301694 08/08/16 CITY OF CARMEL, INDIANA VENDOR: 115100
b ONE CIVIC SQUARE DEBRA GRISHAM, ATTORNEY AT LAW CHECK AMOUNT: $*****9,272.75*
i•, ,_�. CARMEL, INDIANA 46032 922 E GREYHOUND PASS CHECK NUMBER: 301694
CARMEL IN 46032 CHECK DATE: 08/08/16
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1091 4340000 7.16 29.00 LEGAL FEES
1125 4340000 7.16 9,243.75 LEGAL FEES
Voucher No. Warrant No.
115100 Grisham, Debra M. Allowed 20
Attorney at Law LLC
922 East Greyhound Pasws
Carmel, IN 46032 In Sum of$
$ 9,272.75
ON ACCOUNT OF APPROPRIATION FOR
101 General/ 109 Monon Center
PO#or INVOICE NO. kCCT#/-rITLI AMOUNT Board Members
Dept#
1125 7.16 4340000 $ 9,243.75 1 hereby certify that the attached invoice(s), or
1091 7.16 4340000 $ 29.00 bill(s) is (are)true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
August 4, 2016
1PA0"VYLVV
Signature
$ 9,272.75 Accounts Payable Coordinator
Cost distribution ledger classification if Title
claim paid motor vehicle highway fund
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice of bill to be properly itemized must show; kind of service,where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
115100 Grisham, Debra M. Terms
Attorney at Law LLC Date Due
922 East Greyhound Pasws
Carmel, IN 46032
Invoice Invoice Description
Date Number (or note attached invoice(s) or bill(s)) PO# Amount
8/1/16 7.16 Legal Services Jul'16 $ 9,243.75
8/1/16 7.16 Legal Services Jul'16 $ 29.00
` s >>> >€< >`•.' »`'
Total $ 9,272.75
1 hereby certify that the attached invoice(s),or bill(s)is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
20_
Clerk-Treasurer
CEIVE�
AUG 01 2016
Professional services Invoice max:
FOR SERVICES RENDERED
FROM 7/1/16 THROUGH 7/31/16 r
ILegalServices,Jul'16 w
r,'r E .`• r '' 3 1125 1-01-4340000 $ 9,243.75
Prov�,der DebraV Grisham;Attorney at!Law LLC 1091-4340000 $ 29.00
Address 922E Greyhourid Pass i �.4b
7z 7s ,
Total G 9 Carme
r z..:.. ., r.t..,.. f..
�� Carmel;'IN 4603'
Telephone: 317-690-1597 1215-413A central Park $ 2,182.25
Email: dgrishamlaw@gmaii.com !Total clay Township $ ,lsz.zs;
Project Name: General Park Legal and Business Services $ 11,455.00
� Approva
44<7---
•�Invoice�'No 7�16 �: n �_�
Date
,Hourly Rate: $145.00
Service Date Description of Service Hours Worked Amount Due
7/1/2016 Worked on finalization of documents required by 4.5 $652.50 i� s
The Waterpark Admissions Project ("WAP"),
distributed notices to newspapers and documents
to F Parisi of Williams Architects; multiple
communications to Frank Pirisi and M
Westermeier regarding the same. [.8 Hour NC.]
Communications with A Keck regarding the 0.2 $29.00 /,2, ' s-
Matilda Haverstick Family Property ("MHFP")
Closing documents and transcript contents.
Updated file.
Communications from M Westermeier regarding 0.2 $29.00 /v?
Monon Community Center operational matters
concerning track use.
7/5/2016 Worked on WAP bid matters including 3.1 $449.50
confirmation of receipt from newspapers and
arranged for posting at CCPR locations.
Organized and updated the file. [1 hour NC.]
Prepared for and attended Agenda and project 2.5 $362.50
status meeting with management team and the
Park Board Vice President in preparation for the 7-
12-2016 regular Park Board Meeting.
Communications with M Krosschell regarding 0.2 $29.00 /a
status of Change Order#7 for the CPWCP.
1
Service Date Description of Service Hours Worked Amount Due
Research regarding constitutional ordinance 0.5 $72.50 /01
restrictions.
Performed research regarding internal controls 0.4 $58.00 >Q
requirements and communications to M Klitzing
and M Kostrzewa regarding the same.
101
7/6/2016 Met with M Westermeier regarding the status of 0.8 $116.00
various park matters including the Central Park
West Commons Project ("CPWCP"), the Central
Park Dog Park, Internal Controls requirements
and use request of the Monon Greenway for a
2017 marathon.
Discussed the Internal Controls requirements with 3 $435.00
M Klitzing who elected to target a subsequent
meeting with presentation of a proposed
Resolution and policy. Created file and started in-
depth review of internal controls requirements.
Met with M Westermeier and M Klitzing regarding
the same. [.7 hour NC.]
Communications with B Bosma, Trustee D 0.1 $43.50 n 1
Callahan and M Westermeier regarding Park
Board asset management.
Communications to Travelers Attorney regarding 0.1 $14.50 /
litigation communications.
Received and reviewed drafted Change Orders, 1.3 $188.50
#8, #9 and#10 from M Krosschell for the CPWCP
and communications with A Kostrzewa, M Klitzing,
M Westermeier and M Krosschell regarding the
same.
Communications with A Kostrzewa regarding 0.2 $29.00
WAP publication matters.
Printed out and started review of MHFP transcript 0.5 $72.50 la
and communications with A Keck regarding the
same.
7/7/2016 Continued review of Internal Controls manuals. 1.8 $261.00 f
Received and reviewed initial case analysis from 0.7 $101.50 YO)
Travelers Attorney and communications regarding
the Webb lawsuit. Updated the file.
2
Service Date Description of Service Hours Worked Amount Due
Communications from M Krosschell regarding 0.5 $72.50
revised Change Orders#7, #8 and#9; reviewed,
confirmed accuracy with current records and
communications to M Westermeier and M Klitzing
for review, approval and authorization of the
same.
Reviewed Trust Indenture regarding Asset 0.5 $72.50 Io /
management responsibilities.
7/8/2106 Communications with M Westermeier, M Klitzing 0.2 $29.00 /o /
and J Engledow regarding the Webb Lawsuit and
discussed the same with M Westermeier.
Communications with M Krosschell regarding 0.3 $43.50 a 15
Change Orders, #8, #9 and#10 for the CPWCP
and communications with M Klitzing and M
Westermeier regarding the same.
Completed review of MHFP transcript and 0.7 $101.50 /a
communications with A Keck regarding the same.
Met with M Westermeier regarding status the Dog 0.4 $58.00 a t 5
Park and CPWCP after meeting with M
Krosschell.
Worked on general file organization and filing. [1 1 $145.00
hour NC.]
7/11/2016 Worked on matters related to Webb lawsuit and 0.6 $87.00
communications with Travelers attorney and met
with M Westermeier regarding the same.
Updated the file.
Met with M Westermeier regarding various park 1.1 $159.50
projects including the current language of the park
rule concerning the Smoke Free Parks and the
need to update the Park Rules. Reviewed the
City's current ordinance, Indiana law as it applies
to electronic cigarettes and provided CCPR's
history of the smoke free rules as well as the
current rules for delivery to the City and
addressed the same.
3
Service Date Description of Service Hours Worked Amount Due
Met with M Westermeier, M Klitzing and A 2 $290.00 P)
Kostrzewa regarding history of park asset
management and otherwise prepared for and
participated in conference call with B Bosma at
the request of the Clay Township Trustee which
included a discussion about related issues
involving newly effective transparency
requirements. Communicationsmith M
Westermeier, M Klitzing and A Kostrzewa
regarding the same. Continued review of internal
control requirements. Updated the transparency
file.
Worked on attorney report including a summary of 1 $145.00 )
applicable laws effective in 2016 and 2017.
7/12/2016 Completed attorney report, otherwise prepared for 2.3 $333.50
and attended Park Board meeting. [1 hour NC.]
Continued research of smoke free policies and 2.8 $406.00
electronic cigarettes.
Communications with M Krosschell and M 0.3 $43.50 /a
Westermeier regarding Change Orders, #8, #9
and#10 for the CPWCP. Updated the file. -
Met with M Westermeier, M Klitzing and L Russell 0.7 $101.50 /
regarding lifeguard personnel matter.
7/13/2016 Met with M Westermeier regarding various park 0.3 $43.50 l 1
matters including transparency laws and MCC
operational matters.
Continued research of transparency legal 2.5 $362.50 G 1
requirements.
Further research regarding electronic cigarettes 1.6 $232.00 Z °
and communications to M Westermeier regarding
the same.
7/18/2016 Communications from A Kostrzewa regarding the 0.1 $14.50
WAP proof of publication.
Reviewed L Russell's report regarding personnel 0.5 $72.50 v
matter involving alleged lifeguard actions and
communications with M Westermeier regarding
the same.
7/19/2016 Met with L Russell regarding lifeguard personnel 2.6 $377.00
matter and worked on the same.
4
I
i Service Date Description of Service Hours Worked Amount Due
Provided 2015 and 2016 Park Board acquisition 0.8 $116.00
information to M Klitzing.
Met with M Westermeier regarding various park 0.3 $43.50
matters including personnel and operational
issues.
7/20/2016 Received and briefly reviewed tort claim 0.2 $29.00 /
MCCLCE7D4141 and communications with M
Klitzing and M Westermeier regarding the same.
Met with M Westermeier regarding the CPWCP 0.8 $116.00 J S
and completion issues. Reviewed the
Construction Documents for available options to
discuss with M Westermeier.
Worked on constitutional ordinance regulations 0.9 $130.50
for sex offenders.
Met with M Westermeier regarding lifeguard 2 $290.00 1
personnel matter and continued working on the
same. [1 hour NC.]
Met with M Westermeier and M Klitzing regarding 0.5 $72.50
budget matters.
7/21/2016 Filed and multiple communications with Insurance 0.5 $72.50 J
agent regarding tort claim MCCLCE7D4141.
Worked on summary of lifeguard personnel 1.5 $217.50 f U J
matter.
Worked on White River Trail border issues 1.3 $188.50 f�/
presented by M Allen and communications with M
Westermeier and M Allen regarding the same.
Met with M Westermeier regarding security issues 0.2 $29.00
and engagement of City police.
7/22/2016 Received and reviewed incident reports and 1.5 $217.50 /b 1
pictures and multiple communications with CCPR
Staff and Travelers Adjuster regarding tort claim
MCCLCE7D4141. Updated the file.
Reviewed and filed CPWAP Addendum#1. 0.2 $29.00 S
Met separately with L Russell and M Westermeier 1.8 $261.00 / v
regarding lifeguard personnel matter and worked
on the same.
S
Service Date Description of Service Hours Worked Amount Due
Worked on White River Trail border issues 1:5 $217.50 l
presented by M Allen and met with M
Westermeier and M Allen regarding the same.
7/25/2016 Communications with F Parisi and A Kostrzewa 0.3 $43.50
regarding CCPR sales exempt status..Updated
the file.
Multiple communications regarding tort claim 2 $290.00 /
MCCLCE7D4141; customized staff report.
Met with M Westermeier regarding various Park 0.5 $72.50 < /
matters including CPWCP construction status, off-
duty police use for security and Central Park
operations, and lifeguard personnel matter.
Communications regarding use of off-duty City of 0.2 $29.00 /
Carmel police for CCPR security needs.
Worked on lifeguard personnel matter and met 2 $290.00 6
with L Russell and communications with M
Westermeier regarding the same.
7/26/2016 Met with M Westermeier regarding the CPWCP 0.3 $43.50
construction status.
Discussed Salary Resolution with M Klitzing 0.2 $29.00
regarding hourly rate maximums and performance
incentive language.
Met with L Russell regarding and delivered to and 2.6 $377.00 a
discussed with M Westermeier, summary of
lifeguard personnel matter.
Worked on security issues for discussion with M 3.3 $478.50 °
Westermeier. [.5 hour NC.]
Communications with CCPR staff regarding tort 0.7 $101.50 l
claim MCCLCE7D4141.
7/27/2016 Reviewed apparent low bid for WAP. 0.2 $29.00
Completed, distributed and discussed with M 3.9 $565.50 /o�
Westermeier and M Klitzing summary regarding
use of City Police for CCPR security. Started list
of initial questions. [2 hour NC.]
Communications with CCPR staff regarding tort 0.2 $29.00 v
claim MCCLCE7134141. Updated the file.
6
Service Date Description of Service Hours Worked Amount Due
Discussed language for Salary resolution 0.2 $29.00
regarding performance incentives and hourly rate
compensation with M Klitzing and L Russell.
Discussed lifeguard personnel matter with M 0.6 $87.00
Westermeier.
7/28/2016 Worked on language for Salary resolution 1 $145.00 1
regarding performance incentives and met with M
Klitzing regarding the same.
Received, reviewed and started to address 1.2 $174.00
suggested revisions to Answer to Interrogatories
for the Webb lawsuit.-
Communications with F Parisi regarding next 0.3 $43.50
steps for WAP bid process. Updated the file.
7/29/2016 Completed and met with M Westermeier 1.1 $159.50 / o
regarding, questions related to use of City Police
for CCPR security.
Communications to A Kostrzewa regarding 0.2 $29.00 l J
information necessary to the Answers to
Interrogatories for the Webb lawsuit.
Multiple communications with CCPR staff 1.7 $246.50 0�
regarding tort claim MCCLCE7D4141. Updated
the file.
Nature of Services FEE
r
Totals $11,455.00
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Signature: �eUrw M. GrU�awv
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