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HomeMy WebLinkAboutAmerican Structurepoint/Eng/Adl Serv #2/34,290//Carmel Drive Path – Old Meridian Street to Monon Trail – Construction Inspection American Structurepoint,Inc.ASA#22 Engineering-2016 Appropriation#2016 COM Bond; P.O.#3433I O(i��, Contract Not To Exceed$34,290.00 teff,;„,8t ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreemenr) entered into by and between the City of Carmel and American Structurepoint, Inc. (the "Professional'), as City Contract dated April 6, 2016 shall amend the terms of the Agreement by adding the additional services to be provided by Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". Furthermore, the terms of the Agreement shall be amended to include the E-verify requirement as stated in Indiana Code § 22-5-1.7 et seq., which is attached hereto and Incorporated herein as Exhibit'Be. as well as the required E- verify Affidavit, attached hereto and incorporated herein as Exhibit "C". Also, pursuant to I.C. .§ 5-22-16.5, Professional shalt certify that in signing this document, it does not engage in Investment activities within the Country of Iran. The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and remain in full force and effect. IN WITNESS WHEREOF,the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA AMERICAN STRUCTUREPOINT,Inc. by and through its Board of Public Works and Safety By: By: yr,- (21/"- mes Brainard,Presidin' Officer Authorized Signatur Date: 6)4 NW. — - Printed Name Mary A Burke,M be Date: ��/-- a D,rft r of ./ns ,on ',Sees". �e_J Title Lori S.Watson, M , bar FID/TIN: 3 5-'//2?3/7 Date: i Last Four of SSN if Sole Proprietor: A S • Date: Se knie,-. i2; o/d hristine Pauley, Date: [XCC�miPmf.Seaa Gaols Aa1En Jnpt2"J6M""riemSawarepdneASAIz2mc9W2OJ6JJIrml EXHIBIT"A" SERVICES BY PROFESSIONAL A. ENGINEERING PERSONNEL For the fulfillment of all services outlined in Section B below, the Professional will provide one part-time Resident Project Representative, inspectors,and clerical and secretarial personnel as required for a period of time necessary to complete the construction project and final construction report. The qualifications and experiences of personnel provided by the Professional are subject to approval by the City,and no personnel will be assigned to the project until the City's approval is obtained. The part-time Resident Project Representative will report to the City on all matters concerning contract compliance and administration. The part-time Resident Project Representative will coordinate project activities with City's project manager. B. DESCRIPTION OF SERVICES 1. Construction Schedule: Review and monitor the construction schedules prepared by the Contractor for contract compliance and provide detailed documentation and recommendations to the City concerning the schedule's acceptability. 2. Conferences: Schedule, conduct, notify participants, and provide minutes of preconstruction meetings, partnering meetings, progress meetings,and such other job conferences as required for the timely and acceptable conduct of the job. Attend Public Information Meetings conducted by the City. The Professional shall be available for conferences as requested by the City to review working details of the project. The City may review and inspect the activities whenever desired during the life of the agreement. 3. Liaison: Serve as the City's liaison with the Contractor, working principally through the Contractor's field superintendent or such other person in authority as designated by the Contractor. The part-time Resident Project Representative shall be thoroughly familiar with the plans and specifications applicable to the project to monitor the Contractor for compliance with the provisions therein. Any deviation observed shall be addressed to the Contractor by the Resident Project Representative. Recommendations to obtain compliance also shall be reported to the City. 4. Cooperate: Cooperate with the City in dealing with various federal,state,and local agencies having jurisdiction over the project. 5. Obtain from the Contractor a. A list of his proposed suppliers and subcontractors b. Additional details or information when needed at the job site for proper execution of the work 6. Certification of Materials: Check for completeness of certifications of materials delivered to the site. 7. Shop Drawings a. Receive shop drawings and falsework drawings. Check falsework drawings for completeness and obtain structural engineer's approval of the proposed design. Forward shop drawings to the design consultant for review and approval. EXHtB1T „f).‘ 2016.02064 b. Review the approved shop falsework drawings, specifications and other submissions, record receipt of this data, maintain a file of all drawings and submissions, and check construction for compliance in accordance with the Contract Documents. c. Alert the Contractor's field superintendent when it is observed that materials or equipment is being or is about to be used or installed before approval of shop drawings or samples, where such are required, and advise the City when it is necessary to disapprove work as failing to conform to the Contract Documents. 8. Review of Work.Inspection,and Tests a. Conduct on-site inspections for the City,of the work in progress,as a basis for determining that the project is proceeding in accordance with the Contract Documents b. Accompany visiting inspectors representing local, state, or federal agencies having jurisdiction over the project and report details of such inspections to the City c. Verify that the required quality control sampling and testing has been accomplished and materials certification has been provided by the Contractor d. Review the Contractor's test/certification results and the City's independent assurance tests for accuracy and retain in the project file e. Questionable testing methods or results from the Contractor may initiate an increase in the volume of assurance tests. 9. Modification: Consider and evaluate the Contractor's suggestions for modifications in drawings and/or specifications and report them with recommendations to the City. 10. Records a. Prepare and maintain at the job site orderly files of correspondence, reports of job conferences, shop drawings and other submissions, reproductions of original Contract Documents, including all addenda,change orders,and additional drawings subsequent to the award of the Contract,progress reports,and other project related documents b. Keep a diary or logbook,recording hours on the job site,weather conditions,list of visiting officials, decisions, general observations, and specific observations with regard to test procedures. Upon request,furnish copies of such a diary or logbook to the City. c. Maintain for the City, a record of names, addresses, and telephone numbers of all subcontractors and major material suppliers d. Maintain a set of drawings on which authorized changes are noted and deliver to the City upon request,but in any event,at the completion of the project e. Prepare the Final Construction Record and Final Estimate as required by the City 11. Reports: Furnish to the City at periodic intervals, as required, progress reports of the project, including the Contractor's compliance with the approved construction schedule 12. Progress Estimates: Prepare progress estimates for periodic partial payments to the Contractor and deliver to the City for review and processing. The payments to the Contractor will be based on estimates of the value of work performed and materials complete in place in accordance with the contract. 13. Project. Responsibility: The Resident Project Representative will be responsible for the documentation of pay quantities and estimates and the maintenance of appropriate records related to the construction of this project. EXHIBIT 1 2016 02064 14. Work Schedule and Suspension: The Professional's crew will be required to regulate their workweek to conform to the Contractor's hours in accordance with the directions of the City. If work on the construction project is suspended and all matters concerning contract compliance and administration are complete,the services of the Professional may also be suspended without cost to the project. 15. Contract Administration: The Professional will administer the contract in accordance with City's procedures. 16. If directed by the City,the Professional shall prepare,as needed,design,survey,right-of-way,and other services consistent with the previous services that have been performed by the Professional on this project. These services will be performed and paid for based on an amendment to this agreement to be negotiated between the City and the Professional. 17. If the City requests services beyond the scope of this agreement and capabilities of the Professional, Professional will prepare an amendment to provide these services through a subconsultant approved by the City. C. SCHEDULE 1. The Professional will be prepared to begin the services under this Agreement within five(5)days after a letter of notice to proceed is received from the City.The Professional shall complete and deliver the final project documents and final estimate to the Project Manager within sixty (60) days-after the project's final acceptance by the City. 2. The assumed duration of the Project is 16 weeks. D. INFORMATION AND SERVICES TO BE FURNISHED BY CITY The City shall furnish the Professional with the following. I. A City's representative with decision-making authority on all inquiries 2. Assistance to the Professional by placing at its disposal-all available information pertinent to the project C7XHIBIT C 2016_02064 INSPECTION FEE JUSTIFICATION MANHOURS BY CLASSIFICATION OWNER: City of Carmel DESCRIPTION: Carmel Drive Trail Project,16-ENG-99 LETTING DATE September 7,2016 CONSTRUCTION START DATE: September 21,2016 Anticipated CONTRACT COMPLETION DATE: December 15,2016 Anticipated PRECONSTRUCTION ACTIVITIES: 9/12/2016 to 9/16/2016 = 1,00 weeks CONSTRUCTION ACTIVITIES: 9/19/2016 to 12/16/2016 = 13.00 weeks POST-CONSTRUCTION ACTIVITIES: 12/19/2016 to 12/30/2016 = 2.00 weeks 16.00 weeks EXHIBIT 9/6/2016 ` 201602064 c_ � LIBOR SENIOR RESIDENT PROJECT REPRESENTATIVE: Regular time: 16 weeks @ 1 hours/week = 16 hours SENIOR RESIDENT PROJECT REPRESENTATIVE • 16 hours RESIDENT PROJECT REPRESENTATIVE: Regular time: 16 weeks @ 1 hours/week = 16 hours RESIDENT PROJECT REPRESENTATIVE = 16 hours ASSISTANT RESIDENT PROJECT REPRESENTATIVE: Preconstructlon Activities: Regular Time: 1 weeks @ 10 hours/week = 10 hours Construction Activities: Regular Time: 13 weeks @ 20 hours/week = 260 hours Overtime(assume 0%) 260 @ 0% _ - hours Post-Construction Activities: Regular Time: 2 weeks @ 10 hours/week = 20 hours ASSISTANT RESIDENT PROJECT REPRESENTATIVE TOTAL REGULAR HOURS = 290 hours ASSISTANT RESIDENT PROJECT REPRESENTATIVE TOTAL OVERTIME HOURS = - hours 9/8/2016 EXHIBIT A 201602064 ✓U 2 . INSPECTION FEE SUMMARY CONSTRUCTION INSPECTION SERVICES CLIENT: City of Carmel DESCRIPTION: • Carmel Drive Trail Project, 16-ENG99 Rate Units Fee Senior Resident Project Representative $ 125,00 16 $ 2,000.00 Resident Project Representative $ 115.00 16 $ 1,840.00 Asst.Resident Project Representative $ 105.00 290 $ 30,450.00 Asst.Resident Project Representative (Overtime) $ 120,75 - $ - Inspector(s)(Regular) $ 87.0D - $ Inspector(s)(Overtime) $ 100,05 - $ - TOTAL INSPECTION FEE S 34,290.00 :d B T A 9/8/2016 - 201602064 American Structurepoint,Inc. ASA#22 Engineering-2016 Appropriation#2016 COIT Bond; P.O.#34331 Contract Not To Exceed$34,290.00 EXHIBIT"B" E-verify requirement All terms defined in I.C. § 22-5-1.7 et seq. are adopted and incorporated into this section of the Amendment. Pursuant to I.C. § 22-5-1.7 et seq.,Vendor shall enroll in and verify the work eligibility status of all of its newly-hired employees using the E-Verify program, if it has not already done so as of the date of this Addendum. Vendor is further required to execute the attached Affidavit,herein referred to as"Exhibit C", which is an Affidavit affirming that: (i)Vendor is enrolled and is participating in the E-verify program,and(ii)Vendor does not knowingly employ any unauthorized aliens.This Addendum incorporates by reference, and in its entirety, attached "Exhibit C." In support of the Affidavit, Vendor shall provide the City with documentation that it has enrolled and is participating in the E-Verify program.This Agreement shall not take effect until said Affidavit is signed by Vendor and delivered to the City's authorized representative. Should Vendor subcontract for the performance of any work under this Addendum, the Vendor shall require any subcontractor(s)to certify by affidavit that: (i)the subcontractor does not knowingly employ or contract with any unauthorized aliens,and(ii)the subcontractor has enrolled and is participating in the E-verify program. Vendor shall maintain a copy of such certification for the duration of the term of any subcontract. Vendor shall also deliver a copy of the certification to the City within seven(7)days of the effective date of the subcontract. If Vendor, or any subcontractor of Vendor, knowingly employs or contracts with any unauthorized aliens, or retains an employee or contract with a person that the Vendor or subcontractor subsequently learns is an unauthorized alien, Vendor shall terminate the employment of or contract with the unauthorized alien within thirty (30) days ("Cure Period"). Should the Vendor or any subcontractor of Vendor fail to cure within the Cure Period, the City has the right to terminate this Agreement without consequence. The E-Verify requirements of this Agreement will not apply,should the E-Verify program cease to exist. jVAs6ared1ContrnctslProf.Sves&Goods Svcs\Enginetring‘2016Wnterican Structurepoint ASA 422.doc:9/92016 2:32 PMK American Structurepoint,Inc.ASA#22 Engineering-2016 Appropriation#2016 COLT Bond; P.O.#34331 Contract Not To Exceed$34,290.00 Exhibit 11C" E-Verify Affidavit a j.cr,r n argt(41, ,being first duly sworn,deposes and says that he/she is familiar with and has personal knowledge of the facts herein and,if called as a witness in this matter,could testify as follows: 1. I am over eighteen (18) years of age and am competent to testify to the facts contained herein. 2. I am now and at all times relevant herein have been employed by (the "Company") in the position of V t Pnrr;,4,,f 3. I am familiar with the employment policies,practices, and procedures of the Company and have the authority to act on behalf of the Company. 4. The Employer is enrolled and participates in the federal E-Verify program and has provided documentation of such enrollment and participation to the City of Carmel, Indiana. 5. The Company does not knowingly employ any unauthorized aliens. FURTHER AFFIANT SAYETH NOT. EXECUTED on the t day of ern^,5cL ,20 . Printed: Acr . I certify under the penalties for perjury under the laws of the United States of America and the State of Indiana that the foregoing factual statements and representations are true and correct. +, Nrz Noy /114+7 ' r ' A% NOTARY a Printed:fl rt a red egn l tt BBLIC EAT ,e N •1 IVAibmKkovacatorS.a a Goal.Str :sjiralo01161Amniao Sma„gs.i MAfU& 9Ji2o162:32 Wife ®�} f[� CtINDIANA RETAIL TAX EXEMPT Page 1 of 1 City 1lO o r�el CERTIFICATE NO.003120155 0020 PURCHASEODERJL 14.� JJll JL d�JJ�j FEDERAL EXCISE TAX EXEMPT 34331 ONE CIVIC SQUARE L 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,AIP CARMEL, INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS, FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997 SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 9/7/2016 00350562 Project 16-ENG-99;Contract Date 04.06.16 AMERICAN STRUCTURE POINT, INC City Engineering's Office VENDOR 7260 SHADELAND STATION SHIP 1 Civic Square TO Carmel,IN 46032- INDIANAPOLIS, IN 46256--3957 Kate Lustig PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 8246 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department: 2200 Fund: 0 COIT Bond Fund Account: 94-650.04 1 Each ASA 22-Carmel Drive Path-Old Meridian Street to Monon $34,290.00 $34,290.00 Trail-Construction Inspection Sub Total $34,290.00 X C ; ,,v.A yf, ',., �� .k�A h 4' i 's. t i j '1ZA. u IL k- t t.; d a i. t E Vi 1 S i Send Invoice To: `, v "; u ,4 J� Skip Tennancour \'° r American Structurepoint, Inc. " '' / 8425 Wicklow Way `'' y M Brownsburg, IN 46112 Iii " ' ',-, ry 0,z : 2016 COIT Bond PLEASE INVOICE IN DUPLICATE DEPARTMENT______ I ___ ACCOUNT 9 PROJECT I PROJECT ACCOUNT AMOUNT _____1 PAYMENT $34,290.00 SHIPPING INSTRUCTIONS *ASP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A 'SHIP PREPAID. PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN 'C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL C C 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY . TITLE /kt-� CONTROL NO. 34331 CLERK-TRFASI IRFR