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Home My WebLink AboutA & F Engineering Co., LLC/Eng/41,960/Adl Serv #4/Traffic Signal Maintenance A&F Engineering Co.,1..1..0 Department-2016 Appropriation 4i2200-R509,202-R509 ASA#4; P.O.#33939 Conner Not To Exceed$41,960.00 geo 48,2, ADDITIONAL SERVICES AMENDMENT TO AGREEMENTfOR PURCHASE:OF GOODS AND SERVICES THIS AMENDMENT TO THE GOODS AND:SERVICES.AGREEMENT ("AgreeMent") entered into by and between.the City of Carmel and A& F Engineering Co, LLC (the:"Vendon, es City Contract dated January 6, 2015 shall amend the terms of the.Agreement by adding the additional servideS to be provided by Vendor consistent-with the Scope of Work attached hereto and incorporated herein as Exhibit"A". Furthermore,the terms of the Agreement shall be amended to include the E-verify requirement as stated in Indiana Code §22-5-1.7 et seq., which is attached hereto and incorporated herein as Exhibit "B", as well as the required E-verify Affidavit, attached hereto and incorporated herein as Exhibit "C". AlSo, pursuant to I.C. 5 5-22-16.5, Vendor shall certify that in signing this . dodument, it does not,engage in investment aCtiVities within the Country of Iran. The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and • effect. IN WITNESS WHEREOF,the parties hereto have made and.executed this Amendment as follows: CITY OF CARMEL,INDIANA A& Ehgineering Co., LLC by and through its Board of Public Works and Safety By: By: Pt5en+- 5///ez ames Brainard,Presiding Qfficer LithOrized Signature Date: 5.kf. 3,1 Tc_k,v1%bac Printed Name Mary Ann uric°,M er Date: 15- r-VrE.St.d.EvA Title • Lori•S.Watson, M Ol , FID/TIN.: 3E- 6209 3 LI LIZ Date: Last Four of SSN if Sore Proprietor: . r.o 3 KRESTY Date: ks,syL.Q .2o I hriStine PaUley,Date: Clefk-Treasurer 0/67/( ' Mro.unalannto a 0.4 6,43Nlinfitl4eriue.2016,A F FagInccrlog ASA P4 A401 S1Z4 Anwn4 3.17.2011 Willi 11•Vaify Ituip.lp.116:513142016 1033 • A F ENGINEERING TRANSPORTATION ENGINEERING STUDIES •TRAFFIC IMPACT ANALYSES STREET DESIGN • HIGHWAY DESIGN •TRAFFIC ENGINEERING 3. PARKING LOT DESIGN • TRANSPORTATION PLANNING STUDIESSITETransportation & Site E n g i n e e r i n CONSTRUCTION OBSERVATION • BE ENGINEERING Creating Order Since 196E REGISTRATION INDIANA WILLIAM J.FEHRIBACH,P.E.OFCOUNCILILLINOIS OF IOWA STEVEN J.FEHRIBACH,P.E. KENTUCKY PRESIDENT MICHIGAN JOSEPH T.RENGEL,P.E. OHIO VICE PRESIDENT MISSOURI FLORIDA R.MATTHEW BROWN.P.E. VICE PRESIDENT February 24, 2016 Mr. Jeremy Kashman City Engineer City of Carmel One Civic Square Carmel, Indiana 46032 Mr. David Huffman Street Commissioner City of Cannel One Civic Square Cannel, Indiana 46032 Re: Maintain Traffic Signal Records and On-Call Services-2O+6—e- Dear Mr. Kashman and Mr. Huffinan, A&F Engineering Co., LLC has established a system for maintaining traffic signal records for the City of Carmel. This service has been provided under an agreement with the City. A&F Engineering now proposes to maintain those records throughout the calendar year of 2016. We will provide the following services: 1. Assist with the administration of the traffic signal maintenance contract. 2. File all maintenance records submitted by the traffic signal maintenance contractor. 3. Issue work orders for signal repairs to the street commissioner. 4. Provide quarterly and annual reports of the work activities by the traffic signal maintenance contractor 5. Assist with quotes from contractors for maintenance contract. Assistance shall include the development of documents for use by the City to solicit quotes from Contractors for the annual maintenance contract. 6. Assist with timing assessment and recommendation for timing changes to address increased efficiency of traffic operation or to address pedestrian concerns. 8365 KEYSTONE CROSSING, SUITE 201 — INDIANAPOLIS, INDIANA 46240 - eHIB TELEPHONE (317) 202-0864 -- FACISMILE (317) 202-0908 7. Design additional pedestrian signal heads at existing signalized intersections, if required. 8. Conduct speed studies on existing roadway corridors, if required. The fee to provide Signal Records System Maintenance (services 1-4, as outlined above), is $30.00 per month,per intersection. Invoices will be submitted quarterly. There are currently(51) intersections, (38) signals and(13) flashers in the system. When new signals come on line or there are major modifications to existing signals, A&F Engineering will prepare"as built"plans for each intersection. A maintenance record file will be established for each intersection. The lump sum fee to provide these services is $1,020.00 per intersection where an electronic design file can be provided. The lump sum fee is $1,740.00 per intersection where A&F must perform field work to establish an as-built. The total cost for this proposal is: Signal records system maintenance $18,360.00 Estimated"as-built plans"with no field work(if required)-2 intersections @$1,020.00 2,040.00 Estimated"as-built plans"with field work(if required)-2 intersections @$1,740.00 3,480.00 Maintenance Contract Renewal and Evaluation 1,740.00 Estimated Signal Timing Evaluations(if required)—5 occurrences @$1,000.00 5,000.00 Design of Pedestrian Crossing(if required)—2 occurrences @$1,545.00 3,090.00 Speed Study(if required)— 10 locations @$820.00 8,250.00 TOTAL $41,960.00 Thank you for the opportunity to submit this proposal. If you have any questions,please give me a call. Sincerely, A&F Engineering Co., LLC Steven J. Fehribach,P.E. President EXHIBIT 2 � 2 M:\A&F PROJECTS\2016\16002-Carmel,Signal Records,Qrtly\Contract\Maintain Traffic Signal Records and On-Call Services-2016 2nd REVISION.docx A&F Engineering Co.,LLC Department-2016 Appropriation#2200-R509,202-R509 ASA#4; P.O.#33939 Contract Not To Exceed$41,960.00 EXHIBIT"B" • •E-verify requirement All terms defined in I.C. §22-5-1.7 et seq. are adopted and incorporated into this section of the Amendment. Pursuant to I.C. § 22-5-1.7 et seq.,Vendor shall enroll in and verify the work eligibility status of all of its newly-hired employees using the E-Verify program, if it has not already done so as of the date of this Addendum. Vendor is further required to execute the attached Affidavit,herein referred to as "Exhibit C", which is an Affidavit affirming that: (i)Vendor is enrolled and is participating in the E-verify program,and(ii)Vendor does not knowingly employ any unauthorized aliens.This Addendum incorporates by reference, and in its entirety, attached "Exhibit C." In support of the Affidavit, Vendor shall provide the City with documentation that it has enrolled and is participating in the E-Verify program. This Agreement shall not take effect until said Affidavit is signed by Vendor and delivered to the City's authorized representative. Should Vendor subcontract for the performance of any work under this Addendum, the Vendor shall require any subcontractor(s)to certify by affidavit that: (i) the subcontractor does not knowingly employ or contract with any unauthorized aliens,and(ii)the subcontractor has enrolled and is participating in the E-verify program.Vendor shall maintain a copy of such certification for the duration of the term of any subcontract. Vendor shall also deliver a copy of the certification to the City within seven(7)days of the effective date of the subcontract. If Vendor, or any subcontractor of Vendor, knowingly employs or contracts with any unauthorized aliens, or retains an employee or contract with a person that the Vendor or subcontractor subsequently learns is an unauthorized alien, Vendor shall terminate the employment of or contract with the unauthorized alien within thirty (30) days ("Cure Period"). Should the Vendor or any subcontractor of Vendor fail to cure within the Cure Period, the City has the right to terminate this Agreement without consequence. The E-Verify requirements of this Agreement will not apply,should the E-Verify program cease to exist. [S:\Comracts\PIOE$Yes&Goals Sva\Enginccriog\2016 A&F Engineering ASA#4 Add'1 Svcs Amend 3-27-2012 with E-Verify langoagc.doo:5/312016 10:38 AM] • A SE.F Engineering ca.,1.1.C. • Depattmenc-2016. . ApPropriatiOn#2200-R509,.202,R5.09.ASA#4; T.0.43.3939 Contract Not To Exceed$41,960.00 • Exhibit."C)! .E-Verify Affidavit eg first duly sworn,deposes and says that. he/she is familiar wit nd has.personal knowledge•of the facts herein and, if called as a witness in this matter,could testify as follows: 1. I am over eighteen (118) years Of age..and am Competent to testify to the facts contained herein. 2. I am now and at all times. relevant herein have been employed •by Qv, • (the."Company") in the position • of 3.. 1 am familiar with the'employmentpolicies.,practices, aridprocedures of the Company and have.the authority to act on behalf of the Company. 4. The Employer is enrolled and voticipaes i . the federal .E-Verify program and :has provided documentation of such enrollment and. participation to the City of Carmel, Indiana. 5. The Company does notInoWingly eriiplo:y any utiziutlibti2;ed:aliens. FURTHER AFFIANT SAYETH NOT. Itc‘ EXECUTED on the 02 day of , o ,20 1 t.0 \A&X--AAAA Printed: \k.:Vc Sot-- I certify under the penalties for°perjury under the laws of the United States of America and the State of Indiana that the foregoing factual statements and representatiens are true and Correct. • • Printed: • • %,taninrcrInel211141lA F.)!Tisigcerilso ASA MI 1.11,11Ssw Arnold 347.201.2 ihveil ry 1.19.V.d''.5.8112016:Pk38 AM} k.sev. 1 f ., PIN , .,, _ 4,0,1L, .4"‘X\>'...‘:‘ Ictz Company ID Number:478164 To be accepted as a participant in E-Verify, you should only sign the Employer's Section of the signature page. If you have any questions, contact E-Verify at 888-464-4218. Employer A&F Engineering Co LLC Lisa Pipes _ — Name(Please Type or Print) Title ,Electronically Signed 12122(2011 , 'Signature Dale Department of Homeland Security—Verification Division USCIS Verification Division Name(Please Type or Print) ' `True Electronically Signed 12/2212011 , Signature Date Information Required for the E-Verify Program information relating,to your Company: Company Name:A&F Engineering Co LLC Company Facility Address:8365 Keystone Crossing Suite 201 Indianapolis,IN 46240 Company Alternate Address: County or Parish; MARION . Employer Identification Number: 352093442 Page 12 of 13 I E-Verify MOU for Employer I Revision Date 09/01109 www.dhs.gov/E-Verify CLCf 1111 dui Or xFs : r, •� �� l-�� it ■-�:etsr:a r WWI.Or� Company ID Number:254011 To be accepted as a participant in E Verify, you should only sign the Employer's Section of the signature page. If you have any questions, contact E-Verify at 888-464-4218. Employer American Structurepolnt,inc. Chelsea`Shumaker Name(Please Type,or Print) rate Electronically Signed ' 09/17/2009 Signature Department of Homeland Security-Verification Division USCiS Verification Division Name(Please'type or Print) Title Electronically Signed 09/17/2009 Signature Date Page 11 et 131E Verify MOU for EmployerlRevision Date 10/29/08 .dhs.govIE-Verity LETTER OF TRANSMITTAL Date: May 25, 2016 To: Doug Haney Department of Law From: Jeremy Kashmand Department of Engineering RE: A & F Engineering Additional Service Amendment One additional service amendment is needed for A & F Engineering for the June 15th BPW meeting, please. Attached please find the work proposal and purchase order. Contract Information: Project Name: ASA#4 Traffic Signal Maintenance Vendor: A & F Engineering Amount: $41,960.00 Appropriation: PO #33939; 2200-R509, 202-R509 Signature: William J. Fehribach, P.E. Address: 8365 Keystone Crossing, Suite 201 Indianapolis, IN 46240 Phone: 317/202-0864 Fax: 317/202-0908 Email: wfehribach(a,af-enq.com i 71 t..■■. ,. :. .. ,, O ■■■ t■ :: ::: u r n li II in M _ MN II EN Ma 25 2016 CITY O 7 ARMEL Y JAMES BRAINARD, MAYOR William J.Fehribach,P.E. A&F Engineering 8365 Keystone Crossing, Suite 201 • Indianapolis,Indiana 46240 RE: Additional Service Amendment#4,PO#33939 • Dear Mr. Fehribach: As we discussed,the City of Cannel has a need for additional professional services and pursuant to our current contract with A&F Engineering, dated January 1, 2015,I have requested and received from you the proposed scope of services and fee estimates for the following work task: Additional Service Amendment#4— Traffic Signal Maintenance Not to Exceed: $41,960.00 Per our contract procedural requirements,I hereby approve these Additional Professional Services estimates, and request that the Board of Public Works ratify the above referenced Contract Amendment. PLEASE NOTE Please be advised that"Additional Services"performed on City contracts must be billed separately from the original contract and other additional services.More importantly,the invoice must reference the appropriate Additional Service#and P.O.#shown above. Invoices received without the Additional Service#referenced will be returned for proper identification. Thank you for your continued assistance in providing the City of Cannel with your professional, quality services. If you should have any questions,please give me a call. Sincerely, Jere as an,P. . C. Engineer Reviewed and approved by: S. C.Ep ge1kmg Director of Administration DEPARTMENT OF ENGINEERING ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 FAx 317.571.2439 EMAIL engineering@carmel.in.gov C0 INDIANA RETAIL TAX EXEMPT PAGE ity ofC.Irrael. CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 5 3 �� 35-60000972 ONE CIVIC SQUARE THIS NUMBER MUST APPEAR ON INVOICES,A/P CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE. 'ORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997 RCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 5/25)IL 'sra-4-H c Sig.-,p1 " c�.-i + Onance A ea F Er,9i eerirlc, 'ENDOR c I0 5 Ke y s-l-r - e C=rOSSi,-,3 SHIP �ulFe ZG1 TO DEp� 01 pv,9t.-iee'-ir S rdi0,•-,c.pc1i , Ini '-1102O1 NFIRMATION BLANKET CONTRACT PAYMENT TERMS FREIGHT QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION A S A if L-1 c 0 V^*CL C-t D 0.,F : 01 /O(a /15 r ✓ r r t1 , 1" fic . rG tt ,4i t , 7 � 7r�Cti4"'-i C i o0:�0.1 I�Vi Gw a a ,, 8� ' v7 TE ,. 4 use P. c.• 31C110 .14 a , \,} P.0. vrµ 3 z U 2(p '2, 5)&10 use- - . . ` o 'v f zz D Py35 o9OC y £ z` � _ } /�'�; _ 2z1 L.4 s� use P.0. 33'-10� Send Invoice To: ,,--fry()�4 l OL 4-e L LAs 4-i 9n,- I C.I v i c- S d uC t e- Co,-rmeI, I KJ 4(0032- DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT PAYMENT • A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. • I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN SHIPPING INSTRUCTIONS THIS PPROPRIATION UFFICIENT TO PAY FOR THE ABOVE ORDER. • SHIP REPAID. • C.O.D.SHIPMENTS CANNOT BE ACCEPTED. ORDERED BY • PURCHASE ORDER NUMBER MUST APPEAR ON ALL �� SHIPPING LABELS. lee �`� TITLE •THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. 'Donor)^ � CLERK-TREASURER .I AA.I®IrkIT /1/1 I.IT In01I !IA