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Home My WebLink About260045 06/28/16 'Cqq CITY OF CARMEL, INDIANA VENDOR: 360077 ONE CIVIC SQUARE INDIANA BEACH GROUP SALES CHECK AMOUNT: $*****3,122.50* 9 ?� CARMEL, INDIANA 46032 5224 E INDIANA BEACH RD CHECK NUMBER: 260045 MONTICELLO IN 47960 CHECK DATE: 06/28/16 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1082 4343007 07282016 3,122.50 FIELD TRIPS i Voucher No. Warrant No. Indiana Beach Allowed 20 360077 P.O. Box 654 Monticello, IN 47960 In Sum of$ $ 3,122.50 ON ACCOUNT OF APPROPRIATION FOR 108 -ESE PO#or INVOICE NO. ACCT#/TITLE AMOUNT Board Members Dept# 1082-13 7/28/16 4343007 $ 1,561.25 1 hereby certify that the attached invoice(s), or 1082-9 7/28/16 4343007 $ 1,561.25 bill(s) is (are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except June 21, 2016 t.PhJ Signature $ 3,122.50 Accounts Payable Coordinator Cost distribution ledger classification if Title claim paid motor vehicle highway fund sa } l THERE'S MORE THAN CORN IN INDMA 5224 E INDIANA.BEACH"ROAD-IVIONT O,�INDIANA 47960 2016 Corporate Group Outing& Event Sales Agreement(Page 1 of 3) R. c 1VJ__--',D The following information represents an agreement between the Indiana Beach Amusement Resort an MAY.J. . .Z 016 Carmel Clay Parks ,and outlines specific conditions and services to be provide Group Name: Carmel Clay.Parks Clair Miller Sales Manager: Address:. 12415Shelborne Rd Event Date: �.,1u1 28;2016 City: Carmel Shelter Preference: - N/A Staie/Zlp Code:. IN 46.032 Contact-Name: James"Dowell . . Telephone: - 317418-5267 Contact Email:, :idowell0carmelelayparks.com Type of Group: .Outing Contact:Cell: TERMS and.CONDITIONS; We,the undersigned.party,listed above,agree to host our company event on the,grounds"of INDIANA,BEACH AMUSEMENT. RESORT,INC on date listed above.All rides are weather permitting-No rain checks or refunds may be issued. Additional-rides, attractions,food,drinks,:etc.may be added to this agreement.upon request...No changes to the catering can:be considered within_. ten(10)calendar days of the event The duratlon-In whichyouur meal Is served will be based on the size of.your.group:and is determined by the.cabering staff.Serving times will not take place before 11:00 AM.A meal guarantee Is due a-minimum of ten(10)calendar days prior to your event Additional Funday tickeWw.ristbands maybe requested up until.the day of the event.foryour convenience.The.guarantee must be . submitted in.writing and sent via e-mail or fax..If it is not received two weeks In advance,your meal count will be set at the estimated attendance number,listed in this agreement.All meal charges are based on this supplied guarantee.Indiana Beach does not allow.outslde catering.Catering,food or beverage charges are subject to the 7%sales tax. A 25%deposit of the total estimated invoicels required at the time of signatureto hold your event date and.reserve shelter.space, -an additional 50%deposit Is required when the meal guarantee is due.10 calendarAays-pdor:to the event.Full payment(4%).of, the bill is.due at the day of the event,but no later than 10 calendar days after event date:If the:event invoice is-not paid_In full 10 calendar days after the event date„the following interest will a ppty.based on the Invoice.The interest fee schedule is as follows: .: Late fees: 11-31)days: 1.5%,31.60 days 20/b,61-90 days: 2.5%,91-120 days:; 30/0, 121+days 5%of the sum of the involce. The current-estimate is based on-a tiered pricing model for Indiana Beach INC.If.the actualattendanee on.the day of the event.ls significantly lower than estimated;Indiana Beach INC:reserves the right to adjust ticket pricing to fit this model. Unused wristbands must be returned the day off the event to receive credit,to the invoice:In addition,Indiana Beach mey guarantee shelter space,but not location. Shelters are Issued on a first come first serve basis and based on the size and needs of a group.. The quantityof wristbands and or tickets Issued Is based upon your total estimated attendance.Unused wristbands and.or tldcets. should be returned to your sales representative the day of the event for invoice processing.The final Invoice payment and Wbi (Page2:of 2) (Page 2 of 3) remaining balance is due(10)calendar days following your event,In the event of cancellation,all deposits on file will-be held by Indiana;Beach Amusement Resort,INC. PHONE:765-513-5385-• Emall:Clair:Miller@Indianabeach_com-• WEBSITE:www.IndianaBeach.com MAY 11 2Q16 . 3� N1 ^ P r ILI TMORE THAN CORN IN 3 - INDIANAf 4E._INDIANA.BSCRIIQAD.�4 I NTICELL'O;INDIAf i4_ ___479fi 'j . INDIANA BEACH AMUSEMENT RESORT,INC is held harmless from and against any and all.liabilities,damages,bsses,expenses,' claims,demands,sults;-fines,or judgments that Include reasonable attorneys'fees,costs and expenses,,incidental thereto,which: . may be suffered,by,accrued against,charges to or recoverable from any customer indemnities,by reason of any claim arising out of or relating to anyact or error or commission,or misconduct of INDIANA BEACH AMUSEMENT RESORT,INC. .-Corporate and Event Sales Agreement Estimate: ITEM : EST.QUANTITY . ..UNIT PRICE_ TOTAL Funday Tickets(both rides_& -125 $20.99 :- $2,623.75 . waterpark) . Unlimited Soft Drinks.11a-5p 125 $3.99. . $498.75 TAX(7%on catering) TAX EXEMPT ST�tIATED�TOT $% Deposit ~ Deposit Will pa.y in full the day of the event Remaining Balance Due $3,12150 -NOTES: . Clair will hand deliver the wristbands end of June at the latest. -Any unused wristbands can be returned at no:charge the day of the event-Funday wristbands and unlimited soft drinks ACCEPTANCE: Please sign and return a:copy of this Agreement. This Agreement will constitute a binding contract between the parties. The individuals signing below represent that each Is authorized to bind hisor her party to this Agreement. Indiana Beach Amusement Resort and the-listed organization have agreed to and have.execpted.this.Agreement.by their authorized representatives as of the dates indicated below. Field Trip for LTW and Chillville on 7.28.16 39834 GLAccount# 1082013-4343007 = 1,561.25 GLAccount# 1082-09-4343007 = 1,561.25 PH-ONE:765-513-5385• Email:Clair.Miller@Indianabeach:com WEBSITE:www.lndianaBeach.com MAY 1 1 2016 0 3 %S y THERE'. ORE 10�s — 360 THAN CORN IN D46 - v . . - INDIANA! `rte 5224 E.INDIANA BEACH ROAD • MONTICELI-0i1NDIANA 47960- (Page 3 of 3). Organization: Indiana Beach.Amusement.Resort G',':-cr1laq il�+f.110 -e Ihr,c aeciFlcv) Name: Name: Clair Miller . rhae �rfzl oC. 00 Title: Title: Sales Manager Signature: Signature: - Dat : Date: 4/2512016 PHONE:765-513-5385• Email:Clair.Miller@lndianabeach.com '• WEBSITE:www.Indiana13nch,C0m Carmel Clay Parks&recreation CHECK REQUEST Date:_ �.C) . RECEIVED Check Payable to: MAY � �. 2016 Tn � BX: . Name: _ 1. rr�;a n�. � L Address: S ola Ll IF . �nc�;ana t �eaC RSI City, State, Zip mo AL.Ge,` a Mail check to payee _Return check to requestor Check Amount: $ 31 aa. S' o Date Required: a$. 1 in Cieck needed-for: LTI.J +.i c P Q ------------- To be paid from- =P romP iappIicable)�a• -3 LI Budget account- GL# cS Budget Line Description_ L.T(,J Supporting documentation or receipt(s)MUST be attached. Requested by(print):_ �o cres Requested by(signature): Approved by(signature of Division Manager): C\A on this date _l - I �1 Form revised 1.21-08