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Home My WebLink About303039 09/12/16 y y�.CANM CITY OF CARMEL, INDIANA VENDOR: 363028 J-® ONE CIVIC SQUARE VICTORY SUN INC CHECK AMOUNT: $****11,815.00* CARMEL, INDIANA 46032 PO BOX 199114 CHECK NUMBER: 303039 INDIANAPOLIS IN 46219 CHECK DATE: 09/12/16 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1203 4359003 33602 2016052 11,368.75 EVENT PLANING 1203 4359300 33803 2016053 446.25 EVENT PLANNING VOUCHER NO. WARRANT NO. Prescribed by state Board of Accounts City Form No.201(Rev.1995) ALLOWED 20 ACCOUNTS PAYABLE VOUCHER VICTORY SUN INC PO BOX 199114 IN SUM OF$ CITY OF CARMEL An invoice or bill to be properly itemized must show:kind of service,where performed,dates service INDIANAPOLIS, IN 46219 rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc. $11,368.75 Payee ON ACCOUNT OF APPROPRIATION FOR Purchase Order# Community Relations Terms Date Due PO# ACCT# DATE INVOICE# DESCRIPTION DEPT# INVOICE# Fund# AMOUNT Board Members DEPT# FUND# (or note attached invoice(s)or bill(s)) AMOUNT 33602. 2016052 43-590.03 $11,368.75 1 hereby certify that the attached invoice(s),or 8/14/16 2016052 $11,368.75 1203 101 1203 101 bill(s)is(are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Wednesday,August 31,2016 I hereby certify that the attached invoice(s),or bill(s),is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 ,20- Cost 20Cost distribution ledger classification if claim paid motor vehicle highway fund. Clerk-Treasurer C 'T .0 ':R , -.Y'. :� ..S' 'U .. P R AQ V E.R T I' S I N G E V E' N.'T .S : . -INVOICE NO.- - 2016052 INVOICE DATE:. 8/14/2016 Victory Sun Inc. Vanessa,5ti les: PO Box.199114. Indianapolis, IN 46219 317:696:7102 INVOICE TO:. Megan McVicker City.of.Carmel One Civic Square Carmel; Indiana 46032 DATE ACTIVITY DESCRIPTION COST vent Management,Pubtic See detailed actjvity.sheet: July 2016 Relations.and Advertising foe description. $11,368.75, . INVOICE TOT L. 11,368.75 - Thank you for choosing Victory Sun. Winning relationships make you. THE star: i�� , p W) -c-Yof F0 33(ooa 2016052 Activity Description Victory Sun, Inc. Date Activity Hours Total Client meeting; Social media for week of 6/27-7/1; Walk the District with team for plan of action for wine layout at AOW; Purchase arm bands from Cash Et Carry for AOW; Email WTTS rep re: July CD sampler to confirm dates, send logo and provide address of Olive Mill; Volunteer 7/11/2016 recruitment and confirmations for AOW 5.75 $488.75 Email WFYI rep re: avails and scripts spots for gallery walk and AOW; Follow-up email to Bazbeaux re: AOW; Email MoneyMatrix re: ATM on west end at AOW; Email Btu Moon re: confirm quantity of water order for AOW; Email PTR to confirm we are on calendar for AOW; Email to Crush 8 7/4/2016 Brew re: not able to be at AOW this year 2 $170.00 Edit PTR order for AOW and send to vendor; Edits to AOW program map and send to graphic designer; Phone call to Btu Moon re:.water order/case count for AOW and email MM; Web copy edits for AOW; Drop off wristbands and no parking signs to CADD office; Update AOW logistics count checklist; Update app push notification for AOW; Update WTTS Script and send to WTTS for production; Web copy for AOW; Confirm MOKB fee and email MM; Edits to AOW volunteer letter and map to the event; Volunteer recruitment follow-up; Communication to wineries re: ice and electric; Email with Visit Hamilton County re: Golf 7/5/2016 Week meeting 7.25 $616.25 Email Pedcor re: golf carts in IDC parking garage for AOW; Phone call with MM re: winery status; Updates to DOE timeline for AOW; Email WTTS rep re: August CD sampler pick-up location, address, contact name, Your Tees logo; Email MM final cost for AOW water for approval; Confirm CPD times at AOW with MM; Send Btu Moon approval on water order for AOW; Request delivery date of wine glasses from vendor; Verify marque car for Artomoobilia is Ford GT; Email MM headshot and Mayor's letter for 7/6/2016 approval for Artomobilia program 3.25 $276.25 1 of 5 2016052 City of Carmel detailed activity Phone call with John L. re: Artomobilia program, art elements for ads, banners, posters, etc. and need for Mayor's letter in Artomobilia program; Send news release re: AOW featuring band Ripe; Send wineries updates on official tasting glass; Agenda for client meeting 7/8; Confirm Fall CD sampler on schedule with WITS rep; Provide August date for WTTS CD sampler pick up to communicate with Tyler; Provide web designer with photos for AOW; Coordinate with MM and wine glass vendor re: delivery; Respond to WTTS rep email re: Mikesells; Updates to AOW web copy; Edit AOW push notifications and send to ML; Update PTR AOW order; Connect sound vendor and warm-up performer; Provide load in maps to partners; Follow-up media requests for photos of band and 2015 AOW event; Review WITS spot and send to MM for approval; Edits to program map for AOW; Develop drawing slip for give away at AOW; Respond to questions from Oliver Winery; Email with KP 7/7/2016 re: date to meet re: Golf Week 8.5 $722.50 Client meeting; Social media week of 7/4-7/8; Meeting at Godby Hearth Et Home at IDC; Email to Paradigm agency in response to requests on contract and remind them of process for the City of Carmel; Remind graphic designer of upcoming JOTM ad art deadline; Follow-up with Palladium re: status of AOW map; Email approval on WTTS 7/8/2016 spot to sales rep; Follow-up with PTR on status of map 6.5 $552.50 Review Omni promos for Artomobilia and AOW; Complete Facebook media buy for AOW of 4 audiences; Email contact info for Brandon Whyde to sound vendor and 7/10/2016 provide Ripe ETA for day of event 2 $170.00 Provide PTR map of event for tent delivery etc.; Edit mayor letter and send to John; Phone call with Max from the band Ripe for AOW; Contact Heather R. at Warehouse re: possible gift card promo; Design vouchers for Godby for AOW; Send load in map to Palladium; Updates to AOW day of event timeline; Provide map and directions to Ripe for AOW; Work with Amy re: Wingmen; Check availability of street artists for far west end entertainment at AOW; Confirm needs for Mudbugs with Roy for AOW; Obtain ballot boxes for give away at each point of purchase location at AOW; Confirm with MM to move Wine Et 7/11/2016 Canvas to Main Street at AOW 3.75 $318.75 2 of 5 2016052 City of Carmel detailed activity Call Edwin the Duck re: AOW stage and performance; Review JOTM ad; Respond to talent request for vouchers at AOW and no we cannot provide; Edit drawing slips for AOW and send to MM; Send involve for wine glasses to MM to be processed after delivery received; Edits to PTR order and work with them on building before streets close; Review banner art; Confirm musical street artist for far west end of AOW festival footprint; Load in maps and 7/12/2016 emails to wineries 3 $255.00 Phone call re: 8105 rep re: holiday media buy; Onsite in CADD office for week of event prep; Meet with Edwin the Duck; Review PTR order with MM and send changes to PTR; Coordinate wine glass delivery; Purchase water, Gatorade etc. for the staff and volunteers; Emails with Peace Water Winery; Walk festival area to confirm power plan; Confirm public meet and greet with Ripe after AOW performance; Send map for load in to street performer; Follow-up with winery re: questions about set-up; Emails with Amy re: set-up of Wingmen stage; Answer Do317 7/13/2016 requests for August give away 7 $595.00 Onsite at CADD to prep for AOW; Test tents; Prepare supplies in garage; Purchase items from band hospitality rider; Cut drawing slips; Check on power for far west end musical act; Updates to day of event timeline; Provide MM 7/14/2016 with Do317 invoice to be processed; 6.5 $552.50 Social media week of 7/11-7/15; On site CADD for no parking signs, event prep, brief team on set up for work with PTR on day of event, phone calls with entertainment; Purchase gift cards for WTTS and Do317 August give aways; Coordinate pallets in garage for Street Department delivery on day of event; Respond to Mudbugs question about bottles; Obtain Wi-Fi information for Godby; Confirm with Money matrix for AOW and send map; Work with Greeks on time to come into festival; Export final volunteer spreadsheet; Phone calls and emails to all wineries for whom entrance into the festival 7/15/2016 changed due to water barricade 12.25 $1,041.25 7/16/2016 Event direction for AOW 17.5 $1,487.50 7/16/2016 Full team on site for day event action items 16.5 $1,402.50 Phone call John re: Artomobilia; Create JPG art for Mudbugs special offer for JOTM; Phone call Shawn re: golf cart damage; Send MM invoices from AOW to be processed 7/18/2016 (water, staff meals, caricature artist) 1.25 $106.25 3 of 5 2016052 City of Carmel detailed activity Surveys for wineries and business prep; Artomobilia media fact sheet; Edits to winery thank you and volunteer thank you AOW; Update and send ML app push notifications for 7/23 JOTM; Schedule follow meeting with Godby; Invoices to student organizations who staffed point of purchase locations at AOW; Send volunteer thank you; Confirm all updates are included in winery spreadsheet for ease of 7/19/2016 use in 2017 4 $340.00 Meeting with John L re: Artomobilia and pick up AOW zip code for event analysis; Mail Do317 gift cards for August 7/20/2016 media buy and send them info on businesses 1.75 $148.75 Agenda for client meeting on 7/22; Sort AOW photos sent from Beth M. and save to cloud for use in promotions; Schedule meeting with WTTS rep and request zip codes form June VIP room give away for analysis; Develop invoices to send to REMAX Ability plus and Godby from AOW redeemed vouchers and send invoices to be paid to each partner; Complete zip code analysis Do317 contest; 7/21/2016 Work on Artomobilia day of event timeline 6 $510.00 Client meeting with MM; Social media week of 7/18-7/22; Walk City Center space to review location for 7/22/2016 Oktoberfest; Meeting with Godby for post-AOW feedback 4 $340.00 Apply edits to Oktoberfest news release; Update day of event timeline for Oktoberfest; Schedule meeting with the Pedcor team for Oktoberfest; Request team to work 8/6 JOTM'Send MM invoice for Sara Kays (west end musician at AOW) to be processed; Confirm deadline date 7/25/2016 for Do317 banner ads with Do317 2 $170.00 Complete zip code analysis re: WTTS June VIP room contest; Write and send script to WITS for week of 8/1 spot; Complete zip code analysis form AOW point of purchase locations; Send MM link to survey for District businesses post-AOW; App push notifications for JOTM; Prepare app push notifications for Artomobilia; Email ML 7/26/2016 and NH re: updates on Oktoberfest 4 $340.00 Meeting with City of Carmel team re: plan of action for Golf Week in Carmel; Phone call John Leonard re: conform no logos other than ADESA; Review spot form WTTS and send to MM for review and approval; Provide graphic designers art direction for Do317 Artomobilia 7/27/2016 banner ads and Current publications ads 2.5 $212.50 Meeting with HC Tourism re: Golf Week in Carmel; Agenda for 7/29 client meeting; Provide WTTS with edit to spot; Email to MM re: Artomobilia exhibitor committee and fire 7/28/2016 extinguishers 2 $170.00 4 of 5 2016052 City of Carmel detailed activity Client meeting with MM; Social media week of 7/25-7/29; Golf Week plan of action written up for full City team meeting on 8/1; Compile DRAFT of budget for Golf Week for 8/1 meeting; Obtain final gift card for WITS August 7/29/2016 VIP give away 4.5 $382.50 $0.00 TOTAL $11,368.75 5 of 5 2016052 City of Carmel detailed activity VOUCHER NO. WARRANT NO. Prescribed by State Board of Accounts City Form No.201(Rev.1995) VICTORY SUN INC ALLOWED 20 ACCOUNTS PAYABLE VOUCHER PO BOX 199114 IN SUM OF$ CITY OF CARMEL An invoice or bill to be properly itemized must show:kind of service,where performed,dates service INDIANAPOLIS, IN 46219 rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc. $446.25 Payee ON ACCOUNT OF APPROPRIATION FOR Purchase Order# Community Relations Terms Date Due PO# ACCT# DATE INVOICE# DESCRIPTION DEPT# INVOICE# Fund# AMOUNT Board Members DEPT# FUND# (or note attached invoice(s)or bill(s)) AMOUNT 33803 2016053 43-593.00 $446.25 1 hereby certify that the attached invoice(s),or 8/14116 2016053 $446.25 1203 101 1203. 101 bill(s)is(are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Wednesday,August 31,2016 I hereby certify that the attached invoice(s),or bill(s),is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 ,20— Cost 20Cost distribution ledger classification if claim paid motor vehicle highway fund. Clerk-Treasurer V. 1`: C' T .O .-R -Y 5 :U N P R A D V E RT I S I N. .G E .VIE N T .S :INVOICE NO. - 2016053. INVOICE DATE: 8/14/2016- victorySun Inc. Vanessa Stiles: PO.Box 199114 Indianapolis, IN 46219 . 317:696:7102. INVOICE TO: Megan McVicker City of:Carmel One Chnc.Square Carrhel; Indiana 46032 DATE- ACTIVITY DESCRIPTION .COST vent management and direFt—ion See detailed activity s eet: July 2016 for_USCM, fog description. $446:25. 'INVOICE TO L Thank you for choosing Victory.Sun. Winning r' e(a>*ionships make.you THE star: oft- FD -33$0 2016053 Activity Description Victory Sun, Inc. Date Activity Hours Tota Review email from Monarch re: product and email NH, KP, ML re: next steps; Email with Kelli re: invoice received via 7/1/2016 USPS from performer 0.5 $42.50 Email NH, ML, SK invoice received from street performer 7/4/2016 to be processed 0.25 $21.25 Answer follow up question from Crush a Brew re: payment on invoice; Email NH, ML re: ETA on payment to vendors 7/5/2016 from Tourism Tomorrow 0.5 $42.50 Email Crush Ft Brew to request if any product was left 7/7/2016 over from USCM event on June 24 0.25 $21.25 Phone call with Crush $ Brew re: product; Email to NH, ML et at re: product remaining with Crush Ft Brew; Follow- up email to NH, ML asking if Crush £t Brew should use left 7/10/2016 over product for Carmel on Canvas as originally requested 0.75 $63.75 Phone call ML re: product in Crush ft Brew's possession for USCM volunteer thank you party; Respond to follow up email from street performer re: when payment should be 7/11/2016 received 0.5 $42.50 Respond to email inquiry from MichaelAngelos re: status of payment; Respond to CM re: date availability for 7/12/2016 volunteer thank you party 0.25 $21.25 Work with MM to replace extension chords used by street 7/13/2016 department 0.25 $21.25 7/18/2016 Reply to Btu Moon inquiry on timing of payment 0.25 $21.25 Request W9 from Crush Et Brew for payment processing and send to SK, NH; Send Katelyn photos from June 24 after party; Request ETA on Tourism Tomorrow check 7/21/2016 from SK 0.75 $63.75 Respond to inquiry from USCM performer re: status of 7/22/2016 payment and follow-up with SK 0.5 $42.50 1 of 2 2016053 City of Carmel detailed activity USCM Email SK request on status of payment for street performer; Communicate with performers that payment 7/25/2016 will be mailed after 8/1 approval 0.25 $21.25 7/26/2016 Follow-up with band on their check to be approved 8/1 0.25 $21.25 $0.00 TOTAL $446.25 2 of 2 2016053 City of Carmel detailed activity USCM