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HomeMy WebLinkAboutAmerican Structurepoint, Inc/Eng/410,439/Adl Serv #19/126th Street Improvements – Rangeline Road to Keystone Parkway – Construction Inspection American Structurepoint,Inc. Engineering Department-2016 Appropriation:ASA#19;#94-650.04;COLT Bond Fund;P.O.#34340 -� ✓ Contract Not To Exceed$410,439.60 e�o fi 6:1 ADDITIONAL SERVICES AMENDMENT TO �� AGREEMENT FOR.PROFESSIONAL SERVICES THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") entered into by and between the City of Carmel and American Structurepoint, Inc. (the "Professional"), as City Contract dated April 6, 2016 shall amend the terms of the Agreement by adding the additional services to be provided by Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". Furthermore, the terms of the Agreement shall be amended to include the E-verify requirement as stated in Indiana Code § 22-5-1.7 et seq., which is attached hereto and incorporated herein as Exhibit NB", as well as the required E- verify Affidavit, attached hereto and incorporated herein as Exhibit "C". Also, pursuant to I.C. § 5-22-16.5, Professional shall certify that in signing this document, it does not engage in investment activities within the Country of Iran. The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF,the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA American Structurepoint, Inc. by and through its Board of Public Works and Safety By: B • /67/efoie:// J es Brainard, Presiding-Offi er Authorize$ ignature ate: �'-1 7 -/6 Ct l Printed Name Mary An urke, Me mbar l Date: 1 b 'i;cam. l rt s,c.1 r Title,. . .. i f Lori S.Wa son, ber FID/TIN: 35--./la7317 Date: GI 1 Z ' f ., Last Four of SSN if Sole Proprietor: ATTES . Date: da .1(940/ Ch stine Pauley,Clerk as er Date: ei T IS.Zmb4.VMS.1A G•+h S.a1Ervin.dMt1t016Wa,ioo Suu+uR..Ine.ASA It9 AJiTI Svcs A0m4347-2012 ugh E•Veri(7 lw,nt,a.hl'1INR01RJ:t2?MI EXHIBIT"A" SERVICES BY PROFESSIONAL A. ENGINEERING PERSONNEL For the fulfillment of all services outlined in Section B below, the Professional will provide one full-time Resident Project Representative, inspectors,and clerical and secretarial personnel as required for a period of time necessary to complete the construction project and final construction report. The qualifications and experiences of personnel provided by the Professional are subject to approval by the City,and no personnel will be assigned to the project until the City's approval is obtained. The full-time Resident Project Representative will report to the City on all matters concerning contract compliance and administration. The full-time Resident Project Representative will coordinate project activities with City's project manager. B. DESCRIPTION OF SERVICES 1. Construction Schedule: Review and monitor the construction schedules prepared by the Contractor for contract compliance and provide detailed documentation and recommendations to the City concerning the schedule's acceptability. 2. Conferences: Schedule, conduct, notify participants, and provide minutes of preconstruction meetings, partnering meetings, progress meetings, and such other job conferences as required for the timely and:acceptable conduct of the job. Attend Public Information Meetings conducted by the City. The Professional shall be available for conferences as requested by the City to review working details of the project. The City may review and inspect the activities whenever desired during the life of the agreement. 3. Liaison: . Serve as the City's liaison with the Contractor, working principally through the Contractor's field superintendent or such other person in authority as designated by the Contractor. The full-time Resident Project Representative shall be thoroughly familiar with the plans and specifications applicable to the project to monitor the Contractor for compliance with the provisions therein. Any deviation observed shall be addressed to the Contractor by the Resident Project Representative. Recommendations to obtain compliance also shall be reported to the City. 4. Cooperate: Cooperate with the City in dealing with various federal,state,and local agencies having.:. jurisdiction over the project. 5. Obtain from the Contractor a. : A list of his proposed suppliers and subcontractors b Additional details or information when needed at the job site for proper execution of the work 6 Certification of Materials: Check for completeness of certifications of materials delivered to the • site, 7. Shop Drawings a Receive .shop drawings and falsework drawings. Check :falsework drawings for completeness and obtain structural engineer's approval of the proposed design. Forward shop drawings to the design consultant for review and approval. EXHIBIT Exhibit A if 2O160157� 0 b. Review the approved shop falsework drawings, specifications and other submissions, record receipt of this data, maintain a file of all drawings and submissions, and check construction for compliance in accordance with the Contract Documents. c. Alert the Contractor's field superintendent when it is observed that materials or equipment is being or is about to be used or installed before approval of shop drawings or samples. Where such are required, and advise the City when it is necessary to disapprove-work as failing to conform to the Contract Documents. 8. Review of Work. Inspection,and Tests a. Conduct on-site inspections for the City,of the work in progress,as a basis for determining that the project is proceeding in accordance with the Contract Documents b. Accompany visiting inspectors representing local, state; or federal agencies having jurisdiction over the project and report details of such inspections to the City c. Verify that the required quality control sampling and testing has been accomplished and materials certification has been provided by the Contractor d. Review the Contractor's test/certification results and the City's independent assurance tests for accuracy and retain in the project file e. Questionable testing methods or results from the.Contractor may initiate an increase in the volume of assurance tests: 9. Modification: Consider and evaluate the Contractor's suggestions for modifications in drawings and/or specifications and report them with recommendations to the City. 10. Records a. Prepare and maintain at the job site orderly.files of correspondence, reports of job conferences, shop drawings and other submissions, reproductions of original Contract Documents,including all addenda, change orders, and additional drawings subsequent to the award of the Contract,progress reports,and other project related documents b. Keep a diary or logbook,recording hours on the job site,weather conditions,list of visiting officials, decisions, general observations, and specific observations with regard to test procedures:. Upon request,furnish copies of such a diary or logbook to the City. c. Maintain for the City, a record of names, addresses, and telephone numbers of all subcontractors and major material suppliers d.: Maintain a set of drawings on which authorized changes are noted and deliver to the City upon request,but in any event,at the completion of the project e. Prepare the Final Construction Record and Final Estimate as required by the City II. Reports: Furnish to the City at periodic intervals, as required, progress reports of the project, including the Contractor's compliance with the approved construction schedule 1.2 Progress Estimates: Prepare progress estimates for periodic partial payments to the Contractor and deliver to the City for review and processing. The payments to the Contractor will be based on estimates of the value of work performed and materials complete in place in accordance with the contract. 13. ` Project Responsibility: The Resident Project Representative will be responsible for the documentation of pay quantities and estimates and the maintenance of appropriate records related to the construction:of this project. 1B Exhibit A 2o-fC 2010 01570 14. Work Schedule and Suspension: The Professional's crew will be required to regulate their workweek to conform to the Contractor's hours in accordance with the directions of the City. If work on the construction project is suspended and all matters concerning contract compliance and administration are complete, the services of the Professional may also be suspended without cost to the project. 15. Contract Administration: The Professional will administer the contract in accordance with City's procedures. 16. If directed by the City,the Professional shall prepare,as needed,design, survey,right-of-way,and other services consistent with the previous services that have been performed by the Professional on this project. These services will be performed and paid for based on an amendment to this agreement to be negotiated between the City and the Professional. 17. If the City requests services beyond the scope of this agreement and capabilities of the Professional, Professional will prepare an amendment to provide these services through a subconsultant approved by the City. INFORMATION AND SERVICES TO BE FURNISHED BY CITY The City shall furnish the Professional with the following. 1. A City's representative with decision-making authority on all inquiries 2 Assistance to the Professional by placing at its disposal all available information pertinent to the project SCHEDULE I. The Professional will be prepared to begin the services under this Agreement within five (5) days after a letter of notice to proceed is received from the City: The Professional shall . complete and deliver the final project documents and final estimate to the Project Manager within sixty(60)days after the project's final acceptance by the City. 2. The assumed duration of the Project is 53 weeks. - n Exhibit 71 3cf 2016 01570 INSPECTION FEE JUSTIFICATION MANHOURS BY CLASSIFICATION OWNER: City of Carmel DESCRIPTION: 126th Street Reconstruction From Rangeline Road to Keystone Parkway LETTING: July 6,2016 Anticipated NOTICE TO PROCEED: July 6,2016 Anticipated CONTRACT COMPLETION DATE: June 30,2017 Anticipated PRECONSTRUCTION ACTIVITIES: 7/11/2016 to 7/15/2016 = 1.00 weeks CONSTRUCTION ACTIVITIES: 7/18/2016 to 6/30/2017 = 50.00 weeks POST-CONSTRUCTION ACTIVITIES: 7/3/2017 to 7/14/2017 = 2.00 weeks 53.00 weeks X A 201601570 LABOR PROJECT MANAGER: Regular time: 53 weeks @ 1 hours/week = 53 hours PROJECT MANAGER = 53 hours SENIOR RESIDENT PROJECT REPRESENTATIVE: Regular time: 53 weeks @ 4 hours/week = 212 hours SENIOR RESIDENT PROJECT REPRESENTATIVE = 212 hours RESIDENT PROJECT REPRESENTATIVE: Preconstruction Activities: Regular Time: 1 weeks @ 40 hours/week = 40 hours Construction Activities: Regular Time: 50 weeks @ 40 hours/week = 2,000 hours Overtime(assume 15%) 2,000 @ 15% = 300 hours Post-Construction Activities: Regular Time: 2 weeks @ 40 hours/week = 80 hours RESIDENT PROJECT REPRESENTATIVE TOTAL REGULAR HOURS = 2,120 hours RESIDENT PROJECT REPRESENTATIVE TOTAL OVERTIME HOURS = 300 hours INSPECTOR(S): Construction Activities: (Assume 0.5 Inspector needed) Regular Time: 50.00 weeks @ 20 hours/week = 1,000 hours Overtime(assume 15%) 520 @ 15% = 130 hours Post-Construction Activities: 0 Regular Time: - weeks @ 40 hours/week = - hours INSPECTOR(S)TOTAL REGULAR HOURS = 1,000 hours INSPECTOR(S)TOTAL OVERTIME HOURS = 130 hours EXg iRI 201601570 • • 5 - INSPECTION FEE SUMMARY CONSTRUCTION INSPECTION SERVICES CLIENT: City of Carmel DESCRIPTION: 126th Street Reconstruction From Rangeline Road to Keystone Parkway Rate Units Fee Project Manager $ 185.00 53 $ 9,805.00 Senior Resident Project Representative $ 125.00 212 $ 26,500.00 Resident Project Representative $ 115.00 2,120 $ 243,800.00 Resident Project Representative (Overtime) $ 133.40 300 $ 40,020.00 Inspector(s)(Regular) $ 87.00 1,000 $ 87,000.00 Inspector(s)(Overtime) $ 100.92 130 $ 13,119.60 TOTAL INSPECTION FEE $ 410,439.60 17,:.An _ i < / 201601570 American Structurepoint,Inc. Engineering Department-2016 Appropriation:ASA#19;#94-650.04;COLT Bond Fund;P.O.#34340 Contract Not To Exceed$410,439.60 EXHIBIT"B" E-verify requirement All terms defined in I.C. § 22-5-1.7 et seq.are adopted and incorporated into this section of the Amendment. Pursuant to I.C. § 22-5-1.7 et seq.,Vendor shall enroll in and verify the work eligibility status of all of its newly-hired employees using the E-Verify program, if it has,not already done so as of the date of this Addendum. Vendor is further required to execute the attached Affidavit,herein referred to as"Exhibit C", which is an Affidavit affirming that: (i)Vendor is •enrolled and is participating in the E-verify program,and(ii)Vendor does not knowingly employ any unauthorized aliens.This Addendum incorporates by reference, and in its entirety, attached "Exhibit C." In support of the Affidavit, Vendor shall provide the City with documentation that it has enrolled and is participating in the E-Verify program.This Agreement shall not take effect until said Affidavit is signed by Vendor and delivered to the City's authorized representative. Should Vendor subcontract for the performance of any work under this Addendum, the Vendor shall require any subcontractor(s)to certify by affidavit that: (i)the subcontractor does not knowingly employ or contract with any unauthorized aliens,and(ii)the subcontractor has enrolled and is participating in the E-verify program.Vendor shall maintain a copy of such certification for the duration of the term of any subcontract. Vendor shall also deliver a copy of the certification to the City within seven(7)days of the effective date of the subcontract. If Vendor, or any subcontractor of Vendor, knowingly employs or contracts with any unauthorized aliens, or retains an employee or contract with a person that the Vendor or subcontractor subsequently learns is an unauthorized alien, Vendor shall terminate the employment of or contract with the unauthorized alien within thirty (30) days ("Cure Period"). Should the Vendor or any subcontractor of Vendor fail to cure within the Cure Period,the City has the right to terminate this Agreement without consequence. The E-Verify requirements of this Agreement will not apply,should the E-Verify program cease to exist. • [S:\Contracts\ProfSvcs&Goods Svcs\Enginccrine2016Wmcricmr Structurcpoint,Inc ASA#19 Add?Svcs Amcnd 3-27-2012 with E-Vcrify I.wguagc.doc:8/92016 4:12 PM] American Structurepoint,Inc. Engineering Department-2016 Appropriation:ASA#19;#94-650.04;COLT Bond Fund;P.O.#34340 Contract Not To Exceed S410,439.60 Exhibit"C" E-Verify Affidavit f3er, nut,' ,being first duly sworn,deposes and says that he/she is familiar with and has personal knowledge of the facts herein and,if called as a witness in this matter,could testify as follows: 1. I am over eighteen (18) years of age and am competent to testify to the facts contained herein. 2. I am now and at all times relevant herein have been employed by Ana rr crt„ fit ,,e ;;� ./a.c_ . (the "Company") in the position of-Vice Ar�f; :,t 3. I am familiar with the employment policies, practices, and procedures of the Company and have the authority to act on behalf of the Company. 4. The Employer is enrolled and participates in the federal E-Verify program and has provided documentation of such enrollment and participation to the City of Cannel, Indiana. 5. The Company does not knowingly employ any unauthorized aliens. FURTHER AFFIANT SAYETH NOT. EXECUTED on the day of. v�,�« ,20 JC1. Printed: r Pew,, I certify under the penalties for perjury under the laws of the United States of America and the State of Indiana that the foregoing factual statements and representations are true and correct. N,timtmm�„� cco y� �+ W1 7% Mt, ifEf j.. fin-I 7. 4434�/ Nor, ;' Printed: "1,74.3- f'" PV BLIC S tP'4le 21+fi i � MSM '' • OF INIAN, yhtnnintitaU Isoct.d .-tauts.a.CwhSmlFxp,Kai 1 lliMmn4a.SumuR{.itt fr.ASA sIvMfl Sou A.,W 1272012w0 E.VNfy I+4,pa.FWt1U OI 1;12 PMI v INDIANA RETAIL TAX EXEMPT Page 1 of 1 City JL of Carmel CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 34340 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,AIP CARMEL, INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SUPS, FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997 SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 8/8/2016 00350562 Project 16-ENG-04;Contract Date 04.06.16 AMERICAN STRUCTURE POINT, INC City Engineering's Office VENDOR 7260 SHADELAND STATION SHIP 1 Civic Square TO Carmel, IN 46032- INDIANAPOLIS, IN 46256--3957 Kate Lustig PURCHASE ID I BLANKET I CONTRACT I PAYMENT TERMS FREIGHT 7269 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department: 2200 Fund: 0 COIT Bond Fund Account: 94-650.04 1 Each ASA 19-126th Street Improvements-Rangeline Road to $410,439.60 $410,439.60 Keystone Parkway-Construction Inspection Sub Total $410,439.60 , N.,,, �.4 ", ,.,. F � a Sal I r , _ ��, R F <,t,4 y 5 tt. ,, tea✓. i 4 t,t 3,-s ,,�' r .%z i olni ,PAt;, ,, '":.. fl Send Invoice To: °' �4 %j fi; ' Skip Tennancour _ ' American Structurepoint, Inc. ',..# k.4 '3 8425 Wicklow Way y ' Brownsburg, IN 46112 ;. { x74,�- 2016 COIT Bond " PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT PAYMENT $410,439.60 SHIPPING INSTRUCTIONS •A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN 'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN 'C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 ?_�� 1 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BYeld- e-1 �"`1 TITLE CONTROL NO. 34340 CLERK-TREASURER