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Home My WebLink AboutBPW Minutes 5-18-16Board of Public Works and Safety Meeting MINUTES Wednesday, May 18, 2016 —10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10: 00 a. m. Mayor James Brainard, Board Members; Lori Watson and Mary Ann Burke, Clerk -Treasurer Christine Pauley, and Deputy Clerk Jacob Quinn BID/QUOTE OPENINGS AND AWARDS Bid Award for Hazel Dell Parkway — Cherry Creek Boulevard to 146`h Street; Calumet was the lowest and most responsive; $454,870. 00; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. PERFORMANCE RELEASES Resolution BP W-05-18-16-01; Meadows at Legacy Section 3; Cherry Creek Street Paving; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW-05-18-16-02; Long Ridge Estates — Section 3B; Builder Sidewalks; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BP W-05-18-16-03; Point Blank Gun Range; Storm Water Work; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BP W-05-18-16-04; Blackwell Park Phase II; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CONTRACTS Request for Purchase of Goods and Services; American Structurepoint, Inc.; ($236,610. 00); Pennsylvania Street and City Center Roundabout - Design; Additional Service #1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; American Structurepoint, Inc.; ($184,525. 00); 136`h and Carey Road Roundabout — Design; Additional Service #2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Calumet Civil Contractors. Inc; ($454,8 70. 00); Hazel Dell Parkway — Cherry Creek Boulevard to 146�h Street - Construction; Additional Service 91; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; CrossRoad Engineers, PC; ($2,140, 000.00); 2016 Carmel Bonds — Program Management Fee; Additional Service #1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; CrossRoad Engineers, PC; ($877,800. 00); Midtown East Design; Additional Service #2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; CrossRoad Engineers, PC; ($409, 000.00); Carmel Drive and City Center Roundabout Design; Additional Service #3; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; CrossRoad Engineers, PC; ($250, 000.00); 2016 Storm Water Bond Front End Services; Additional Service #4; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; CrossRoad Engineers, PC; ($30, 000); On -Call Engineering and Inspection; Additional Service #5; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; CrossRoad Engineers, PC; ($225,300. 00); INDOT-LPA Consulting Contract; 116`h Street and Gray Road Roundabout Construction Inspection; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Costar Realty Information, Inc.; ($14,713.44); Monthly Services; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Malinowski Consulting, Inc; ($28, 500); Preparation of Medicaid Ambulance Cost Reports; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Carmel Kitchen Specialists, Inc; ($34,135); Cabinets & Countertops for Station 46; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; ZirMed; ($1,097); Subscriber Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Parker Grant Solutions, LLC; ($5,525); Grant Writing Fees; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Melrose Pyrotechnics, Inc.; ($5, 000); Fireworks For USCM Opening Celebration; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Monika Herzig; ($600); Performance Agreement,- Performance greement,Performance at Jazz on the Monon; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; James M. YanSlambrook, ($595); Performance Agreement; Performance at Jazz on the Monon; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Sarah McLaughlin dba Sarah Scharbrough Music; ($600); Performance Agreement; Performance at Jazz on the Monon; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW-05-18-16-05; Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Receipt of the Memorandum of Agreement; Indiana Department of Natural Resources; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Carmel Water Utility; ($171,2 63.46); Utility Reimbursement; Water Main Relocation @ Intersection of 116th St. and Gray Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Carmel Water Utility; ($180,089.98); Utility Reimbursement; Force Main Relocation @ Intersection of 116th St. and Gray Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Acknowledgement, Transfer, and Release of Liability; Hamilton County Professional Firefighters Foundation, Inc; ($I); Transfer of Turn Out Gear; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use Council Chambers; Civics Education; June 16, 2016; 3:30 p. in. — 7: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Palladium Center Green; Learning Center Kickoff Party; June 2, 2016; 12:00 p.m. — 7:00p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Gazebo; Carmel Police Memorial Service; May 3, 2017; 8: 00 a.m. — 8: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use City Streets; 5K Run/Walk Event to Raise Money for Haiti; July 30, 2016; 5:00 a.m. —12:00p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use City Streets; Clay Middle School Community Event; September 17, 2016; 8:30 a.m. —11:00 a.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. OTHER Request for Petition of Vacation of Public Right -of -Way; 3rd Street SW - Midtown; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Stormwater Variance; Oneonesix Apartments; Variance from Sections 501.01 and 306.02; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Street Restrictions/Open Pavement Cuts; Napanee Drive, East 110`h Street, and Oswego Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Restrictions/Open Pavement Cuts; Spring Mill Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Closure; 9e Street at Ditch Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Open Pavement Cuts; 12005 Sparrow Hawk Place; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Restriction; 116Th street Between Illinois Street and Spring Mill Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Driveway Width Modification; 12572 Autumn Gate Way; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. F Request for Secondary Plat Approval; Carmel Science and Technology Parr Block 6, Lot 2,4; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; 12199 Frenzel Parkway; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; 14285 Gray Oaks Court; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; 14036 Inglenook Lane; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; 4652 Allen Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Consent to Encroach; 12199 Frenzel Parkway; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Consent to Encroach; 14285 Gray Oaks Court; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Consent to Encroach; 14036 Inglenook Lane; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Consent to Encroach; 4652A Hen Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Board Member Burke moved to make an addition to the agenda. Board Member Watson seconded. The motion was approved 3-0. Melrose Pyrotechnics; ($5, 000); Fireworks for U.S. Conference of Mayors Opening Ceremony was added to the agenda. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 1 1 1 1 ADJOURNMENT Mayor Brainard adjourned the meing a/10: 05 a.m. S. Paulevl Clerk -Treasurer Approved AI[ ,nr _Tamps Rrninnrd