 2016 verbal authorization to begin topographic survey,
utility coordination, and roadway design. To achieve the bid date of August 2016, restrictions will be
included in the contract specifications limiting construction activities in areas of unresolved land
Spring Mill Road
May 2016 " 1, f1 G /—\ -
acquisition, utility relocations, and the vicinity of Bridges 31 and 32 until the Construction in Floodway
permit is issued.
XIV. PROJECT BUDGET
A detailed Project Development Cost Estimate will be developed as part of the Preliminary Plan
submission. We understand the City has budgeted $6.6 million for construction, $1.3 million for right-
of-way acquisition, and $660,000 for construction inspection.
Spring Mill Road
May 2016
6ilw
I t
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47, -
nuqf -Blvd-
PROJECT -
Spring Mill Road
May 2016E\if%Fi I BIT -,4
7of�
PROJECT -
EXCEPTION
Spring Mill Road
May 2016E\if%Fi I BIT -,4
7of�
City of Carmel
Spring Mill Road Reconstruction
111 th Street to Main Street
Project Development Cost Estimate
ENGINEERING SUB -TOTAL
$
761,100
Fee Type
- Topographic Survey
$
116,000
Lump Sum
- Geotechnical Investigation
$
21,000
Lump Sum
- Regulatory Permits
$
19,000 (1)
Lump Sum
- Utility Coordination
$
44,000
Lump Sum
- Road Design and Plans
$
485,000
Lump Sum
- Bridge Modifications and Plans
$
19,600
Lump Sum
- Detention Design
TBD (3)
TBD
- Lighting Design and Plans
$
12,300 (2)
Lump Sum
- Bidding Services
$
9,700
Lump Sum
Parcels
Unit Price
- Title Search
15
$500
$
7,500
Unit
- Right -of -Way Engineering
9
$2,500
$
22,500 _
Unit
- Right -of -Way Staking
9
$500
$
4,500
Unit
(1) Includes Rule 5, IDEM 401, USACOE 404, DNR CIF (Non -modeling Worksheet), Hamilton County Outlet Permit and US Waters Report
(2) For 111th Street Roundabout only
(3) If Required
EY,H 61T
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0
m
City Of Carmel
Spring Mill Road from 111th
Street to Main Street.
ID
Task Name'
Duration
Start
Finish
u Aer
2nd Quarter 3rd Quarter 4th Quarter 1st Quarter 2nd Quarter Id Quarter
4th
e Mar
r Ma Jun Jul A Se Od No Dec Jan a Mar A r Ma JuJul [AunheplOct
1
Rangeline.Road Reconstruction
113 days
Thu 4/14116
Tue 9120116
Notice to. Proceed..{verbal authorization)
014days
Ttiu 4/14/.16
Thu 4/.]4"/-t6
1
1
4114:
I I I 1 1 I
1 I 1 f 1 I
4. Notice td Proceed (vjrbal authoritation)' i
2
Utility Identification
Topographic Survey,
Utility Verification
ROADWAY DESIGN
Develop Preliminary Plans
14 edays
35 edays
14.'edays
113 days
49 edays
Mon 4125116'
Thu 4/14/16
Thu 5119/16
Thu 4114116
Thu 4/14/16
Mon 519/16
Thu 5/19/16
Thu 6/2116
Tue 9120M6
Thu 6/2/16
i . pi: utility;tdonufication'
1 1 I I I I I
t '"`'it Top4graphlc.Sugey
a utilityverification
I 1 1 1 1
1 1 I I 1 I 1
(t7i De4elop Preliminary Plans
3
4'
s
6
City.-of'Carmel Review
Field Check
Investigation 8r Report
7 edays
0 edays
70 edays
Thu 612116
Fri 6/10/16
Thu 5/12116
Thu 6/9/.16
Fri 6/10116
Thu 7/21116
1
I
I
1
i
I I 1 1 I
1' Cityof CafinehRevlow 1 I
1 1 I I I 1
10 Oield check
I 1 1 1 I 1
1 1 I I I 1
1� a 'r^ ^ Geoteeh Investlgatlort ti Report +
8
9
10Geotech
Utility Conflict .Review and Work Plan Request
Regulatory Permit Application and Agency Review
Final Plans (95% Complete)
35.edays
120 edays
35 edays
Thu 6/2/16
Mon.5/23/16.
Thu 6/2/16
Thu 717116
Tue 9120116
Thu -717116
I
1
;
I
I
+
II
f;, j!)Utility Conhict.Review and Work Plan.Request
I I I I 1 1
I I I I 1 I
1 , +,.., „1111 I,r �tegulatory Permit Applic'#tion and Ag4ncy Review
I I I + 1 I
1 I I 1 I I
[J:I: t Final Plans (96% Complete)
I I I 1
11
12
13
City,of:Carmel Review,
7 edays
Thu 7!7/1.6
Thu 7/14/16
I
I I 1 1 I I
; City of COrnei Review:
Work Plan Approval
14
1s
Utility Work Plan Approval
14edays
Thu 717116
Thu 7121116
;
:I gUtility
Bid Tracings:& Specifications.(100%)
Right -of -Way Acquisition
Title.Search
7 edays
91 days
14 edays
Tue 7/12116
Mon 5116116
:Mon 6/16/16
Tue. 7/19/16
Tue 9120/16
Mon 5130/16
1
I
;
1
i Bid Tracings & Speci4cations.(10ii-m
1 I
I 1 I 1 1 1
1 I I 1 1 I
5 jiUe arch
as
17
18
Right -of -Way Engineering.
14'edays
Mon 6/13/16
Mon`6/27M6
f;Rl ht -of --Way Engineering
19
Lalid•Acgtiisition (by'others),
.
92,edays
Mon 6120116
Tue.9120/16
1
;
1 I I I I 1
�'r aMir� � 1 I -and AcquisVon (by oth�rs) �
20
Bid Advertising
14 edays
'Tue,7/19/16
Tue 8/2116
I
1 ♦I I 1 1 I I
LCajeid Advertising
21
Board of: Works Bid Opening
-0 edays
Wed 8/3/16
Wed, 8/3116
I
1
1
1
1 I I 1 I I
$13 �,rBoar�of Works BIO Opening
1 1 I I I
1 I I
22
EXHIBIT B
Invoice
Name of Company:
Address & Zip:
Telephone No.:
Fax No.:
Project Name:
Invoice No.
Purchase Order No:
Date:
Signature
Printed Name .
Goods
Services
Person Providing
Goods/Services
Date
Goods/
Service
Provided
Goods/Services Provided
(Describe each good/service
separately and in detail)
Cost Per.
Item
Hourly
Rate/
Hours
Worked
Total
GRAND TOTAL
Signature
Printed Name .
EXHIBIT C
INSURANCE COVERAGES
Worker's Compensation & Disability Statutory Limits
Employer's Liability:
Bodily Injury by Accident/Disease:
$100,000 each employee
Bodily Injury by Accident/Disease:
$250,000 each accident
Bodily Injury by Accident/Disease:
$500,000 policy limit
Property damage, contractual liability,
products -completed operations:
General Aggregate Limit (other than
Products/Completed Operations): $500,000
Products/Completed Operations: $500,000
Personal & Advertising Injury
Policy Limit: $500,000
Each Occurrence Limit: $250,000
Fire Damage (any one fire): $250,000
Medical Expense Limit (any one person): $ 50,000
Comprehensive Auto Liability (owned, hired and non -owned)
Bodily Single Limit:
Injury and property damage:
Policy Limit:
Umbrella Excess Liability
Each occurrence and aggregate:
Maximum deductible:
$500,000 each accident
$500,000 each accident
$500,000
$500,000
$ 10,000
EXHIBIT D
AFFIDAVIT
b LU 2,, beim first duly sworn, deposes and says_ that
he/she is familiar with and has personal knowledge of the facts, herein and, if called as:a witness in this
matter, could testify as follows:
I am over eighteen (18) years of age and am competent to testify to the facts contained
herein.
2. I am now and at all times relevant herein have been employed by
uYl.i led Colscelfr'vla (the "Employer")
in the position of V!'ce_ P a5 ! O ski,1
I am familiar with the employment policies, practices, and procedures of the Employer and
have the authority to act on behalf of the Employer.
4. The Employer is enrolled and participates in'the federal E -Verify program. Documentation
of this enrollment and participation is attached and incorporated herein.
5. The Employer does not knowingly employ any unauthorized aliens.
6. To the best of my information and -belief, the Employer does not currently employ: any
unauthorized aliens.
7. FURTHER AFFIANT SAYETH NOT.
EXECUTED. on the day of Maw , 20._.
Printed: M/
T certify under the penalties for perjury under the laws of the United States of America. and the State of
Indiana that the foregoing factual statements and representations are true and correct: T4 0'r,���/�,��
p.N .....i..
oi�orco. p
2%
%0TARY pU81/ `.
C
/ �# 670661 : -
01ARY SEAL -
Printed: eJoao � � �� 197U�s'�esommles,°Lo��`. �~
.� '9J •.p7-2'2 • �Q' �.
FOF IND\P
(I 111110'\\
Company ID Number: 438.038
To be accepted as a: participant4n ENOrify, you should only sign the. Employer's Section
of the. signature. page. If you have -any questions,. contact E -Verify at 888464421- 6.
Ernplo yeir United Comulting Engineers, Inc.
Michael Rowe
Narne1Plepsq-,Typ6,'or Print)
Eledlvocall y',ftved
Title
08/ . 0812011
Signature
Date
Department.of Homeland 'Security Verification Division
USCIS` Verification. Division
Name (Please Type Print),
Efectronlically Si' ned
Title
08108%201!
SlpatUre
Date.
Information Required W the;E-Wrify Program
Information relating'toyp r Coenpany:
Coir! an Narne:
Unite.d:Cohstilti6g Engineers, Inc;
Company Fadifi!y Add tess:
I q2.5 N.. PpstRoa.d.
�hdiAnapofis, W. 462.19
Company Altei•riate
Address:
County or: Parish:
MARION
y i icp.. ion
,ploer rlt*fi t'
Number-
I
;61168495
Page'!2-"OVJ-3 fE-V&rifY*MOU foi www.dhs.gov/E;..V6tifY
E ri
-Ve am'
CompAny ID Numbdr:438038
North.American Industry
Stjchael'A'Rowe,
Cla.ssifldation,Svstems
'
(317) 895 -.2585 eiL'1104 Fad Number; (317) $9$,-2596
Code'
541
Administrator:
NumberO Emplo)Leies.
29 0.99
Number of $ftes Verified
joanieo_ucin y.tom
for
1
Are you Verioing,for more than I site? If yes; pleaseprovi de:the number 'beir of sites*6rified for
in, each. State:
INDIANA-
InfortnabiOn relating to the Program Administrator(s)JOr your :Company on policy
4ue,Sfidn..s or doe.O.k.0-Onal problems:,
Name:
Stjchael'A'Rowe,
Telephone Xur6b6r-,
(317) 895 -.2585 eiL'1104 Fad Number; (317) $9$,-2596
E-mail Address,
iiiieha&@4 indy.cwh
Telephone Ni►nsber:
8-05 - 2585 ext—I I 1 0 Fax i.4 umber.
&rfiail kddieskd
joanieo_ucin y.tom
V r-lRovisionDa 09/01109
i
((�INDIANA
City
RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
Page 1 of 1o�jCarmel
PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT
33757
ONE CIVIC SQUARE
35-6000972
THIS NUMBER MUST APPEAR ON INVOICES, A/P
CARMEL, INDIANA 46032-2584
+'
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR
CITY OF CARMEL - 1997
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
DESCRIPTION
5/10/2016
00351256
Project 16 -ENG -52; Contract Date 06.01.16
UNITED CONSULTING
City Engineering's Office
VENDOR 1625 N POST ROAD
SHIP 1 Civic Square
TO Carmel, IN 46032 -
INDIANAPOLIS, IN 46219 -
Kate Lustig
PURCHASEID BLANKET CONTRACT
I �•+
s 'r
4,,.: ,
PAYMENTTERMS
FREIGHT
4745
QUANTITY I UNIT OF MEASURE
DESCRIPTION
UNIT PRICE EXTENSION
Department: 2200
Account: 94-650.04 Fund: 0 COIT Bond Fund
1 Each
Spring Mill Road Reconstruction -111th Street to Main Street $761,100.00 $761,100.00
Design
Sub Total $761,100.00
+'
-k
r 31. aq f
}
a
f
t F 5
I �•+
s 'r
4,,.: ,
Send Invoice To:
Skip Tennancour
8425 Wicklow Way
Brownsburg, IN 46112
2016 COIT Bond PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $761,100.00
SHIPPING INSTRUCTIONS ' AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
'SHIP PREPAID. PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
61
TITLE
CONTROL NO. 33757 CLERK -TREASURER
--Received
05-16-16P12:26 PCVD
City of Carmel
Department of L.aw
LETTER OF TRANSMITTAL
Date: May 10, 2016
To: Doug Haney
Department of Law
From: Jeremy Kashman ;�Mji'
Department of Engineering
RE: United Consulting Contract
A Professional Services contract is needed for United Consulting for the June 1St, BPW meeting,
please.
Attached please find United Consulting's scope of work and purchase order.
Contract Information:
Project Name
Project 16 -ENG -52; Spring Mill Road Reconstruction from 111th Street to Main Street Design
Vendor:
United Consulting
Amount:
$761,100.00
Appropriation:
P.O. 33757; 2016 COIT Bond
Signature:
Dave Richter, PE, PLS
Address:
1625 North Post Road
Indianapolis, IN 46219
Phone:
317/837-9900
Email:
daver(cDucindy.com