The URL can be used to link to this page

Home My WebLink AboutCrossRoad Engineers, PC/Eng/19,491.60/Adl Serv #25/116th Street and Gray Road – Additional Funds for Right of Way ServicesCrossRoad Engineers, P.C. Engineering Department - 2016 Appropriation #2200-4340100; P.O.33935, ASA #25 Contract Not To Exceed $19,491.60 QJA ADDITIONAL SERVICES AMENDMENT TO S AGREEMENT FOR PURCHASE OF GOODS AND SERVICES THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and between the. City of Carmel and CrossRoad Engineers, P -.C. (the "Vendor"), as City Contract dated May 1, 2013 shall amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of Work attached. hereto and incorporated herein as Exhibit "A". Furthermore, the terms of the Agreement shall be amended to include the E -verify requirement as stated in Indiana Code § 22-5-1.7 et seq., which is attached hereto and incorporated herein as Exhibit "B", as well as the required E -verify Affidavit, attached hereto and incorporated herein as Exhibit "C". Also, pursuant to I.C. § 5-22-16.5, Vendor shall certify that in signing this document, it does not engage in investment activities within the Country.of Iran. The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA by and through its Board of Public Works and Safety By: A)C)+ pfc�A-� James Brainard, Presiding Officer CrossRoad Engineers, P.C. Ci,5_0 Title FID/TIN: Last Four of SSN if Sole Proprietor: Date: 1sc.o—T-F.st<.ca.�.+.:=1ueeK.,:Lnu:G..;.u..W.�sAOLS AM] S—AW-13aT?"I:¢4 xefyIm,,u:.4n!i71P.016IMRA\II May 24, 2016 Mr. Jeremy Kashman, City Engineer City of Carmel 1 Civic Square Carmel, IN 46032 RE: Additional Funds - RW Services Fee 116th and Gray Road Carmel, Indiana P.O. #25293 Dear Jeremy: We are requesting a supplemental increase to our R/W Services contract dated December 4, 2013. During the course of the project, right of way services revisions were requested by your office, which were not accounted for in our original proposal over 2 years ago. In order to cover the additional charges we are requesting an additional $19,491.60 to cover the difference between the Original Contract Total Fee and the Actual Cost as shown on the attached "R/W Engineering & Acquisition Services Additional Funds Breakdown". If you have any questions, please call me at (317) 780-1555 ext. 114. Sincerely, CrossRoad Engineers, PC Trent E. Newport, P. E., L. S. Vice -President A Tc6 6f 9 _ E �a e. f 6f Z R/W Engineering & Acquisition Services Additional Funds Breakdown 116'hand Gray Road Intersection Project Carmel, Indiana Work Item Esta Quantity. Original Contract Fee Original Contract Total Fee: Actual Cost Preliminary T & E Report (1) 7 each $400.00 $2,800.00 $3,658.60 R/W Engineering (includes RW Plats) 7 each $1,500.00 $10,500.00 $10,500.00 R/W Legal Descriptions 14 each $500.00 $7,000.00 $7,500.00 R/W Engineering Revisions (2) 1 each $0.00 $0.00 $11,842.50 Appraisal Problem Analysis (1) 7 each $350.00 $2,450.00 $1,100.00 Appraising(') 1 $9,100.00 $9,100.00 $10,257.50 Review Appraisal (45 % of appraisal fees) (1) 5 each Varies $4,100.00 $4,598.00 Buying (1) 7 each $1,500.00 $10,500.00 $15,785.00 R/W Staking (3) 7 each $400.00 $2,800.00 $5,000.00 Document Preparation & Title Review (1) 7 each $150.00 $1,050.00 $750.00 Payment Processing & Deed Recordation 7 each $100.00 $700.00 $500.00 R/W Management 7 each $1,000.00 $7,000.00 $6,000.00 ESTIMATED TOTAL FEE $58,000.00 $77,491.60 NOTES: (1) This was a subcontracted item and the Original Contract fee shown was estimated. The Actual Cost consists of the actual invoiced amounts from the subcontractor plus a 10% mark-up for task coordination and administrative efforts. This includes a total take and relocation that was not included in the original design. (2) Design change during course of project required R/W Engineering revisions not included in the original contract. (3) Actual Cost includes additional right of way staking requested for utilities that was not included in original contract. EXHHBEF 2 G-�2 CrossRoad Engineers, P.C. Engineering Department - 2016 Appropriation #2200-4340100; P.O. 33938, ASA #25 Contract Not To Exceed $19,491.60 EXHIBIT `B" E -verify requirement All terms defined in I.C. § 22-5-1.7 et seq. are adopted and incorporated into this section of the Amendment. Pursuant to I.C. § 22-5-1.7 et seq., Vendor shall enroll in and verify the work eligibility status of all of its newly -hired employees using the E -Verify program, if it has not already done so as of the date of this Addendum. Vendor is further required to execute the attached Affidavit, herein referred to as "Exhibit C", which is an Affidavit affirming that: (i) Vendor'is enrolled and is participating in the E -verify program, and (ii) Vendor does not knowingly employ any unauthorized aliens. This Addendum incorporates by reference, and in its entirety, attached "Exhibit C." In support of the Affidavit, Vendor shall provide the City with documentation that it has enrolled and is participating in the E -Verify program. This Agreement shall not take effect until said Affidavit is signed by Vendor and delivered to the City's authorized representative. Should Vendor subcontract for the performance of any work under this Addendum, the Vendor shall require any subcontractor(s) to certify by affidavit that: (i) the subcontractor does not knowingly employ or contract with any unauthorized aliens, and (ii) the subcontractor has enrolled and is participating in the E -verify program. Vendor shall maintain a copy of such certification for the duration of the term of any subcontract. Vendor shall also deliver a copy of the certification to the City within seven (7) days of the effective date of the subcontract. If Vendor, or any subcontractor of Vendor, knowingly employs or contracts with any unauthorized aliens, or retains an employee or contract with a person that the Vendor or subcontractor subsequently learns is an unauthorized alien, Vendor shall terminate the employment of or contract with the unauthorized alien within thirty (30) days ("Cure Period"). Should the Vendor or any subcontractor of Vendor fail to cure within the Cure Period, the City has the right to terminate this Agreement without consequence. The E -Verify requirements of this Agreement will not apply, should the E -Verify program cease to exist. [S:Tonlraclss\Prof.Svcs & Goods Svcs\Enginmring\2016\CrossRoad ASA 925 Add? Svcs Amend 3-27-2012 wiih E -Verify Inngungo.doc:5/312016 10:17 AMU CrossRoad Engineers, P.C. Engineering Department - 2016 Appropriation #2200-4340100: P.0.33938. ASA #25 Contract Not To Exceed $1.9.491.60 Exhibit "C E -Verify Affidavit being first duly sworn, deposes and says that he/she is famttiai with and has personal knowledge of the facts herein and, if called as a witness in this matter, could testify as follows: 1: I am over eighteen (18) years of age and am competent to testify to the facts contained herein. 2. I am now and at all times relevant herein have been employed by C tro56 4�LK -ers'PC (the "Company") in the position of CIE 0 3. I am familiar with the employment policies, practices, and procedures of the Company and have the authority to act on behalf of the Company. 4. The Employer is enrolled and participates in the federal E -Verify program and has provided documentation of such enrollment and participation to the City of Carmel, Indiana. 5. The Company does not knowingly employ any unauthorized aliens. FURTHER AFFIANT SAYETII NOT. EX)JCUTED on the 2r..44 day of I certify under the penalties for perjury under the laws of the United States of America and the State of Indiana that the foregoing factual statements and representad is are true a ld corr L. Printed: ' Isr.m, +•+roa.s�...:r nl.�., :e�,rt,,�,�otsr„R,w. t.>s,tASAuf/Sr:i,tm.vli-27.OI'_oobF-VWi7L.Ng.J-- !AIP01GIIM"AMI LETTER OF TRANSMITTAL Date: May 25, 2016 To: Doug Haney Department of Law From: Jeremy Kashman gri-- Department of Engineering RE: CrossRoad Engineers Additional Service Amendment An additional service amendment is needed for Crossroad Engineers for the June 15th BPW meeting, please. Attached please find CrossRoad's scope of work and purchase order. Contract Information: Project Name: ASA #25 —116th and Gray Road Right of Way Services — Additional Funds Vendor: CrossRoad Engineers, P.C. Amount: $19,491.60 Appropriation: P.O. 33938; 2200-4340100 Signature: Chip Charles Address: 3417 South Sherman Drive Beech Grove, IN 46107 Phone: 317/780-1555 Fax: 317/780-6525 Email: ccharles(a)-crossroadengineers.com May 25, 2016 Mr. Chip Charles, P.E. Mr.Trent Newport, P.E. CrossRoad Engineers, P.C. 3417 South Sherman Drive Beech Grove, IN 46107 JAMES BRAINARD, MAYOR RE: Additional Service Amendment #25, P.O. #33938 Dear Chip and Trent: As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current contract with CrossRoad Engineers, dated May 1 2013, I have requested and received from you the proposed scope of services and fee estimates for the following work task: Additional Service Amendment #25 — 116th and Gray Road Right of Way Services — Additional Funds Not to Exceed: $19,491.60 Per our contract procedural requirements, I hereby approve these Additional Professional Services estimates, and request that the Board of Public Works ratify the above referenced Contract Amendment. PLEASE NOTE Please be advised that "Additional Services" performed on City contracts must be billed separately from the original contract and other additional services. More importantly, the invoice must reference the appropriate Additional Service # and P.O. # shown above. Invoices received without the Additional Service # referenced will be returned for proper identification. Thank you for your continued assistance in providing the City of Carmel with your professional quality services. If you should have any questions, please give me a call. Sincerely, Jerepek K shman, P - E' City Engineer Review d and approvby: S. C. Enge&ing Director of Administration DEPARTMENT OF ENGINEERING ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 FAx 317.571.2439 EMAIL engineering®carmel.in.gov CityofCarme� INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 Page 1 of 1 PURCHASE ORDER NUMBER SHIPPING INSTRUCTIONS FEDERAL EXCISE TAX EXEMPT 33938 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, A/P CARMEL, INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL — 1997 VOUCHER, DELIVERY MEMO, PACKING SUPS, SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 5/23/2016 11 068025 Project 12-03; Contract Date 05.01.13 CROSSROAD ENGINEERS, PC City Engineering's Office VENDOR 3417 S SHERMAN DR SHIP 1 Civic Square TO Carmel, IN 46032 - BEECH GROVE, IN 46107 - Kate Lustig PURCHASE ID BLANKET CONTRACT I PAYMENT TERMS FREIGHT 5074 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department: 2200 Account: 43-401.00 Fund: 201 Motor Vehicle Highway 1 Each ASA 25 -116th and Gray Road; Additional Funds for RW $19,491.60 $19,491.60 Services Sub Total $19,491.60 Send Invoice To: City Engineering's Office Kate Lustig 1 Civic Square Carmel, IN 46032- e ja PLEASE INVOICE IN DUPLICATE DEPARTMENT I ACCOUNT PROJECT i PROJECT ACCOUNT AMOUNT PAYMENT $19,491.60 SHIPPING INSTRUCTIONS ' AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN 'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN 'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 06PIFA AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY 11 TITLE CONTROL NO. 33938 CLERK -TREASURER