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Home My WebLink About303007 09/12/16 (9, CITY OF CARMEL, INDIANA VENDOR: 370616 ONE CIVIC SQUARE RTR EVENTS CHECKAMOUNT: $*****3,393.91* CARMEL, INDIANA 46032 7040 NORTH COLLEGE AVENUE CHECK NUMBER: 303007 INDIANAPOLIS IN 46220 CHECK DATE: 09/12/16 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 854 4359037 2290 2,968.66 USCM ANNUAL MEETING 2 854 4359037 2294 425.25 USCM ANNUAL MEETING 2 VOUCHER NO. WARRANT NO. rrescribed by state Board of Accounts City Form No.201(Rev.1995) RTR EVENTS ALLOWED 20 ACCOUNTS PAYABLE VOUCHER 7040 NORTH COLLEGE AVENUE IN SUM OF$ CITY OF CARMEL An invoice or bill to be properly itemized must show:kind of service,where performed,dates service INDIANAPOLIS, IN 46220 rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc. $425.25 Payee ON ACCOUNT OF APPROPRIATION FOR Purchase Order# Community Relations Terms Date Due PO# ACCT# DATE INVOICE# DESCRIPTION DEPT# INVOICE# Fund# AMOUNT Board Members DEPT# FUND# (or note attached invoice(s)or bill(s)) AMOUNT 2294 43-590.37_'\ $425.25 I hereby certify that the attached invoice(s),or 9/6/16 2294 $425.25 1203 85 1203 854 bill(s)is(are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Wednesday,September 07,2016 jut(1_41- J 1 hereby certify that the attached invoice(s),or bill(s),is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 ,20— Cost 20Cost distribution ledger classification if claim paid motor vehicle highway fund. Clerk-Treasurer Rayna-Beinholt Traylor Inc - _ � ; Invoice 7040 NCollege Indianapik Nz 4-612G., Date; Invoice# 9/6/2016 2294 = -Bill To:` Nancy S Heck. City of Caazmel.. Dctar of Community Relations and,Economic:DevelopmenE' One; Description. Qty Rate Amount Reimbursement for Expenses:RelaWlb Mayor's Conference voiimteer 1Vleals 45- 9.45- . 42525. Total $425.25 Payments/Credits $0.00 Balance Due $425.25 VOUCHER NO. WARRANT NO. Prescribed by State Board of Accounts City Form No.201(Rev.1995) RTR EVENTS ALLOWED 20 ACCOUNTS PAYABLE VOUCHER 7040 NORTH COLLEGE AVENUE IN SUM OF$ CITY OF CARMEL An invoice or bill to be properly itemized must show:kind of service,where performed,dates service INDIANAPOLIS, IN 46220 rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc. $2,968.66 Payee ON ACCOUNT OF APPROPRIATION FOR Purchase Order# Community Relations Terms Date Due PO# ACCT# DATE INVOICE# DESCRIPTION DEPT# INVOICE# Fund# AMOUNT Board Members DEPT# FUND# (or note attached invoice(s)or bill(s)) AMOUNT 2277 43-590.37 $597.25 I hereby certify that the attached invoice(s),or 7/20/16 2277 $597.25 1203 854-- 1203 854 2290 43-590.37 $2,371.41 bill(s)is(are)true and correct and that the 8/4/16 2290 $2,371.41 1203 1 1854- 1203 or services itemized thereon for 1203 854 which charge is made were ordered and received except Wednesday,August 31,2016 I hereby certify that the attached invoice(s),or bill(s),is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20 Cost distribution ledger classification if claim paid motor vehicle highway fund. Clerk-Treasurer Rayna Reinholt Traylor Inc Invoice 7040 N College Indianapolis, IN 46220 Date Invoice# 8/4/2016 2290 Bill To Nancy S.Heck City of Carmel. Director of Community Relations and Economic Development One Civic Square Description Qty Rate Amount REIMBURSEMENT-FOR EXPENSES MAYOR'S CONFERENCE 6/24/2016 RENTALS Friday night tear down,additional tables,chairs and linens 2,121.41 2,121.41 ENTERTAINMENT DJ for Cocktail Reception 250.00 250.00 Total $2,371.41 Payments/Credits $0.00 0A Balance Due $2,371.41 Rayna Rentholt Traylor Inc a ee 7040 N.College ----�-'- Indianapolis,IN 46220 Date Invoice 7/20/2016 2277 Bili Tor Nancy S.Heck 5' .I .City Of Carmel D'uecigr of Comlmmity Relations � �Q and Economic Development .One Civic.Square Description Qty Rate Amount REIMHURSENIENT.FOR EXPENSES MAYOR'S CONFERENCE 6124/2016 DECORIOUTSIDE TENT Red Carpet for:Side Walk.aod Tent Entrance 3,493.11 3,493:11 bECORIINSIDE TENT HmMOSDeco-Fraincs 10 750.00 7;500.00 LINEN RENTALS(Reflects my 20%discountpassed back-to client) Stand:Up CocktailTables 40 39.50 1,580,00 Bar:Stools- 60 3.59: :215.40 :Food and Beverage Stations{6`Banquets) 14 - 38.40 537..60 Food.and Boveiage Stations(6'Rounds) 2 44.04 '88AS Tables for C.Artists and Handicap Reserve 6. _ 24.57 147.42 ENTERTAINMENT Entsance mon 20 25.0.00 5,000.00 .Costuming for Entrance ftoduction 24 200.00 4,900.00 Capitol City.Chorus South Lobby Balcony 1,500.00 1;500.00 Musicians for.Post and West Lobbies 1 750.00 750.00 Travel Expenses,Hotel and Meals for Cirque 13,680.47 13,686.47 Travel Expenses,Hotel andMeals for Designer 168:88 168.88 Waters and Mirrors-for Entertainers 32.980 32,90 Total Payments/:Credits Balance Due Page 1 7040 N College Indianapolis,W 46220 Date Invoice.#-. 7/20/2016 2277 Bill To Nancy S.He& City of Carmel Director of Community Relations and Economic-Development One Civic Square Description Qty Rate Amount EVENT STAFFING Production Coordinator 1 200.00 200.00 On Site Assistant 1 175.00 175.00 SHIPPINGMANDLING/LABOR Additional Labor from A-Classic 1,784:11 1;78411 Shippiag.of-Linens 687:11 687:11 Additional Labor for AM Set Up Tables,Stools,Unm 300.00 300.00 Delivery.of Costumes 200.00 200.00 ADMINISTRATIVE Courier Service 4 25.00 100.00 Postage and Mailing. 2 22195' 45.90 Administrative-Floor Plans/Presentation.Board 3.5-: 35.00 12250 Printing.of Presentation Board 46.81: 46.81. LO alps TOtal $43355.29 C Payments/Credita £ NCAA Cgn Balance Due $43;155.29 —mid. ao,oo o �a1 C�a�w. X131 ku a e 2 � ,ayc dke. a-F 3 155. a 9 na -A 2 K��t ALA n�'