HomeMy WebLinkAboutPitney Bowes CPD - 05/2014 Young, Patricia A
From: Jason Ambrosio [jason.ambrosio@pb.com]
Sent: Thursday, May 08, 2014 9:15 AM
To: Young, Patricia A
Cc: Jason Ambrosio
Subject: CARMEL POLICE 00985005883
Attachments: CustomerChecklist.pdf; 8038GC Form.pdf; Lease Agreement.pdf; Lease Terms and
Conditions.pdf
Pat,
"fhauk you for taking the time to speak with me. It was a pleasure discussing your account and your interest in Pitney Bowes
lease options asailable to you. As we discussed, your lease is expiring and an updated lease agreement is needed to ntoyc
forward with your postage equipment.
Attached is the lease documentation we spoke ol. You will be receiving the newest version of the meter, along with a brand
new ink catridge.
In order to process your request without delay, please make sure you do the following:
1. Agreement page:Tax II) #, signatre, date, name and title.
2. Copy of your tax exempt certificate (if applicable)
3. R038 CC' form: Tax 11)-. signature, date, name and title.
I. If you need to make any corrections to the names or address please cross out,write in the correct inhumation.
and initial the changes.
Once complete, please fax the lease agreement back to me at 1-203-460-3775 or scan and email to
jason.ambrosio(cs�pb.com . If you have any questions, feel free to give me a call at 800-203-2581 ext. 6500.
Best Regards,
Make it a great day!
Jso& flfrlwosio
Jason Ambrosio, Strategic&Government Account Manager
Pitney Bowes, U.S. Mailing Solutions, Inside Sales East
27 Waterview Drive I Shelton, CT 06484 USA I MSC 27.3B
0: 800.203.2581 x6500 I F:203.460.3775 I www.pitneymeter.com
jason.ambrosio(cmb.com
DID YOU KNOW THAT PITNEY BOWES IS MORE THAN POSTAGE METERS AND MAILING MACHINES?
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krew ztit SmartMc'Jer;•7
View Demo
INSERTERS ADDRESS PRINTERS FOLDERS SOFTWARE
1
PITNEY BOWES LEASE AGREEMENT
STATE AND LOCAL TERM RENTAL I I I I I 1 1 1
Agreement Number
Your Business Information
CARMEL POLICE DEPARTMENT
Full Legal Name of Lessee DBA Name of Lessee Tax ID#(FEIN/TIN)
3 CIVIC SQUARE CARMEL IN 46032-7570
Billing Address:Street City State Zip+4
00985005883
Billing Contact Name Billing Contact Phone# Billing CAN#
3 CIVIC SQUARE CARMEL IN 46032-7570
Installation Address(If different from billing address) Street City State Zip+4
00985005883
Installation Contact Name Installation Contact Phone# Installation CAN#
Fiscal Period(from-to) Lessee PO# Delivery CAN#
Your Business Needs
check additional items to be included in client's payment
Qty Business Solution Description
Mail Stream Solution -4 x Service Lever Agreement
Tier I-Provides repair and maintenance service for equipment iSlandard KLA'I
1 DM100 Desktop Mailing System
1 IntelliLink Interface/PSD for DM100
1 No Accounting Software Software Maintenance Iaddtnionai terms apply)`Provides revision updates&technical assistance
1 2 lb Integrated Weighing
1 Integrated Weighing Platform X Meier Rental
value Based Services(not including USPS fees which MI be charged separately)
1 Moistener for DM100
1 pbSmartCodes 10 I Purchase Power&-A line ofcredil providing a convenient way to mail now and pay later
1 pbSmartPostage Free consolidate meter postage permit postage and supplies under one account—see terms
&conditions
1 Professional Installation for DM100/DM125 I I Equipment Replacement Program-Protection in case or loss or damage to leased equipment
1 IntelliLink Subscription (IYes I want to enroll in the valueMAXw equipment replacement program
(xi No Enrollment(I will provide proof o1 insurance within the next 30 days as noted in Section L9)
Your Payment Plan
Initial Term: 48 months ( )Required advance check of$( )received
( )Tax Exempt Certificate Attached
Number Of Months Monthly Amount Billed Quarterly At ( )Tax Exempt Certificate Not Required
First 48 $65 $195
'Does not include any applicable sales use or property faxes which will be billed separately payment plans begin after any applicable Interim Usage Period.
Your Signature Below
N on-Appropriations.You warrant that you have funds available to pay all pa ym ents until the end of your current fiscal period.and shalluse your best efforts to obtain funds to
pay all payments in each subsequent fiscal period through the end of your Lease Term. If your appropriation request to your legislative body,or funding authority ('Governing
Body")for funds to pay the payments is denied, you may terminate this Lease on the last day of the fiscal period for which funds have been appropriated,upon lit submission of
documentation
nlatio reasonably satisfactory to vide ing the Governing Body's denial of a u
appropriation sufficient to continue this Lease for the next succeeding fiscalpe od,
and iii nalistaution of all charges and obligations under this Lease incurred through the end of the fiscal period for which funds have been appropriated,including the return of
the Equipment at your expense.
By signing below,you agree to be bound by allthe terms of This Agreement. including those contained on page 2 and those located in the Pitney Bowes Terms (Version 1/141.
which area allable alwew.pb.c mllerm s and a incorporated by reference. You acknow ledge that you may not cancel the lease for any reasonand that all payment
obligations areunconditional.The lease will be bnding o alter we have completed ourre CA and documentation approval process and have signed below. The lease
. requires you either to provide proof of insurance r participate in the Value MAX° equipment rplacement program (see Section Le page 2)for an additional fee.
Lesie Sianature Pitney Bowes Signature
JCL.) CacaC-S � Aq.t ,J
Prist Narnet Print Name
Title Title
Date Date
Email Address
Sales Information
Jason Ambrosio--ISS 473
Account Rep Name District Office
Ieo ts44m.4) Page 1 of 2 See Pitney Bowes Terms fur adrtilionanerms and conditions
PBGPS GLG STOP Semi Rmnel Agreement(Version I/14)
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PITNEY BOWES TERM RENTAL TERMS AND CONDITIONS
L1. DEFINITIONS L9. RISK OF LOSS
Capitalized terms that are not defined in this document are defined in L9.1 Risk of Loss.
the Pitney Bowes Terms. PSI is the manufacturer of the equipment. (a) You bear the entire risk of loss to the Equipment from the
PBGFS, a wholly-owned subsidiary of PSI, provides you with the date of shipment by PSI until the Equipment is returned to,
leasing services. and received by, us. regardless of cause, ordinary wear and
tear excepted("Loss").
Li AGREEMENT (b) No Loss will relieve you of any of your obligations under this
L2.1 You are leasing the Equipment listed on the Order. Lease.You must immediately notify us in writing of any Loss.
L2.2 You may not cancel this Lease for any reason. All payment (c) To protect the equipment from loss,you will either(i)keep the
obligations are unconditional. Equipment insured against Loss for its full replacement value
L2.3 You authorize us to file a Uniform Commercial Code financing under a comprehensive policy of insurance or other
statement naming you as debtor/lessee with respect to the arrangement with an insurer of your choice, provided that it is
Equipment. reasonably satisfactory to us("Insurance')
(d) YOU MUST CALL US AT 1-800-732-7222 AND PROVIDE
L3. PAYMENT TERMS US WITH EVIDENCE OF INSURANCE.
L3.1 We will invoice you in arrears each month for all payments on the
Order (each, a "Monthly Payment"), except as provided in any L10.NON-APPROPRIATION
statement of work attached to the Order. You will make each L10.1You warrant that you have funds available to pay all payments
Monthly Payment by the due date shown on our invoice. until the end of your current fiscal period, and shall use your best
L3.2 Your Quarterly Payment may include an origination fee, amounts efforts to obtain funds to pay all payments in each subsequent
carried over from a previous unexpired lease,software license and fiscal period through the end of the Term. If your appropriation
maintenance fees and other charges, request to your legislative body, or funding authority ("Governing
L3.3 Any Meter rental fees and SLA fees (collectively"PSI Payments"), Body")for funds to pay the payments is denied,you may terminate
will be included with your Monthly Payment and begin with the this Agreement on the last day of the fiscal period for which funds
start of the Lease Term (as defined below). After the Initial Term, have been appropriated, upon (i) submission of documentation
your Monthly Payment will increase if your PBI Payments increase. reasonably satisfactory to us evidencing the Governing Body's
L3.4 Your obligations, including your obligation to pay the Monthly denial of an appropriation sufficient to continue this Agreement for
Payments due in any fiscal year during the term of this Agreement, the next succeeding fiscal period,and(ii)satisfaction of all charges
shall constitute a current expense for such fiscal year and shall not and obligations under this Agreement incurred through the end of
constitute indebtedness within the meaning of the constitution and the fiscal period for which funds have been appropriated,including
laws of the state in which you are located. Nothing herein shall the return of the Equipment at your expense.
constitute a pledge by you of any taxes or other moneys (other L11 REPRESENTATIONS
than moneys lawfully appropriated from time to time by or for your L11.1 You hereby represent and warrant that (a) you are a state or
benefit for this Agreement) to the payment of any Total Payment political subdivision thereof within the meaning of Section 103(c)of
due under this Agreement. the Internal Revenue Code of 1986,as amended(the"Code"),and
L4. EQUIPMENT OWNERSHIP (b)you have the power and authority under applicable law to enter
into this Agreement and you have been duly authorized to execute
L4.1 PBI owns any Meter. Title to the Equipment shall pass to you upon and deliver this Agreement and carry out your obligations
installation. However, you and we agree that title shall hereunder. You acknowledge that a portion of each Monthly
automatically revert to us in the event of default,or termination due Payment you shall pay includes interest and that this Agreement is
to your non-appropriation under Section L10. entered into based on the assumption that the interest portion of
each Monthly Payment is not includible in gross income of the
L5. TERM
L5.1 This Agreement shall commence on the date of deliveryand shall owner of the
for Federal incomel, taxm purposes under all acts
9 a0d(thnfsheCess. You shall, n all times,co,toand perform all acts
continue until the earlier of(i) termination at our option upon the and things necessary and within your control in order to assure
occurrence of an event of default,or(ii)the occurrence of an event that such interest component shall be so excluded. If any interest
of a non-appropriation under Section L10, or(Hi)the expiration of is determined not to be excludible from gross income, your
the Term and your payment of all Monthly Payments and other Monthly Payment shall be adjusted in an amount sufficient to
sums due and your fulfillment of all other obligations under this maintain our original after tax yield utilizing our consolidated
Agreement. marginal tax rate, which adjusted Monthly Payments you agree to
pay as provided in this Agreement, subject to Section L10. The
L6. SURRENDER OF EQUIPMENT rate at which the interest portion of Monthly Payments is calculated
L6.1 If you default, or terminate this Agreement by non-appropriation is not intended to exceed the maximum rate or amount of interest
under Section L10, you, at your expense, shall return all permitted by applicable law. If such interest portion exceeds such
Equipment by delivering it to us in the same condition as when maximum, then at our option, if permitted by law, the interest
delivered to you, reasonable wear and tear excepted, to such portion will be reduced to the legally permitted maximum amount
place or on board such carrier, packed for shipping, as we may of interest, and any excess will be used to reduce the principal
specify. Until the Equipment is returned as required above, all amount of your obligation or be refunded to you. You shall not do
terms of this Agreement remain in effect including, without (or cause to be done) any act which will cause, or by omission of
limitation, your obligations to make payments relating to your any act allow, this Agreement to be an"arbitrage bond"within the
continued use of the Equipment and to insure the Equipment. meaning of Section 148(a)of the Code or a "private activity bond"
L7. WARRANTY AND LIMITATION OF LIABILITY within the meaning of Section 141(a) of the Code. At the time of
a
L7.1 PBI PROVIDES YOU WITH THE LIMITED WARRANTY IN THE your executionedof thisexecutedt, youp shallt provide us with S
properly y prepared and executed copy of the appropriate US
PITNEY BOWES TERMS. Treasury Form 8038-G or 8038-GC and you appoint us as your
L7.2 PBGFS MAKES NO WARRANTIES, EXPRESS OR IMPLIED, agent for the purpose of maintaining a registration system as
INCLUDING ANY WARRANTY OF MERCHANTABILITY, required by Section 149(a)of the Code. This Section shall survive
FITNESS FOR A PARTICULAR PURPOSE, OR FREEDOM the termination of this Agreement.
FROM INTERFERENCE OR INFRINGEMENT. L12.MISCELLANEOUS
L7.3 WE ARE NOT LIABLE FOR ANY LOSS, DAMAGE (INCLUDING L12.1 If more than one lessee is named in this Lease, liability is joint
INCIDENTAL, CONSEQUENTIAL OR PUNITIVE DAMAGES), OR and several.
EXPENSE CAUSED DIRECTLY OR INDIRECTLY BY THE L12.2 YOU MAY NOT ASSIGN OR SUBLET THE EQUIPMENT,THE
EQUIPMENT. METER OR THIS LEASE WITHOUT OUR PRIOR WRITTEN
L8. EQUIPMENT OBLIGATIONS CONSENT, WHICH WILL NOT BE UNREASONABLY
L8.1 Condition and Repairs. You will keep the Equipment free from WITHHELD.
liens and in good repair,condition,and working order. L12.3 We may sell, or assign all or any part of this Lease or the
L8.2 Inspection. We may inspect the Equipment and related Equipment. Any sale or assignment will not affect your rights or
maintenance records. obligations under this Agreement.
L8.3 Location. You may not move the Equipment from the location
specified on the Order without our prior written consent.
{C0154401.4} Page 2of 2 see Pitney Bowes Tennis for additional terms and conditions
PBGFS SLG LTOP Term Rental Agreement(version 1/14f
G2014 Pitney Bowes Inc All rights reserved Pitney Bowes pbSmartPostage,Purchase Power and ValueMAX are trademarks of Pitney Bowes Inc.or a subsidiary.
Pitney Bowes
Page 1 of I
CUSTOMER PROPOSAL:
For:
CARMEL POLICE
3 CIVIC SQUARE
CARMEL,IN 46032-7570
May 5,2014
LEASE TERM: 48 Months LEASE FREQUENCY: Quarterly
'LEASE PAYMENT INFORMATION
#of Payments Total
48 $65
Rates are Monthly but billed Quarterly
--EQUIPMENT DETAILS
Qty Pack/Item Equipment Description
1 SBDD DM100 Desktop Mailing System
1 P700 IntelliLink Interface/PSD for DM100
1 1 FAF No Accounting Software
1 P7W2 2 lb Integrated Weighing
1 MP04 Integrated Weighing Platform
1 P7M1 Moistener for DM100
1 PBV1 pbSmartCodes 10
1 PTVO pbSmartPostage Free
1 F9SJ Professional Installation for DM100/DM125
1 7P00 IntelliLink Subscription
1 XB33 Shipping and Handling
Note: Applicable taxes will be added to the above lease payments.
Includes Equipment Maintenance Agreement
Includes Softguard Rate Replacement For Up To Six Rate Upgrades Per Year and Software Maintenance Agreement
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Pitney
TAMES BARLOW
CARMEL POLICE Date: May 13, 2014
DEPARTMENT
3 CIVIC SQUARE Rental Account No: 8525983 403
CARMEL IN 46032-7570
Thank you for your order and the opportunity to serve your company. Pitney Bowes and
Pitney Bowes Global Financial Services LLC (PBGFS) are dedicated to your total satisfaction
and are committed to providing you with the finest products, backed by the highest
quality care and service.
PBGFS is pleased to acknowledge acceptance of your offer to utilize our Term Rental
Agreement program for your Pitney Bowes Equipment needs. If you would like a copy of
the fully executed lease, including a duplicate set of terms and conditions, please call
800-288-2357 . To expedite the process, please have your Customer Account Number
listed at the top of this letter available.
Shortly, you will receive your first invoice. Our records show that you agreed to the
payment schedule (which includes the deferred interest), shown below. Please review this
information at your earliest convenience and contact us at 1-800-288-2357, if you have any
questions.
Equipment Description: MAILING SYSTEM
Equipment Location: 3 CIVIC SQUARE CARMEL IN 46032
Deferred Interest: $269.00
Payments Frequency Total Payment *
First 16 Quarterly $195.00
* plus applicable sales and use taxes.
Please note that your invoices will be sent to the mailing address of this letter. Return
all remittances to: Pitney Bowes, P. O. Box 371887, Pittsburgh, PA 15250-7887.
Our office hours are 8:00 a.m. to 6:00 p.m. Eastern Time. If you have any questions or
comments, please call us at 1-800-73Z-72ZZ.
Sincerely,
Pitney Bowes Government Operations
27 Waterview Dr. Shelton Connecticut 06484-4361 800-288-2357
3