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Home My WebLink AboutCrossRoad Engineers/Eng/150,000/Adl Serv #6/2016 Storm Water Bond Construction Inspection ServicesCrossRoad Engineers; P.C.. Engineerings Department -.2016 :.. Appr6priation: ASA #6; #94-650.04; 2016:Storm Water Bond P:O. #33758 ContractNotTo Exceed $150,.000.00 O uv xZR ,� ADDITIONAL SERVICES AMENDMENT.TOAo AGREEMENT FOR PROFESSIONAL SERVICES THIS AMENDMENT TO THE ATGAEEMENT FOR PROFESSIONAL SERVICES ('Agreement").entered into by and: between -1119 City -of Carmel and CrossRoad Engineers, P.0.'.(the 'Professional");.as-City Contract dated March -16, 2016_ shall amend the terms of the Agreement :by adding :the additional services to be- provided by:. Professional_: consistent- with .the: Scope; of : Work,:a#cached .:hereto and incorporated here.in-: as Exhibit "A". .:Furthermore; the terms of the Agreement shall. be amended to include the -E --verify requirement as stated in Indiana Code:§:22-5-1:7 et:seq., which is attached hereto.and incorporated herein as Exhibit `B", as well as the required E verify Affidavit,. attached . hereto and* incorporated; herein; as Exhibit "C". Also,.. pursuant ,to I.C.:. § 5-22-16,5,. Professional shall certify that' in signing this.dooument,.it does'not engage in.investment activities within the Country of Iran._ The Germs and: conditions: of the:Agreement. shall not:otherwise :be :affected by this Additional Services 'Amendment and shall remain i0ull.force and.effect. IN WITNESS WHEREOF; .the,parties.hereto have made and :executed.this:AmendmeM as follows: CITY OF CARMEL, INDIANA CrossRoad. Engineers, P:C. by and through its Board of Public Works and Safety . By: By; .. Zws r Brain r:d, Presiding Offic r Authorized Signature D -te: �► Printed. Name Mary An urkejem r. .Date: . Title d Pepe). Lori.S. Watson, Member . FID/`fIN:. 357-11 (.9333) . Last -Four of SS:N if Sole Proprietor: ATT�i U -:Date: a5 :a7 Za/-6 -1i istine:S S.P. y, Clerk -Tres er Date: IS:1Cw1,n1. NdSm & Cnsrk Sit 1L-ngincningt20161CnmN.ud ASA 96 Add? S— A—d 3-27.2012 xith 8•Vai(y langi igaAo::Sl17/20I6 1,07 PMI May 9, 2016 Mr. Jeremy Kashman, P.E. City Engineer City of Carmel 1 Civic Square Carmel, IN 46032 Re: 2016 Storm Water Bond Construction Inspection Services Fee Proposal Dear Jeremy: As we discussed, we have prepared this proposal to provide various part time and full time Construction Inspection Services for projects included in the 2016 Storm Water Bond Program and as directed by your department. CrossRoad Engineers will provide these services as an extension of the City Engineer's staff on an hourly basis in accordance with the attached schedule of Hourly Billing Rates. Services to be provided could include preconstruction meetings, part-time or full-time inspection, contractor pay , estimates, material and shop drawing reviews and recommendations, project status reports, progress meetings and meeting minutes, and various other construction related services. Based upon the number of anticipated projects in which we will be involved, we would suggest establishing a contract ceiling of $150,000 against which we would invoice for the Construction Inspection Services. We would like to thank you for this opportunity to continue our involvement in enhancing the City of Carmel and we appreciate the City's trust in our ability to provide these services. We look forward to working closely with you to make these 2016 Storm Water Bond projects a success! If you should have any questions or need any further information, please do not hesitate to call me at (317) 780-1555 ext. 114. Sincerely, CrossRoad Engineers, PC Trent E. Newport, P. E. / ®� President / 3417 Sherman Drive 0 Beech Grove, Indiana 46107 0 Tel 317.780.1555 0 Fax 317.780.6525 CrossRoad Engineers, P.C. , Engineering Department - 2016 Appropriation: ASA #6; #94-650.04; 2016 Storm Water Bond P.O. #33758 Contract Not To Exceed $150,000.00 EXHIBIT `B" E -verify requirement All terms defined in I.C. § 22-5-1.7 et seq. are adopted and incorporated into this section of the Amendment. Pursuant to I.C. § 22-5-1.7 et seq., Vendor shall enroll in and verify the work eligibility status of all of its newly -hired employees using the E -Verify program, if it has not already done so as of the date of this Addendum. Vendor is further required to execute the attached Affidavit, herein referred to as "Exhibit C", which is an Affidavit affirming that: (i) Vendor is enrolled and is participating in the E -verify program, and (ii) Vendor does not knowingly employ any unauthorized aliens. This Addendum incorporates by reference, and in its entirety, attached "Exhibit C." In support of the Affidavit, Vendor shall provide the City with documentation that it has enrolled and is participating in the E -Verify program. This Agreement shall not take effect until said Affidavit is signed by Vendor and delivered to the City'.s authorized representative. Should Vendor subcontract for the performance of any work under this Addendum, the Vendor shall require any subcontractor(s) to certify by affidavit that: (i) the subcontractor does not knowingly employ or contract with any unauthorized aliens, and (ii) the subcontractor has enrolled and is participating in the E -verify program. Vendor shall maintain a copy of such certification for the duration of the term of any subcontract. Vendor shall also deliver a copy of the certification to the City within seven (7) days of the effective date of the subcontract. If Vendor, or any subcontractor of Vendor, knowingly employs or contracts with any unauthorized aliens, or retains an employee or contract with a person that the Vendor or subcontractor subsequently learns is an unauthorized alien, Vendor shall terminate the employment of or contract with the unauthorized alien within thirty (30) days ("Cure Period"). Should the Vendor or any subcontractor of Vendor fail to cure within the Cure Period, the City has the right to terminate this Agreement without consequence. The E -Verify requirements of this Agreement will not apply, should the E -Verify program cease to exist. [SAContcacts\Prof.Sves & Goads SvesEngincering\2016\CmssRoad ASA #6 Add? Svcs Amend 3-27-2012 with E -Verify Inngungc.doc:5/162016 4:30 PM1 CrossRoadEngiiieers,:P.C.. Engineering Department 2016 Appropriation: ASA #6; #94-650.04;-2016 Storm Water Bond -P.D. #33758 Contract'Not To Exceed $150,000.00 Exhibit lrGr ( E-VerifyAffidavit... b.4ng first duly sworn; :deposes; Mid- says tliat he/she is familiar with andaias perso al knowledge of the facts herein arid, if called.as a. witness in this . mattet could.testify as follows: 1. I am over- eighteen (18) years of age and am competent to `testify to =the facts contained hereiiz:. 1 am now.:' and at all, tifties relevant herein have been : employed : by x055 o-d �K ' wre -5 L (the.`°Company") in. tile position. o (nest �k 3. I am familiar with the employment policies, practices, and procedures- of the Company and havethe authority to act oil: behalf of :the Coin an P- y 4._ The: )✓mployer: is enrolled_ and .p4r cipates Jn the:_federal E:Verify piogram and has . provided documentation of. such enrollment and: participation to. the City. of .Carmel,: _. it iana. 5. The Company does not knowingly employ'any unauthorized aliens. -FURTHER AFFIANT SAYETH NOT. EXECUTED .on the 1-7 day of "I , 201. ] , ./+ k e . v Printed:-- le�" :L Ne:•- I certify under the penalties for perjury under: the laws. of the United States of America and. the State .of: Indiana tat the foregoingfactual-statements.and representations:are true and correct.:. am r �. Printed;: IV eu J IS:1CunlrovlPrufSra A C-11 SNEnginccrinFL0161CrmRoad ASA 96 AM S%r Amrnd 3-V,2012 Mlh ENcrify Inng—ge.4=5/Ifd20164:30 PNTI Company ID Number: 440231 To be accepted as a participant in E -Verify, you should only sign the Employer's Section of the signature page. If you have any questions, contact E -Verify at 888-464-4218. ,Employer CrossRoad Enigineers, PC fill Newport -- ... -6ni) --i-i.. Jame (Please Type orPTitle 108/15/2011 Flectronicallv Si signature----qna,' Pate Department of Homeland Security - Verification Division USCIS Verification Division Orne (Please Type or Print) iTiI L °Iectronlcally Signed o:1 5/2011 i- ---p ------- ......... ,ignatui Information Required for the E -Verify Program Information reIat!!jg_jq,y_94r.ComPany.: .......... . ........... . Company Alternate Address: .. . ........ ......... . ...... ..... . .... . ... County or Parish: ............ ... Ennineers. PC 7 Sherman Drive Bch Grove. IN 46107 17 Sherman Drive 1-.-.-1-.----,-- ............ 07 Employer Identification I Number'. 351963331 Page 12 of 131 E -Verify MOU for Employer 1 Revision Date 09101109 www.dhs.gov/E-Verify SEMI B'�2 fy Company ID Number: 440231 North American Industry 11 Classification Systems ...... _......._....._ — _ .Code: 1541 ............._......__.__.___. __..._._.._.._.._ ......Number of Employees:.. _20 to 99.._ Number of Sites Verified i for: i1 __.... __..... ...L..._.._____.._.._...._....___.___.._.__...._.,...._._. ►re you verifying for more than I site? If yes, please provide the number of sites verified for o each State: INDIANA I site(s) Information relating to the Program Administrator(s) for your Company on policy questions or operational problems: Name: Sill A Newport . Telephone Number: (317) 780 -1555 ext. 120 E-mail Address: jnewporl(a crossroudengineers.com Name; Waller E C:hnrles Telephone Number: (317) 780 - 1555 ext. 115 E-mail Address: celtarlesra crossroadengincers.com Page 13 of 13 1 E -Verify MOU for Employer I Revision Date 09/01109 Fax Number; (317) 780 - 6525 Fax Numher: (317) 780 - 6525 www.dhs.gov/E-Verify Received 05-16-16P12:25 RCVD City of Carmel Department of Law LETTER OF TRANSMITTAL Date: May 10, 2016 To: Doug Haney Department of Law From: Jeremy Kashman 1rw- Department of Engineering RE: CrossRoad Engineers Additional Service Amendment An additional service amendment is needed for Crossroad Engineers for the June 1 st BPW meeting, please. Attached please find CrossRoad's scope of work and purchase order. Contract Information: Project Name: ASA #6 — 2016 Storm Water Bond Construction Inspection Services Vendor: CrossRoad Engineers, P.C. Amount: $150,000.00 Appropriation: P.O. 33758; 2016 Storm Water Bond Signature: Chip Charles Address: 3417 South Sherman Drive Beech Grove, IN 46107 Phone: 317/780-1555 Fax: 317/780-6525 Email: ccharles@crossroadengineers.com City®f(� arme� INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 Page 1 of 1 PURCHASE ORDER NUMBER \J FEDERAL EXCISE TAX EXEMPT 33758 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, A/P CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS, FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 5/10/2016 068025 Contract Date 03.16.16 CROSSROAD ENGINEERS, PC City Engineering's Office VENDOR 3417 S SHERMAN DR SHIP 1 Civic Square TO Carmel, IN 46032 - BEECH GROVE, IN 46107 - Kate Lustig PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 4714 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department: 2200 Account: 94-650.04 Fund: 0 2016 Storm Water Bond 1 Each ASA 6 - 2016 Storm Water Bond Construction Inspection $150,000.00 $150,000.00 Services Sub Total $150,000.00 Send Invoice To: Jill Newport CrossRoad Engineers, P.C. 3417 Sherman Drive Beech Grove, IN 46107 2016 SW Bond/G.O. Bond/ PLEASE INVOICE IN DUPLICATE DEPARTMENT j ACCOUNT i PROJECT i PROJECT ACCOUNT IAMOUNT PAYMENT $150,000.00 SHIPPING INSTRUCTIONS ' A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN 'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN 'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY TITLE CONTROL NO. 33758 CLERK -TREASURER May 10, 2016 Mr. Chip Charles, P.E. Mr.Trent Newport, P.E. CrossRoad Engineers, P.C. 3417 South Sherman Drive Beech Grove, IN 46107 ff, JAMES BRAINARD, MAYOR RE: Additional Service Amendment #6, P.O. #33758 Dear Chip and Trent: As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current contract with CrossRoad Engineers, dated March 16, 2016, I have requested and received from you the proposed scope of services and fee estimates for the following work task: Additional Service Amendment #6 — 2016 Storm Water Bond Construction Inspection Services Not to Exceed: $150,000.00 Per our contract procedural requirements, I hereby approve these Additional Professional Services estimates, and request that the Board of Public Works ratify the above referenced Contract Amendment. PLEASE NOTE Please be advised that "Additional Services" performed on City contracts must be billed separately from the original contract and other additional services. More importantly, the invoice must reference the appropriate Additional Service # and P.O. # shown above. Invoices received without the Additional Service # referenced will be returned for proper identification. Thank you for your continued assistance in providing the City of Carmel with your professional quality services. If you should have any questions, please give me a call. Sincerely, Jeremy NjArasVan, P.E. City Etrgineer Reviewed and approved by: S. C. Enge g Director of Administration DEPARTMENT OF ENGINEERING ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 FAx 317.571.2439 EMAIL engineering®carmel.in.gov