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HomeMy WebLinkAbout259139 05/31/16 /`4*p''° CITY OF CARMEL, INDIANA VENDOR: 237300 f ® ONE CIVIC SQUARE PARTY TIME RENTAL INC CHECK AMOUNT: $*******583.21* :� � CARMEL, INDIANA 46032 7250 N KEYSTONE AVE CHECK NUMBER: 259139 ;iroN�. INDIANAPOLIS IN 46240 CHECK DATE: 05/31/16 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1110 4353099 141653 212.33 OTHER RENTAL & LEASES 1110 4353099 189756 370.88 OTHER RENTAL & LEASES VOUCHER NO. WARRANT NO. Prescribed by State Board of Accounts City Form No.201(Rev.1995) PARTY TIME RENTAL INC ALLOWED 20 ACCOUNTS PAYABLE VOUCHER 7250 N KEYSTONE AVE IN SUM OF$ CITY OF CARMEL An invoice or bill to be properly itemized must show:kind of service,where performed,dates service INDIANAPOLIS, IN 46240 rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc. $212.33 Payee ON ACCOUNT OF APPROPRIATION FOR Purchase Order# Carmel Police Terms Date Due PO# ACCT# DATE INVOICE# DESCRIPTION DEPT# INVOICE# Fund# AMOUNT Board Members DEPT# FUND# (or note attached invoice(s)or bill(s)) AMOUNT 141653 43-530.99 $212.33 1 hereby certify that the attached invoice(s),or 5/16/16 141653 rentals for Police Memorial Service $212.33 1110 101 1110 101 bill(s)is(are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Monday, May 16,2016 I hereby certify that the attached invoice(s),or bill(s),is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20 Cost distribution ledger classification if claim paid motor vehicle highway fund. Clerk-Treasurer J^ PAPTYM .7250 North Keystone Ave. (317) 536-2022 Indianapolis, IN 46240 FAX (317)222-3853 � REWA www.PTRINC.com RENTED TO JOB LOCATION TICKET'# CITY OF CARMEL—TREASURER OFCE CARMEL GAZEBO Res# 141653 1 CIVIC SQUARE 1 CIVIC SQUARE Con# 189756 CARMEL IN 46032 CARMEL IN 46032 Loc 100 DL/ID # V Co. PHONE DATE " TIME AR-97--- - -- - --- ---- -- -W -(317) 571-2495 OUT 0-5/04/16 10:54 AM KM F (317) 844-3498 PO/JOB # RECEIVED BY UB ANNE — 695. 9708 TURNED 05/05/16 10:54 AM KM ***FINAL*** Charge for 1.00 Day(s) Page: 2 QTY ITEM DAY EXT AMT NET AMT Actual Out Date: 05/04/16 10:54 AM Actual In Date: 05/10/16 9:22 AM 6. M003-0000 *CROSSBARS 61-101ADJUSTALE 0.00 0.00 Actual Out Date: 05/04/16 10:54 AM Actual In Date: 05/10/16 9:22 AM 24 M013-0000 *DRAPE BLACK 8 FT 0.00 0.00 Actual Out Date: 05/04/16 10:54 AM Actual In Date: 05/10/16 9:22 AM 1 46032 CARMEL P/D-32 55.00 55.00 55.00 6 0242 SU/TD BACKDROP 10.00 60.00 60.00 ----- Payments ------ fn, If there are any problems WHATSOEVER with any of our equipment,please call 317-252-3832. There will NOT be any credits or adjustments to this order,unless this phone call is made. _ - = Initials X RENT 448.00 _FAILURE_TO_REiURN PROPERTY(LEASED)TQ LESSOR WffHIN 72 HOURS AFTER AGREED TIME CONSTITUTES PRIMA FACIE SALES 115.00 EVIDENCE OF UNAUTHORRED CONTROL OVER SAID PROPERTY WHICH CAN CONSTITUTESTHEFr.THEFr IS PUNISHABLE BY 2 OTHER 0.00 YEARS IN PRISON PLUS UPTO A$10,000 FINE.EQUIPMENT RENTED ON THIS CONTRACT IS NOT FOR SALE, I HAVE BEEN INSTRUCTED&DEMONSTRATED ON THE SAFE&PROPER OPERATION OFTHE ABOVE DMG WAIVER 26.88 tt✓ F{ EQUIPMENT AND I FULLY UNDERSTAND THOSE INSTRUCTIONS. The undersigned having read and understood the above terms as well as the Additional Terms and Conditions on the 9 9 ADDL TAX 0.00 reverse side hereof,herebyagrees to rent the above a ui menUarticles on the terms and conditions set forth in this Rental Agreement,and is n authorized agent for the Lessee. SALES TAX 0.0 0 ' ' DEPOSIT 0.00 AMT BILLED 589.88 EQUIPMENT LEASED BY X TOTAL DUE 589.88 10—MAY-16 09:22:44 RPnrHor from In-A-Rind•Rnn-RR9-9AR9•Fnrm 91AA91 Terms and Conditions 1. INSPECTION.Lessee acknowledges that he has had an opportunity to personally inspect the Equipment and finds it suitable for his needs and in good condition.Lessee understands its proper use.Lessee further acknowledges Lessee responsibility to inspect the Equipment prior to its use and to notify Lessor of any dialects. 2. TIME OF RETURN.Lessee right of possession terminates on the expiration of the rental period and retention of possession after this time constitute's a material brach of Lessee's obligations under this contract.Time is of the essence in the agreement.Any extension must,at Lessor's election be mutually agreed upon in writing. 3. RETURN OF:EQUIPMENM:AE shete.rmination of this agreetnerit Ferree shall retprn all Equipmed0o Lessor p(errtisss dirrtrrg_Lessor's regularI3uslndss haur5 In u e CtmtlM tion and repatreamhen de(wered t4.Lessee,sub`ect only tb�easor>able a earand tea;:Lessee shall be liable for: II da€ttages#sa or ions of the Equipm t ecc�ting becaps�it was not returned Within Lessors equfa€t�llslrtiess hours.If Lessor has agrepoilb lk Q€uipment to Lessee'r:io pickup:tfte 1�qulpme tf from Lessee,Lessae sh,lk be respons ,'e for all losses or damage to Equipmf bnt from time of delivery to Lessee and until picked up by Lessor. 4. PARTIES.As used in this Rental Agreement,the terms"Lessor"and"we"shall mean PTR,Inc.d/b/a Party Time Rental.The terms"Lessee"and`you"shall mean the party executing this Rental Agreement as such on the face hereof. 5. HOLD HARMLESS AGREEMENT.Lessee shall defend,indemnity and hold harmless Lessor,and its employees,agents,and subsidiaries,from and against all claims;li- abilities,losses,damages to property or otherwise,and expenses,of every character whatsoever,resulting from the actions,negligent or otherwise,of Lessee,Lessee's employees ::and:agen df..E.... or Lessee subiOntraetor Tft tndetncti les included in this exhlblt shall t c r;de reasorW attorney's fees paldby I essor 1rir fFlldl icU surf and actions involving ':liability 66vdrecf b Ahe indemnificationprovision m this odr.agrdp 1. S. 1ME.ill equipment rental charges.are for.1J ' IME OTT USED.Most pill" quoted are fa a tine day(24 hours)charges Ifi qufpment is needed for a longer time period, t0'also have weekly(7 days)and monthly(28 days)rates:: " ... 7. LIABILITY.All equipment Is for rental purposes only,and it understood that the Lessor shall,not be responsible for any accident or damage resulting directly or indirectly from the used of the leased equipment.The Lessor expressly disclaims all warranties,either expressed or implied,including any implied warranties of merchantability or fitness for a particular purpose,and neither assumes nor authorizes any other person to assume for it any liability in connection with the use of this equipment.The Lessee agrees to indemnify and hold the Lessor harmless from and against any claims,actions,proceedings,costs,damages to property,;consequential damages,loss of income or any other incidental dam- ages,even fllose darnsg oartsed by:tkfe negligence of ff1e Lessor,ria id+lg attotn8ys teas,arising out of;egnneeferf wlt#t Izr t#Spiting from the use of rhe equfp�on, inc uding but not limited tg=the fnanu[acfbke selection,delivery,possession; Ise operation orr0turn of the equlbM WE 8. COLLECTIONXr: COSTS:Thb t,esseelagroes to pay all r'W"onalJ.Ie coltecflon at ortloys and court fees and otl�r;expel a"inva�fed in the collectio f.�?t charges or"ert[nr+rtnettf of the Lessors rights under thi§contract. 9. REPLACEMENT OF MALFUNCTIONING EQUIPMENT.If the equipment becomes unsafe or in disrepair for any reason,Lessee agrees to discontinue its use and to notify Lessor.Lessor will repair or replace the equipment with similar equipment in good working order if available,and if the defect is the result of normal use.Lessor is not responsible for any incidental damages or consequential damages caused by delays or otherwise,and Lessee hereby waives any right or entitlement thereto. 10. DAMAGE WAIVER.A six percent(60%)non-refundable damage waiver is applied to the cost of all rental equipment.This cost is only minor repairable damage,and is not to :.:fie"otxlstiuEd as insurance.The damagebaalrrer does not covel'damago caused by misibo,;abuse nor doss It.cover theft.Minor da cage 1sdefffli o. aS damage.that can be repaired ,ter'o;<, <: ! i percent f: r fX. € for "a:"" t ahan six e ce t : o e e:. ': 'e s e tai fee, o ars. moot€ ass. f'i.a to €u , nfi. n. _ r C I I ><> >;< t<,> `;` r t. r ;>e `af>`.c ': fr i e � u �1:..:; RC?�'EIT:i.(;�N OF E4UIPMENT<9t'Is tiffs:,r..es 'rtSsblEtf.;.ofltlie Les,.ee to proteCt.pl e r?:...neat,coln,dlm�ge,expose e to.v.,�.t1.,e,or i�amadi t� :#tpufs om ssu o eq p ment.The Lesser must protect the equipment unfli it Is refufned or until the agreed pick-up trine and 12. THEFT OF EQUIPMENT.The Lessee agrees to pay for equipment(at is replacement cost when rented)for all types of theft or mysterious disappearance.Damage,Waiver does not cover theft. 13. WEATHER RELATED RISKS.Lessee assumes all weather related risks involved in holding an outdoor tented event.Lessor will endeavor to minimize said'risk,however, should the tenting become unstable due to high wind,snow;rain,flooding,extreme cold or heat,or any other factor beyond Lessor's control,Lessee shall still be liable for payment in full of all charges:, 14. DIRTY.O;q f3AP.GEt� QIP.MEN� Lessee agrees to pay forany da*d 1p re equipment rea�rdEes�of cadre except reasonable wear and::W �vEUle equipment Is orst of possession b Lessor_.Lsssea alsfl at ees to pay a reasona15le cfeaning c)i: tpr:alI equipment returnesl'dlrt>#Accrued rental charges cannot be app#led againstthe purchase or cost of repair or damaged goods:Rental Equipment damaged beyond repair will be paid for by Lessee at Replaoeinenf Cost when rented.The cosf of repairs Will be boiiie'by the Lessee,whether performed by the Lessor,or at the Lessor's option by others. 15. LOSS OR DAMAGE.To the extent that damage to the equipment is not covered by the foregoing Damage Waiver provision,the Lessee assumes all risk of loss or of damage to the leased equipment from any cause.No loss of or damage to the equipment shall impair any obligation of the Lessee under this Rental Agreement,including the repayment of rental fees.Lessor shall have the option of repairing or replacing the equipment,and Lessee shall be responsible for such costs. f$ PAY IENTTERMS.We regwrs a v60d Visa iPlastcrCilfd;'American Expres'or D1sQW&-.card nur35' r,;to make a reservafion urtfess:frie j3ar t rpxitrng;;the equipment has a - "pre arrar;getf accaElrt�t Party T rte Rental the credlf card :umber shall secure fete msd&:atiort until the datO;pf the avant.If a aecfit card Is not pr s ted 2t::pick up;then acash - securtiy tfepcs,tequal to the replacement cast.of.111e et,tpmeri`is required in addllln to'the.retrial fee T 7: 'CANCEtii ATION.A party making'a rese'rv'ation wit f)e subject to a 25%cancellation fee it the'entire reservation is cancelled within thirty(3G)-cfuys of the event.This policy applies to all parties,including those who have pre-arranged accounts at Party Time Rental.Cancellation of inflatable and special seasonal equipment shall be subject to a 100°' fee. 18. DELIVER AND PICK UP.Delivery is made tb closest point truck can park,Extra charges will result in deliveries to upstairs,elevator use or any point where extra time is involved.Our service does not irc'ude set up and knock down of tables and chairs.If this service is required,arrangement should be made several days prior to delivery with a special charge quitted #f rip ori ni 23ts are made and: Js!A is'is tfQstrea oi�delivery;our driver tnList_eal'to tMthorfrattpit If time permits,w6will try+to 9'C&Mmodate you. after quoting the:price On I c ' xfheretlo pear arrangements haste been made and equipment Is not ktlocked down,and as.semb;eo in one shelteredarea tables_a€1d:chefs v�rl.€ be left until the ttoxt da w.hon as_-*,view can be schedtaled There 4utli bean addflibnal one day rental A`krdek doVrn fee ill.r.2fiult if equipment is still setup 19. PREPARATION O�SITE:Lessee agrees to have the site upon which the equipment is to be erected,free and clear of all d�stacles,natural and man made;prior io the arrival of the Lessor's work crew.Lessee further agrees to have all tents cleared for removal prior to our arrival.All non-leased equipment and decorations shail be cleared and taken from the site.If the Lessee fails to do so,then Lessee shall pay all costs involved for any delay,additional rental,and all costs including collection and legal expense. 20. UNDERGROUND FACILITIES.Lessee agrees to have all Underground Facilities,in the vicinity of the Equipment installation,clearly marked prior to arrival of Lessor's work crem Lessee assumes full responsibility for damage to all Underground Facilities.To identify Underground Facilities,Lessee must call one week prior to installation.CALL BEFORE YOU Q(G SU0 32 5544. XXX 21 vET�fiX. ERi DOWN.Set up andlcr tear doh=n o equiprrient is also avaitabte Party limaerttal kvlii b happy to quote a charge to=ate cu##oeierbase on the rental,item to : ,e.s t Itdrir.da rl.Any equipm^nt tt prcytous} sc#lcduled p be se:up or torn::..;via wI[1 os;nss8ssed ti.p.nal set-up/tear down.6arggs plsr5 aBiril horn::$50 fee. 22. 1D NTIFICATION.When picking.:gip ren?altqulpnient M our location,we require a validlndiana Sate Drivers License.For insurance purpbsesi vie are`required to photocopy the Lessee's license. 23. EQUIPMENT USE.Upon packing up or accepting delivery of equipment,learn to use the item(s).We do our best to instruct each customer on how to safely use the equipment. Should an item not work properly,p?ease contact Lessor as soon as you have discovered the problem.We will either provide further instruction or we will replace the item.Also, upon picking up or accepting delivery of equipment,be sure that you have received all of the items that you reserved.Provided that the items are not correct or acceptable;vie must be advised ftTtmer atety In orderta r6ntedv the situation.Tge Less shah use ane equipment in a careful,and prep 'rg)ar)tie :.: 24. LIQUIDATE# DAMAGES;Inje-vt that the Lessor faila;o ti2livery any eulpment,or Is unable tateriled}�problmSwllit delrus?red equipment tie Lessers sgli respdnslbil ity shall be to rr3fvnd ttfho L�seo tire ren ial fee for the parlictiiar equlpmanL 25. SEVERABILITY.lfanv provision of this Rental Agreement is held mval;d by a court of competent jurisdiction,it shalt be cGrsldered deleted from fhis Rehtal Agreem.dM'but such invalidity shall not affect other provisions that can be given effect in the absence of the invalid provisions. 26. ATTORNEY'S FEES.If the even'that either party files an action in relation to this Rental Agreement,the Unsuccessful party in the action shall pay to the successful party,in addition to all other sums that either party may be called upon to pay,a reasonable surn for the successful party's attorney's fees. 27. LINENS.Table linens are inspected prior topick up and upon return.DO NOT ROLL UP OR PLACE WET LINENS IN ANY BAG-mildew,will result.If there is obvious damage A a .:. sill .i:e e sl, tin urn ' [ r ",.h i v 1 L eh.a ... €fe , xc s ve stains,s,f5., s:or tuts `.e,:tall:fie'°J to ed the cost of Ijiten; r6 ase:>sarrie as:.t.o� f , ren a said.fleflarrt:all lneriS;dt°`art}:;free of waste. y 9 p 9 28 COOKING UttitDER TENTS Lo' agees tto to dp anjAype of cooking raider or lhlthln a:reasona!A distance of the tear Lessee assumes 4011 responsibility and costs' incurred 6r atttage and or cleaning expense to grit tops tl_Ge td cooking processesjf ntlor or. ea . nfs.....t ry 2015 by Business Forms by In-A-Bind,Inc„All Rights Resaned.0144211 UnaL horized reproduclion andfor redistribution stray prohibited. J p 7250 North Keystone Ave. -© PAR JLL JLL R (317) 536-2022 Indianapolis, IN 46240 FAX (317) 222-3853 1. .1.. . RERU www.PTRINC.com RENTED_ TO, JOB. LOCATION TICKET .#' CITY OF CARMEL-TREASURER OFCE CARMEL GAZEBO Res# 141653 1 CIVIC SQUARE 1 CIVIC SQUARE Con# 189756 CARMEL IN 46032 CARMEL IN 46032 Loc 100 DL/ID # V Cd; PHONE. — DATE TIME . AR=97- - - -W (a!7) 571-2495 OUT 05/04/16 10:54 AM KM F (317) 844-3498 PO/JOB #, . RECEIVED BY UB ANNE - 695. 9708 TURNED 05/05/16 10:54 AM KM ***FINAL*** Charge for 1.00 Day(s) Page: 1 QTY ITEM DAY EXT AMT NET AMT Rental Text BILLING DEL: 5/4 BETWEEN 2:30 PM - 3PM PU: BY NOON -5/5 *****NO SU/TD****** DROP CHAIRS UNDER THE GAZEBO CONTACT ANNE ON DELIVERY 695. 9708 ************************************************** BILL TO CARMEL POLICE DEPT 3 CIVIC SQUARE CARMEL 46032 ATTN : TERESA ANDERSON ************************************************** PLAN IS FOR GOOD WEATHER AT THIS POINT - WILL ONLY NEED THE BACKDROP IF THE WEATHER IS BAD AND THEY MOVE EVENT INSIDE agallagher@carmel.in.gov 6 SECTIONS OF BLACK 8 ' FOR BAD WEATHER 250 8229-0000 CHAIR WHITE SAM P* 1.00 250.00 250.00 Actual In Date: 05/10/16 9:22 AM 12 6682-0000 EXHIBIT STANCHION CHROME 4.00 48.00 48.00 Actual In Date: 05/10/16 9:22 AM 6 M020-0000 *BACKDROP BLACK 8 FT 25.00 150.00 150.00 Actual Out Date: 05/04/16 10:54 AM Actual In Date: 05/10/16 9:22 AM 12 M001-0000 *UPRIGHT 8 FT 0.00 0.00 Actual Out Date: 05/04/16 10:54 AM Actual In Date: •05/10/16 9:22 AM 19 M002-OOOQ -BASF, 8 FT 0.00 0.00 If there are any problems WHATSOEVER with any of our equipment,please call 317-252-3832. There will NOT be any credits or adjustments to this order,unless this phone call is made. Initials X FAILURE TO RETURN_PROPERTY(LEASED)TO LESSOR WITHIN 72 HOURS AFTER AGREED TIME CONSTITUTES PRIMA FACIE EVIDENCE OF UNAUTHORIZED CONTROL OVER SAID PROPERTY WHICH CAN CONSTT L TES THEFT.THEFT IS PUNISHABLE BY 2 — — — YEARS IN PRISON PLUS UP TO A$10,000 FINE.EQUIPMENT RENTED ON THIS CONTRACT IS NOT FOR SALE. I HAVE BEEN INSTRUCTED&DEMONSTRATED ON THE SAFE&PROPER OPERATION OF THE ABOVE EQUIPMENT AND I FULLY UNDERSTAND THOSE INSTRUCTIONS. The undersigned having read and understood the above terms as well as the Additional Terms and Conditions on the reverse side hereof,hereby agrees to rent the above equipmenUarticles on the terms and conditions set forth in this Rental Agreement,and is an authorized agent for the Lessee. EQUIPMENT LEASED BY X Reorder from In-A-Bind•800-862-2463•Form#14421 Terms and Conditions 1. INSPECTION.Lessee acknowledges that he has had an opportunity to personally inspect the Equipment and finds it suitable for his needs and in good condition.Lessee understands its proper use.Lessee further acknowledges Lessee responsibility to inspect the Equipment prior to its use and to notify Lessor of any defects. 2. TIME OF RETURN.Lessee right of possession terminates on the expiration of the rental period and retention of possession after this time constitutes a material breach of Lessee's obligations under this contract.Time is of the essence in the:agreement.Any extension must,at Lessor's election be mutually agreed upon in writing. : 3. RETURM1I:OFEQl11P{VIEN3 A3tlte rmination of this'Agreeme€tt Lesse'a" 11. 3 return ail Equipmentto Lessor's premrses€Iuriftg;Lessors regu!a�pusl€ ss 7oT3f$i.irl the cersdi tion and repaira5',vhen delrc�2red kq Lessee,subject only to reason ble aaear, t d -lessee shall be lr ble#or sll damp s tp or iris of the Equ;pm!tt occn ring bscat s3At was not returned Within Lessor§Tegdlafbusiness hours.If Lessor.has agreed to Melia: sq€tipment to Lessee or to pl&: the qulpmacit from Lessee,Lessg2 shallba tes0nsible(tir all losses or damage to E=quipment from time of delivery to Lessee and'until picked up by Lessor. 4. PARTIES.As used in this Rental Agreement,the terms"Lessor"and"we"shall mean PTR.Inc.d/b/a Party Time Rental.The terms"Lessee"and"you"shall mean the party executing this Rental Agreement as such on the face hereof. 5. HOLD HARMLESS AGREEMENT.Lessee shall defend,indemnify and hold harmless Lessor,and its employees,agents,and subsidiaries,from and against all claims,li- abilities,losses,damages to property or otherwise,and expenses,of every character whatsoever,resulting from the actions,negligent or otherwise,of Lessee,Lessee's employees, : :and&gent df i essee or Lessee scbGantrctor Tftie;tncefnrtfes included in this exft;bit 5iiall clrie rBasartabte.attorney's fees paid by(ess4r tryt>efettdlrlg sark:and acticns involving iliabillE 664fibd bythe indemnincaUon ptovolon m ti is paragrapf�, 6. TIME.Ail agu►pment rental chargtr,raref[artune out (Slfa TIME USED.Pllost prices qufitad a€2 f a one day(24 hours)charges lfaquipmenl{s Me .0.d W"a longer time period, also Yiavo weekly(7 days)and monthly(28'days)rates: 7. LIABILITY.All equipment Is for rental purposes only,and it understood that the Lessor shall not be responsible for any accident or damage resulting directly or indirectly from the used of the leased equipment.The Lessor expressly disclaims all warranties,either expressed or implied;including any implied warranties of merchantability or fitness for a particular purpose,and neither assumes nor authorizes any other person to assume for it any liability in connection with the use of this equipment.The Lessee agrees to indemnify and hold the Lessor harmless from and against any claims,actions,proceedings,costs,damages to property.consequential damages,loss of income or any other incidental dam- ages,even fffaseAamage'piA$6o fly(be negliger^e of rite Lessor;fact'dir', atxorNly's fees,arising eui of;c, "'tqd All or resulting from the use of t#a equlpment_irte�ding but not limited to,:the.tnanufacturp;selection,delivery,possession:rase,o reration,or'F>?turn of the egwpM. 8. COLLECTION COST Th. I essee�agrees to pay ail seasonal able Celiecffen attorn y's and court fees ltd ottter.exp^nse5 in?tpfved in the collectio"":hargars,trr:eri#or eine i of the Lessor's'rights under this contract :;. . 9. REPLACEMENT OF MALFUNCTIONING EQUIPMENT,if the equipment becomes unsafe or in disrepair for any reason,Lessee agrees to discontinue its use and to notify Lessor.Lessor will repair or replace the equipment with similar equipment in good working order if available,and if the defect is the result of normal use.Lessor is not responsible for any incidental damages or consequential damages caused by delays or otherwise,and Lessee hereby waives any right or entitlement thereto. 10. DAMAGE WAIVER.A six percent(6%)non-refundable damage waiver is applied to the cost of all rental equipment.This cost is only minor repairable damage,and is not to #io constiuet as►k�surance.The dareagamaiver does not coverdamage caused by misuse use Hifi Pee itcover theft.Minor damage Isf#efiined as damtage that can be repaired for art alnnuni less than six percent(% of the egWpMent's rerifipl fee. :s X.A. #R{ EOTIt#N OF EQUIPMENT..;I€is the.rc nsibility.of,Me Lessee to protect. i(etluipmerit f#otrf;damage,exposure to weaver or t}amage the pGclwrs from issue of equip mdhi.Tti'e Lessee must protect the equipinent'untii itis returned or until the agreed peck uptime and data. 12. THEFT OF EQUIPMENT.The Lessee agrees to pay for equipment(at is replacement cost when rented)for all types of theft or mysterious disappearance.Damage Waiver does not cover theft. 13. WEATHER RELATED RISKS.Lessee assumes all weather related risks involved in holding an outdoor tented event.Lessor will endeavor to minimize said risk,however, should the tenting become unstable due to high wind,snow,rain,flooding,extreme cold or heat,or any other factor beyond Lessor's control,Lessee shall still be liable for payment in full of all cltarges: 14. DIRTY,Oft DAMAGED E0VIPMENT Lessee agrees t pay fat`:::any damage m rented equipment rega dless of cause�exn' reasonable wear and od?while egtupmeni Is op...:: of possession of Lessem alta a ,tees to pay a reasonable cleansng charge foKia equipment returndf3 dirty Acefuecf pX.., charges cannot be applied agarnsilhe purchase .. .. or cosi of repair or damaged goods.Rental Equipment damaged beyond repair Will'be paid for by Lessee at Repla6ernenf Cost when rented.The cosi of repairs'Will be'borne by the Lessee,whether performed by the Lessor,or at the Lessor's option by others. 15. LOSS OR DAMAGE.To the extent that damage to the equipment is not covered by the foregoing Damage Waiver provision,the Lessee assumes all risk of loss or of damage to the leased equipment from any cause.No loss of or damage to the equipment shall impair any obligation of the Lessee under this Rental Agreement,including the repayment of rental fees.Lessor shall have the option of repairing or replacing the equipment,and,Lessee shall be responsible for such costs. :f6 PAY{NEf #3ERF75.We require'.a v0d V1sa :NlasterGard American Exprese of Cfisobvet i aril r utrt6, ha make a reserve sari unless aha party.ranflttg::the equipment has a pre attarI ocher.;un at Party t pine denial the ci dit a ti nirii'b haiPsLycure rile[::84% tion:t�rtFi tiie date of the event.If a credt�ear.�,s not,prps2pted a€°pick up,than acash--- de ual to the re lace nt c Lth:e:::. tis required in adds n to 1 tai::i €...::«_ e.vur. y.:.: pvsil.:eq P rne. ....:t. eq . men q a1.Q he:r.. :f.e..::::..:. �, X. CANCELLATION.A party making`a reserrafton tirill'be§object to a 25,E canceliuucn fee"if the'eitire reservation is cancelled Gvithin thirty(30j d ys of the event.This policy applies to all parties,including those who have pre-arranged accounts at Party Time Rental.Cancellation of inflatable and special seasonal equipment shall be subject to a 100% fee. 18. DELIVER AND PICK UP.Delivery is made to closest point truck can park.Extra charges will result in deliveries to upstairs,elevator use or any point where extra time is involved.Our service does not include set up and knock down of tables and chairs.If this service is required,arrangement should be made several days prior to delivery with a special charge qu.6 e #f ariane tnailts are made and this sere Eils:d�srredtsn delivery;our driver t7tust c l;,or attthartzaUon:lf.time permits,we rlll try to acetkmmodat yotf. after quoting the prig On pick up fahere io prior arrangenfents have been rrlade ani equipment is not M.c&ed down`andassemb;d in one sheltered area,tables Zn hairs be left until the nextd4..,;itdn a special few can b?scheduled.There:b ilibe arh.a diilonal one day reniai;:A'krpok ilei yr€ee bvi!!r ult if equipment is. Ellf setup 19. PREPARATION OF SlTE.'Lessee agrees to have the site upon which the equipment is to be erected,free and cfi?ar of ah`obstacles,natural and manmade,prior to the arrival of the Lessor's work crew.Lessee further agrees to have all tents cleared for removal prior to our arrival.All non-leased equipment and decorations shall be cleared and taken from the site.If the Lessee fails to do so,then Lessee shall pay all costs involved for any delay,additional rental,and all costs including collection and legal expanse. 20. UNDERGROUND FACILITIES.Lessee agrees to have all Underground Facilities,in the vicinity of the Equipment installation,clearly marked prior to arrival of Lessor's work crew.Lessee assumes full responsibility for damage to all Underground Facilities.To identify Underground Facilities,Lessee must call one week prior to installation.CALL BEFORE :YQ`QIG 80E -5544. :. y, a €21. :E f1t . EA' !DOWN.Set u and,. r t r down e ui t is also availabi`. `r `.:Time .el. i:xvill b €'lhao to ..o.e a char to>'ie c "au^er bas"€ n h rental S .: if .. P <:>:;:;o of q: prrn e;Pa ht :. e.. ,P7 q ge u5t etf o the en al Item to rbc sat ufslir rrr doivh.Any equipment f preyiousty set�eduted td be set up or torn down i Ill pa assessed neral set up/tear do�rn urges plus a lrirtwm$50 fee. 22"'IDENTIFICATION.ION.When picking up rental equipment at aur location,we require a valid tntliana Sate`Driver's License.For insurance purposes.we are required to photocopy, the Lessee's license. 23. EQUIPMENT USE,Upon picking up or accepting delivery of equipment,learn to use the item(s).We do our best to instruct each customer on how to safely use the equipment: Should an item not work properly,please contact Lessor as soon as you have discovered the problem.We will either provide further instruction or we will replace the item.Also, upon picking up or accepting delivery of equipment,be sure that you have received all of the items that you reserved..Provided that the items are not correct or acceptable,we must be advised ildme€Wotei.yrn ender to remedy the situation.The Lessor shalt u0 the equipment in a carefdl and prtlper.rlanrter 24, LIQUIDATE�7 DA AGES:En aye ev5t that the LassA it to delivery any equlpmiant;or is unable tofemedyproblems fvithdeli red equipment tie Lessors sole r ser nsibiir: ity shall be to dbrid to the l eseec ire rental fee for the parl3cular equlprrtent. 25. SEVERABILITY.If any provision bf this Rental Agreement is hel' invalid by'acourt of competent jurisdiction;it shah be cdrisidered deleted from this Ren:taT'Agrewent;'but ' such invalidity shall not affect other provisions that can be given effect in the absence of the invalid provisions. 26. ATTORNEY'S FEES.if the event that either party files an action in relation to this Rental Agreement,the Unsuccessful party in the action shall pay to the successful party,in addition to all other sums that either party may be called upon to pay,a reasonable sum for the successful party's attorney's fees. 27. LINENS.Table linens are inspected prior to pick up and upon return.DO NOT ROLL UP OR PLACE WET LiNENS IN ANY SAG-mildew will result.If there is obvious damage s tch.as t tilde�a,?xcessive sta'sns,burns.:pr tears,:you srrtll fie charged the cost ofihe linen attd k .ep sortie a #hough it were a sale.R turn aIi ttnPr%!!di .M'd free of waste. 28 COOKING UNDER TENTS.Lessee agrees int to do any,:2ypa of cocking under or tivIt R.'a ireasonabt�distance of the teat Lessee as51aI*trill responsibility and costs inp!tn'ed for;damage and or cleaning"' lens to tint bpsdUe to cooking processe5tinddr er nearlt'nia . r 2015 by Business corms by in-A-Bind,inc.,Ail Rights Reserved.{?M121) Unauthorized reproduction anTor redistribution strictly prohibited. VOUCHER NO. WARRANT NO. ALLOWED 20 PARTY TIME RENTAL INC 7250 N KEYSTONE AVE IN SUM OF$ INDIANAPOLIS, IN 46240 $370.88 ON ACCOUNT OF APPROPRIATION FOR Carmel Police PO#/Dept. INVOICE NO. ACCT#/Fund AMOUNT Board Members 0 43-530.99 $370.88 1 hereby certify that the attached invoice(s), or 1110 101 bill(s) is (are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Thursday, May 05, 2016 Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No.201(Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed,dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Date Invoice# Description Amount Dept. Fund# (or note attached invoice(s)or bill(s)) 05/04/16 0 Rentals for Police Memorial Service $370.88 1110 101 I hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 , 20 Clerk-Treasurer J-n 7250 North Keystone Ave. © PM JM FU (317) 536-2022 Indianapolis, IN 46240 .. FAX(317)222-3853 REML www.PTRINC.com 'RENTED TO JOB LOCATION TICKET # CITY OF CARMEL—TREASURER OFCE CARMEL GAZEBO Res# 141653 1 CIVIC SQUARE 1 CIVIC SQUARE Con# 189756 CARMEL IN 46032 CARMEL IN 46032 Loc 100 DL/ID # V Co PHONE DATE TIME - .AR-97 W (317) 571-2495 OUT 05/04/16 AM KM F (317) 844-3498 PO/JOB # RECEIVED BY UB ANNE — 695. 9708 DUE 05/05/16 AM KM CONTRACT Charge for 1.00 Day(s) Page: 1 QTY ITEM DAY EXT AMT NET AMT Rental Text BILLING DEL: 5/4 BETWEEN 2:30 PM — 3PM PU: BY NOON 5/5 *****NO SU/TD****** DROP CHAIRS UNDER THE GAZEBO CONTACT ANNE ON DELIVERY 695.9708 ************************************************** BILL TO CARMEL POLICE DEPT 3 CIVIC SQUARE CARMEL 46032 ATTN : TERESA ANDERSON PLAN IS FOR GOOD WEATHER AT THIS POINT — WILL ONLY NEED THE BACKDROP IF THE WEATHER IS BAD AND THEY MOVE EVENT INSIDE agallagher@carmel.in.gov 6 SECTIONS OF BLACK 81 FOR BAD WEATHER 250 8229-0000 CHAIR WHITE SAM P* 1.00 250.00 250.00 12 6682-0000 EXHIBIT STANCHION CHROME 4.00 48.00 48.00 1 46032 CARMEL P/D-32 55.00 55.00 55.00 ----- Payments ------ No Payment Made If there are any problems WHATSOEVER with any of our equipment,please call 317-252-3832. There will NOT be any credits or adjustments to this order,unless this phone call is made. RENT 298.00 " Initials SALES 55.00 FAILURE TO RETURN PROPERTY(LEASED)TO LESSOR WITHIN 72 HOURS AFTER AGREED TIME CONSTITUTES PRIMA FACIE OTHER 0.00 EVIDENCE OF UNAUTHORIZED CONTROL OVER SAID PROPERTY WHICH CAN CONSTITUTES THEFT.THEFT IS PUNISHABLE BY 2 YEARS IN PRISON PLUS UP TO A$10,000 FINE.EQUIPMENT RENTED ON THIS CONTRACT IS NOT FOR SALE. DMG WAIVER 17.88 1 HAVE BEEN INSTRUCTED&DEMONSTRATED ON THE SAFE&PROPER OPERATION OFTHE ABOVE ADDL TAX 0.00 EQUIPMENT AND I FULLY UNDERSTAND THOSE INSTRUCTIONS. The undersigned having read and understood the above terms as well as the Additional Terms and Conditions on the SALES TAX 0.00 reverse side hereof,hereby agrees to rent the above equipment/articles on the terms and conditions set forth in this DEPOSIT 0.00 TOTAL PAID 0.00 Rental Agreement,and is an authorized agent for the Lessee. EST AMT DUE 370.88 TOTAL DUE 370.88 03—MAY-16 08:12:18 EQUIPMENT LEASED BY X Reorder from In-A-Bind•800-862-2463•Form#14421 Terms and Conditions 1. INSPECTION.Lessee acknowledges that he has had an opportunity to personally inspect the Equipment and finds it suitable for his needs and in good condition.Lessee understands its proper use.Lessee further acknowledges Lessee responsibility to inspect the Equipment prior to its use and to-notify Lessor of any defects. 2. TIME OF RETURN.Lessee right of possession terminates on the expiration of the rental period and retention of possession after this time constitutes a material br68ch of Lessee's obligations under this can tract.Time is of the essence in the agreement:Any extension must,at Lessor's election be mutually agreed upon in writing. 3. RETURN OP,EQUIPMEN4M,Af the igrmination of this.agre2niertt Lessea;;sftall return all EquipmentJo Lessor's pr mgsp uOffl �ssor's regular uisi€�ess hbur.$..In Lhd Mrldl tion and repair as.mhen deR:': t�?LesS e.subject only td'reI.Sorable waar;and+ear;4 lessee shall be ff lQfor.21!dama es ry or IgSs of the Equipmsrit pccp>ring bee fase it was not returned w thin Lessor'sretilarbusiitess hours.If Lessorhas agreed to deliver equipment to Lessee it fo ply up;thequlpmenf from Lessee,Lessee shaft be:responslble far all losses or dama e to. ul ment from time of deliver to Lessee an until eked up b Lessor. ...... . 9' Equipment Y P' Y 4. PARTIES.As used in'this Rental Agreement,the terms"Lessor"and"we"shall mean PTR,Inc.d/b/a Party Time Rental.The terms"Lessee"and"you"shall mean the party executing this Rentai Agreement as such on the face hereof. 5. HOLD HARMLESS AGREEMENT.Lessee shall defend,indemnify and hold harmless Lessor,and its employees,agents,and subsidiaries,from and against all claims,li- abilities,losses,damages to property or otherwise,and expenses,of every character whatsoever,resulting from the actions,negligent or otherwise,of Lessee,Lessee's employees ar d get df I esss*e or Lessees bcantra^tor"Tid:lnovinn>lf2s.€ocluded in this exhibit shalt rrgcfude radsonabie attorney's fees pafU by Lesaor rntleferiding sr3i�and actions involving liabdtiy cvePt d bj+$he indemnification provision in:thts paragrapl. equipment rental charms are ftir.time out,f QTTffi4E USED.Most pr ces quetetl ate f€ a ane day(24 hours)charges If equipt is needed fox-a longer time period, ttie also fiaVe vs'11 (7 days)and monthly(28'days)r8teS.­ 7. LIABILITY.All equipment is for rental purposes only,and it understood that the Lessor shall not be responsible for any accident or damage resulting directly or indirectly from the used of the leased equipment.The Lessor expressly disclaims all warranties,either expressed or implied,including any implied warranties of merchantability or fitness for a particular purpose,and neither assumes nor authorizes any other person to assume for it any liability in connection with the use of this equipment.The Lessee agrees to indemnify and hold the Lessor harmless from and against any claims,actions,proceedings,costs.damages to property,consequential damages,loss of income or any other incidental dam- ages.even those:i am gas cnpsed by qe negligence of lite LE3se�°irfieluding at=aritay°s fees,arising out,of;:oont#ected A- qr rssu.iing from the use of tf e�qurp hent in fitding but not limped to the;ttianufaciurQ Bele&on,delivery,poseasston^hse aperetron,or(eturn of the equipmepf. _ 8. COLLECTION Cf?S.T The Lensed agrees to pay all reasonafile COtfectton'aitorriey's and court fees V ot€ter.expenseS iflVottied in the coilecUorio€chsrges Qr entomemem of the Lessor's rights under this conttact. .,. , 9. REPLACEMENT OF MALFUNCTIONING EQUIPMENT.If the equipment becornes unsafe or in disrepair for any reason,Lessee agrees to discontinue its use and to notify Lessor.Lessor will repair or replace the equipment with similar equipment in good working order if available,and if the defect is the result of normal use.Lessor is not responsible for any incidental damages or consequential damages caused by delays or otherwise,and Lessee hereby waives any right or entitlement thereto. 10. DAMAGE WAIVER.A six percent(13%)non-refundable damage waiver is applied to the cost of all rental equipment.This cost is only minor repairable damage,and is not to carstrued as insurance.The carnagawaiver does not cevercamage caused by misuse abuse nor does hoover theft.Minor damage is deaine'd as dar�ra�that can be repaired for art arnoOnt less'than six percent fit?°a)of.the eqF rpraco retrial fee. OF EQUIPMENT 1f!s tl"9.rec0hNbi%.:pf the Lessee to prot6d.alt egttlprrtsnt front darnage,exposure to weat#te, 0r.:d nage t(at taccwr from issue of equip- ment.The Lessee must orotect the equipment urii!I it is returned or until the agreed"pick-up time and date' 12. THEFT OF EQUIPMENT.The Lessee agrees to pay for equipment(at is replacement cost when rented)for all types of theft or mysterious disappearance.Damage Waiver does not cover theft. 13. WEATHER RELATED RISKS.Lessee assumes all weather related risks involved in holding an outdoor tented event.Lessor will endeavor to minimize said risk,however, should the tenting become unstable due to high wind,snow,rain,flooding,extreme cold or heat,or any other factor beyond Lessor's control,Lessee shall still be liable for payment it full of all charges :., 14. DIRTY,OR DAMOEl7w 110MENT Lessee agrees to pay faany dama�ga to rented equipment re*dosG of cause oxo reasonable wear andte2r 441tile eggipmerit is o�1;. of possession of Lcssr�t e_assea a'so:ag ees to pay a reasonable cIr a ink charge for..afl equipment returzd'dlrry Ac^fuer#:renfal.charges cannot be applied againstihe purchase or cost of repair-or damaged goads:Rental Equipment damaged beyond repair"will; paid for by Lessee at Replacement Cost w'hen rented.The costbf repairs v.ill bo"'bo"rnij by the Lessee,whether performed by the Lessor,or at the Lessor's option by others. 15. LOSS OR DAMAGE.To the extent that damage to the equipment is not covered by the foregoing Damage Waiver provision,the Lessee assumes all risk of loss or of damage to the leased equipment from any cause.No loss of or damage to the equipment shall impair any obligation of the Lessee under this Rental Agreement,including the repayment of.rental fees.Lessor shall have the option of repairing or replacing the equipment,and Lessee shall be responsible for such costs. t6 PAWAISN'�TERMS.Vie require'a vp#rd.�#asa Uasteit6d':American Express or fJiscpver gar nut bet;o make a reservation unless€h&pad renftng the equipment has a :..Pre-aaartgetl account at Party Time Flet fal the cradA Gard number shall secure tie reservation E lfl the date;of the event.If a credlti an..�s not pms%l ed g..pick up,then a cash :SeCtlrrly l.teposii equal to the replacement cost of.ib trqut}�meh is required!n addition to Elie ret�fa€fen i7.`CANCELLATION.A party making a reservation will be subject to a 25%can& flatiori fee if the entire reservation is cancelled within thirty(30)days'0 the event.This policy applies to all parties,including those who have pre-arranged accounts at Party Time Rental.Cancellation of inflatable and special seasonal equipment shall be subject to a 100% tee. 18. DELIVER AND PICK UP.Delivery is made to closest point truck can park.Extra charges will result in deliveries to upstairs,elevator use or any point where extra time is involved.Our service does not include set up and knock down of tables and chairs.If this service is required,arrangement should be made several days_prior to deliveryy with a special charge quoteri ff r*artangemm'"is are made and his servil e i deslred`o r delivery;our driver tl ISt'b for'authort7aftotf.if:time permits,vdeiwl[I try to accarrtRtedate ybg. after quoting tfte)ric" On picK;ttpN:her" o prior arrangements have been nr dq.and.equipment is not Modked:tlovrn dnctassembTd in one sheltere€area,tables d emirs wM be left until thi:next d4-y.0'h speCiaf view can be sched ifad There ayifl bit an additional one day ren#ai A kroek,down fie:>7ill toult if equipment!n it setup 19. PREPARATION OF SITE.Lessee agrees to have the site upon which the equipment is to be erected,he and'Mar of all obstacles,natural and mmi-made','prior to the arrival of the Lessor's;work crew.Lessee further agrees to have all tents cleared for removal prier to our arrival.All non;eased equipment and decorations shall be cleared and taken from the site.If the Lessee fails to do so,then Lessee shall pay all costs involved for any delay,additional rental,and all costs including collection and legal expense. 20. UNDERGROUND FACILITIES.Lessee agrees to have all Underground Facilities,in the vicinity of the Equipment installation,clearly marked prior to arrival of Lessor's work crew.Lessee assumes full responsibility for damage to all Underground Facilities.To identify Underground Facilities,Lessee must call one week prior to installation.CALL BEFORE €Y011 QIG80f#X2,5544. XXI . i 21 �E)�iJl�f'TEA DOWN.Set up arrdrrar tear tloWn of equiprrtRnt is also availabti Part rme ertfae Mill b4 happy to quote a charge+o e custop er basti on the rental item to ;fie set upiiorn ti tin.Any equipment 4,di previously sehedMed a be set up or fore dtltwn will oa assessed r>aifna!set uprtear down c#iarges pltr�a art+nlrtturr#$50 fee. 22."IDENTIFICATION.When picking up rentalequipment of our location,we require a valid frdearia Sate'Driver's License.For insurance purposes,we are required to photocopy the Lessee's license. 23. EQUIPMENT USE.Upon picking up or accepting delivery of equipment,learn to use the item(s).We do our best to instruct each customer on how to safely use the equipment. Should an item not work properly,please contact Lessor as soon as you have discovered the problem.We will either provide further instruction or we will replace the item.Also, upon picking up or accepting delivery of equipment,be sure that you have received all of the items that you reserved.Provided that the items are not correct or acceptable,we must be advised Immetatety in Order to tertrly the situation.7e L. ssasha�use-the equipment in a ca efii(and,prgranrter . 24. LIQUID DA RAGES fn die ev?i t that the Lessor NCO.ilel!very any equipment,or is unable tot'err32dy.probI'' s" �iih deR*red equipment file Lessors sola rkps3nsibi(- i I for - r :: . fl ll be o r n >e e ni fee c the a t z: she t e d f6the.'-..t s e t e a rvw e. ui m n... .:.. fu f.ie.L s ..die.>' N. P .:.. Y : «<si j, n :A. a:r:<: <:: 25. SEVERABILITY.l any pr0wi5+�Yi�of this Rental Agreement is hefd`ihvalicf by`a'court of competent lunsdiction,t{..hall'tie'cert�idered deleted from ti rs Re.tat greeme.f,but' such invalidity shall not affect other provisions that can be given effect in the absence of the invalid provisions. 26. ATTORNEY'S FEES.If the event that either party files an action in relation to this Rental,Agreement,the Unsuccessful party in the action shall pay to the successful party,in addition to all other sums that either party may be called upon to pay,a reasonable sum for the successful party's attorney's fees. 27. LINENS.Table linens are inspected prior to pick up and upon return.DO NOT ROLL UP OR PLACE WET LINENS IN ANY BAG-mildew will result.If there is obvious damage : i,ch as it civ excessive stains burns:or teas yet will be cl arged the cost of lite linen acidtssep 8amLti as:though it were a safe Return at€frnens'dry;ar it.zree of waste. 28 COOKING t}l?iDERTENTS Lessee agrees pa+10 do any'ype cf cooking tinder oc.wrehrR reasanat�.0 distance of the tent LttissRe ass. .0 tell responsibility and costs icu�red for;damje and or cleaning' ens�to trent fwpsue fo cocking processesinder 01 reorients 9 T� G 2015 by Business Forms by In-A-Bird,Inc.,All Rights Rasarved.(14421) Unae iorized reproduction andror rodistribut on s':ridy prohibited.