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`��..__,,f CITY OF CARMEL, INDIANA VENDOR: 363028
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Qb ONE CIVIC SQUARE VICTORY SUN INC CHECK AMOUNT: $****13,153.75*
r � CARMEL, INDIANA 46032 PO Box 199114 CHECK NUMBER: 301797
9M�roN„�` INDIANAPOLIS IN 46219 CHECK DATE: 08/08/16
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1203 4359003 33602 2016046 5,333.75 EVENT PLANING
854 4359037 2016047 7,820.00 USCM ANNUAL MEETING 2
VOUCHER NO. WARRANT NO. Prescribed by State Board of Accounts City Form No.201 (Rev.1995)
VICTORY SUN INC ALLOWED 20 ACCOUNTS PAYABLE VOUCHER
PO BOX 199114 ' IN SUM OF$ CITY OF CARMEL
An invoice or bill to be properly itemized must show:kind of service,where performed,dates service
INDIANAPOLIS, IN 46219 rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc.
$5,333.75 Payee
ON ACCOUNT OF APPROPRIATION FOR
Purchase Order#
Community Relations Terms
Date Due
PO# ACCT# DATE INVOICE# DESCRIPTION
DEPT# INVOICE# Fund# AMOUNT Board Members DEPT# FUND# (or note attached invoice(s)or bill(s)) AMOUNT
33602 2016046 43-590.03 $5,333.75 1 hereby certify that the attached invoice(s),or 7/25/16 2016046 $5,333.75
1203 101 1203 101
bill(s)is(are)true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Wednesday,August 03,2016
J
hereby certify that the attached invoice(s),or bill(s),is(are)true and correct and I have
audited same in accordance with IC 5-11-10-1.6
20
Cost distribution ledger classification if claim paid motor vehicle highway fund.
Clerk-Treasurer
V I C TO', R'Y ' VN
P R. A' D V E R I S I RG E V- E N. T S
I .
INVOICE NO. 2016046 INVOICE DATE,: 7/25/2016
Victory,Sun Inc.
Vanessa Stiles:
I
PO.Box 199114.
Indianapolis, IN 46219
317.696:7102 -
I
INVOICE TO: Megan McVicker
City of Carmel .
one Civic Square
Carmel, Indiana 46032 J
DATE ACTIVITY . DESCRIPTION . COST
vent anagement-, .0 is , See detailed activity-sheet
June 2016 Relations and Advertising for description. ._$5,333,75
is
.
INVOICE TOT L.:
$5,33 3.75
Thank you for choosing Victory.Sun:
-Winning relationships make-you THE star:
2016046
Activity Description Victory Sun, Inc.
Date Activity Hours Total
Place JOTM Facebook media buy; Scl pt for WTTS on air
spot and email to radio rep; Request photo of IMA's funky
6/1/2016 bones miniature golf hole in action 1.5 $127.50
I
Contact Coopers Hawk re:AOW;Agenda for client meeting
on 6/3;AOW FAQs for web; edits to Ripe bio for web; Send
6/2/2016 graphic designers photos of Ripe for web and ads 2.5 $212.50
Client meeting with MM; Obtain gift cards for July media
6/3/2016 buy give aways; Social media for week of 5/30 through 6/3 4 $340.00
6/4/2016 JOTM Social media: JOTM cancelled�due to weather 0.5 $42.50
Develop descriptions for WTTS media buy give aways for
July, email and mail to sales rep; Prepare DO317 gift cards
6/5/2016 to be mailed; Re-send collateral list to,'IUHNH contact 1.5 $127.50
I
Edits to AOW website content(Ripe bio, FAQs); Phone
calls with MM re: Ripe contract; Follow-up with IUHNH on
status of sponsorship check; Respond to JOTM ad inquiry
from WICR; Update MM via email re:!status of WTTS cd
6/6/2016 drop off to The Great Frame Up 1.75 $148.75
i
Phone call to Vine&Table to follow-up AOW; Send AOW
art direction and deadline dates to graphic designer; Phone
call PRP International for AOW; Follow-up Heagy Winery,
Vine&Table and Peace Water Winery for AOW; Update
winery paperwork and spreadsheet; Complete mail merge
to labels for wineries to send postcards; No parking signs
for AOW; Schedule team for refresher course on mobile
stage for JOTM execution; Review WTTS spot and send to
MM for review and approval with notes on call to action
strategy; Do317 July gift card give away descriptions; Ripe
bio to graphic designers for posting on web and to MM for
review; Email to Ripe re: contract; Emails to district
restaurants to request participation to take part street-side
6/7/20161 at AOW 1 5.5 $467.50
1 of 4
2016046 City of Carmel detailed activity
Email credit app for wine glass order to MM; Provide follow-
up to MM on status of IUHNH check; Follow-up with
responses from District businesses coming street-side at
AOW and share status with MM; Provide wine glass vendor
with tax exempt info; Provide MM withIdeadline date to
6/8/2016 order wine glasses 1.5 $127.50
I
Phone call MM re: Bub's at AOW;Agenda for 6/10
meeting; Volunteer recruitment for AOW; Coordinate with
IUHNH to drop off pocket calendars; Emails with WTTS rep
re: CD drop off and status of ad approval;Work with Ripe
and MM re:signature on page 2 scan'and address to which
MM can send hard copy of contract; Review Kiss Kiss Bang
Bang give away options; Create VIP vouchers; Provide web
6/9/2016 designers updates to AOW website as per wineries 3.25 $276.25
6/10/2016 Client meeting with MM; Social media!for week of 6/6-6/10 3.50 $297.50
I
Draft letter to be sent with AOW postcards; Coordinate with
Greeks on needs for AOW; Contact Amy U. at PI Lab re:
hosting band at AOW; Contact Kim G. re: Caricature art at
6/13/2016 AOW 1.25 $106.25
Updates to AOW DOE timeline;WTTS script for on air
spot; Phone call MM re: Nancy Keating at AOW; Meeting
with Amy Unger at Pi Lab; Push notifications for app re:
JOTM; No parking signs for AOW; Confirm team for mobile
stage refresher with MM; Provide MM with Do317 media
buy invoice on buy completed for June; Request Do317
contest zip codes; Follow-up with RE/MAX on quantity of
6/14/2016 vouchers needed for AOW 3.25 $276.25
Phone call Sarah at REMAX Ability Plus; Create labels for
AOW VIP vouchers; Phone call MM re: Peace Water
Winery;Add to and edit AOW day of event timeline; Review
WTTS spot and send to MM for review/approval along with
notes on call to action; Respond to Father's Day twitter post
re:Woodys; Respond to Ripe re:scanned signature
received, communicate status with MM; Request W9 from
wine glass vendor and send it to MM when received;Work
with MM to stay on deadline to order wine glasses in time
6/15/2016 for AOW 3.50 $297.50
Write and proof content for AOW web(Nancy Keating);
Agenda for 6/17 client meeting; Coordinate drop off of
6/16/2016 AOW vouchers with IUHNH 1 1.75 $148.75
2 of 4
2016046 City of Carmel detailed activity
Email Do317 invoice to MM for processing June media buy;
Client meeting and mobile stage tutorial; Social media for
6/17/2016 week of 6/13-6/17; Email approval to WTTS on spot 5.5 $467.50
1
Respond to Josh B. at MOKB re: no budget for Brandon
Whyde as opener for Ripe; Provide approval and all
paperwork to wine glass vendor for AOW; Follow-up with
6/19/2016 Andrea K. at IDC re: Godby 0.75 $63.75
Create JPG for Mudbug's special to post on social media;
Follow up with graphic designers re: Current ad deadline
for AOW and status of art; Review Omni productions
promo and provide feedback to Kelli P.and MM;
Coordinate obtaining vector art of logos for wine glass
6/20/2016 imprint for AOW 1.75 $148.75
Notify wineries that promotional postcards are being mailed
to them for distribution;Write news release on Ripe for
AOW and send to MM for approval; Update Paradigm
agency on status of contract for Ripe;Update FAQs for
6/21/2016 AOW website 1.5 $127.50
6/22/2016 Work with wine glass vendor on delivery date 0.25 $21.25
I
Deliver vouchers to IUHNH representative for AOW; Emails
with Godby to obtain correct logo for Current ad and review
next steps for AOW; Confirm with WTTS that Mikesells can
6/23/2016 be on site with WTTS crew for AOW; 1.5 $127.50
I
Social media for week of 6/20-6/24; Review and approve
art from wine glass vendor; Provide graphic designer with
6/24/2016 correct Godby logo to use on AOW ad 1.5 $127.50
6/25/2016 Serve on site for JOTM 5.5 $467.50
Respond to Visit Hamilton County request for attendance
for Holiday on the Square; Review Current ad for AOW and
6/27/20161 provide edit 0.751 $63.75
3of4
2016046 City of Carmel detailed activity
Phone call MM re: Huber and spirits tasting at AOW; Phone
call with Scott from Huber; Write food and fun section for
AOW website; Develop list of vendors for HCHD; edit POP
volunteer instructions; Provide Ripe with load in times, map
to get to event,sound check time, dressing room info etc.
so they can schedule flights; Email with Do317 to answer
July gift card question; Art direction toi graphic designers re:
banners for Do317; Respond to Paradigm Agency for copy
of fully executed version of Ripe contract; Request
Wingmen bio and photo from Pi Lab; Respond to Palladium
6/28/2016 re: placement in AOW festival 1 3.75 $318.75
Phone call from Scott at Huber re:follow-up spirits; Finalize
details with Josh B. at MOKB for band booking; Emails with
6/29/2016 HCHD 0.75 $63.75
i
Agenda for 7/1 client meeting; Obtain,costs from 3 vendors
for AOW wristbands; Complete June Do317 zip code
analysis; Write Brandon Whyde bio for AOW website;
Request Money Matric to be at AOW for additional ATM;
Review AOW banner and archway panel and provide MM
with new logos to go on banner; Follow-up and review
Do317 draft of banner art work with graphic designers and
6/30/2016 provide approved art to Do317 team; 4 $340.00
TOTAL $5,333.75
i
4 of 4
2016046 City of Carmel detailed activity
VOUCHER NO. WARRANT NO. Prescribed by State Board of Accounts City Form No.201 (Rev.1995)
VICTORY SUN INC ALLOWED 20 ACCOUNTS PAYABLE VOUCHER
PO BOX 199114 IN SUM OF$ CITY OF CARMEL
An invoice or bill to be properly itemized must show:kind of service,where performed,dates service
INDIANAPOLIS, IN 46219 rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc.
$7,820.00 Payee
ON ACCOUNT OF APPROPRIATION FOR Purchase Order#
Community Relations Terms
Date Due
PO# ACCT# DATE INVOICE# DESCRIPTION
DEPT# INVOICE# Fund# AMOUNT Board Members DEPT# FUND# (or note attached invoice(s)or bill(s)) AMOUNT
2016047 43-590.37 $7,820.00 1 hereby certify that the attached invoice(s),or 7/23/16 2016047 $7,820.00
1203 854 1203 854
bill(s) is(are)true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Wednesday,August 03,2016
I hereby certify that the attached invoice(s),or bill(s),is(are)true and correct and I have
audited same in accordance with IC 5-11-10-1.6
,20—
Cost
20Cost distribution ledger classification if claim paid motor vehicle highway fund. Clerk-Treasurer
VICTOR Y : : S UN
P R A D V E R T I S I N G E V 'E N. T S
INVOICE NO. . 2016047 INVOICE DATE: . 7/23/2016
Victory Sun Inc. .
Vanessa Stiles:
PO Box 199114.
Indianapolis, IN 46219
317.696:7102
INVOICE TO:. Megan McVicker
City of Carmel
One-Civic Square
Carrel, Indiana 46032
DATE ACTIVITY DESCRIPTION COST
vent management and direction ee detailed activity sheet:
June 2016 - for.USCM for description, . $7,820.00
INVOICE CE OT l 7,820.00 .
Thank you for choosing Victory.Sun.
Winning relationships make you THE star.
- j
2016047
Activity Description Victory Sun, Inc.
Date Activity Hours Total
I
Contact Andrea K. at IDC re:Volunteer training for USCM;
Meeting with NH; Phone call with donor re: refreshments at
USCM after party; Phone call with Blair C. re: USCM; Email
NH re: Crush&Brew business designation; Itemize details
to Crush&Brew re: updates/changes to USCM; Review
category of"business council"as part of USCM and
respond to NH as per how if at all it should affect our
numbers for after-party;Answer Andrea K's questions
related to USCM after-party in the District; Confirm with
USCM team that IDC is location for volunteer training and
provide instructions and next steps; Follow-up premium
product representative re: bags and connecting with
Katelyn; Follow-up with local cirque performer originally
contacted in April; Schedule phone call meeting with
6/1/2016 MichaelAngelos 4.25 $361.25
Phone calls with Blair C and Crush&'Brew USCM; Email
parking instructions for CA&DD after-party USCM to team;
Emails with Blu Moon and Crush&Brew to confirm needs
for food and refreshment service; Provide MichaelAngelos
CA&DD logo for accent lighting in Sophia Square
Courtyard;Work with Jeff Libby to answer Lemon Wheel
questions; Provide instructions to Jeff Reed for the jazz trio
6/2/2016 in Sophia Square 2.5 $212.50
Phone call Blair C re: USCM;Additions to day of event
timeline for USCM; Obtain cell phone;number for Jeff Reed
of Jazz Trio and re-confirm the trio provides their own
6/3/2016 sound 1.25 $106.25
Update budget to USCM after party; Email details to Cheryl
Hedrick(performer at after-party via Blair)re: instructions
for the night; Communicate with Kelli P. re: caricature
artists; Forward contract for Lemon Wheel to NH and ML,
re-cap where it brings the team on budget for after-party
6/5/2016 and request authorization to confirm the band 2.25 $191.25
Provide video link to NH of Lemon Wheel; Phone call NH
re: USCM band; Confirm with Jeff Libby contract in process
for Lemon Wheel; Provide NH and ML with
estimate/agreement from stage and lighting provider for
USCM Main Street and Sophia Square stage and lighting
and request approval on expense; Confirm cost of Cheryl
Hedrick's musical group with Blair; Confirm access to
Blair's office and electric with Cheryl Hedrick; Email
updated budget to NH and ML with details on specific line
items; Provide Dan M.with details related to speaking with
CA&DD businesses in re: after-party;Email NH and ML re:
Susie Townsend email about other after-parties; Review
radio order obtained by MM and provide feedback; Request
6/6/2016 E-verify MOU and W9 or SP letter from band 3.25 $276.25
1 of 5
2016047 City of Carmel detailed activity USCM
Phone call with beverage donor USCM; Phone call NH re:
COI for band; Call Jeff Libby re: Lemon Wheel invoice and
re-email him instructions for band to obtain MOU; Provide
Crush&Brew diagram of Sophia Square for licensure;
Send Lemon Wheel W9 to ML and NH; Send IDC
agreement to NH and ML for approval signature, $0
amount but contract attached; Emailswith street
performers; Request COI from stage and lighting provider
at USCM after-party; Request signature from Jeff
Libby/Lemon Wheel representative on City's contract and
provide signed copy to ML and NH; Obtain MOU from
6/7/2016 Lemon Wheel and send to MI and NH 3 $255.00
Phone Kell! P. re: caricature art for USCM and email her
resources; Phone meeting NH USCM; Planning and day of
event timeline for USCM after party; Review donation from
Monarch and send to Crush&Brew for review; Provide
license number for Crush&Brew to Monarch; Confirm
meetings times with ML; Request electrical information
about Sophia Square from Corrie M.;'Provide MI and NH
with COI for stage and lighting company; Review status of
luxury portable from MM; Email with Dan M. re: Olive Mill
request for music and email the USCM team that Olive Mill
was not included in original budget; Re-send IDC
agreement to NH and ML; Follow-upwith caterers not
6/8/2016 chosen 5 $425.00
Phone call Rayna re: USCM; Create no parking signs for
USCM; Respond to Kelli P. re: caricature artists;Work with
Nancy on totals and product Monarch Beverage is
providing to after-party; Follow up with ML re:confirm if
6/9/2016 meeting was scheduled with the team 2.00 $170.00
I
Client meeting with USCM team; Emails with NH and Pam
6/10/2016 re:tents needed for after-party 2.00 $170.00
Email MichaelAngelos accounting department to reiterate
that City does not pay deposits,only pays for services once
6/12/2016 they are received; Request floral contact from NH and ML 0.50 $42.50
Phone call with Crush &Brew re: delivery from donor for
USCM after party and follow-up with email; Phone call Blair
C.for USCM; Email Susie Townsend to request number of
Uber vehicles for which we should plan in the District;
Provide NH and ML information for write-up requested by
Susie Townsend;Work with ML re:follow-up to Sophia
Square closing pool at 8pm; Provide Pam with shirt sizes
for Victory Sun team; Work with Kelli'P. re:times and
materials for caricature artists:to be placed at the after-
party; Emails with Pam re: security volunteers for after-
6/13/2016 party 2 $170.00
i
2 of 5
2016047 City of Carmel detailed activity USCM
Request final delivery location for Crush&Brew inventory
from Monarch; Estimated budget amount to NH for product
not provided by Monarch; Call Kroger,re:floral donation for
USCM; USCM team meeting at City Hall;Apply additions to
day of event timeline; Provide Monarch with license and
confirmed delivery location to Monarch; Request e-verify
MOU, COI and W9 from MichaelAngleos, Blu Moon and
Crush&Brew; Review banners for after-party and provide
suggested edits to MM;Work with Monarch and Crush &
Brew to finalize all delivery details; Email W9 for Blu Moon
6/14/2016 and MichaelAngelos to ML and NH 5.25 $446.25
I
Email COI for MichaelAngelos to MI and NH; Follow-up
phone call to Kroger USCM;Add to USCM day of event
timeline; Call Kell! P re: caricature artists for USCM;
Respond to meeting request to meetiwith the construction
team inside Sophia Square; Provide Crush&Brew with
address information for COI; Confirm meeting in Sophia
Square Courtyard for 6/17; Review ad to run in Current and
provide edits to ML and team; Review draft of news release
6/15/2016 and provide edits/suggestions to Dan M. and the team 3.50 $297.50
Phone call to Kroger floral supplier for USCM; Edit map for
USCM to provide to Pam N.; Email request to Pam for set-
up volunteer extension; Review A-frame signs from MM;
Request phone number form street performer; Request
time of arrival of caricature artists form Center Green to the
6/16/2016 district 2.00 $170.00
Check garage for USCM; Meeting with construction crew
and NH in Sophia Square; Update map for Pam and re-
send her parking information; Follow-up with Pam, ML and
6/17/2016 NH re: COI for IDC volunteer training 2.25 $191.25
Prepare for USCM volunteer training!on 6/20 at IDC; Email
ML and NH COI from Crush&Brew and Blu Moon; Email
to Street Dept. team and NH re: power for light fixture;
Email Crush&Brew with details on in, Tourism
Tomorrow for a portion of the cost; Email COI and
6/19/2016 agreement to Andrea K. at IDC for volunteer training 1 2.25 $191.25
i
3 of 5
2016047 City of Carmel detailed activity USCM
On-site for USCM volunteer training; Place USCM Ask Me
volunteer in exact locations on map for Pam; Call Harper
Scott(as per Blair)re: street performance during USCM
after party; Proved Mary with Kroger floral with direction on
colors; Email construction crew in Sophia Square re:
meeting time for Wednesday, July 22; Respond to email
from Rayna re: linens to be transported; Email to team re:
new locations needed and problem solving re: luxury
portables; Adjust order with MichaelAngelos; Schedule time
with Lemon Wheel to verify play list etc.; Confirm table size
and chairs needed for caricature artists coming to District
from Center Green; Request location'of caricature artist
sheets to be used in the District; Email volunteer
descriptions to all Carmel Community Relations
Department team members; Email NH and ML re: payment
process for stage and lighting; Review revised order from
MichaelAngelos;Work with Street Dept. re: dumpster plan
6/20/2016 of action 10 $850.00
Meeting with Mary from Kroger floral in the District re:floral
placement for USCM after party; Edits to USCM day of
event timeline; Review day of event timeline with team for
action item execution; Phone call with Angel from Lemon
Wheel;Work with Crush&Brew on invoice break out and
ask about delivery confirmation; Confirm status of stage
and lighting payment with NH; Email Susie Townsend re:
cost of Uber for conference goers; Send MichaelAngelos
MOU to NH and ML; Provide MM with template for
Monarch Beverage signs; Email Monarch to confirm
delivery was received; Email all performers load in
instructions, confirmation of performance times and
instructions on how invoice should be made out; Provide
Rayna with exact number of tables and stools to send to
after-party form Center Green; Email all vendors with load
6/21/2016 in instructions and confirmation of delivery time 6 $510.00
Send load in instructions to vendors and entertainers for
USCM; Phone call ML re: location of drop off for resources
coming from Center Green to CADD; Phone call Blu Moon
for USCM; Create map for Uber and send to Uber rep as
per Susie Townsend; Phone call with Dave from Uber;
Request updated invoice from stage and lighting with new
bill to info;Answer Pam's questions related to volunteer
6/22/2016 updates 3 $255.00
No parking signs up in CADD for 6/24; Load of materials
needed for 6/24 USCM; Verify status of Uber pick ups with
Pam; Email to Carmel team as per Susie's alert about no
media; Emails with stage and lighting team re: load-in
contact and his phone number; Emails with Parks from
Street Dept re: added floral to 4th Av round about; Emails
with Pam re:final bus time; Make request to ML and NH to
have someone at Center Green text after-party team re:
6/23/20161 quantity of people expected to come to District 1 9.25 $786.25
4 of 5
2016047 City of Carmel detailed activity USCM
i-site for USCM event
Phone call with Blair USCM talent; Or
set-up,vendor and entertainment load in and teardown; Re-
send map to jazz trio; Email Blair updates as per his
request via phone; Re-send load in map to street performer
and phone call with her mother; Emails with Dave Huffman
re: inventory not being used at Center, Green; Create
6/24/2016 "RESERVED FOR ASK ME VOLUNTEER"signs 15.5 $1,317.50
Drop linens at Rayna's office USCM; Email info to Sharon,
ML and NH re: Blu Moon invoice; Request Jazz Trio
change wording on payment request to read "INVOICE"
and not contract; Email Crush &Brew invoices to ML and
6/27/2016 NH 1.75 $148.75
i
Send USCM invoices to NH and ML; Re-send Blu Moon
invoice to Sharon K.; Email total for invoice to street
performer, Sara Kays; Follow up with'Carmel team re:
invoices being mailed by street performers; Phone call with
6/28/2016 MM re: MichaelAngelos bill to on invoice 2 $170.00
Phone call MM re: USCM billing process; Forward invoice
from jazz trip to ML and NH; Request change from
MichaelAngelos to invoice to be a direct bill to client and re-
send to Sharon K.; Respond to Sharon re: status of W9s
for payment; Follow-up with Jeff Reed from USCM Jazz
6/29/2016 Trio re: Gazebo Concert question 1.25 $106.25
TOTAL $7,820.00
5 of 5
2016047 City of Carmel detailed activity USCM