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Home My WebLink About258944 05/31/16 �0}_.4�gb / ,"� CITY OF CARMEL, INDIANA VENDOR: 071300 ® ONE CIVIC SQUARE C L COONROD & COMPANY CHECK AMOUNT: $•"•*27,485.00` �` a CARMEL, INDIANA 46032 3850 PRIORITY WAY SOUTH DRIVE 11225 CHECK NUMBER: 258944 .y,«eN��, INDIANAPOLIS IN 46240 CHECK DATE: 05/31/16 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1160 4340303 33612 041GB 4,159.00 ACCTG SERV SEE PO 334 1160 4340303 33612 041GC 16,262.00 ACCTG SERV SEE PO 334 1160 4340303 33612 051GA 7,064.00 ACCTG SERV SEE PO 334 VOUCHER NO. WARRANT NO. Prescribed by State Board of Accounts City Form No.201(Rev.1995) C L COONROD&COMPANY ALLOWED 20 ACCOUNTS PAYABLE VOUCHER 3850 PRIORITY WAY SOUTH DRIVE#225 IN SUM OF$ CITY OF CARMEL An invoice or bill to be properly itemized must show:kind of service,where performed,dates service INDIANAPOLIS, IN 46240 rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc. $7,064.00 Payee ON ACCOUNT OF APPROPRIATION FOR Purchase Order# Mayor's Office Terms Date Due PO# ACCT# DATE INVOICE# DESCRIPTION DEPT# INVOICE# Fund# AMOUNT Board Members DEPT# FUND# (or note attached invoice(s)or bill(s)) AMOUNT 33612 0516a 43-403.03 $7,064.00 1 hereby certify that the attached invoice(s),or 5/23/16 0516a $7,064.00 1160 101 1160 101 bill(s)is(are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Tuesday, May 24,2016 hereby certify that the attached invoice(s),or bill(s),is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 ,20 Cost distribution ledger classification if claim paid motor vehicle highway fund. Clerk-Treasurer INVOICE 0516a P.O.33612 Hon.James C.Brainard Mayor,City of Carmel Attn:Sharon Kibbe One Civic Square Carmel,IN 46032 Make check payable to: Tax ID#35-1985559 C.L.Coonrod&Company 3850 Priority Way South Drive,Suite 225 Indianapolis,Indiana 46240 May 23,2016 Professional services from April 28 through May 22,2016,in connection with: Annexation-Home place court decision. $ 24 Bond/Lease-Plan related updates,size additional proposed bond,bond matters, 1,141 investigate lower debt service for bond than expected,size of proposed new issue, updated coverage calculation on bond issuance,follow up on revenues from wheel tax, update bond matters. Budget Consultation-work on archiving files,scanning,emails;analysis of plan for 2,576 2017 budget,budget matters,update 2016-2017 budget comparison,budget matters, preparation for 2017 budget,follow up on bank response questions,fund balance policy. Cumulative Fund-Cumulative Fund items,review notice and ordinance,follow up on 1,615 re-establishment of CCD Fund rate,follow up on Cumulative Capital Development Fund items,clerical check of re-establishment notice for the Times paper,emailing of notice,C- T response to CCD ordinance phone call to legal department,receive email of notice to be ran. Plan-plan updates,review status preparation for meeting with client,plan related 1,703 updates,adjustments to plan for the Energy Center appropriation,preparation for 2017 budget,adjustments to plan,retiree health projections in fiscal plan. Out of pocket expense- 5 Total amount of this invoice. 7,064 Previous balance. 10,847 Payment received. (6,688) Total amount due. $ 11,223 Payable upon receipt. Call(317)844-4605 with questions. CITY OF CARMEL May 23,2016 Professional services from April 28 through May 22,2016, in connection with: Rates in accordance with Section 5.1 of the contract and our October 5,2012,letter to the Mayor. Performing Service Service Date Services Provided Hourly Rate Total Coonrod 5/19/2016 Annexation 240 0.10 24 Annexation Total 24 Roeger 4/29/2016 Bond/Lease 220 2.15 473 Coonrod 4/29/2016 Bond/Lease 240 0.25 60 Roeger 4/29/2016 Bond/Lease 220 0.50 110 Coonrod 4/29/2016 Bond/Lease 240 0.30 72 Coonrod 5/1/2016 Bond/Lease 240 0.05 12 Coonrod 5/2/2016 Bond/Lease 240 0.35 84 Roeger 5/2/2016 Bond/Lease 220 0.50 110 Roeger 5/2/2016 Bond/Lease 220 0.70 154 Roeger 5/3/2016 Bond/Lease 220 0.30 66 Bond/Lease Total 1,141 Roeger 4/29/2016 Budget Consultation 220 0.05 11 Lilly 5/5/2016 Budget Consultation 155 1.75 271 Coonrod 5/11/2016 Budget Consultation 240 1.00 240 Roeger 5/11/2016 Budget Consultation 220 0.95 209 Lilly 5/12/2016 Budget Consultation 155 1.75 271 Roeger 5/12/2016 Budget Consultation 220 1.15 253 Roeger 5/16/2016 Budget Consultation 220 0.55 121 Coonrod 5/16/2016 Budget Consultation 240 1.80 432 Lilly 5/19/2016 Budget Consultation 155 1.75 272 Roeger 5/19/2016 Budget Consultation 220 0.70 154 Coonrod 5/19/2016 Budget Consultation 240 0.05 12 Roeger 5/19/2016 Budget Consultation 220 0.50 110 Roeger 5/19/2016 Budget Consultation 220 1.00 220 Budget Consultation Total 2,576 Roeger 5/12/2016 Cumulative Fund 220 0.45 99 Coonrod 5/12/2016 Cumulative Fund 240 2.30 552 Roeger 5/16/2016 Cumulative Fund 220 1.10 242 Roeger 5/17/2016 Cumulative Fund 220 0.90 198 Hibler 5/17/2016 Cumulative Fund 80 0.20 16 Coonrod 5/17/2016 Cumulative Fund 240 2.10 504 Hibler 5/18/2016 Cumulative Fund 80 0.05 4 Cumulative Fund Total 1,615 Roeger 5/9/2016 Plan 220 0.45 99 Coonrod 5/9/2016 Plan 240 1.00 240 Roeger 5/9/2016 Plan 220 1.80 396 Roeger 5/9/2016 Plan 220 0.55 121 Hibler 5/12/2016 Plan 80 0.35 28 Coonrod 5/13/2016 Plan 240 1.22 293 Roeger 5/18/2016 Plan 220 0.25 55 Hibler 5/18/2016 Plan 80 0.25 20 Roeger 5/18/2016 Plan 220 0.50 110 Roeger 5/18/2016 Plan 220 1.55 341 Plan Total 1,703 Meal 0 Mileage 5 TOTAL invoice amount 7,064 VOUCHER NO. WARRANT NO. Prescribed by State Board of Accounts City Form No.201 (Rev.1995) C L COONROD &COMPANY ALLOWED 20 ACCOUNTS PAYABLE VOUCHER 3850 PRIORITY WAY SOUTH DRIVE#225 IN SUM OF$ CITY OF CARMEL An invoice or bill to be properly itemized must show:kind of service,where performed,dates service INDIANAPOLIS, IN 46240 rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc. $20,421.00 Payee ON ACCOUNT OF APPROPRIATION FOR Purchase Order# Mayor's Office Terms Date Due PO# ACCT# DATE INVOICE# DESCRIPTION DEPT# INVOICE# Fund# AMOUNT Board Members DEPT# FUND# (or note attached invoice(s)or bill(s)) AMOUNT 33612 0416b 43-403.03 $4,159.00 1 hereby certify that the attached invoice(s),or 4/29/16 0416b $4,159.00 1160 101 1160 101 33612 0416c 43-403.03 $16,262.00 bill(s)is(are)true and correct and that the 4/29/16 0416c $16,262.00 1160 101 materials or services itemized thereon for 1160 1 101 which charge is made were ordered and received except Wednesday, May 18,2016 hereby certify that the attached invoice(s),or bill(s),is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 ,20— Cost 20Cost distribution ledger classification if claim paid motor vehicle highway fund. Clerk-Treasurer INVOICE 0416b Hon. James C. Brainard P.O. 33612 Mayor, City of Carmel Attn: Sharon Kibbe One Civic Square Carmel, IN 46032 Make check payable to: Tax ID#35-1985559 C.L. Coonrod&Company 3850 Priority Way South Drive,Suite 225 Indianapolis, Indiana 46240 April 29, 2016 Professional services from April 16 through April 28,2016, in connection with: April 15, 1998, contract no. 0415.98.05; June 6, 2001, rider no. 0606.01.01: Current charges, see detail attached as required by contract. $ 4,159 Total of this invoice. 4,159 Prior balance. 12,505 Payment received. (5,817) Total due under April 15, 1998, contract. $ 10,847 Payable upon receipt. Call(317)844-4605 with any questions. CITY OF CARMEL April 29,2016 Professional services from April 16 through April 28,2016,in connection with: Rates in accordance with Section 5.1 of the contract and our October 5,2012,letter to the Mayor. 0100b Performing Service Service Date Services Provided Hourly Rate Total Coonrod 4/27/2016 Accounting System 240 0.65 156 Accounting System Total 156 Roeger 4/19/2016 Bond/Lease 220 1.80 396 Roeger 4/19/2016 Bond/Lease 220 3.05 671 Coonrod 4/19/2016 Bond/Lease 240 0.40 96 Roeger 4/27/2016 Bond/Lease 220 0.60 132 Roeger 4/27/2016 Bond/Lease 220 0.55 121 Coonrod 4/27/2016 Bond/Lease 240 1.70 408 Roeger 4/28/2016 Bond/Lease 220 0.60 132 Bond/Lease Total 1,956 Roeger 4/19/2016 Budget Consultation 220 0.50 110 Roeger 4/20/2016 Budget Consultation 220 1.00 220 Lilly 4/21/2016 155 1.75 271 Roeger 4/21/2016 Budget Consultation 220 1.15 253 Roeger 4/21/2016 Budget Consultation 220 0.15 33 Lilly 4/28/2016 155 1.75 272 Budget Consultation Total 1,159 Roeger 4/20/2016 Cash Management 220 0.70 154 Cash Management Total 154 Coonrod 4/19/2016 Internal Controls 240 1.15 276 Internal Controls Total 276 Roeger 4/28/2016 Plan 220 0.45 99 Hibler 4/28/2016 Plan 80 0.20 16 Hibler 4/28/2016 Plan 80 1.40 112 Roeger 4/28/2016 Plan 220 1.05 231 Plan Total 458 Meal 0 Mileage 0 TOTAL invoice amount 4,159 INVOICE 0416c Hon. Christine Pauley P.O.33612 Clerk-Treasurer, City of Carmel Attn: Sharon Kibbe One Civic Square Carmel, IN 46032 Make check payable to: Tax ID#35-1985559 C.L.Coonrod&Company 3850 Priority Way South Drive,Suite 225 Indianapolis,Indiana 46240 April 29,2016 Professional services from April 16 through April 28,2016, in connection with: April 15, 1998,contract no.0415.98.05;June 6,2001, rider no. 0606.01.01: Current charges,see detail attached as required by contract. $ 16,262 Total of this invoice. 16,262 Prior balance. 36,089 Payment received. (21,984) Total due under April 15, 1998, contract. $ 30,367 Payable upon receipt. Call(317)844-4605 with any questions. CITY OF CARMEL April 29,2016 Professional services from April 16 through April 28,2016, in connection with: Rates in accordance with Section 5.1 of the contract and our October 5,2012,letter to the Mayor. Performing Service Service Date Services Provided Hourly Rate Total Coonrod 4/26/2016 Accounting System 240 0.40 96 Coonrod 4/27/2016 Accounting System 240 0.35 84 Accounting System Total 180 Roeger 4/26/2016 Budget Consulting 220 0.15 33 Budget Consulting Total 33 Lilly 4/14/2016 CAFR/GAAP 155 2.85 442 Lilly 4/18/2016 CAFR/GAAP 155 2.40 372 Roeger 4/18/2016 CAFR/GAAP 220 2.10 462 Hibler 4/18/2016 CAFR/GAAP 80 1.55 124 Roeger 4/18/2016 CAFR/GAAP 220 2.50 550 Roeger 4/18/2016 CAFR/GAAP 220 0.50 110 Coonrod 4/18/2016 CAFR/GAAP 240 2.35 564 Roeger 4/18/2016 CAFR/GAAP 220 0.40 88 Coonrod 4/18/2016 CAFR/GAAP 240 0.05 12 Coonrod 4/18/2016 CAFR/GAAP 240 0.05 12 Coonrod 4/18/2016 CAFR/GAAP 240 0.30 72 Coonrod 4/18/2016 CAFR/GAAP 240 0.05 12 Coonrod 4/18/2016 CAFR/GAAP 240 0.15 36 Lilly 4/19/2016 CAFR/GAAP 155 3.25 504 Roeger 4/19/2016 CAFR/GAAP 220 0.70 154 Hibler 4/19/2016 CAFR/GAAP 80 0.75 60 Coonrod 4/19/2016 CAFR/GAAP 240 0.35 84 Coonrod 4/19/2016 CAFR/GAAP 240 0.45 108 Coonrod 4/19/2016 CAFR/GAAP 240 0.10 24 Coonrod 4/19/2016 CAFR/GAAP 240 2.95 708 Lilly 4/20/2016 CAFR/GAAP 155 2.20 341 Roeger 4/20/2016 CAFR/GAAP 220 1.00 220 Hibler 4/20/2016 CAFR/GAAP 80 2.85 228 Hibler 4/20/2016 CAFR/GAAP 80 2.25 180 Roeger 4/20/2016 CAFR/GAAP 220 1.50 330 Coonrod 4/20/2016 CAFR/GAAP 240 0.10 24 Coonrod 4/20/2016 CAFR/GAAP 240 1.45 348 Coonrod 4/20/2016 CAFR/GAAP 240 0.35 84 Coonrod 4/20/2016 CAFR/GAAP 240 0.40 96 Coonrod 4/20/2016 CAFR/GAAP 240 1.40 336 Lilly 4/21/2016 CAFR/GAAP. 155 3.10 481 Hibler 4/21/2016 CAFR/GAAP 80 1.85 148 Coonrod 4/21/2016 CAFR/GAAP 240 0.80 192 Coonrod 4/21/2016 CAFR/GAAP 240 0.85 204 Lilly 4/22/2016 CAFR/GAAP 155 3.35 519 Roeger 4/22/2016 CAFR/GAAP 220 0.50 110 Coonrod 4/22/2016 CAFR/GAAP 240 0.90 216 Coonrod 4/22/2016 CAFR/GAAP 240 0.20 48 Coonrod 4/22/2016 CAFR/GAAP 240 0.65 156 Coonrod 4/22/2016 CAFR/GAAP 240 0.95 228 Coonrod 4/22/2016 CAFR/GAAP 240 0.30 72 Lilly 4/25/2016 CAFR/GAAP 155 3.60 558 Roeger 4/25/2016 CAFR/GAAP 220 0.20 44 Hibler 4/25/2016 CAFR/GAAP 80 1.35 108 Hibler 4/25/2016 CAFR/GAAP 80 1.95 156 Roeger 4/25/2016 CAFR/GAAP 220 0.50 110 Coonrod 4/25/2016 CAFR/GAAP 240 4.55 1,092 Lilly 4/26/2016 CAFR/GAAP 155 2.45 380 Coonrod 4/26/2016 CAFR/GAAP 240 0.95 228 Coonrod 4/26/2016 CAFR/GAAP 240 1.40 336 Coonrod 4/27/2016 CAFR/GAAP 240 1.60 384 Lilly 4/27/2016 CAFR/GAAP 155 1.90 295 Roeger 4/27/2016 CAFR/GAAP 220 0.50 110 Lilly 4/28/2016 CAFR/GAAP 155 3.00 464 Roeger 4/28/2016 CAFR/GAAP 220 0.85 187 Hibler 4/28/2016 CAFR/GAAP 80 0.85 68 Hibler 4/8/2016 CAFR/GAAP 80 0.70 56 Coonrod 4/28/2016 CAFR/GAAP 240 0.30 72 Coonrod 4/28/2016 CAFR/GAAP 240 0.10 24 Roeger 4/28/2016 CAFR/GAAP 220 0.30 66 Coonrod 4/28/2016 CAFR/GAAP 240 4.60 1,104 CAFR/GAAP Total 14,901 Coonrod 4/18/2016 Internal Controls 240 0.20 48 Internal Controls Total 48 Roeger 4/18/2016 Project 220 2.50 550 Roeger 4/21/2016 Project 220 2.00 440 Roeger 4/22/2016 Project 220 0.50 110 Project Total 1,100 Documentation/Meeting 0 Milage 0 TOTAL invoice amount 16,262