HomeMy WebLinkAbout259382 06/10/16 d.5�q
\� CITY OF CARMEL, INDIANA VENDOR: 3537,57
s 6 ONE CIVIC SQUARE DREWRY SIMMONS VORNEHM, LLP CHECK AMOUNT: $****41,418.50*
s• _� CARMEL, INDIANA 46032 CARMEL CITY CENTER CHECK NUMBER: 259382
9g�roN 736 HANOVER PLACE SUITE 200 CHECK DATE: 06/10/16
CARMEL IN 46032
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
902 4340000 33854 112483 11,863.50 PARK EAST CONTRACTS
902 4340000 33855 112484 19,350.00 CITY CENTER PHASE II
902 4340000 33853 112485 10,205.00 SOPHIA SQUARE
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VOUCHER NO. WARRANT NO. Prescribed by State Board of Accounts City Form No.201(Rev.1995)
DREWRY SIMMONS VORNEHM, LLP ALLOWED 20 ACCOUNTS PAYABLE VOUCHER
CARMEL CITY CENTER IN SUM OF$ CITY OF CARMEL
736 HANOVER PLACE SUITE 200 An invoice or bill to be properly itemized must show:kind of service,where performed,dates service
CARMEL, IN 46032 rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc.
$10,205.00 Payee
ON ACCOUNT OF APPROPRIATION FOR Purchase Order#
Redevelopment Commission Terms
Date Due
PO# ACCT# DATE INVOICE# DESCRIPTION
DEPT# INVOICE# Fund# AMOUNT Board Members DEPT# FUND# (or note attached invoice(s)or bill(s)) AMOUNT
33853 112485 43-400.00 $10,205.00 1 hereby certify that the attached invoice(s),or 3/31/16 112485 Sophia Square courtyard contract documents $10,205.00
902 902 902 902 preparation
bill(s)is(are)true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and - - - - - -
received except
Tuesday, May 17,2016
I hereby certify that the attached invoice(s),or bill(s),is(are)true and correct and I have
audited same in accordance with IC 5-11-10-1.6
20
Cost distribution ledger classification if claim paid motor vehicle highway fund. Clerk-Treasurer
Drew
Vome
A T $ o R N E y 5 05-20-16P01 :45 RC D
INVOICE
Carmel Redevelopment Commission I Bill Date 03/31/2016
Attn: Corrie Meyer, Executive Director Client Code 06555
30 West Main Street, Suite 220 Invoice Number 112485
Carmel, IN 46032 �
Tax ID#: 35-2137544
Matter: 0003 Sophia Square Plaza Project
For Professional Services Rendered Through March 31, 2016
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Date Initials Description Hours Rate Fees
03/16/2016 MFD Telecon with Corrie re Sophia Square Plaza project 0.30 $325.00 $97.50
03/16/2016 MFD Received emails from Corrie with the RFP draft and the 0.80 $325.00 $260.00
email with the Site Plan;study thesi documents
03/17/2016 MFD Reviewing the DB Statute; review tie combo RFQ/RFP 1.10 $325.00 $357.50
03/18/2016 MFD Downloaded and reviewed the Project Drawings on the 0.40 $325.00 $130.00
CRC Website;draft email to Corrieire the CEC Drainage
Report
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03/18/2016 MFD Received emails from Corrie with the RFQ/RFP;study the 0.60 $325.00 $195.00
finalized version; identify one change
draft email to Corrie; received response email
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03/22/2016 MFD Reviewing the DB Agreement for conversion to this project 0.80 $325.00 $260.00
03/22/2016 MFD Reviewed the project plans and drainage report and 0.70 $325.00 $227.50
documents posted to the CRC website
03/23/2016 MFD Develop our Contract Exhibits and Al 41 DB Agreement 2.50 $325.00 $812.50
03/23/2016 MFD Work on project Division 1 Specs 0.50 $325.00 $162.50
03/23/2016 MFD Prepare memo on key project information,for preparation of 2.00 $325.00 $650.00
the DB Agreement and exhibits I
03/24/2016 MFD Drafting the Contract, Exhibits and Division 1 Specs 1.60 $325.00 $520.00
06555 Carmel Redevelopment Commission Page 2
Bill Number 112485 Bill Date 03/31/2016
03/24/2016 MFD Received and reviewed email from Corrie;study the DB 0.40 $325.00 $130.00
Statute; prepare response email to Come
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03/25/2016 MFD Prepare and draft Division 1 Specs for the project 6.00 $325.00 $1,950:00
03/25/2016 MFD Preparation of the DB Agreement-draft the AIA A141 DB 4.00 $325.00 $1,300.00
Agreement
03/25/2016 MFD Preparation of the DB Agreement Exhibits 1.40 $325.00 $455.00
03/26/2016.MFD Prepare and draft the CRC-General Contractor Agreement 3.50 $325.00 $1,137.50
(modified Al 01 Agreement)
03/26/2016 MFD Complete drafting of the A141 DB Agreement; review and 4.50 $325.00 $1,462.50
edit the Agreement; prepare and draft the A141 Exhibit B
Insurance and Bonds Exhibit; prepare PDF sets of all -
documents; prepare and draft two emails to Corrie with the
finalized DB documents(Agreement, exhibits, Division 1
Specifications and Addendum).
03/31/2016 MFD Review the status of the Project and documents issued for 0.30 $325.00 $97.50
proposers
Total Professional Services $10,205.00
Timekewer Summanr
Initials Timekeeper I Hours Rate Fees
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MFD Drewry, Michael F. 31.40 $325.00 $10,205.00
Totals 31.40 $10,205.00
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Total Fees $10,205.00
Total Current Charges ! $90,205.00
Balance Due $10,203.00
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VOUCHER NO. WARRANT NO. Prescribed by state Board of Accounts City Form No.201(Rev.1995)
DREWRY SIMMONS VORNEHM, LLP ALLOWED 20 ACCOUNTS PAYABLE VOUCHER
CARMEL CITY CENTER IN SUM OF$ CITY OF CARMEL
736 HANOVER PLACE SUITE 200 An invoice or bill to be properly itemized must show:kind of service,where performed,dates service
CARMEL, IN 46032 rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc.
$11,863.50 Payee
ON ACCOUNT OF APPROPRIATION FOR Purchase Order#
Redevelopment Commission Terms
Date Due
PO# ACCT# DATE INVOICE# DESCRIPTION
DEPT# INVOICE# Fund# AMOUNT Board Members DEPT# FUND# (or note attached invoice(s)or bill(s)) AMOUNT
33854 112483 43-400.00 $11,863.50 I hereby certify that the attached invoice(s),or 3/31/16 112483 Park East garage contract documents $11,863.50
902 902 902 902 preparation
bill(s)is(are)true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and -
received except
Tuesday, May 17,2016
I hereby certify that the attached invoice(s),or bill(s),is(are)true and correct and I have
audited same in accordance with IC 5-11-10-1.6
20
Cost distribution ledger classification if claim paid motor vehicle highway fund. Clerk-Treasurer
i
Dr
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,A 7 T O R N E Y 5
INVOICE . 05-20--16P01 :48 RCV)
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Carmel Redevelopment Commission Bill Date 03/31/2016 1
Attn: Corrie Meyer,.Executive Director Client Code 06555
30 West Main Street, Suite 220 Invoice Number 112483
Carmel,IN 46032
Tax ID#: 35-2137544
Matter: 0001 Park East Parking Garage - Preparation of contract documents
For Professional Services Rendered Through March 37, 2076
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Date Initials Description Hours Rate . Fees
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03/03/2016 MFD Work on contract identifying modifcations to make 1.20 $325.00 $390.00
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03/04/2016 MFD Draft email to Corrie re the FAW contract and modifications 0.30 $325.00 $97.50
to their scope per the FAW contract modifications
document !
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03/04/2016 MFD Received and reviewed emails with Corrie with the FAW 0.70. $325.00 $227.50
Scope modifications and price proposal document for
Owner Option No.4
03/04/2016 CSD Review the ongoing contract negotiations 0.30 $220.00 $66.00
03/06/2016 MFD Drafting the revised FAW Contract 2.00 $325.00 $650,00
03/07/2016 MFD Reviewing the pricing proposal and modifications since 2.40 $325.00 $780.00
submission; prepare memo re the irevised pricing;review
the RFQ;the RFP and the FAW proposal re site work;
prepare a detailed email to Corrie'with follow up items to
address
03/07/2016 MFD Complete drafting of the revised and FAW specific DB 3.30 $325.00 $1,072.50
Agreement; review the changes made;draft email to Corrie
with the DB Agreement
03/07/2016 MFD Continued drafting of the revised FAW DB Agreement 3.90 $325.00 $1,267.50
03/09/2016 MFD Received and studied the FAW I 0.60 $325.00 $195.00
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03/09/2016 MFD Received and reviewed email from Corrie re the approval 0.20 $325.00 $65.00.
06555 Carmel Redevelopment Commission Page 2
Bill Number 112483 Bill Date 03/31/2016
of Owner Option No.4
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03/09/2016 MFD Study the RFQ re the Phase II development plans and 0.50 $325.00 $162.50
scope of potential site work that may impact the Garage
03/09/2016 MFD Received and reviewed multiple emails from Corrie and 0.50 $325.00 $162.50
FAW and StructurePoint;and the revised proposal
03/09/2016 MFD Received and studied the updated information from Corrie 0.50 $325.00 $162.50
re the contract questions I raised ori Monday and her
contract edits. Draft reply email to Corrie.
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03/10/2016 MFD Received and reviewed email from Corrie with information 0.20 $325.00 $65.00
on drawings and spec listing for Exhibit B
03/11/2016-MFD Work on contract revisions from Corrie and exhibits to the 1.50 $325.00 $487.50
DB Contract
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03/12/2016 MFD Received email from Corrie to FAW;draft reply email to 0.30 $325.00 $97.50
both
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03/12/2016 MFD Drafting the finalized exhibits for the FAW Contract 0.60 $325.00 $195.00
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03/14/2016 MFD Email from FAW re the contract and bonds 0.10 $325.00 $32.50
03/14/2016 MFD Preparation of the final revisions to,the FAW agreement; 3.80 $325.00 $1,235.00
make final edits; draft detailed email to Corrie and FAW
identifying changes made
03/1412016 MFD Review the site plans and the FAW schematic plans for the 0.40 $325.00 $130.00
garage
03/14/2016 MFD Prepare and draft the CRC Notice of Award and the Notice 2.00 $325.00 $650.00
to Proceed to FAW;revise and finalize these documents;
draft email to Corrie with them
03/14/2016 MFD Reviewing exhibits for the DB contract - 0.50 $325.00 $162.50
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03/15/2016 MFD Received email from Jeremy Ayres at Wilhelm;draft reply 0.50 $325.00 $162.50
email; receive response from Corrie on Allowance amount;
draft reply;exchange two additional emails
03/15/2016 MFD Prepare exhibits for the DB Contract to be executed; 5.60 $325.00 .$1,820.00
prepare and finalize the Insurance;Exhibit B and the
Contract Exhibits A through U;prepare revised terms to the
Contract itself, receive email from Mike Lee re the
allowance; review the RFP terms and the Allowance Spec;
prepare a new, revised Final Contract; prepare a PDF set
and send to Corrie and Mike
03/16/2016 MFD Emails with Corrie re the FAW Contract and allowance; 3.50 $325.00 $1,137.50
email to Jeremy Ayres;prepare new version of the DB
Agreement and update the allowance and the date
prepare updated set of documents; draft email to CRC
06555 Carmel Redevelopment Commission Page 3
Bill Number 112483 Bill Date 03/31/2016
03/16/2016 MFD Received email from Mike Lee;draft reply to him re the 0.20 $325.00 $65.00
correct version of the Contract
03/16/2016 MFD Prepare modified A141 Exhibit B Insurance and Bonds 0.30 $325.00 $97.50
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03/16/2016 MFD Prepare finalized contract set;telec I n with FAWs Jeremy 0.50 $325.00 $162.50
Ayres;draft email to Corrie and Ayres and send out the
execution set of documents
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03/18/2016 MFD Exchange emails with Mike Lee re the NTP and NOA 0.20 $325.00 $65:00
issued to FAW
Total Professional Services $11,863.50
Timekeeper Summary
Initials Timekeeper Hours Rate Fees
CSD Drewry, Christopher S. 0.30 $220.00 $66.00
MFD Drewry, Michael F. j 36.30 $325.00 $11,797.50
Totals 1 36.60 $11,863.50
Total Fees $11,863.50
Total Current Charges $99,863.50
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Prior Balance Due $58,650.00
Balance Due i $70,513.50
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VOUCHER NO. WARRANT NO. Prescribed by State Board of Accounts City Form No.201(Rev.1995)
DREWRY SIMMONS VORNEHM, LLP ALLOWED 20 ACCOUNTS PAYABLE VOUCHER
CARMEL CITY CENTER IN SUM OF$ CITY OF CARMEL
736 HANOVER PLACE SUITE 200 An invoice or bill to be properly itemized must show:kind of service,where performed,dates service
CARMEL, IN 46032 rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc.
$19,350.00 Payee
ON ACCOUNT OF APPROPRIATION FOR Purchase Order#
Redevelopment Commission Terms
Date Due
PO# ACCT# DATE INVOICE# DESCRIPTION
DEPT# INVOICE# Fund# AMOUNT Board Members DEPT# FUND# (or note attached invoice(s)or bill(s)) AMOUNT
33855 112484 43-400.00 $19,350.00 1 hereby certify that the attached invoice(s),or 3/31/16 112484 City Center Phase II site work contract $19,350.00
902 902 902 902 preparation
bill(s)is(are)true and correct and that the
materials or services itemized thereon for
-- -- which-charge is made were ordered and - - - --
received except
Tuesday, May 17,2016
I hereby certify that the attached invoice(s),or bill(s),is(are)true and correct and I have
audited same in accordance with IC 5-11-10-1.6
20
Cost distribution ledger classification if claim paid motor vehicle highway fund. Clerk-Treasurer
Drewry Simmons
Verne/ ILP
BAD A A T .T 0 rt N E M S
05-19-76P05:`0:7_• �RCVD
INVOICE
Carmel Redevelopment Commission r Bill Date 03/31/2016
Attn: Corrie Meyer, Executive Director Client Code 06555
30 West Main Street, Suite 220 Invoice Number 112484
Carmel, IN 46032
Tax ID#: 35-2137544
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Matter: 0002 Carmel City Center- Phase 2
For Professional Services Rendered Through j March 39, 2016
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Date Initials Description j Hours Rate Fees
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03/10/2016 MFD Exchange emails with Corrie re site work contract 0.30 $325.00 $97.50
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03/11/2016 MFD Draft email to Corrie re the Site work contract 0.30 $325.00 $97.50
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03/14/2016 MFD Developing terms for the Site Prep Contract 1.50 $325.00 $487.50
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03/16/2016 MFD Emails re the site contract with Corrie and the CRC team; 2.20 $325.00 $715.00
work on the details for the Contract modifications
03/16/2016 MFD Received additional emails and attachments from Corrie 0.40 $325.00 $130.00
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03/16/2016 MFD Review emails re Phase 2 Site Contract details;download 0.80 $325.00 $260.00
and start studying the bid documents and Carmel General
Conditions
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03/16/2016 MFD Telecon with Corrie re project details and timing on the Site 0.30 $325.00 $97.50
Work Contract
03/17/2016 MFD City Center, Phase 2-reviewing terms to address in the 1.50 $325.00 $487.50
contract and any supplemental general conditions
03/17/2016 MFD City Center, Phase 2-reviewing the Bid Documents for 1.20 $325.00 $390.00
additions and revisions to recommend in the Bid Forms and
Bid Specs
03/18/2016 MFD Reviewing bid documents 0.50 $325.00 $162.50
03/18/2016 MFD Received and reviewed utility plan and email from Pedcor 0.20 $325.00 $65.00
re site
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06555 Carmel Redevelopment Commission Page 2
Bill Number 112484 1 i Bill Date 03/31/2016
03/18/2016 MFD Continued preparation and revision of Bid Documents; 3.50 $325.00 $1,137.50
multiple emails with the team over contents of the Project
Manual 4:00
03/18/2016 MFD Received and reviewed additional emails from Enverity and, 0.50 $325.00 $162.50
Pedcor
03/18/2016 MFD Received and reviewed utility plan and email from Enverity 0.30 $325.00 $97.50
03/18/2016 MFD Received and reviewed email fromiPDG with technical 0.60 $325.00 $195.00
specs and additional Division 1 Specs
03/18/2016 CSD Analyze project instructions to bidders 0.50 $220.00 $110.00
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03/19/2016 MFD Received and reviewed the PDG Project Manual Draft 0.60 $325.00 $195.00
Sections
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03/19/2016 MFD Preparation of modified Bid Documents for inclusion in the 4.00 $325.00 $1,300.00
Project Manual
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03/19/2016 MFD Received email from Corrie re the ITB changes 0.10 $325.00 $32.50
03/20/2016 MFD Putting together the Division 0 Bid Documents and the 7.50 $325.00 $2,437.50
Division 1 General Requirements SPecifications; prepare
front end of the Project Manual
03/20/2016 MFD Continued prep of the Project Manual documents and 6.00 $325.00 $1,950.00
specs
03/21/2016 MFD Complete the preparation and finalization of our draft 5.50 $325.00 $1,787.50
Division 0 and Division 1 Specs;draft email to the project
team; review Friday email from PDG with additional spec
sections; draft two new Division 0 Specs and prepare
revised T of C;draft new set of Division 0 Specs with the
CRC information on them;finalize;our document set; draft
additional email to our team; received and reviewed two
emails from PDG re finalizing the Bidding Documents and
Project Manual
03/22/2016 MFD Resume work on identifying terms,to include in the 1.00 $325.00 $325.00
Contract
03/22/2016 MFD Follow up on bid documents from yesterday 0.30 $325.00 $97.50
03/23/2016 MFD Prepare and draft contract exhibits and contract 1.50 $325.00 $487.50
03/25/2016 MFD Preparation and drafting of Addendum No. 1 information 1.50 $325.00 $487.50
03/26/2016 MFD Prepare and draft the CRC Contract Amendment 5.00 $325.00 $1,625.00
document; the CRC Article 11 Additional Terms
Attachment; and the CRC Supplemental Conditions
1
03/27/2016 MFD Prepare and draft Supplementary;Conditions; revise and 8.00 $325.00 $2,600.00
06555 Carmel Redevelopment Commission Page 3
Bill Number 112484 Bill Date 03/31/2016
finalize the Contract Amendment attachment;the Article 11
Additional Terms attachment;the SGC and finalize the
CRC-GC Agreement
03/27/2016 MFD Prepare the Contract Exhibits A through U for our project; 3.00 $325.00 $975.00
prepare the Addendum language to'use with Addendum
No. 1;finalize all documents;prepare and draft email to
Corrie with.the finalized document set
03/28/2016 MFD Received and reviewed emails from Corrie and Signature 0.30 $325.00 $97.50
re Contract start and finish dates;draft.reply email to Corrie
re same
03/28/2016 MFD Receive and review email from Enverity re schedule and 0.20 $325.00 $65.00
PDG reply email
03/31/2016 MFD Review the Contract and attachments for follow up on 0.30 $325.00 $97.50
getting them issued per an Addendum
03/31/2016 MFD Received and reviewed email and addendum from Enverity 0.30 $325.00 $97.50
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Total Professional Services $19,350.00
Timekeeper Summarti
Initials Timekeeper Hours Rate Fees
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CSD Drewry, Christopher S. 0.50 $220.00 $110.00
MFD Drewry, Michael F. i 59.20 $325.00 $19,240.00
Totals 59.70 $19,350.00
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Total Fees ! $19,350:00
Total Current Charges $99,350.00
Balance Due $19,350.00
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