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Home My WebLink About259194 05/31/16 CITY OF CARMEL, INDIANA VENDOR: 00350063 ONE CIVIC SQUARE SUNGARD PUBLIC SECTOR PENTAMAT(WCK AMOUNT: $'""50,148.76" CARMEL, INDIANA 46032 BANK OF AMERICA CHECK NUMBER: 259194 ty��oN 12709 COLLECTION CENTER DRIVE CHECK DATE: 05/31/16 CHICAGO IL 60693 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1192 4351502 117636 11,434.20 SOFTWARE MAINT CONTRA 1701 4351502 117636 38,714.56 SOFTWARE MAINT CONTRA VOUCHER NO. WARRANT NO. ALLOWED 20 IN SUM OF $ 11.�(0� Coltec{soh Ct��e� Dr 0-0 %_-11' ON ACCOUNT OF APPROPRIATION FOR` 3$ `-�� ,5` Board Members PO#or DEPT.# INVOICE NO. ACCT#/TITLE AMOUNT, I hereby certify that the attached invoice(s), 110\ <<1 61` �35�oZ or bill(s) is (are) true and correct and that 11the materials or services itemized thereon for which charge is made were ordered and received except 2 iaeg 42 Z � S Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Forth No.201(Rev.1995) ACCOUNTS PAYABLENOUCHER CITY OF CARMEL An nvoice'or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by whom, rates;pee d'ay, number of hours, rate per hour, number of units, price per unit, etc. Payee mrdeCfW �- •�aKK o� - __ Purchase Order No. D C :Terms LOCI 3 Date°Due Invoice Invoice _ Description". Amount .Date Number (or note attached invoices) or bill(s)) 3I3[ �b ll'�636 S0,., ,,r Fee3 < tj r. ZoV7 50 149 •fib fj - Total 5O I 0•�'b I hereby certify that the attached invoice(s), or bill(s), is (are) true an correc , nd I have au , ed a in accor- dance with IC 5-11-10-1.6. ' 20- _ f C,�ek-Treasurer Y SUNGARD'PUBLIC SECTOR Invoice 1000 Business Center Drive Company Document No Date Page Lake Mary, FL 32746 800-727-8088 LG 117636 31/Mar/2016 1 of 3 www.sungardps.com �� 5 ��ol Bill To: City of Carmel IN" Ship To: City of Carmel ONE CIVIC SQUARE ONE CIVIC SQUARE CARMEL, IN 46032 CARMEL, IN 46032 United States United States Attn:ACCOUNTS PAYABLE(317) 571-2414 Attn:ACCOUNTS PAYABLE(317) 571-2414 Customer Grp/No. Customer Name Customer PO Number Currency Terms Due Date 11 1152 City of Carmel USD NET30 30/Apr/2016 i No SKU Code/Description/Comments Units Rate Extended i Contract No. I t 1✓ FPLUS Fund Accounting 1.00 6,330.75 6,330.75 Maintenance Start:01/May/2016, End:30/Apr/2017 E 2✓ FPLUS Human Resources 1.00 3,617.57 3,617.57 { j Maintenance Start:01/May/2016, End:30/Apr/2017 3 ✓ FPLUS Fixed Assets Communicator 1.00 844.11 844.11 } Maintenance Start:01/May/2016, End:30/Apr/2017 4 ✓ FPLUS IN State Reports 1.00 4,182.83 4,182.83 Maintenance Start:01/May/2016, End:30/Apr/2017 I I 5 / FPLUS Fixed Assets 1.00 1,507.32 1,507.32 j j Maintenance Start:01/May/2016, End:30/Apr/2017 _ I 6 k--CP–L—US-6c-d-e- en Enforcemt 1.00 3,134.67 3,134.67 Maintenance Start:01/May/2016, End::Ar/2017 7 CPLUS Permitting �Z DGS 1.00 4,802.21 4,802.21 Maintenance Start:01/May/2016, End: 178 XCPLUS-Zoning&Development 1.00 0.00 0.00 j Maintenance Start:01/Ma /2016 End: 17 I Contract No. 091116 i 27✓ Plus Series-Employee Benefits 1.00 702.19 702.19 Maintenance Start:01/May/2016, End:30/Apr/2017 j 28 ✓/ Plus Series-Employee Access Center(Incl.Employee Timesheets)(2) 1.00 1,861.35 1,861.35 { Maintenance Start:01/May/2016, End:30/Apr/2017 �j Contract No. 121345 l; 29 Datango Unmodified Content 1.00 212.18 212.18 Maintenance Start:01/May/2016, End:30/Apr/2017 i Contract No. 130735 j 30 Plus-Cash Receipting 1.00 891.15 891.15 I Maintenance Start:01/May/2016, End:30/Apr/2017 i s Contract No. CUSTOM 16 ✓FCCRM003-FAM:Reference Table for Utilities Payables 1.00 931.71 931.71 Page Total } �^ 29,018.04 SUNGARD'PUBLIC SECTOR Invoice 1000 Business Center Drive Lake Mary, FL 32746 Company Document No Date Page 800-727-8088 LG 117636 31/Mar/2016 2 of 3 www.sungardps.com Bill To: City of Carmel Ship To: City of Carmel ONE CIVIC SQUARE ONE CIVIC SQUARE CARMEL, IN 46032 CARMEL, IN 46032 United States United States Attn:ACCOUNTS PAYABLE(317)571-2414 Attn:ACCOUNTS PAYABLE(317)571-2414 Customer Grp/No. Customer Name Customer PO Number Currency Terms Due Date 1 1152 City of Carmel USD NET30 30/Apr/2016 No SKU Code/DescriptioNComments Units r° Rate .7 Extended Maintenance Start:01/May/2016, End:30/Apr/2017 17 FCCRM004-FAM:DefaUltDescription Field from the Line-Item 1.00, 399.30" -,,x,399.30 Maintenance Start:01/May/2016, End:30/Apr/2017 18 FCCRM017-HRM:Deferred Comp Ceiling - 1.00, 975.27 g75;27 Maintenance Start:01%May/2016, End:30/Apr/2017 '4A t1%'&-1k n ,- 19 FCCRM002-HRM:Nationwide Contribution+Medicare Tax Processing 1.00 2,262.68 2,262.68 Maintenance Start:01/May/2016, °End:30/Apr/2017 20 FC6RM014-FAM:Detailed A-P Check Stub 1.002 502.26` 502.26 Maintenance Start:01/May/2016, 'End:30/Apr/2017 21 FCCRM007-HRM;Graduated Deferred Compensation 1.00 1,863.38 1';863.38 Maintenance Start:01/May/2016, End:30/Apr/2017 22 FCCRM006-BUD:Budget Report Modifications " 1.00 1,064.79 1,064.79 Maintenance Start:01/May/2016, End:30/Apr/2017 23' FCCRM019-HRM:Modify Deferred Comp Report 1.00 731.45 11 731:45 Maintenance Start:01/May/2016, End:30/Apr/2017 24 FCCRMW0401084'-HRM:Add Insurance Exemption Codes 1.00 552.92 552.92 Maintenance Start:01/May/2016, End:30/Apr/2017 25 FCCRM102-HRM:Modify Check File,"' 1.00„ 260.82 260.82 Maintenance Start:01/May/2016, End:.30/Apr/2017 n ' 26 FCCRM104-FAM:Hide Starting Subtotal Headings In Expenditure Status.Report 1.00 501.56 501.5.6 Maintenance Start:0-1/May/2016, End:30%Apr/2017 " Contract,No..EN-Carmel,_City of 9 /Cognos 1.00 2,477.25. Maintenance:Start:01/May/2016, End:;30/Apr12017 _- 10 Four J's Concurrent User License ` � �� -. 1711( 19.00 91.57° :17�39.83 Maintenarice:Start:'01/May/2016, End:30/Apr/2017 11 Impromptu Named User=Cognos Report Writer, 1.00 1,400.43' 1400.43 Maintenance:Start:01/May/2016, End:30/Apr/2017 ��•�� ° , 12 ;-/Impromptu Runtime-Cognos Report Writer ° _ . 1,00 807.27° 807.27 Page Total 15,539 21 A SUNGARD'PUBLlC SECTOR Invoice 1000 Business Center Drive Company Document No Date Page Lake Mary, FL 32746 800-727-8088 LG 117636 31/Mar/2016 3 of 3 www.sungardos.com Bill To: City of Carmel Ship To: City of Carmel ONE CIVIC SQUARE ONE CIVIC SQUARE CARMEL, IN 46032 CARMEL, IN 46032 United States United States Attn:ACCOUNTS PAYABLE(317)571-2414 Attn:ACCOUNTS PAYABLE(317)571-2414 Customer Grp/No. Customer Name Customer PO Number Currency Terms Due Date 1 1152 City of Carmel USD NET30 30/Apr/2016 No SKU�Code/Description/Comments- � Units Rate Extended Maintenance:Start:01/May/2016, End;30/Apr/2017 11 Four J's Concurrent User License ° ,QQe ��' �CS ��g 42.00 91.57 3,845.94 Maintenance:Start:01/May/2016, End:`30/Apr/2017 14 Four J's Server Compiler ,--f—� d`7(TC _w-�0`{-�I`1 . 1.00 1;408.88° 1,408.88 , C Maintenance:Start:01/May/2016, En :30/Apr/2017 ,� 1 15 Impromptu Runtime-'Cognos Report Writer r � '� 1.00 336.69 � � °'336.69 ° Maintenance:Start:01/May/2016,.Enda 30/Apr/2017 Page Total 5;591.51 1111 I OV s. Remit Payment To:SunGard Public Sector Inc. Bank of America Subtotal 50,148.76 12709 Collection Center Drive Chicago,'IL`60693 Sales Tax- Invoice Total 50,:148.76}, Payment Received 0.00 Balance Due / 50,,148.76 Jackson, Joseph L From: Chike, Rebecca J Sent: Friday,April 08, 2016 2:03 PM To: Jackson,Joseph L Subject: RE: SunGard Inquiry Categories: Need to Do Hi Joseph, p0 cS It possible it has something to with the fact there are 2 Sungard applications, eFiancePlus and eCommunityPlus that in the past have come in on 1 invoice for support. I believe both use the Four J's licenses,concurrently so 2 for 1 and 2 the other but both are on the same server so they only need 1 server complier. Clerk's office usually only pays part of this invoice. Lookup last year's invoice and it should be broken out on who pays for which part. I'm on a call right now, but I can get with you Monday and explain more about this is you need. Thanks! Rebecca J. Chike Applications Administrator Department of Information and Communication Systems City of Carmel 3 Civic Square Carmel,Indiana 46032 317-571-2748 From: Jackson,Joseph L Sent: Friday, April 08, 2016 1:56 PM To: Chike, Rebecca J Subject: SunGard Inquiry Hi, Rebecca, Sorry to bother you, but I'm going over an invoice from SunGard and am hoping you might be able to clarify a few of the following line items: -Four J's Concurrent User License -Four J's Concurrent User License -Four J's Server Compiler Do you know what exactly these items are related to,or why we would be paying for the concurrent user license twice (at two different rates?)? I'm sure this email isn't clear, so please feel free to give me a call if I may provide a little more background. Hope your Friday is going well. Best, Joseph Jackson i Jackson, Joseph L .From: Harvey, Linda J. Sent: Thursday,April 07, 2016 6:09 PM To: Jackson,Joseph L; Brown, Patricia L. Cc: Pauley, Christine Subject: Sungard Invoices Categories: Orange Category Joseph, I've reviewed the two Sungard invoices you gave me. The one for$50,148.76 is for annual maintenance of all City department users. It should be charged to Software Maintenance 4351502. However,we only have an annual budget of$32,500. This leads me to expect that either: 1) the software maintenance charges for each module are allocated out to pertinent department 2) the budget was cut 3) Sungard has severely increased their rates for 5/l/16 to 4/30/17. Would one of you please look up how the annual software maintenance has been charged in the past and the dollar amount of last year's invoice from Sungard? The second invoice for$59,720 appears to belong to IT--has GIS training, etc. Best Regards, Linda J. Harvey, CPA Chief Deputy Clerk-Treasurer of Operations Office of Christine Pauley, Clerk-Treasurer One Civic Square, 3rd Fl., Carmel, IN 46032 317-571-2628 Direct 317-571-2410 Fax 1