HomeMy WebLinkAbout302786 09/08/16 CITY OF CARMEL, INDIANA VENDOR: 115100
d 3} ONE CIVIC SQUARE DEBRA GRISHAM,ATTORNEY AT LAW CHECK AMOUNT: $*****7,692.25'
CARMEL, INDIANA 46032 922 E GREYHOUND PASS CHECK NUMBER: 302786
9MitiN��pCARMEL IN 46032 CHECK DATE: 09/08/16
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
106 5023990 8 .16 746.75 OTHER EXPENSES
1081 4340000 8 .16 575.17 LEGAL FEES
1091 4340000 8 .16 3,177.91 LEGAL FEES
1125 4340000 8.16 3,192.42 LEGAL FEES
Voucher No. Warrant No.
115100 Grisham, Debra M. Allowed 20
Attorney at Law LLC
922 East Greyhound Pasws
Carmel, IN 46032 In Sum of$
$ 7,692.25
ON ACCOUNT OF APPROPRIATION FOR
101 General/106 Impact Fee/108 ESE/109
MCC
PO#or INVOICE NO. kCCT#/TITLl AMOUNT Board Members
Dept#
1125 8.16 4340000 $ 3,192.42 1 hereby certify that the attached invoice(s), or
106 8.16 5023990 $ 746.75 bill(s) is(are)true and correct and that the
1081-99 8.16 4340000 $ 575.17 materials or services itemized thereon for
1091 8.16 4340000 $ 3,177.91 which charge is made were ordered and
received except
September 6, 2016
Signature
$ 7,692.25 Accounts Payable Coordinator
Cost distribution ledger classification if Title
claim paid motor vehicle highway fund
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice of bill to be properly itemized must show; kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
115100 Grisham, Debra M. Terms
Attorney at Law LLC Date Due
922 East Greyhound Pasws
Carmel, IN 46032
Invoice Invoice Description
Date Number (or note attached invoice(s) or bill(s)) PO# Amount
9/1/16 8.16 Legal Services Aug'16 $ 3,192.42
9/1/16 8.16 Legal Services Aug"6 $ 746.75
9/1/16 8.16 Legal Services Aug'16. $ 575.17
9/1/16 8.16 Legal Services Aug'16 $ 3,177.91
A
.-b M.na[1 <><€<> <>I<><»` > > ««..... <; <;; ..... i;< <«<<«< <
..........................................................................................................................
Total $ 7,692.25
1 hereby certify that the attached invoice(s),or bill(s)is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
20_
Clerk-Treasurer
SEP 0 2 2016
Professional Services I nvoic �� x ----
FOR SERVICES RENDERED IDate39(1201Y6` r ...:
FROM 8/1/16 THROUGH 8/31/16
1l.egaiSeivices;'Aug'16 , ;
1125-1-01-4340000 $ 3,192.42
Provide rDe raGri ham Aftarney�at Law LL'C 106-5023990 $ 746.75
Address:�9223E Greyhound=Pass 1081-99-4340000 $ 575.17
Carmel IN-46032 1 1091-4340000 $ 3,177.91
� .`,P,,71, ,
,,
Total City of Carmel $ 7 '
�� g92F2 °, _�•
Telephone: 317-690-1597
1215-48A central Park $ 1,341.25
Email: dgrishamlaw@gmail.com 1215-461-1 Capital Mainter $ 1,978.80
Project Name: General Park Legal and Business Servicesrota ciayrowrisnip $ 31,32 os
r $ 11,012.30
�invo�c =,No
Approval �
Hourly Rate: $145.00 Date
Service Date Description of Service Hours Worked Amount Due
8/1/2016 Reviewed and confirmed information for pleadings 0.5 $72.50 i09,�
regarding the Webb Lawsuit and communications
with A Kostrzewa and Travelers Attorney
regarding the same.
Reviewed Special Meeting notice for Active 0.2 $29.00 i o I
Threat Training following the Regular Park Board
meeting on 8-9-2016, checked the Public Access
Law and discussed the same with S Young.
Worked on Tort Claim MCCLCE7D4141 1.6 $232.00 1051
investigation and communications with Travelers
Adjuster regarding the same. Updated the file.
Communications with City of Carmel Police Chief 0.2 $29.00 tnZ
Green regarding off duty police work for CCPR. 109
Reported the same to M Westermeier and
updated the file.
Prepared for and attended Agenda and project 1.5 $217.50 10`
status meeting with management team in
preparation for the 8-9-2016 regular Park Board
Meeting.
Met with m Westermeier and discussion with M 0.2 $29.00 12-1
Krosschell regarding the Central Park West
Commons Project ("CPWCP").
1
___________________
CARMEL
275 MEDICAL DR
CARMEL
IN
46032-9998
1712760814
08/11/2016 (800)275-8777 3:55 PM
--------------------------------------
Product Sale Final
Description Oty Price
PM 1-Day 1 $6.80
(Domestic)
(FISHERS, IN 46038)
( b 11.00
Expected Delivery Day)
Friday 08/12/2016) 1,
( SPS Tracking #)
( 05 5134 6017 6224 0282 08)
Ir nce 1 $0.00
(Up >
.Total $6.80
-Cash---- -----.- -$7.00
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Service Date Description of Service Hours Worked Amount Due
8/2/2016 Research regarding bidder notification of award 0.5 $72.50 Zij.,ij5p
and notice to proceed forms. [.5 hour NC.]
EI�lI-ElIc /-"ED Research regarding constitutional ordinance 1.5 $217.50 1 o l
`j E P 0 2 2016 restrictions for sex offenders.
Worked on Tort Claim MCCLCE7D4141 2.1 $304.50 10,11
investigation and communications with Travelers
Adjuster and Mark Westermeier regarding the
same. Updated the file.
Reviewed project list and met with M Westermeier 0.5 $72.50 101
regarding the same as well as the status of
various park matters including the CPWCP and
the Five Seasons PUD.
8/3/2016 Received, reviewed and communications 0.5 $72.50 jo
regarding, public notice of the Five Seasons PUD
and otherwise updated the Attorney Report in
preparation for the 8/9/2016 Park Board meeting.
[.5 hour NC.] 5p l o t
Worked on personnel incentive summary. [.5 hour 1.5 �a $217.50
NC.] 113%1
Communications regarding the Waterpark 0.2 $29.00 P-m -00
Admissions Project ("WAP") bid.
Worked on research regarding constitutional 1.5 $217.50 I I
ordinance restrictions for sex offenders.
8/4/2016 Communications with M Westermeier regarding 0.3 $43.50 1�tS-yr3A
the construction status of the CPWCP.
Worked on Tort Claim MCCLCE71)4141 1.2 $174.00 I aS t
investigation. Updated the file.
8/5/2016 Reviewed and communications regarding public 1 $145.00 Iv
notice of the Five Seasons PUD and otherwise
updated the Attorney Report in preparation for the
8/9/2016 Park Board meeting.
Worked on Tort Claim MCCLCE7D4141 1.5 $217.50 ►oq
investigation. Updated the file.
;t
Worked on personnel incentive summary. [1 hour 1.1 ��� $159.50 �R1�9
NC.] � S�J,I�o
IdSt
8/8/2016 Worked on Tort Claim MCCLCE7134141 1.2 $174.00 I•g 1
investigation. Updated the file.
Worked on personnel incentive summary. 0.93eu$130.50 I-01
.y
i
,:
:r�
Service Date Description of Service Hours Worked Amount Due
Worked on draft of coversheet for the WAP bid 1.8 $261.00 [-45,yap+
consideration and communications to M Klitzing
and F Parisi regarding the same.
Communications regarding notice of award
S E P 0 2 2016 content.
Met with M Westermeier regarding constitutional 0.3 $43.50 I a I
— ordinance restrictions on sex offenders and
organized the file.
Reviewed Park Board packet and otherwise 0.4 $58.00 (a i
prepared for 8-9-2016 Park Board Meeting.
8/9/2016 Attended the 8-9-2016 Park Board Meeting. 2 $290.00
Attended Active Threat Training - 1 Hour NC.
Worked on revisions of WAP Coversheet, Notice 3 $435.00
of Award and Limited Notice to Proceed and
Contract preparation. Organized and updated the
file. [.8 hour NC.]
Received, reviewed and communications with M 0.2 $29.00 1 vS t
Klitzing regarding, Travelers Claim E7D4937.
8/10/2016 Worked on final Notice of Award and met with M 1.5 $217.50 )Lr
Westermeier and communications with M Klitzing
regarding the same; worked on final contract
document revisions and attachments. 3323 1'`
Worked on personnel incentive summary. 0.7 35%7j $101.50
33`b�Frag►
Worked on Tort Claim MCCLCE7D4141 1.5 $217.50
investigation including onsite visit to the
Waterpark and multiple communications with
CCPR Staff. Updated the file.
8/11/2016 Worked on WAP contract matters and 1.3 $188.50 1 L45,-t q
communications with M Klitzing regarding the
same. Distributed finalized contract and Notice
of Award and Limited Notice to Proceed to
Contractor, Park officials and the Architect. Idt
Updated the file. 4q 33 1-is r.gg
Worked on personnel incentive summary. 1 '{g,�3�$145.00 ie�ti
Worked on Tort Claim MCCLCE7D4141 1.3 $188.50 I J 41
investigation. Updated the file. lot
Met with M Westermeier regarding various park 0.4 —7q 6, $58.00 lost
matters including public access law options for
MCC related police report.
1� J
3
Service Date Description of Service Hours Worked Amount Due
8/15/2016 Communications regarding Matilda Haverstick 0.5 $72.50 10 (o
Family Property ("MHFP")title policy and related
matters.
ESWorked on Tort Claim MCCLCE7D4141 1.8 $261.00 (�5
. estigation and multiple communications with
2 2016CPR staff and Travelers Adjuster regarding the
s me. Updated the file.
orked on personnel incentive summary. 0.8
3$,o7 $116.00
Communications regarding WAP contract 0.5 09JO((O $72.50
requirements and final execution arrangements.
8/17/2016 Worked on WAP contract matters. Reviewed 0.6 $87.00 1)4 IfBH
COI attached to bonds for current revised
document and prepared to return the original
bonds issued on the incorrect form. Updated the
file.
Worked on response to A Kostrzewa with property 0.7 $101.50 10
acquisition information.
Communications with J Singleton requesting 0.2 $29.00 10(o
MHFP document and after checking the file,
provided the same.
Reviewed C.O. #10 for the CPWCP, compiled 0.8 $116.00 'Z-i p_y 8„q
questions and met with M Westermeier regarding
the same. Addressed questions to M Krosschell
the answers to which required an update of the
supporting documentation; provided an update to
M Westermeier. Updated the file.
Met briefly with M Westermeier regarding the 0.2 $29.00 10
dedication date for Lenape Trace Park; checked
Real Estate Summary report. Drafted response.
8/18/2016 Reviewed minutes to confirm Real Estate 0.6 $87.00 1 i
Summary sheet contents and responded to M
Westermeier with Lenape Trace Park Dedication
Date. Met with M Westermeier regarding the
same and confirmed response and other historical
information with additional file review.
4
4: '' ,
Service Date Description of Service Hours Worked Amount Due
Received, reviewed for completeness and 1.5 $217.50
arranged for final contract execution and delivered
the same to Park Board Officers for signature.
Retrieved the final contracts, scanned, filed and
distributed the same with request for next step
SEP 0 2 2016 information. Reviewed contractor's Certificate of
Insurance ("COI") and multiple communications
with contractor's insurance agent regarding the
same. Received and reviewed revised COI.
Multiple communications regarding next steps.
Updated the file.
Worked on Tort Claim MCCLCE7D4141 1.6 $232.00 j ai
investigation. Updated the file.
8/19/2016 Multiple communications regarding WAP contract 0.5 $72.50
and post award matters.
Worked on Tort Claim MCCLCE7D4141 2.3 $333.50 oS
investigation. Multiple communications with
CCPR Staff, M Westermeier and the Travelers
Adjuster regarding the same. Updated the file.
Worked on matters regarding the MHFP title 0.5 $72.50 1
policy and multiple communications regarding the
same. Filed the final policy.
Received and reviewed internal controls 1 $145.00 1-; i
transparency materials received from the Indiana
Association of Cities and Towns ("IACT").
Research regarding the same.
8/22/2016 Multiple communications regarding MHFP title , 0.7 $101.50 )�
matters.
Communications to CCPR management team 0.2 $29.00 I
regarding internal controls transparency and ADA
webinar and supplementary materials received
from IACT.
Met with M Westermeier regarding various park 0.6 �175-$87.00 )o S t
matters including tort claim MCCLCE7D4141, 43,50 ti r-�64
CPWCP, the Central Park Dog Park and West —1 �ny�
Park Master Plan status. of.75
Worked on personnel incentive summary. [1 hour 2 q&,&7 $290.00
NC.] g1b,(02
8/23/2016 Communications regarding MHFP title matters. 0.2 $29.0 Ids
41dr✓
1� `0
5
Service Date Description of Service Hours Worked Amount Due
Met with M Westermeier and M Klitzing regarding 0.7 $101.50 I d
F-:—
q rY 9 g ILIS--H6/�SBOA and Clerk-Treasurer in ui re ardin asset management issues including the Monon
2015 North Trailhead acquisition costs and the CPWCP
status.
�
I �At
Worked on personnel incentive summary. [1 hour 2.4 IR6 f :03.00 8.0 I sgl_�0t
NC.] 1S3.�� t a�1
8/24/2016 Worked on personnel incentive summary. 1.4 (83,�(p
Worked on constitutional ordinance restrictions for 2.8 $406.00 la t
sex offenders.
Met with M Westermeier and M Klitzing regarding 0.5 $72.50 to
SBOA and Clerk-Treasurer inquiry regarding
asset management issues including the Monon
North Trailhead acquisition costs.
8/25/2016 Received and reviewed documents and met with 1.6 $232.00 I a
M Westermeier regarding constitutional ordinance
restrictions for sex offenders. Started memo draft.
Received and reviewed WAP contractor payment 0.8 $116.00 121 ti6h
and performance bonds. Communications with
the contractor regarding the same.
Met with M Westermeier regarding CPWCP 0.5 $72.50 Izi��$q,
construction status.
Received and started review of MHFP transcript. 0.2 $29.00 [� 4
8/26/2016 Finished review of MHFP transcript and started 1.1 $159.50
memo of issues regarding the same. [1 Hour NC.]
Prepared to return Performance and Payment 0.4 $58.00
Bonds issued on incorrect forms.
Met with M Westermeier regarding CPWCP 0.5 $72.50
status.
8/29/2016 Communications with M Westermeier regarding 1.8 $261.00 ILf�-Kgs
CPWCP request for final payment with a
landscape retainer. Reviewed contract
documents and started compilation of relevant
provisions. Provided answers regarding
subcontractor selection, changes and
responsibilities.
6
Service Date Description of Service Hours Worked Amount Due
g to
Communications with Indianapolis personnel 0.1 4,0 $14.50
regarding employee discount program in ,S
response to research on personnel incentives.
Communications with A Kostrzewa regarding and 0.6 $87.00 l 74y-•� N
drafted cover letter for her signature to facilitate
the return of the WAP performance and payment
bonds issues on incorrect forms. Updated the file.
8/30/2016 Drafted cover letter to return bonds to WAP 0.4 $58.00 (Li S.`i 13)4
Contractor and communications with A Kostrzewa
regarding the same.
Communications regarding employee subpoena 0.3 $43.50
and communications with L Russell regarding the
same.
Received and reviewed roofing warranty delivered 0.5 $72.50 )24
by CPWCP contractor.
Communications regarding tort claim 0.6 $87.00 l 05j
MCCLCE7D4141. Updated the file.
Finalized comments on MHFP transcript and 1.6 $232.00 1,)Cr
provided the same to A Keck for revisions. [.5
hour NC]
8/31/2016 Met with M Westermeier, M Klitzing and A 0.2 $29.00
Kostrzewa regarding a general discussion of the
internal controls requirements and confirmed
available resources. Delivered templates to M
Klitzing regarding the same.
Reviewed Contract Documents and worked on 4 $580.00
summary of Contractor Responsibilities and
Owner options with regard to construction of the
CPWCP as well as conditions of Substantial and
Final Completion. Met with M Westermeier
regarding the same. [1 hour NC.]
FEE
Totals 75.9 ✓ $11,005.50 ✓
Other Expenses Postage for WAP contracts sent by U.S. Mail to
Contractor on 8/11/2016 for$6 80; ' 11 i l b1
SEP 0z��s
Signature: Debra.M. Grp
J-31 r�.
I-P
7