Loading...
HomeMy WebLinkAbout08 August 17 MinutesCRC Meeting, August 17, 2016 1 CARMEL REDEVELOPMENT COMMISSION Meeting Wednesday, August 17, 2016 ATTENDANCE: President Bill Hammer Present Vice President Dave Bowers Present Secretary Henry Mestetsky Present Treasurer Linda Harvey Present Member Bill Brooks Present Member Member Jeff Worrell Michael Kerschner Present Present Executive Director Corrie Meyer Present Office Manager Michael Lee Present City Attorney Ashley Ulbricht Present Legal Consultant Karl Haas Present President Bill Hammer called the meeting to order at 6:41 p.m. The Pledge of Allegiance was said. Introduction of new staff member Michael Frischkorn, new Deputy Director Approval of Minutes July 16, 2016: Mr. Brooks moved to approve, seconded by Mr. Worrell. Approved unanimously. Financial Matters Mr. Lee stated the Commission’s end of the month July balance totaled $1,254,036 and, including the restricted funds, the balance totaled $5,813,269. Update on Outstanding Receivables Mr. Lee stated there were one outstanding receivables, 1) Project Blue invoices of $15,643. Approval of Claims Mr. Lee stated that there are non-operation invoices in the amount of $208,427.75. Mr. Worrell noted a question from City Legal on a discrepancy. Mr. Lee noted that this has been rectified. Mr. Lee requested the Commission to approve the non-operation invoices in the amount of $208,427.75. Mr. Bowers moved to approve, seconded by Mr. Mestetsky. Approved unanimously. Mr. Lee stated that there are disbursements from the City Center Phase II Bond fund in the amount of $422,258.03. Mr. Worrell moved to approve, seconded by Mr. Bowers. Approved unanimously. Mr. Lee stated that there is a disbursement to be paid out of the 2016 COIT funds, from Gehl Studios for the Monon Conceptual Design, in the amount of $70,232.44. Mr. Brooks moved to approve, seconded by Mr. Worrell. Approved unanimously. Mr. Lee stated that there are two sets of change orders. First set of change orders under Action Item 1 are for Sophia Square Courtyard project coming out of 902 funds in the amount of $80,920. The change orders for Sophia Square Courtyard project cover security system, festival CRC Meeting, August 17, 2016 2 lighting, change in cast iron restoration for fountain, addition of bollards, and parking lot paving and drainage. Motion to approve by Mr. Mestetsky and seconded by Mr. Brooks. Approved unanimously. Mr. Lee stated that the second set of change orders will come out of City Center Phase II bond funds for the site work package. The change order includes a revised northeast entry drive, revised demolition plan, concrete paving, water distribution system, screening, and alternate construction entrance for a total of $99,990. Mr. Worrell asked for clarification of the northeast entry drive changes. Mrs. Meyer stated that it is a value-add to the project because of needed changes to lower a water line to meet recommended depths. Mr. Worrell asked what fund the change order would come out of. Mrs. Meyer will check. Mr. Mestetsky asked about the addition of the construction entrance. Mrs. Meyer stated that the number of contractors on site along with the closing of the northeast entry drive to address the water line necessitated an additional entrance. Mr. Mestetsky motions to approve, and seconded by Mr. Bowers. Approved unanimously. Executive Director Reports with Update on Properties Mrs. Meyer gave updates on the following projects: closed property transfer of Party Time property with demolition to follow, closed on Midtown and City Center bonds, Midtown groundbreaking with selective demolition, City Center campus, Sophia Square, and Palladium landscape. Mr. Worrell asked about the Sophia Square Courtyard programming. Mrs. Meyer stated that it is the City’s intent to facilitate such programming once the transfer to the CRC is complete. Rentals would go through the BPW process. Mr. Brooks asked about the drainage. Mrs. Meyer stated that it has worked really well with no drainage issues from which to speak. Committee Reports The Finance Committee did not meet. The Architectural Review Committee met in August. Mr. Worrell stated that the committee reviewed the Kent building drawings and Veterans Way drawings and sought for comments from departments due back by September 9th. The committee also discussed parking availability and the Veteran’s stairway. Old Business Mrs. Meyer requested the approval of the Tarkington garage signage proposal be removed from the table and decline it. Mr. Worrell moved to remove it from the table, seconded by Mr. Brooks. Not approved unanimously. Mrs. Meyer requested that the approval of demolition contract for Midtown East project be removed. Mr. Mestetsky moved to withdraw it. Mr. Worrell seconded the motion. Approved unanimously to withdraw. New Business Ratification and approval of all CRC officers to sign documents related to project agreements and bond closing. Mr. Mestetsky moved to approve and Mr. Bowers seconded. Mr. Haas suggested changes to address who can and should sign. Following discussion, Mr. Mestetsky made a motion with amendment and Mr. Bowers seconded. The amendment is to alter the resolution to void any previous resolutions that conflict with the current resolution. Approved unanimously. CRC Meeting, August 17, 2016 3 Approval of Design-Build Contractor for Midtown East garages Mrs. Meyer updated the commission on the Technical Review Committee RFQ/RFP process. The TRC received proposals from three companies, Hagerman, FA Wilhelm and Garmong. Following qualitative scoring, the TRC opened pricing. Garmong won as a result of having the lowest adjusted price. Mrs. Meyer is seeking approval of Garmong as contractor pending successful contract negotiations. Mr. Brooks moved to approve and Mr. Worrell seconded. Approved unanimously. Other Business None at this time. Mr. Worrell asked when the public would see the results of the contract with Gehl Studios for the Monon trail project. Mrs. Meyer responded that it was likely to be in October. Adjournment Mr. Bowers moved the meeting be adjourned subject to the execution of documents, seconded by Mr. Brooks. The meeting was adjourned at 7:15 p.m. The next regularly scheduled meeting is Wednesday, September 21, 2016 at 6:30 p.m. An executive session was held prior to the public meeting in which the purchase or lease of real property was discussed. The Commission hereby certifies that no subject matter was discussed in the executive session other than the subject matter specified in the public notice.