HomeMy WebLinkAbout259877 06/24/16 i CITY OF CARMEL, INDIANA VENDOR: 022450
Q3 i. ONE CIVIC SQUARE BARNES ÞBURG CHECK AMOUNT: $****43,873.65*
CARMEL, INDIANA 46032 CHECK NUMBER: 259877
11 S MERIDIAN ST CHECK DATE: 06/24/16
INDIANAPOLIS IN 46204
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
902 4340000 1881118 36,895.52 LEGAL FEES
902 4340000 1881119 6,978.13 LEGAL FEES
VOUCHER NO. WARRANT NO. Prescribed by State Board of Accounts City Form No.201(Rev.1995)
BARNES ÞBURG ALLOWED 20 ACCOUNTS PAYABLE VOUCHER
IN SUM OF$ CITY OF CARMEL
11 S MERIDIAN ST An invoice or bill to be properly itemized must show:kind of service,where performed,dates service
INDIANAPOLIS, IN 46204 rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc.
$43,873.65 Payee
ON ACCOUNT OF APPROPRIATION FOR Purchase Order#
Redevelopment Commission Terms
Date Due
PO# ACCT# DATE INVOICE# DESCRIPTION
DEPT# INVOICE# Fund# AMOUNT Board Members DEPT# FUND# (or note attached invoice(s)or bill(s)) AMOUNT
1881118 43-400.00 $36,895.52 1 hereby certify that the attached invoice(s),or 4/29/16 1881119 Proscenium project legal fees $6,978.13
902 902 902 902
1881119 43-400.00 $6,978.13 bill(s)is(are)true and correct and that the 4/29/16 1881118 Midtown project legal fees $36,895.52
902 902 1 materials or services itemized thereon for 902 1 902
which charge is made were ordered and
received except
Thursday,June 16,2016
I hereby certify that the attached invoice(s),or bill(s),is(are)true and correct and I have
audited same in accordance with IC 5-11-10-1.6
,20-
Cost
20Cost distribution ledger classification if claim paid motor vehicle highway fund. Clerk-Treasurer
BARNES & THORNBURG LLP
11 South Meridian Street
Indianapolis,Indiana 46204-3535 U.S.A.
E.I.N.35-0900596
(317)236-1313
Invoice 1881118
Page 2
CITY OF CARMEL REDEVELOPMENT COMMISSION April 29, 2016
ATTN: MICHAEL LEE, ASST. FINANCE MANAGER Brian L. Burdick
30 W. MAIN STREET, SUITE 220 00035130-000027
CARMEL, IN 46032
PAYABLE UPON RECEIPT
05-19-16P05-:124> _f�G�JD
00035130-000027
MIDTOWN DEVELOPMENT PROJECT
For legal services rendered in connection with the above matter for the period ending March 31,2016 as
described on the attached'detail.
Fees for Services $ 3.6,827.50
Other Charges $ 68.02
TOTAL THIS INVOICE $ 36,895.52
'00035130-000027 CITY OF CARMEL REDEVELOPMENT COMMISSION
Page 3
MIDTOWN DEVELOPMENT PROJECT
Date Name Description Hours
01/07/16 Bruce D. Donaldson Prepared for and attended meeting at CRC offices in Carmel 3.00
with C.Meyer, M. Lee, Matthes,Mouser and Haas,to discuss
plan of finance and security structure for Midtown bonds.
01/13/16 Bruce D. Donaldson Reviewed latest package of project and finance materials from 0.40
developer and had related email correspondence with C.
Meyer; reviewed follow up email from Haas.
01/14/16 Bruce D. Donaldson Reviewed and responded to . SammMluestion from 0.70
Mouser and reviewed redevelopment authority bonding statute
in connection therewith; reviewed numbers from Umbaugh;
had email correspondence with C.Meyer and Haas regarding
potential to add to TIF area.
01/20/16 Bruce D.Donaldson Prepared draft of financing timetable for (a) creation of new 1.20
separate Midtown allocation area, and(b) approving lease
financing and issuance of redevelopment authority bonds, and
emailed draft to C.Meyer and working group.
01/25/16 Bruce D. Donaldson Reviewed email correspondence from C. Meyer and 0.40
documentation outlining project and financing proposal and
timeline for Midtown, and had follow up email correspondence
with C. Meyer.
01/27/16 Bruce D. Donaldson Reviewed email correspondence from C. Meyer and Mouser; 0.50
drafted and sent email memo to C. Meyer, Haas and Matthes
regarding timetable for bond approvals and potential
alternative financing mechanism
'wand City's
01/27/16 Anneliese V. Discussed project timeline and structure options with B. 0.20
Williams Donaldson;reviewed summary of structuring options.
01/28/16 Bruce D. Donaldson Reviewed and responded to additional email correspondence 1.80
from Matthes regarding various issues relating to Midtown
project and financing; had related email correspondence with
Haas and C. Meyer; participated in conference call with C.
Meyer, Haas and Matthes;had follow up calls with Matthes
and Mouser and email correspondence with working group.
01/29/16 . Bruce D. Donaldson Reviewed timetable and had meeting with A. Williams to 0.70
discuss plan of finance and needed documents for Midtown
financing; had email correspondence with working group
regarding name of new allocation area.
01/29/16 Anneliese V. Worked on matters for upcoming approval process;-prepared _. 1.90
Williams notice of public hearing on lease for redevelopment
commission. .
02/01/16 Anneliese V. Finalized form of additional appropriation public hearing 0.20
Williams notice and prepared same for publication.
02/02/16 Bruce D. Donaldson Reviewed draft of public hearing notice on Lease for Midtown 1.20
projects;had email correspondence with C. Meyer regarding
reviewed map and description of proposed
allocation area and had related extensive email correspondence
with C.Meyer to clarify boundaries and resolve description
issues.
'00035130-000027 CITY OF CARMEL REDEVELOPMENT COMMISSION
Page 4
MIDTOWN DEVELOPMENT PROJECT
Date Name Description Hours
02/02/16 Anneliese V. Finalized notice of public hearing on lease and sent same to 5.20
Williams newspaper for publication;prepared drafts of Council
resolutions related to lease and project and Declaratory
Resolution and Plan Commission resolution for creation of
allocation area; corresponded with working group regarding
parcel ID list for allocation area.
02/03/16 Bruce D. Donaldson Reviewed and revised CRC Declaratory Resolution,Plan 3.30
Commission Resolution and Council resolution approving new
Midtown allocation area and Plan Supplement;reviewed and
revised Council resolution approving Lease and form of Lease
between Redevelopment Authorithy and-CRC;had related
discussions with Matthes and email correspondence with C. .
Meyer.
02/03/16 Anneliese V. Worked on documents for Friday's Council agenda submission; 1.70
Williams discussed same with B. Donaldson.
02/04/16 Bruce D. Donaldson Reviewed and revised CRC resolution approving Lease and 0.40
form of Lease, and had related discussions with A. Williams.
02/04/16 Anneliese V. Prepared council resolutions and packets for sending to Clerk- 2.50
Williams Treasurer for agenda; prepared commission and authority
resolution approving lease and bonds.
02/05/16 Bruce D. Donaldson Had email correspondence with Quinn regarding delivery 1.00
issues on documents and need for Synopsis added to Council
resolutions;had email correspondence with Greewood and had';
'multiple calls with Higgins regarding
review with developers and related finance structuring and
security issues;reviewed follow up email correspondence.
02/05/16 Anneliese V. Worked to resolve delivery issues with Council documents; 1.20
Williams revised resolutions to include synopsis and sent same to
Deputy Clerk-Treasurer for inclusion on agenda.
02/08/16 Anneliese V. Corresponded with J. Quinn regarding upcoming council 0.20
Williams resolutions;reviewed publisher's affidavit for publication of
lease public hearing and sent same to C. Meyer.
02/11/16 Bruce D. Donaldson Prepared for and attended financial meeting with 2.00
Charlie Kurtz of JC Hart and Higgins at Hart offices in
Carmel; had follow up discussions with Higgins.
02/12/16 Bruce D. Donaldson Prepared for and attended financial eting with 1.30
Ambrose representatives and Higgins. .
'00035130-000027 CITY OF CARMEL REDEVELOPMENT COMMISSION
Page 5
MIDTOWN DEVELOPMENT PROJECT
Date Name Description Hours
02/15/16 Bruce D. Donaldson Prepared for and attended Redevelopment Commission 5.50
meeting in Carmel for adoption of Declaratory Resolution for
Midtown Allocation Area,public hearing on Lease and
adoption of Resolution approving Lease; had email
correspondence with Holibaugh and Conn in Planning
Department regarding Plan Commission approval of new
allocation area, and had related email correspondence with C.
Meyer; had email correspondence with Councilor INNOto
address questions regarding establishment of new TIF area;
had call with C. Meyer to prepare for Council meeting;
prepared for and attended City Council meeting for
introduction of resolutions approving new allocation area and
approving Lease.
02/15/16 Anneliese V. Prepared Plan Commission materials and sent via overnight 0.80
Williams mail to Plan Commission;prepared parcel ID map correcting
parcel numbers and showing ROW connectors.
02/16/16 Richard C. Starkey Prepared for and attended meeting of Plan Commission. 1.70
02/16/16 Anneliese V. Confirmed tracking receipt of materials for Plan Commission 0.10
Williams meeting.
02/17/16 Bruce D. Donaldson Reviewed email correspondence from Ambrose 0.40
representatives;had email correspondence with Mouser
regarding timing and CRC hearing, and
emailed Declaratory Resolution to Mouser.
02/18/16 Bruce D. Donaldson Prepared for and attended meeting with C. Meyer, Higgins, 3.00
Matthes,Haas, Shoup and Mouser at CRC offices to discuss
financing plan and Midtown bonds and
related issues, and to prepare for Council Committee meeting.
02/23/16 Bruce D. Donaldson Had call with Higgins to discuss on 3.00
Ambrose;prepared for and attended Council Finance
Committee meeting in Carmel.
02/24/16 Bruce D. Donaldson Peer reviewe Midtown bonds with 0.40
Starkey to
prepared for
meeting with developer and CRC.
02/24/16 Richard C. Starkey Meeting with B. Donaldson regarding 0.20
02/24/16 Anneliese V. Reviewed Carmel invoices from newspaper for payment. 0.10
Williams
02/25/16 Bruce D. Donaldson Prepared for and attended meeting at CRC offices in Carmel 3.20
with C.Meyer, M. Lee, Matthes,Mouser, Haas, Shoup and
Old Towne developers,to discuss various issues relating to
Midtown project and financing;had follow up discussions with
A. Williams;updated calendar and deadlines checklist.
02/25/16 Anneliese V. Discussed project timeline and creation of 0.20
Williams find with B. Donaldson.
'00035130-000027 CITY OF CARMEL REDEVELOPMENT COMMISSION
Page 6
MIDTOWN DEVELOPMENT PROJECT
Date Name Description Hours
02/26/16 Bruce D. Donaldson Reviewed draft of presentation materials prepared by C. Meyer 0.70
for Council meeting and comments thereon from Shoup, and
had call with C. Meyer to discuss comments.
02/29/16 Bruce D. Donaldson Prepared initial draft of Council resolution authorizing CRC to 1.50
wit
Revenue Deposit Agreement, and emailed draft to CRC
working group. `
02/29/16 Anneliese V. Reviewed resolution and description of liquidity reserve and 0.10
Williams steps required for approval thereof.
03/01/16 Bruce D. Donaldson Reviewed email from C
'00035130-000027 CITY OF CARMEL REDEVELOPMENT COMMISSION
Page 7
MIDTOWN DEVELOPMENT PROJECT
Date Name Description Hours
03/10/16 Bradley J. Bingham Worked on matters related to filing of resolution authorizing 0.70
the liquidity reserve fund with Clerk-Treasurer's office in
anticipation of upcoming City Council meeting.
03/14/16 Bruce D. Donaldson Had email correspondence with developer counsel Lisa Lee 1.00
and Matthes regarding project agreement matters;had email
'correspondence with C. Meyer, Mouser,Haas and A. Williams
regarding RDA meeting,notice of execution of lease and
timing of bond sale and closing; had call with Greenwood to
discuss bond financing and project agreement issues, and had
follow up discussions with C.Meyer.
03/14/16 Anneliese V. Corresponded:with A. Mouser regarding tax-impact statement------ 0.10
Williams and delivery thereof.
03/15/16 Bruce D. Donaldson Had meeting with A. Williams to discuss needed resolutions 0.70
for upcoming CRC and Redevelopment Authority meetings;
reviewed►draft agenda for CRC meeting prepared by Mike Lee
and emailed comments to Lee.
03/15/16 Anneliese V. Worked on CRC and CRA resolutions for upcoming meetings; 1.40
Williams worked on draft of reserve resolution.
03/16/16 Anneliese V. Prepared resolution approving coverage reserve fund;worked 1.60
Williams on other resolutions for upcoming CRC and CRA meetings.
03/17/16 Bruce D. Donaldson Reviewed text message and emails from C. Meyer, had calls 0.60
with Qualkinbush and A. Williams and follow up call with C.
Meyer, regarding
CRC meeting.
03/17/16 Jeffery J. Considered issues 0.20
Qualkinbush
03/17/16 Anneliese V. Discussed 0.30
Williams B. Donaldson;reviewed lease related to same.
03/18/16 Bruce D. Donaldson Reviewed financing Lease to determine 0.90
related email correspondence with A.
Williams and calls with C. Meyer and Matthes;reviewed,
revised and finalized Redevelopment Authority bond
resolution, and emailed resolution and form of financing Lease
to board members and staff for meeting.
03/18/16 Anneliese V. Worked on matters related to redevelopment authority 0.10
Williams resolution approving bonds and lease.
03/21/16 Bruce D. Donaldson Prepared for and attended City Council meeting for adoption of 1.80
resolution authorizing use of TIF Supplemental Reserve Fund
as a liquidity reserve for Midtown bonds.
03/23/16 Bruce D. Donaldson Prepared for and attended joint meeting of CRC and 2.40
Redevelopment Authority in Carmel for public hearing on
establishment of Midtown allocation area and adoption of bond
resolution by Authority; obtained signatures of officers on
financing Lease and notarization;reviewed and revised Notice
of Execution of Lease and had related email correspondence
with A. Williams.
03/23/16. Anneliese V. Prepared draft of notice of execution of lease for project. 0.90 .
Williams
D0035?30-000027 CITY OF CARMEL REDEVELOPMENT COMMISSION
Page 8
MIDTOWN DEVELOPMENT PROJECT
Date Name Description Hours
03/28/16 Anneliese V. Sent executed lease and redevelopment authority resolution to 0.10
Williams M. Lee upon request for same.
03/30/16 Bruce D. Donaldson Reviewed email correspondence from Greenwood,Haas and 0.30
Lisa Lee; emailed project sheet
to Lisa Lee.
Fees for Services Total $ 36,827.50
Hours Rate Amount
Jeffery J.Qualkinbush 0.20 $555.00 `-$111:00_
Bruce D.Donaldson 45.80 $575.00 $26,335.00
Richard C. Starkey 1.90 $585.00 $1,111.50
Bradley J.Bingham 5.20 $405.00 $2,106.00
Armeliese V. Williams 19.90 $360.00 $7,164.00
TOTALS 73.00 $36,827.50
Other Charges:
Copying Charges 4.50
Courier Service UPS - 8.40
Inv#00000046E581066 -to Jacob Quinn,
City of Carmel, Carmel,IN, fJS from
Anneliese Williams '
Publication Cost-The Times 02/04/16 23.78
notice-Proposed Lease
Courier Service UPS - 8.40
Inv#00000046E581086 -to Angelina b
Conn. City of Carmel, Carmel, IN, US
from Anneliese Williams
Publication Cost- The Times - Old 22.94
Towne Economic Development area
$ 68.02
BARNES & THORNBURG LLP
11 South Meridian Street
Indianapolis,Indiana 46204-3535 U.S.A.
E.I.N.35-0900596
(317)236-1313
Invoice 1881119
Page 2
CITY OF CARMEL REDEVELOPMENT COMMISSION April 29,2016
ATTN:MICHAEL LEE Brian L. Burdick
30 W.MAIN ST., SUITE 220 00035130-000029
CARMEL,IN 46032
PAYABLE UPON RECEIPT n n V p
00035130-000029
PARTY TIME RENTAL REDEVELOPMENT PROJECT
For legal services rendered in connection with the above matter for the period ending March 31,2016 as
described on the attached detail.
Fees for Services $ 6,935.50
Other Charges $ 42.63
TOTAL THIS INVOICE $ 6,978.13
00035130-000029 CITY OF CARMEL REDEVELOPMENT COMMISSION
Page 3
PARTY TIME RENTAL REDEVELOPMENT PROJECT
Date Name Description Hours
12/01/15 Bruce D. Donaldson Had email correspondence with Councilor Snyder, C.Meyer 0.40
and Matthes regarding preparations for EDC meeting; emailed
site plan to Councilor Snyder for inclusion in EDC documents.
12/02/15 Bruce D. Donaldson Had call with Mark Moore at Noyes regarding EDC member's 2.30
i questions;had meeting with EDC member Jim Longstreth;
prepared for and attended EDC meeting and public hearing in
Carmel for approval of Proscenium bonds.
12/06/15 Bruce D. Donaldson Had email correspondence with Councilor Snyder, C. Meyer 0.30
and Matthes regarding Council meeting and special CRC
public hearing meeting.
12/06/15 Anneliese V. Reviewed correspondence regarding redevelopment 0..10
Williams commission public hearing on allocation area; reviewed
Council agenda in preparation for meeting.
. 12/07/15 Bruce D. Donaldson Had email correspondence with C. Meyer regarding scheduling 0.60
of special CRC meeting for confirmatory hearing on new
Proscenium allocation area and follow up email
correspondence with A. Williams; had meeting with A.
Williams to discuss needed EDC filing
and preparations for
Council meeting;reviewed draft of CRC public hearing notice
and emailed comments and instructions to A. Williams.
12/07/15 Anneliese V. Prepared for, traveled to and attended Council meeting 4.00
Williams regarding bond ordinance and resolution approving allocation
area;prepared notice of public hearing of redevelopment
commission; sent EDC Report to Plan Commission president
and School Corporation superintendent.
12/08/15 Anneliese V. Finalized notice of public hearing and sent same to newspaper 1.00
Williams for publication; sent same to M. Lee for distribution to
planning bodies and to Umbaugh for inclusion in tax impact
statement; corresponded with M. Lee regarding instructions for
filing notice.
12/09/15 Bruce D. Donaldson .Reviewed draft of tax impact statement from Umbaugh and 0.40
emailed comments to Mouser at Umbaugh.
12/09/15 Anneliese V. Prepared draft of confirmatory resolution for Proscenium 1.10
Williams allocation area, including modification language to match
Council resolution.
12/14/15 Bruce D. Donaldson Reviewed,revised and finalized CRC confirmatory resolution 0.60
establishing new Proscenium allocation area and emailed to
CRC staff for placement on meeting agenda; had follow up
email correspondence with C. Meyer; had further email
correspondence with C. Meyer and Prader regarding Open
Door notice for special CRC meeting.
12/16/15 Bruce D. Donaldson Had call with Ullom to discuss 0.20
i�■ii matters for Proscenium.
12/18/15 Bruce D. Donaldson Reviewed,revised and finalized draft of CRC TIF pledge 0.50
resolution,had related conference with A. Williams,and
emailed resolution to Mike Lee; revised draft agenda for
special CRC meeting and emailed comments to Lee.
00035130-000029 CITY OF CARMEL REDEVELOPMENT COMMISSION
Page 4
PARTY TIME RENTAL REDEVELOPMENT PROJECT
Date Name Description Hours
12%18/15 Anneliese V. Prepared pledge resolution for bonds. 0.50
Williams
12/21/15 Anneliese V. Prepared for,traveled to and attended Redevelopment 1.70
Williams Commission public hearing and meeting regarding Proscenium
allocation area and TIF pledge.
12/22/15 Anneliese V. Discussed 41M filings for new allocation area with B. 0.20
Williams Donaldson; emailed Umbaugh regarding same.
12/28/15 Anneliese V. PreparedialOW filing for new allocation area; emailed M. Lee 1.40
Williams regarding signed resolution for same.
12/29/15 Anneliese V. Worked on matters related to filing for project. 0.60
Williams
12/30/15 Anneliese V. Received email from E. Saajasto regarding list and 0.10
Williams replied to same.
01/11/16 Anneliese V. Received auditor and DLGF confirmation of receipt for filing 0.10
Williams of allocation area amendments.
Fees for Services Total $ 6,935.50
4 i
Other Charges:
Messenger Courier Service 10.00
Copying Charges 0.30
Courier Service UPS - 8.34
Inv#00000046E581016 -to Dawn
Coverdale,Hamilton County Auditor,
Noblesville,IN, US from Anneliese
Williams
Publication Cost-The Times- 12/10/15 23.99
ad-Notice of Public Hearing
$ 42.63
b 't