HomeMy WebLinkAboutCrossRoad Engineers, PC/Eng/35,000/Adl Serv #10/Old Town Drainage Improvements NE and NW Quad of Old Town AlleyCrossRoad En(Vincers. P.C.
l ngincering Department - 2016 Fp��
Appropriation: ASA #10; #94-650.04: 2016 Storm Water. P.O. #33923 G
Contract Not To Exceed $35,000.00
ADDITIONAL.SERVICES AMENDMENT TO
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") entered into
by and between the City of Carmel and CrossRoad Engineers, P.C. (the "Professional"), as City Contract dated
March 16, 2016 shall amend the terms of the Agreement by adding the additional services to be provided by
Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A".
Furthermore, the terms of the Agreement shall be amended to include the E -verify requirement as stated in Indiana
Code § 22-5-1.7 et seq., which is attached hereto and incorporated herein as Exhibit "B",, as well as the required E -
verify Affidavit, attached hereto and incorporated herein as Exhibit "C". Also, pursuant to I.C. § 5-22-16.5,
Professional shall certify that in signing this. document, it does not engage in investment' activities within the Country
of Iran. The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services
Amendment and shall remain in full force and effect.
IN WITNESS WHEREOF; the parties hereto have made and executed this Amendment as.follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
By:
A)DI
James Brain rd, Presiding Oificor
CrossRoad Engineers, P.C.
Printed Nanie
CE C)
Title
FID/TIN:
Last Four of S/SN if Sole Proprietor:
Date:
I3:•r'. rr. f S, A' G I. ASA a10 AbM Sa_.. A.:n>1 LD.Nfl -zo.
May 26, 2016
Mr. Jeremy Kashman, P.E.
City Engineer
City of Carmel
1 Civic Square
Carmel, IN 46032
RE: Fee Proposal
2016 Stormwater Bond — Old Town Drainage Improvements
NE and NW Quad Old Town Alley Project
City of Carmel, Indiana
Jeremy:
CrossRoad Engineers is pleased to present this Scope of Services and Fee Proposal to provide
professional services associated with the construction of the North-South alley located %2 block
east of 1St Avenue Northeast with limits from 1St Street Northeast to 5th Street Northeast and the
North-South alley located %2 block east of 2nd Avenue Northwest with limits from 1St Street
Northwest to 2nd Street Northwest, both being alleys in the Old Towne Carmel area.
The total length of this project is approximately 1500 feet. We will work with the City on any
potential detention and water quality design for this project. This will include the investigation
of constructing the alley with pervious type pavement (asphalt or concrete).
We have based our Fee Proposal on the aforementioned assumptions. The following Scope of
Services is designed to assist you in the development of this project:
A. TOPOGRAPHIC SURVEY
CrossRoad Engineers will perform the field work and office work necessary to complete
a Topographic Survey for this site. Included will be information such as one foot
contouring, existing street elevations, existing sanitary and storm structures, and
verification of existing utilities. This survey will also all research, office work, and field
work necessary to re-establish the existing Right -of -Way of the alleys throughout the
length of the project.
X -14
ARTA-
/Oft/
Mr. Jeremy Kashman, P.E.
City of Carmel
May 26, 2016
Page 1 of 4
B. DESIGN & CONSTRUCTION DRAWINGS
We will design all of the elements of the development necessary to insure the workability
of:
Alley roadways
Storm structures/underdrains as necessary
Drainage and grading
Construction drawings will be prepared in accordance with all state and local laws and
ordinances and will include the following:
■ Storm structures & drainage
■ Grading for alley construction
■ Details for Alley Construction
■ Erosion control plans
■ Maintenance of Traffic Details (minimal)
C. UTILITY COORDINATION, REGULATORY SUBMITTALS & BIDDING PHASE
CrossRoad Engineers will provide all necessary utility coordination for this project in
order to minimize all utility impacts and if some are necessary then we will coordinate all
relocations. We will also prepare the necessary applications for submittal and review
and/or approval of the construction plans prepared as part of this agreement. This task
will include the necessary administration services for preparing the submittals as well as
time associated with the coordination efforts with the local regulatory agencies. This
work will also include the services necessary to facilitate bidding of the project.
D. CONSTRUCTION STAKING, INSPECTION & AS -BUILT PLANS
Once design is complete, CrossRoad Engineers can perform construction staking,
inspection, and as -built plans if requested by the City of Carmel. This work will include
all office work and field work to complete the construction and final record drawings of
the project.
='rV
Mr. Jeremy Kashman, P.E.
City of Carmel
May 26, 2016
Page 2 of 4
E. METHOD FOR PAYMENT OF ENGINEERING FEES
During the course of this work, progress invoices will be prepared for the portions of the
work done to date based on the Fee Schedule included with this document as Attachment
"A". Prior to preparing these invoices, we will contact you to discuss the amount of
work that is complete and, therefore, the dollar amount that each invoice will be. These
invoices will be submitted by the 5th of each month and will become due by the 30th of
that same month. Invoices not paid within 30 days after submission to you will accrue
interest at a rate of 1.5% per month.
F. UNDERSTANDINGS
For additional services not covered herein, the work will be performed as authorized by
you at a mutually agreed upon rate.
Items not included are acquisition of building permits, sanitary sewer connection permits,
regulatory fees to accompany permit applications, and permits normally obtained by the
contractor(s). Payment for these items will not be the responsibility of CrossRoad
Engineers.
We are ready to begin and appreciate your allowing CrossRoad Engineers to design this project
for you. If you have any questions, please call me at 780-1555 ext. 114.
Sincerely,
CrossRoad Engineers, PC
Trent E. Newport, P. E., L. S.
President
Please signify your acceptance by signing below:
City of Carmel
Date
EX
3 of Ll
Mr. Jeremy Kashman, P.E.
City of Carmel
May 26, 2016
Page 3 of 4
FEE SCHEDULE
The total lump sum fee is divided into the following work components for billing purposes:
A. TOPOGRAPHIC SURVEY $ 7,000
B. DESIGN & CONSTRUCTION DRAWINGS $21,000
C. UTILITY COORDINATION, REGULATORY SUBMITTALS
& BIDDING PHASE $ 7,000
D. CONSTRUCTION STAKING, INSPECTION & AS -BUILT PLANS TBD
TOTAL FEE
(Not Including Item D above)
$35,000
Our total proposed fee is divided into the above work components for billing purposes.
Mr. Jeremy Kashman, P.E.
City of Carmel
May 26, 2016
Page 4 of 4
CrossRoad Engineers, P.C.
Engineering Department - 2016
Appropriation: ASA #10; #94-650.04; 2016 Storm Water; P.O. #33923
Contract Not To Exceed $35,000.00
EXHIBIT `B"
E -verify requirement
All terms defined in I.C. § 22-5-1.7 et seq. are adopted and incorporated into this section of the Amendment.
Pursuant to I.C. § 22-5-1.7 et seq., Vendor shall enroll in and verify the work eligibility status of all of its newly -hired
employees using the E -Verify program, if it has not already done so as of the date of this Addendum. Vendor is further
required to execute the attached Affidavit, herein referred to as "Exhibit C", which is an Affidavit affirming that: (i) Vendor is
enrolled and is participating in the E -verify program, and (ii) Vendor does not knowingly employ any unauthorized aliens. This
Addendum incorporates by reference, and in its entirety, attached "Exhibit C." In support of the Affidavit, Vendor shall
provide the City with documentation that it has enrolled and is participating in the E -Verify program. This Agreement
shall not take effect until said Affidavit is signed by Vendor and delivered to the City's authorized representative.
Should Vendor subcontract for the performance of any work under this Addendum, the Vendor shall require any
subcontractor(s) to certify by affidavit that: (i) the subcontractor does not knowingly employ or contract with any unauthorized
aliens, and (ii) the subcontractor has enrolled and is participating in the E -verify program. Vendor shall maintain a copy of such
certification for the duration of the term of any subcontract. Vendor shall also deliver a copy of the certification to the City
within seven (7) days of the effective date of the subcontract:
If Vendor, or any subcontractor of Vendor, knowingly employs or contracts with any unauthorized aliens, or retains
an employee or contract with a person that the Vendor or subcontractor subsequently learns is an unauthorized alien, Vendor
shall terminate the employment of or contract with the unauthorized alien within thirty (30) days ("Cure Period"). Should the
Vendor or any subcontractor of Vendor fail to cure within the Cure Period, the City has the right to terminate this Agreement
without consequence.
The E -Verify requirements of this Agreement will not apply, should the E -Verify program cease to exist.
[SAConvnclsTrof.Sves & Goods Svcs\Enginccfing\2016\CrossRoad ASA #10 Add? Svcs Amend 3.27-2012 with E -Verify ]nngoagcA-6132016 2:17 PM]
CrossRoad Etigitteets. P.C.
Engineering Department - 2016
Appropriation: ASA #10;#94-650.04-,2016 Storm water: 1:1.0. 1163923
Contract Not To Exceed `t;35,000.00
Exhibit "C"
� I E -Verify Affidavit
�� �e," `''� 1 e i , beim, first dusays sworn, deposes and sa s that
Ile/she is familiar with and has personal knowledge of the facts herein and, if called as a witless in this
platter, could testify as follows:_
I am over eighteen (18) years of age and, am competent to testify to the facts contained
hereiIl.
2. I ant now end at all 11111Cti relevant herein have been employed by
`55 p114 eer �C (the "Company") in. the position
of CE. U
3. I am familiar with the employment policies, practices, and procedures of the Company and
have the autliority to act on behalf of the Company.
4. The Employer is enrolled and participates in the federal E -Verify program and has
provided documentation of such enrollment and participation to the City of Carmel,
Indiana.
5. The Company does not knowingly employ any unauthorized aliens.
FURTHER AFFIANT SAYETH NOT.
EXECUTED on the clay of
I
I certify under the penalties for perjury under the laws of the United States of America and the State of
Indiana that the foregoing factual statements and represent, tt ons are Yiu,,nd correct.
Printed:
cs.,0.I— jl 4.5,- I*, GRJ, ASA +IO AIn S%11 va a1347-.012ai h ii•i'�dy lm, u, a .<6 ^aib 2:17 MIJ
Received
6-03-16P12:46 RCVD
City of Carmel
Department of Law
LETTER OF TRANSMITTAL
Date: June 2, 2016
To: Doug Haney
Department of Law
From: Jeremy KashmanI"-'--
Department of Engineering
RE: CrossRoad Engineers Additional Service Amendment
An additional service amendment is needed for Crossroad Engineers for the June 15th BPW meeting,
please.
Attached please find CrossRoad's scope of work and purchase order.
Contract Information:
Project Name: ASA 10 - Old Town Alley Drainage Improvements NE and NW Quad - Old Town Alley
Project
Vendor:
CrossRoad Engineers, P.C.
Amount:
$35,000.00
Appropriation:
P.O. 33923; 2016 Storm Water Bond
Signature:
Chip Charles
Address:
3417 South Sherman Drive
Beech Grove, IN 46107
Phone:
317/780-1555
Fax:
317/780-6525
Email:
ccharies@crossroadengineers.com
Company ID Number: 440231
To be accepted as a participant in E -Verify, you should only sign the Employer's Section
of the signature page. If you have any questions, contact E Verify at 888-464-4218.
Employer CrossRond Engineers, PC i
Fill N.ewpori
Jame (Please Type or Print)
Tille
i
?lectronically Signed__._._.._..._.._._._.._.___.._..-_.._._.___-__._.._.._..._.__..
i
_.:08115/2011 _-._......._.__..._____ ._._.___._.__.__...- .................._. ...........
Signature
Dale
1i
)epartment of Homeland Security — Verification Division
USCIS Verification Division
Vame (Please Type or Print)
Title
electronically Signed _...-_-...._.___.._...........__.._.__--_,---._...___._./__,
08/15/2011
Signature
Date
..... _.......... ..,....... ._._...._._ _._.._.. _ . _._...._............................._..__..._ ........
Information Required
_ _.. �..
for the E -Verify Program
Information relating to your Company:
ny Name:jCrossRoad Engineers, PC
Sherman Drive
h Grove, IN 46107
Company Alternate
Address: 13417 Sherman Drive
..................-.......__..............___..._-___..l___..._.._....._....._......._.._...
Beech Grove, IN 46107
_.._..__......._...__.._..._....__............ .........._........ _._...._............__......._................. ............... _......_...._........__,__._....,_..._......_........_.__.._.....
County or Parish: MARION
Employer Identification
Number: .351963331
Page 12 of 131 E -Verify MOU for Employer i Revision Date 09/01/09 www.dhs.gov/E-Verify
Company ID Number: 440231
i{ North American Industry
Classification Systems
Coder ,541
Administrator:
Number of Employees: 120 to 99
Number of Sites Verified
for: i1
Are you verifying for more than I site? If yes, please provide the number of sites verified for
in each State:
INDIANA I site(s)
i
... .._......._........ __-......_..m._.........._. .....__._ .................. ..................._..._....._........_....... ................. ..... ... _.....___.. ___....................... ... _.......
Information relating to the Program Administrator(s) for your Company on policy
questions or operational problems:
Name: .sill A Newport
Telephone Number: (317) 780 -1555 ext. 120 Fax Number: (317) 780 - 6525
E-mail Address: jncwport(a erossroadengincers.com
Nnme: Walter E C:hnrles
Telephone Number: (317) 780 - 1555 ext. 115 Fax Number. (317) 780 - 6525
E-mail Address: echariesoa crossroadengincers.com
Page 13 of 131E Verify MOU for Employer I Revision tate 09101109 www.dhs.gov/E-Verify
June 2, 2016
Mr. Chip Charles, P.E.
Mr.Trent Newport, P.E.
CrossRoad Engineers, P.C.
3417 South Sherman Drive
Beech Grove, IN 46107
,JAMES BRmNARD, MAYOR
RE: Additional Service Amendment #10, P.O. #33923
Dear Chip and Trent:
As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current
contract with CrossRoad Engineers, dated March 16, 2016, I have requested and received from you the proposed
scope of services and fee estimates for the following work task:
Additional Service Amendment #10 — Old Town Drainage Improvements NE and NW Quad Old Town
Alley Project
Not to Exceed: $35,000.00
Per our contract procedural requirements, I hereby approve these Additional Professional Services estimates, and
request that the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that "Additional Services" performed on City contracts must be billed separately from the original
contract and other additional services. More importantly, the invoice must reference the appropriate Additional
Service # and P.O. # shown above. Invoices received without the Additional Service # referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Carmel with your
professional quality services. If you should have any questions, please give me a call.
Sincerely,
Jere .I shman,
City Engineer
Revi wed and approved by:
S. C. Engelkinj
Director of Administration
DEPARTMENT OF ENGINEERING
ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 FAx 317.571.2439
EMAIL engineering®carmel.in.gov
City ®f Carmel
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
Page 1 of 1
PURCHASE ORDER NUMBER T
FEDERAL EXCISE TAX EXEMPT
33923
ONE CIVIC SQUARE
35-6000972
THIS NUMBER MUST APPEAR ON INVOICES, AIP
CARMEL, INDIANA 46032-2584
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR
CITY OF CARMEL - 1997
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
DESCRIPTION
6/2/2016
068025
Project 16 -SW -77; Contract Date 03.16.16
CROSSROAD ENGINEERS, PC
City Engineering's Office
VENDOR 3417 S SHERMAN DR
SHIP 1 Civic Square
TO Carmel, IN 46032 -
BEECH GROVE, IN 46107 -
—
Kate Lustig
PURCHASE ID
BLANKET
CONTRACT
PAYMENT TERMS �~
FREIGHT
5342
QUANTITY
_UNIT OF MEASURE^
DESCRIPTION _ _ A�
UNIT PRICE EXTENSION
Department: 2200 Account: 94-650.04 Fund. 0 2016 Storm Water Bond
1 Each ASA 10 - Old Town Drainage Improvements NE and NW Quad $35,000.00
Old Town Alley
Sub Total
Send Invoice To:
Jill Newport
CrossRoad Engineers, P.C.
3417 Sherman Drive
Beech Grove, IN 46107
2016 SW Bond/G.O. Bond/
PLEASE INVOICE IN DUPLICATE
$35,000.00
$35,000.00
7{ ROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $35,000.00
SHIPPING INSTRUCTIONS `AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
`SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATE_D BALANCE IN
`C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY —
TITLE
CONTROL NO. 33923 CLERK -TREASURER