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Home My WebLink AboutCrossRoad Engineers/Eng/26,000/Adl Serv #8/Main Street Drainage Improvement ProjectCrossRoad Engineers, P.C. Engineering Department - 2016 Appropriation: ASA #8; #43-509.00; Storm Water; P.O. #33945 Contract Not To Exceed $26,000.00 '�QRO�Q ADDITIONAL SERVICES AMENDMENT TO �Ao AGREEMENT FOR PROFESSIONAL SERVICES THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") entered into by and between the City of Carmel and CrossRoad Engineers, P.C. (the `Professional'), as City Contract dated March 16, 2016 shall amend the terms of the Agreement by adding the additional services to be provided by Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". Furthermore, the terms of the Agreement shall be amended to include the E -verify requirement as stated in Indiana Code § 22-5-1.7 et seq., which is attached hereto and incorporated herein as Exhibit `B", as well as the required E - verify Affidavit, attached hereto and incorporated herein as Exhibit "C". Also, pursuant to I.C. § 5-22-16.5, Professional shall certify that in signing this document, it does not engage in investment activities within the Country of Iran. The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA by and through its Board of Public Works and Safety /BDy: Brainard, Presiding Offic r e Mary Burke, Mr!7-1Z e Date: / N 0+- fnR n Lori S. Watson, Member CrossRoad Engineers, P.C. By: % S 1 v Authorized Signature 1(y vc� e rk - Printed Name �f rc Title FID/TIN: 3S_—) 333 / Last Four of SSN if Sole Proprietor: Date: ISaCmmn 1,T,.1Sv , fi G— ASA 09 Add2 Sw Amnul3.27-2012 ��id� &\Yrif, IanOunFc.d,i :JIS!?01C 11:31 ANT] May 6, 2016 Mr. Jeremy Kashman, P.E. City Engineer City of Carmel 1 Civic Square Carmel, IN 46032 RE: Fee Proposal Main Street Drainage Improvement Project Carmel, Indiana Dear Jeremy: CrossRoad Engineers is pleased to present this Scope of Services and Fee Proposal to provide professional services associated with a Drainage Improvement Project on Main Street from Guilford Road to 4th Avenue Southwest. The total length of this project is approximately 2,300 feet. From our recent discussions, we understand that the project will involve improving the drainage along the south pavement edge and possibly also adding curb in sections of the north pavement edge where gaps exist. The south pavement edge improvements will include adding curb, curb turnouts, and drainage structures where necessary. It is anticipated that the City will do an asphalt surface mill and overlay project following this drainage improvement project. We have based our Fee Proposal on the aforementioned assumptions. The following Scope of Services is designed to assist you in the development of this project: A. TOPOGRAPHIC SURVEY CrossRoad Engineers will perform the field work and office work necessary to complete a Topographic Survey for this site. Included will be information such as one foot contouring, existing street elevations, existing sanitary and storm structures, and verification of existing utilities. This survey will also include all research, office work, and field work necessary to re-establish the existing Right -of -Way throughout the length of the project. B. PRELIMINARY PHASE After the survey is completed, we will prepare a preliminary layout that will identify the existing site amenities and will identify proposed project features such as the proposed Mr. Jeremy Kashman, P.E. City of Carmel May 6, 2016 Page 1 of 4 /� curb, drainage improvements, etc. Once the layout has been completed, we will meet with you to discuss and make any necessary adjustments. This plan will then be used to complete the design of the project. C. DESIGN & CONSTRUCTION DRAWINGS We will design all of the elements of the development necessary to insure the workability of: Curbs and any impacted sidewalks, ramps, drives, etc. Storm structures as necessary Drainage and grading Construction drawings will be prepared in accordance with all state and local laws and ordinances and will include the following: ■ Curb plan and profiles ■ Storm structures & drainage ■ Ditch grading as necessary ■ Erosion control plans ■ Maintenance of Traffic Details D. REGULATORY SUBMITTALS & BIDDING PHASE We will prepare the necessary applications for submittal and review and/or approval of the construction plans prepared as part of this agreement. This task will include the necessary administration services for preparing the submittals as well as time associated with the coordination efforts with the local regulatory agencies. This work will also include the services necessary to facilitate bidding of the project. E. CONSTRUCTION STAKING, INSPECTION & AS -BUILT PLANS Once design is complete, CrossRoad Engineers can perform construction staking, inspection, and as -built plans if requested by the City of Carmel. This work will include all office work and field work to complete the construction and final record drawings of the project. Mr. Jeremy Kashman, P.E. City of Carmel May 6, 2016 Page 2 of 4 ::_� XI I I F. METHOD FOR PAYMENT OF ENGINEERING FEES During the course of this work, progress invoices will be prepared for the portions of the work done to date based on the Fee Schedule included with this document as Attachment "A". Prior to preparing these invoices, we will contact you to discuss the amount of work that is complete and, therefore, the dollar amount that each invoice will be. These invoices will be submitted by the 5th of each month and will become due by the 30th of that same month. Invoices not paid within 30 days after submission to you will accrue interest at a rate of 1.5% per month. G. UNDERSTANDINGS For additional services not covered herein, the work will be performed as authorized by you at a mutually agreed upon rate. Items not included are acquisition of building permits, sanitary sewer connection permits, regulatory fees to accompany permit applications, and permits normally obtained by the contractor(s). Payment for these items will not be the responsibility of CrossRoad Engineers. We are ready to begin and appreciate your allowing CrossRoad Engineers to design this project for you. If you have any questions, please call me at 780-1555 ext. 114. Sincerely, CrossRoad Engineers, PC Trent E. Newport, P. E., L. S. President Please signify your acceptance by signing below: City of Carmel Date Mr Jeremy Kashman, P.E. City of Carmel May 6, 2016 Page 3 of 4 FEE SCHEDULE The total lump sum fee is divided into the following work components for billing purposes: A. TOPOGRAPHIC SURVEY B. PRELIMINARY PHASE C. DESIGN & CONSTRUCTION DRAWINGS D. REGULATORY SUBMITTALS & BIDDING PHASE E. CONSTRUCTION STAKING, INSPECTION & AS -BUILT PLANS TOTAL LUMP SUM FEE (Not Including Item E above) $ 6,500 $ 3,000 $12,500 $ 4,000 $ 26,000 Our total lump sum proposed fee is divided into the above work components for billing purposes. Mr. Jeremy Kashman, P.E. City of Carmel May 6, 2016 Page 4 of 4 CrossRoad Engineers, P.C. Engineering Department - 2016 Appropriation: ASA #8; #43-509.00; Storm Water; P.O. #33945 Contract Not To Exceed $26,000.00 EXHIBIT `B" E -verify requirement All terms defined in I.C. § 22-5-1.7 et seq. are adopted and incorporated into this section of the Amendment. Pursuant to I.C. § 22-5-1.7 et seq., Vendor shall enroll in and verify the work eligibility status of all of its newly -hired employees using the E -Verify program, if it has not already done so as of the date of this Addendum. Vendor is further required to execute the attached Affidavit, herein referred to as "Exhibit C", which is an Affidavit affirming that: (i) Vendor is enrolled and is participating in the E -verify program, and (ii) Vendor does not knowingly employ any unauthorized aliens. This Addendum incorporates by reference, and in its entirety, attached "Exhibit C." In support of the Affidavit, Vendor shall provide the City with documentation that it has enrolled and is participating in the E -Verify program. This Agreement shall not take effect until said Affidavit is signed by Vendor and delivered to the City's authorized representative. Should Vendor subcontract for the performance of any work under this Addendum, the Vendor shall require any subcontractor(s) to certify by affidavit that: (i) the subcontractor does not knowingly employ or contract with any unauthorized aliens, and (ii) the subcontractor has enrolled and is participating in the E -verify program. Vendor shall maintain a copy of such certification for the duration of the term of any subcontract. Vendor shall also deliver a copy of the certification to the City within seven (7) days of the effective date of the subcontract. If Vendor, or any subcontractor of Vendor, knowingly employs or contracts with any unauthorized aliens, or retains an employee or contract with a person that the Vendor or subcontractor'subsequently learns is an unauthorized alien, Vendor shall terminate the employment of or contract with the unauthorized alien within thirty (30) days ("Cure Period"). Should the Vendor or any subcontractor of Vendor fail to cure within the Cure Period, the City has the right to terminate this Agreement without consequence. The E -Verify requirements of this Agreement will not apply, should the E -Verify program cease to exist. [S:\ConImclssTrof.Svcs R Goods Svcs\Enginecring@016\CrossRond ASA N8 Ad81 Svcs Amend 3-27-2012 with E -Verify Inngungc.doc:5/182016 11:31 AMI CrossRoad Engineers, P.C. Engineering Department - 2016 Appropriation: ASA #8; #43-509.00; Storm Water; P.O. #33945 Contract Not To Exceed $26.000.00 Exhibit "C" E -Verify Affidavit being first duly sworn, deposes and says that he/she is familiar with and ha personal knowledge of the facts herein and, if called as a witness in this matter, could testify as follows: I am over eighteen (18) years of age and am competent to testify to the facts contained herein. 2. 1 am now and at 'all times relevant herein have been employed by ►-05 kv &tee" C (the "Company") in the position of I'CStC�iehf' I am familiar with the employment policies, practices, and procedures of the Company and have the authority to act on behalf of the Company. 4. The Employer is enrolled and participates in the federal E -Verify program and has provided documentation of such enrollment and participation to the City of Carmel, Indiana. 5. The Company does not knowingly employ any unauthorized aliens. FURTHER AFFIANT SAYETH NOT. EXECUTED on the l844' day of i"lA-.� , 201 Printed: I certify under the penalties for perjury under the laws of the United States of America and the State of Indiana that the foregoing factual statements and representations are true and correct. Printed: v-.� ISaCmitrxt.V'mLSc.+ R G-k ASA N8 Add1 S-, Amen 13-27-2012,0h E-Wflfy hqi geAd 5/19/2016 1101 AM] Cityof Carmel INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 Page 9 of 1 PURCHASE ORDERNUMBER JL FEDERAL EXCISE TAX EXEMPT 33945 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, AIP CARMEL, INDIANA 46032-2584 THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. VOUCHER, DELIVERY MEMO, PACKING SLIPS, FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 SHIPPING LABELS AND ANY CORRESPONDENCE (PURCHASE ORDER DATE DATE REQUIRED I REQUISITION NO. VENDOR NO. DESCRIPTION 5/17/2016 068025 Project 16-SW-72; Contract Date 03.16.16 - USE Enc. P.O. 33467 CROSSROAD ENGINEERS, PC City Engineering's Office VENDOR 3417 S SHERMAN DR SHIP 1 Civic Square TO Carmel, IN 46032- BEECH GROVE, IN 46107 - Kate Lustig PURCHASE ID BLANKET CONTRACT PAYMENTTERMS FREIGHT 4955 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department: 250 Account., 43-509.00 Fund: 250 Storm Water 1 Each ASA 8 - Main Street Drainage Improvement Project Send Invoice To: City Engineering's Office Kate Lustig 1 Civic Square Carmel, IN 46032 - PLEASE INVOICE IN DUPLICATE $26,000.00 Sub Total $26,000.00 $26,000.00 DEPARTMENT I ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT PAYMENT $26,000.00 SHIPPING INSTRUCTIONS ' AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN 'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN •C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. *PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL , 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY TITLE CONTROL No. 33945 CLERK -TREASURER May 17, 2016 Mr. Chip Charles, P.E. Mr.Trent Newport, P.E. CrossRoad Engineers, P.C. 3417 South Sherman Drive Beech Grove, IN 46107 ,JAMES BRAINARD, MAYOR RE: Additional Service Amendment #8, P.O. #33945 Dear Chip and Trent: As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current contract with CrossRoad Engineers, dated March 16, 2016, I have requested and received from you the proposed scope of services and fee estimates for the following work task: Additional Service Amendment #8 — Main Street Drainage Improvement Project Not to Exceed: $26,000.00 Per our contract procedural requirements, I hereby approve these Additional Professional Services estimates, and request that the Board of Public Works ratify the above referenced Contract Amendment. PLEASE NOTE Please be advised that "Additional Services" performed on City contracts must be billed separately from the original contract and other additional services. More importantly, the invoice must reference the appropriate Additional Service # and P.O. # shown above. Invoices received without the Additional Service # referenced will be returned for proper identification. Thank you for your continued assistance in providing the City of Carmel with your professional quality services. If you should have any questions, please give me a call. Sincerely, Jere . Kashman, P.E. City Engineer Reviewed and approved by: C. Engel&g Director of Administration DEPARTMENT OF ENGINEERING ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 FAx 317.571.2439 EMAIL engineering®carmel.in.gov Received 05-18-16A10:07 RCVD City of Carmel Department of Law LETTER OF TRANSMITTAL Date: May 17, 2016 To: Doug Haney Department of Law From: Jeremy Kashman Department of Engineering RE: CrossRoad Engineers Additional Service Amendment An additional service amendment is needed for Crossroad Engineers for the June 1st BPW meeting, please. Attached please find CrossRoad's scope of work and purchase order. Contract Information: Project Name: ASA #8 — Main Street Drainage Improvement Project Vendor: CrossRoad Engineers, P.C. Amount: $26,000.00 Appropriation: P.O. 33945; 250-R4350900 Storm Water Signature: Chip Charles Address: 3417 South Sherman Drive Beech Grove, IN 46107 Phone: 317/780-1555 Fax: 317/780-6525 Email: ccharles@crossroadengineers.com