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Home My WebLink About259224 05/31/16 0w.E�q J�% :� CITY OF CARMEL, INDIANA VENDOR: 363028 ONE CIVIC SQUARE VICTORY SUN INC CHECK AMOUNT: S""'•4,420.00" s IQ CARMEL, INDIANA 46032 PO BOX 199114 CHECK NUMBER: 259224 9.�;�TON INDIANAPOLIS IN 46219 CHECK DATE: 05/31/16 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1203 4359003 33602 2016027 4,420.00 EVENT PLANING VOUCHER NO. WARRANT NO. Prescribed by State Board of Accounts City Form No.201(Rev.1995) VICTORY SUN INC ALLOWED 20 ACCOUNTS PAYABLE VOUCHER PO BOX 199114 IN SUM OF$ CITY OF CARMEL An invoice or bill to be properly itemized must show:kind of service,where performed,dates service INDIANAPOLIS, IN 46219 rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc. $4,420.00 Payee ON ACCOUNT OF APPROPRIATION FOR Purchase Order# Community Relations Terms Date Due PO# ACCT# DATE INVOICE# DESCRIPTION DEPT# INVOICE# Fund# AMOUNT Board Members DEPT# FUND# (or note attached invoice(s)or bill(s)) AMOUNT 33602 2016027 43-590.03 $4,420.00 1 hereby certify that the attached invoice(s),or 5/23/16 2016027 $4,420.00 1203 101 1203 101 bill(s)is(are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Tuesday, May 24,2016 I hereby certify that the attached invoice(s),or bill(s),is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20 Cost distribution ledger classification if claim paid motor vehicle highway fund. Clerk-Treasurer I C: .T 0 R. Y SU :N PR ADVERTISING EVENTS INVOICE NO. . 2016027 INVOICE DATE: 5%23/2016.. Victory Sun Inc: . Vanessa.Stiles PO Box.199114 . Indianapolis, IN 46219 317.696.7102 INVOICE.TO: Megan McVicker City of Carmel" One Civic Square Carmel,'Indiana 46032 DATE ACTIVITY DESCRIPTION COST Event.Management, Public is ee: etas a Activity sheet April 2016 Relations and Advertising . . . for description - $4,420.00 INVOICE TOTAL:- K420.00 Thank you for choosing Victory Sun: Witnning relationships. make you. THE star; 2016027 Activity Description Victory Sun, Inc. Date Activity Hours Total Phone call MM re: event listing; Social media week of 3/28 4/1; Follow-up with WTTS and MM re: inserts for CD 4/1/2016 sampler, shipping location etc. 2 $170.00 Review calendar proof and provide edit to designer; Respond to info sent from ML re: premium product offering for USMC after party guests and contact premium product 4/4/2016 representative for bid on different options 1 $85.00 Work with MM re: calendars to Portland for WTTS CD sampler; Follow-up with MM re: approval on media budget needed; Provide Do317 with confirmation on summer 2016 schedule; Review bands from MOKB and send to 4/5/2016 MM 1.75 $148.75 summer buy; Review contract and adjust language re: payment in Do317 contract for summer buy and send to Do317; Phone MM re: pocket calendars and assisted living business in the District re: social media; Provide MM with question from Integrity Automotive via Twitter DM; Request Sophia Square dimensions from CRC representative; Emails to ML to confirm time to meet re: 4/6/2016 USMC 2.5 $212.50 Review email from M.Lee re: Sophia Courtyard square footage and send along to Bruce Knott for capacity numbers re: USCM in June;Agenda for 4/8 client meeting; Phone calls and emails with MM and WTTS re: calendars in CDs and shipping; Follow-up via email on premium 4/7/2016 product bid re: USMC 2.25 $191.25 Client meeting; Social media week of 4/4-4/8; Confirm shipment of calendars for WTTS and send WTTS sample of art vendor will receive; Respond to assisted living business in district as per social media possibilities and attempt to set-up meeting; Email Purdue PRSSA re: AOW 4/8/2016 POP locations 5 $425.00 4/11/2016 Prep for USCM meeting 1 $85.00 Phone call NH re: USCM; Client meeting re: USCM; 4/12/2016 Community partner meeting USCM 2.75 $233.75 Follow up with Indiana Tourism locations re: AOW partner promotions via social media; SWOT analysis USMC; Client meeting; Send Michael Angelo events directions to 4/13/2016 meeting location on 4/18 2.50 $212.50 Phone call from Duane Burkhardt; Social media for week 4/15/2016 of 4/11-4/15; Contact Kroger re: water sponsor for AOW 2.00 $170.00 4/18/20161 Meeting with vendor at Sophia Square re: USMC 0.75 $63.75 2016027 City of Carmel detailed activity Phone call with MM &Palladium re: AOW; Review weeks 4/19/2016 of deadlines with WTTS and confirm June inventory 0.75 $63.75 Phone call to WTTS; Media budget adjustments for summer; Provide MM with recourses to share with CADD businesses re: Indy 500; Provide MOKB with confirmation on band and request contract; Respond to media inquiry re: AOW and provide photos; Answer MOKB questions re: west end entertainment at AOW; Respond to request for 4/20/2016 opportunities for IMA's 19th hole at CADD events 3.5 $297.50 Start research for USMC band;Agenda for client meeting on 4/22; Provide MM with emails sent to Indy Star reporter re:AOW; Respond to Huntington Bank questions about 4/21/2016 USMC 1.75 $148.75 Client meeting; Social media week of 4/18-4/22; Obtain and drop pocket calendars at WTTS and WFYI; Complete 4/22/2016 USCM band research 4 $340.00 Apply for Indiana Humanities#ALLIN grant; Call Purdue PRSSA re: AOW POP locations; Answer questions from MOKB re:west end at AOW; Emails to 4 PRSSA chapters 4/25/2016 re:AOW to confirm for POP 2 $170.00 Email wineries registered to date for AOW and what paperwork is received/missing; Phone calls and texts with Purdue PRSSA re: AOW; Begin map for USCM; Confirm Mayor meeting with Candy; Re-cap for ML and NH re: bands not available for 6/24; Emails to band bookers for 4/26/2016 bands available on 6/24 4 $340.00 Update AOW media fact sheet;Art direction to graphic designers for Current ad for June'through August events; Assemble list of bands and send to ML and NH; Meeting with IMA re: Funky Bones hole at Golf Week; Work with designers, Current and MM re: gallery walk ad due for the next week; Provide Kokomo Car info to Artomobilia team; 4/27/2016 Follow-up with musical acts re: 6/24 4.5 $382.50 Request paperwork from Scott at Peace Water Winery re: AOW; Answer questions from Crush &Brew re: AOW; MOKB emails re: band at AOW and west end entertainment plan of action; Follow-up with Indiana Humanities re: grant status; Contact Andrea at IDC re: partnership possibilities for west end at AOW; Follow-up with Kroger re:water sponsor for AOW; Phone call to NH and ML re: update on USCM; Start IUHNH collateral list to send to their marketing department; Proof AOW media fact sheet and send to MM for review/approval; Confirm TTD mentions and dates in July with WTTS; Email The Foolery re: CD Sampler location for June; Provide MM with updated media buy budget to remain flat on spend for 4/28/2016 summer; Confirm staff to work 6/25 JOTM 1 3.75 $318.75 2of3 2016027 City of Carmel detailed activity Connect MM and KP re: paperwork left re: Carmel Elementary School fro Artomobilia; Phone call ML re: USCM; Social media 4/25-4/29; Respond to Kroger's no to water soursop at AOW; Coordinate set times with Ripe for AOW; Provide details to Andrea at IDC re: ideal partner for AOW needs and assets we can offer; Connect with IUPUI PRSSA new president re: AOW POP; Provide info to the team working on Golf Week in Carmel with details related to IMA's Funky Bones/19th Hole traveling exhibit; 4/29/2016 Follow-up with Crush &Brew to answer questions re: 6/24 4.25 $361.25 TOTAL $4,420.00 3of3 2016027 City of Carmel detailed activity