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Home My WebLink About300320 07/14/16 4a�,Cly*f \. CITY OF CARMEL, INDIANA VENDOR: 353757 ONE CIVIC SQUARE DREVVRY SIMMONS VORNEHM, LLP CHECK AMOUNT: $ 14,917.50 CARMEL, INDIANA 46032 CARMEL CITY CENTER CHECK NUMBER: 300320 736 HANOVER PLACE SUITE 200 CARMEL IN 46032 CHECK DATE: 07/14/16 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 902 4340000 112815 1,235.00 LEGAL FEES 902 4340000 112816 5,980.00 LEGAL FEES 902 4340000 112817 7,052.50 LEGAL FEES 902 4340000 112818 650.00 LEGAL FEES VOUCHER NO. WARRANT NO. Prescribed by State Board of Accounts City Form No.201(Rev.1995) DREWRY SIMMONS VORNEHM, LLP ALLOWED 20 ACCOUNTS PAYABLE VOUCHER CARMEL CITY CENTER IN SUM OF$ CITY OF CARMEL 736 HANOVER PLACE SUITE 200 An invoice or bill to be properly itemized must show:kind of service,where performed,dates service CARMEL, IN 46032 rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc. $14,917.50 Payee ON ACCOUNT OF APPROPRIATION FOR Purchase Order# Redevelopment Department Terms Date Due PO# ACCT# DATE INVOICE# DESCRIPTION DEPT# INVOICE# Fund# AMOUNT Board Members DEPT# FUND# (or note attached invoice(s)or bill(s)) AMOUNT 112816 43-400.00 $5,980.00 1 hereby certify that the attached invoice(s),or 4/30/16 112815 Park East parking garage legal fees $1,235.00 1801 902 1801 902 112815 43-400.00 $1,235.00 bill(s)is(are)true and correct and that the 4/30/16 112817 Sophia Square plaza legal fees $7,052.50 1801 902 materials or services itemized thereon for 1801 1 902 112817 43-400.00 $7,052..-504/30/16— 112818 Monon-trail-urbansectionlegal_fees $650.00 1801 902 which charge is made were ordered and 1801 902 112818 43-400.00 $650.00 received except 4/30/16 112816 City Center Phase 2 legal fees $5,980.00 1801 902 1801 902 Tuesday,July 12,2016 I hereby certify that the attached invoice(s),or bill(s),is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20 Cost distribution ledger classification if claim paid motor vehicle highway fund. Clerk-Treasurer e DrewrySiinmon4 Vornehn .,LLP A T T ° a N. e v e 06-08-1 bA1 1 40 RC INVOICE Carmel Redevelopment Commission Bill Date 04/30/2016 Attn: Corrie Meyer, Executive Director Client Code 06555 30 West Main Street, Suite 220 Invoice Number 112815 Carmel, IN 46032 Tax ID#: 35-2137544 Matter: 0001 Park East Parking Garage- Preparation of contract documents For Professional Services Rendered Through April 30, 2016 Date Initials Description Hours Rate Fees I _ 04/26/2016 MFD Research 1.30 $325.00 $422.50 our project; review our DB Agreement contract terms included to protect the CRC 04/27/2016 MFD Received and reviewed email from Corrie and from LG re 0.20 $325.00 $65.00 questions on modifications to our moo � f 04/27/2016 MFD Review the negotiation documents with Wilhelm; review the 0.40 $325.00 $130.00 agreed list of contract modifications;draft reply email to our team re changes made 04/27/2016 MFD Received and reviewed email from Core Strategies re the 0.20 $325.00 $65.00 inspection issues 04/28/2016 MFD Received and reviewed email from Core Strategies re 0.20 $325.00 $65.00 StructurePoint Inspection terms 04/28/2016 MFD Received and reviewed emails from Core Strategies and 0.20 $325.00 $65.00 Corrie re the Special Inspections;draft reply email re telecon on Friday 04/29/2016 MFD Research into 1.00 $325.00 $325.00 joint telecon with Corrie andlienelle/Karen rem �; prepare notes on discussion and agreed strategy 04/29/2016 MFD Received and reviewed two emails from Karen at Core 0.30 $325.00 $97.50 Strategies re i Total Professional Services $1,235.00 e 06555 Carmel Redevelopment Commission Page 2 Bill Number 112815 Bill Date 04/30/2016 Timekeeper Summary Initials Timekeeper Hours Rate Fees MFD Drewry, Michael F. 3.80 $325.00 $1,235.00 Totals 3.80 $1,235.00 Total Fees $1,235.00 Tota!Current Charges $1,235.00 Prior Balance Due $70,513.50 Less Payments Applied -$47,535.00 Balance Due $24,213.50 Ditwt-Y'Simmons 06-08-16 A. T T o R ..N. . S. 'Y S INVOICE Carmel Redevelopment Commission Bill Date 04/30/2016 Attn:Come Meyer, Executive Director Client Code 06555 30 West Main Street, Suite 220 Invoice Number -112816 Carmel, IN 46032 Tax ID#: 35-2137544 Matter: 0002 Carmel City Center.= Phase 2 For Professional Services Rendered Through April 30L2016 Date Initials Description Hours Rate fees 04/01/2016 MFD Received and reviewed emails from Enverity and from 0.40 $325.00 $130.00 PDG with Addendum No.1; study same;draft email to -Corrie re the Contract to-issue per an Addendum 04/01/2016 MFD Received reply email from Corrie re the Contract 0,10 $325.00 $32.50 04/01/2016 MFD Received and reviewed emails between Enverity and PDG 0.20 $325.00 $65.00 re filing of Addendum and the permit application 04/04/2016 MFD Review our finalized contract documents;draft email to the 0.40 $325.00 $130.00 1 team with the documents to issue s Addendum No.2 s 1 04/04/2016 MFD Received and reviewed email from PDG re the schedule 0.40 $325.00 $130.00 Exhibit C;review the exhibit and the emails from Friday and the ITB.in the Bid Documents; prepare and draft a revised Exhibit C Schedule;draft email to the team 04/04/2016 MFD Received and reviewed email from iPDG re Spec Section 0.30 $325.00 $97.50 on Contracts;review the original; prepare a revised Spec Section 005201;draft email to the team re same 04/06/2016 MFD Draft email to Corrie re the bidding status and the addenda 0.20 $32.5.00 $65.00 to be issued 04/08/2016 MFD Email from Mike Lee with resultsof bidding on Thursday 0.10 $325.00 $32.50 04/14/2016 MFD Received email from Mike Lee re the contract;draft reply 0.50 $325.00 $162.50 email to him;review our AIA Contract draft and our attachments that we sent to the CRC 04/14/20.16 MFD Received and reviewed second email from Mike Lee with 1.20 $325.00 $390:00 the bid of Smock Fansler and the Signature. 06555 Carmel Redevelopment Commission Page 2 Will Number 112816 Bill Date 04/30/2016 recommendation letter; study the entire bid package; review our contract and attachments;prepare and draft email to Corrie and Mike responding to Received and reviewed second email from Mike Lee with the bid of Smock Fansler and the Signature recommendation letter; study the entire bid package;review our contract and attachments; prepare and draft email to Corrie and Mike responding to 04/15/2016 MFD Received email from Mike Lee with the two addenda and 0.40 $325.00 $130.00 attachments 04/15/2016 MFD Review the status of the bid documents and the bidding 0.30 $325.00 $97.50 04/17/2016 MFD Preparation of key information memo for finalizing the 3.50 $325.00 $1,137:50 contract with Smock Fansler;revie�r and study the SFC bid proposal; review the two addenda;begin drafting revised and finalized contract and attachm nts; prepare revised Exhibits A through C 04/18/2016 MFD Draft two emails to Corrie and Mike re the contracts; 0.40 $325.00 $130.00 received reply email from Mike Leel re both projects 04/18/2016 MFD. Continued preparation of the finalized Smock Fansler 4.30 $325.00 $1,397.50 Contract with attachments; preparation of new set of exhibits A through U 04/19/2016 MFD Continued drafting and finalization of the Smock Fansler 3.50 $325.00 . $1,137.50 GC Contract for the Site Work;finalizing the Agreement through the AIA software;finalize the attachments and exhibits as well; preparing execution copies for the CRC i 04/19/2016 MFD Prepare and draft the Notice of Award;finalize same; 1.70 $325.00 $552.50 # prepare and draft the Notice to Proceed;finalize the notice; i prepare and draft letter to Corrie ar�d Mike; prepare three execution sets of the Contract and all attachments and the i two notices; prepare and draft email to the CRC re th3 documents 04/25/2016 MFD Review the Contract files;draft three em ails to Mike Wells 0.50 $325.00 $162.50 with the-Contract Documents he requested, along with the Total Professional Services $5,980.00 Timekeeaer Summary Initials Timekeeper Hours Rate Fees MFD Drewry, Michael F.:. 18.40 $325.00 $5,980.00 Totals 18.40 $5,980.00 06555 Carmel Redevelopment Commission Page 3 Bill Number 112816 Bill Date 04/30/2016 Total Fees $5,980.00 Total Current Charges $5,980.00 Prior Balance Due $19,350.00 Balance Due $25,330.00 i 3 i L Drew , Simmons V ,A, 3 3 0 8 -.ISI "E Y 5 NVOICE Carmel Redevelopment Commission Bill Date 04/30/2016 Attn: Corrie Meyer, Executive Director Client Code 06555 30 West Main Street, Suite 220 Invoice Number 112817 Carmel, IN 46032 Tax ID#: 35-2137544 Matter: 0003. Sophia Square Plaza Project 06-08 6A 1 1 :31. RCV For Professional Services Rendered Through April 30, 2016 Date Initials Description Hours Rate Fees 04/06/2016 MFD Review the emails from last week;idraft follow up email to 0.30 $325.00 $97.50 Corrie re ' 04/07/2016 MFD Follow up emails with Corrie 0.20 $325.00 $65.00 04/08/2016 MFD Review our bid documents; draft email to Corrie and Mike 0.50 $325.00 $162.50 re 04/10/2016 MFD Review our documents prepared for the Addenda for the 0.40 $325.00 $130.00 proposers; review documents sent to CRC 04/11/2016_MFD Received and reviewed two emails from Corrie re the 1.00 $325.00 $325.00 Addendum and schedule and contract terms to revise;draft i reply emails; review and study the(erms to address;review � the Division 1 Specs;the Contract itself and the Exhibits to the Contract; review the prior draft Addendum terms to use 04/11/2016 MFD Prepare and draft a revised Addendum;send email with it 3.30 $325.00 $1,072.50' l to our team; prepare and draft revised DB Agreement with requested changes; draft a revised Exhibit C Schedule; multiple emails with Corrie and Mike 04/12/2016 MFD Received email from Michael Patari�o of Keystone and 0.20 $325.00 $65.00 email from Corrie re finalizing the Addendum 04/14/2016 MFD Study the draft DB documents we h ve prepared 0.40 $325.00 $130.00 04/19/2016 MFD Reviewing project documents; review prior draft 1.00 $325.00 $325.00 documents; exchange emails with Mike Lee 04/19/2016 MFD Received and reviewed the Smock Fansler Price Proposal; 2.50 $325.00 $812.50 studied it in detail;exchange emails with Mike Lee; begin 06555 Carmel Redevelopment Commission Page 2 Bill Number 112817 Bill Date 04/30/2016 drafting the SSQ Contract for Smock Fansler - 04/20/2016 MFD . Received and studied the CD from Mike with the full Smock 1.20 $325.00 $390.00 Fansler Proposal;studied its components 04/20/2016 MFD Continue drafting of the Smock Contract and exhibits 3.50 $325.00 $1,137.50 based upon their bid proposal; exchange several emails with CRC;telecon with Mike Lee;continued work on finalizing the Contract and Exhibits 04/20/2016 MFD Prepare and draft the Notice of Award to Smock Fansler; 0.90 $325.00 $292.50 prepare and draft the Notice to Proceed also; review and revise them 04/20/2016 MFD Review the Smock Fansler Proposal documents and study 0.50 $325.00 $162.50. the Schedule 04/20/2016 MFD Finalize our attachments and exhibits and our agreement; 1.80 $325.00 $585.00 finalize our notices of award and to proceed;prepare AIA Software versions of final Agreement and Exhibit B Insurance and Bonds; receive email from Corrie;draft reply email to Corrie with enclosures 04/20/2016 MFD Exchange,emails with Corrie re re ults of CRC Board 0.20 $325.00 $65.00 Meeting 04/21/2016 MFD Prepare and draft revised Agreement with Alternates 3.00 $325.00 $975:00 included;revised Exhibit A Scope of Work;revised Notice of Award letter;prepare final sets for execution;draft email to Corrie and Mike and send the full contract with attachments; draft letter to them aso and send three execution sets of documents and notices 04/25/2016 MFD Telecon with Mike Wells from Hyle nt re 0.30 $325.00 $97.50 and the contract documents which he needs to see 04/25/2016 MFD Prepare and_draft two emails to Mike Wells with the 0.50 $325.00 $162.50 contract documents sent via sharefile( E Total Professional Services $7,052.50 Timekeeper Summary Initials Timekeeper Hours Rate Fees MFD Drewry, Michael F.I. 21.70 $325.00 $7,052.50 Totals 21.70 $7,052.50 Total Fees $7,052.50 Total Current Charges $7,052.50 06555 Carmel Redevelopment Commission Page 3 Bill Number 112817 Bill Date 04/30/2016 Prior Balance Due $10,205.00 Balance Due $17,257.50 a i I Drewry Rim ons Vornehm,LIP A r z ,o 'R N s v s 06-08-16A11 :27 RCVD INVOICE Carmel Redevelopment Commission Bill Date 04/30/2016 Attn: Corrie Meyer, Executive Director Client Code 06555 30 West Main Street, Suite 220 Invoice Number 112818 Carmel, IN 46032 Tax ID#: 35-2137544 Matter: 0004 Monon Trail - Urban Section For Professional Services Rendered Through April 30, 2096 - Date Initials Description Hours Rate Fees 04/22/2016 MFD Exchanged emails re Monon Trial project;study the draft 0.70 $325.00 $227.50 RFP; download the AIA 13101 Agreement and review it 04/28/2016 MFD Reviewing potential modifications to make to the 13101 0.70 $325.00 $227.50 04/30/2016 MFD Reviewing the AIA 6101 Agreemer t for terms to modify 0.60 $325.00 $195.00 l Total Professional Services $650.00 Timekeeper Summary Initials Timekeeper Hours Rate Fees MFD Drewry, Michael F.. 2.00 $325.00 $650.00 Totals 2.00 $650.00 Total Fees $650.00 Total Current Charges $650.00 Balance Due $650.00 a