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HomeMy WebLinkAboutShrewsberry & Associates/Eng/Adl Serv #2/29,850/126th Street Landscape ImprovementsKOC Shrewsberry & Associates, LLC F� pct'? Engineering Department - 2016 , 6-16 o r Appropriation: ASA #2; 94-650.04, COIT Bond Fund; P.O. #34305 ✓A0 �y Contract Not To Exceed $29,850.00 ADDITIONAL SERVICES .AMENDMENT TO AGREEMENT FOR_P_URCHASE.OF GOODS.AND SERVICES THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and between the City of Carmel and Shrewsberry & Associates, LLC (the "Vendor"), as City Contract dated April 6, 2016 shall amend :the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A": Furthermore, the terms of the. Agreement shall be amended to include the E -verify requirement as stated in Indiana Code § 22-5-1.7 et seq., which pis attached hereto and incorporated herein as Exhibit "B", as well as the required E -verify Affidavit, attached hereto and incorporated herein as Exhibit "C". Also, pursuant to I.C. § 5-22-16.5, Vendorshall certify that in :signing this document, it does not engage in investment activities within the Country of Iran. The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full forceand effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA by and through ,its Board of Public Works and Safety ShreWsberry & Associates, LLC By By A 21 times Brainard, Presiding Officer Authorized Signature Date: Printed'Name _ Mal Date:Ann B rke, Meet; CJ "Pnr� Titte r Lori S. W tson, Me"' or FID/TIN; -5S Date: ! o Last Four.of SSN if Sole Proprietor: Date: to Christine Pauley,tierk-Treasurer Date: fSYlnu+c�6'mfS+w aY Cn.7sSwtL�psnug��Oi6\4rvwilaaty A A—i.- LLC ASA 12 &VIS— A..J 147-= aW. S•Vvi(, tan,y.geJx.lOfS/1016 RS? M11 4 Scope of Services (revised) PROJECT UNDERSTANDING Shrewsberry understands 126`h Street is being widened between a point east of Rangeline Road and a point west of Keystone Parkway, a distance of approximately %-mile. The roadway is being widened with two through traffic lanes in each direction with a landscaped median, a roundabout at Kinzer Avenue and an 8 -foot -wide asphalt multi -use path on each side of the street. The roadway improvements and multi -use paths have been designed and are currently being constructed. Shrewsberry will use the roadway design information, including CADD files, clear sight triangle requirements and turning radii exhibits as necessary, as base design information for the landscape improvements and will coordinate the landscape design with the city engineering department staff. Landscape improvements will consist of tree, shrub, ornamental grass and perennial plantings. A complete automatically controlled irrigation system will be included in the bidding documents. Shrewsberry assumes the roundabout at Kinzer Avenue will include a masonry wall element similar in appearance to other recently designed roundabouts in southwest Clay Township. Carmel intends to complete design of landscape improvements for this project in November 2016 and to complete construction of the landscape improvements in Summer 2017. TASK I: PROJECT KICK OFF AND COORDINATION The first step in this process will be a coordination meeting with City Staff to confirm expectations, schedule and project deliverables. This will give us the opportunity to discuss the design intent and the anticipated construction budgets. On-site visual assessment during a site visit will allow the team to gain insight into the surrounding character and/or constraints of the project area for incorporation into the proposed design plans. TASK II: CONCEPT DEVELOPMENT AND CLIENT REVIEW Shrewsberry will take the information gained from the coordination meeting and prepare a preliminary concept. The preliminary concept will be reviewed with City Staff. Following the Staff review meeting, a final design concept will be prepared and will be used to start design development services. The concept will include landscaping and incorporation of the roundabout masonry element into a set of construction documents suitable for changing the terms of the current 126th Street roadway improvements construction. A preliminary opinion of construction cost will be prepared and submitted with the preliminary concept. TASK III: CONSTRUCTION DOCUMENTS AND SPECIFICATIONS Upon approval of the Design Development submission by the City, Shrewsberry will start the process of creating Construction Documents. The Construction Documentation will include drawings showing layout, grading, planting and irrigation design, detailing and preparation of technical specifications for the approved design elements. Shrewsberry will coordinate with the City of Carmel and their consultants for preparation of the construction change directive. 'EXHIBIT S:\Project Files\2016\16.0216\Proposal and Scope\160826 -126th street Landscape Improvements (revised).doc [C9 �L TASK IV: CONSTRUCTION OBSERVATION SERVICES An overall construction duration of approximately 3 months is anticipated. Shrewsberry will assist the City with limited construction observation on an on-call basis as follows: • Attend the pre -construction meeting. • Review construction submittals including product data and shop drawings. • Attend up to 5 construction progress meetings and periodic site visits. • Conduct Substantial Completion Inspection and prepare punch list for improvements related to Shrewsberry designed elements. • Attend final completion and review punch list item completion. ASSUMPTIONS • The City will provide available plans, studies, topographic surveys and roadway design plans in AutoCADD format for use as the base for plan development. • Meetings and public presentations in addition to those noted above are not included in this scope of services. • Preparation of three-dimensional perspective graphics and similar presentation quality graphics are not included in this scope of services. • Extensions or evaluation of existing utilities beyond the site are not included in this scope of work. • Landscape improvements for one roundabout are included in the proposed scope of services. Improvements to additional roundabouts will require renegotiation of this scope of services. • Services associated with public bidding of these improvements are not included in this scope. FEE COMPENSATION Shrewsberry proposes to provide the services described above, exclusive of reimbursable expenses, for a lump sum fee of: $29,850.00 For invoicing purposes, the project will be billed accordingly: PROJECT KICK OFF AND COORDINATION CONCEPT DEVELOPMENT AND COST OPINION CONSTRUCTION DOCUMENTS AND SPECIFICATIONS CONSTRUCTION OBSERVATION SCHEDULE Shrewsberry is prepared to immediately begin the design process for the 126th Street Landscape Improvements upon notice to proceed. The following milestone dates are proposed based on this schedule: • Notice to Proceed October 5, 2016 • Kick -Off Meeting/ Site Visit October 12, 2016 • Concept Development Completion / Review October 26, 2016 • Construction Document Completion / Review November 16, 2016 • Construction Proposal Request Coordination November 23, 2016 • Construction Completion June, 2017 EXHIBIT Z. -F\ SAProject Files\2016\16-0216\Proposal and Scope\160826 -126th street landscape Improvements (revised).doc Shrewsberry & Associates, LLC Engineering Department - 2016 Appropriation: ASA #2; 94-650.04, COIT Bond Fund; P.O. #34305 Contract Not To Exceed $29,850.00 EXHIBIT `B". E -verify requirement All terms defined in I.C. § 22-5-1.7 et seq. are adopted and incorporated into this section of the Amendment. Pursuant to I.C. § 22-5-1.7 et seq., Vendor shall enroll in and verify the work eligibility status of all of its newly -hired employees using the E -Verify program, if it has not already done so as of the date of this Addendum. Vendor is further required to execute the attached Affidavit, herein referred to as "Exhibit C", which is an Affidavit affirming that: (i) Vendor is enrolled and is participating in the E -verify program, and (ii) Vendor does not knowingly employ any unauthorized aliens. This Addendum incorporates by reference, and in its entirety, attached "Exhibit C." In support of the Affidavit, Vendor shall provide the City with documentation that it has enrolled and is participating in the E -Verify program. This Agreement shall not take effect until said Affidavit is signed by Vendor and delivered to the City's authorized representative. Should Vendor subcontract for the performance of any work under this Addendum, the Vendor shall require any subcontractor(s) to certify by affidavit that: (i) the subcontractor does not knowingly employ or contract with any unauthorized aliens, and (ii) the subcontractor has enrolled and is participating in the E -verify program. Vendor shall maintain a copy of such certification for the duration of the term of any subcontract. Vendor shall also deliver a copy of the certification to the City within seven (7) days of the effective date of the subcontract. If Vendor, or any subcontractor of Vendor, knowingly employs or contracts with any unauthorized aliens, or retains an employee or contract with a person that the Vendor or subcontractor subsequently learns is an unauthorized alien, Vendor shall terminate the employment of or contract with the unauthorized alien within thirty (30) days ("Cure Period"). Should the Vendor or any subcontractor of Vendor fail to cure within the Cure Period, the City has the right to terminate this Agreement without consequence. The E -Verify requirements of this Agreement will not apply, should the E -Verify program cease to exist. IS:1Conhacts\Prof.Svcs & Goods Sves\Engineeriog\201&Sh—bmy & Associates, LLC ASA #2 Add'1 Svcs Amend 3-27-2012 wish E -Verify language.doc:1014R016 8:57 AN11 Shrewsberry & Associates. LLC j Engineering Department - 2016 Appropriation: ASA #2; 94-650:04, COIT Bond Fund; P:O. #34305 Contract Not To Exceed $29,850.00 Exhibit "CI E -Verify Affidavit • ��0. W s 5� h , being first duly sworn, deposes and says that he/she is familiar with and has personal knowledge of the facts herein and, if called as a witness -in this matter, could testify as follows: 1. I am over eighteen (18) years of age and am competent to testify, to the facts contained herein. 2. I _ am now and at all times relevant herein have been employed by Stir s► -rru k A--sor-ia�t & u -c— (the "Company") in the position of -pe', r% c i PO -1 3. I am familiar with the employment policies, practices, and procedures of the Company and have'the authority to act on behalf of the Company. 4. The Employer is enrolled and participates in the federal E -Verify program andhas provided documentation of such enrollment and participation to the City of Carmel, Indiana, 5. The Company does not knowingly employ any unauthorized aliens. FURTHER AFFIANT SAYETH NOT. EXECUTED on the day of 0C+V13-l_tii , 2011. r� Printed: 1 ►I a� �c� t S o I certify under the penalties for perjury under the laws of the United States of America and the State of Indiana that the foregoing factual statements and representations are true and correct. 4Sx*mwx wr6(.5%V d A A.IOLmC1 IlC.IS.t 9i Auf15.w.iecmd }:t `.91: r4@ f Yail� limjww,u6c i WJRII IE a:77 !Nfl Company ID Number: 455486 To be accepted as a participant in E -Verify, you should only sign the Employer's Section of the signature page. If you have any questions, contact E -Verify at 888-464-4218. Page 12 of 13 1 E -Verify MOU for Employer I Revision Date 09/01/09 www.dhs.gov/E-Verify Com--- EM ti .FY' SECG rx a (�,, USA +�n IIII►II�< A H wn Company ID Number: 455486 __.. _. Information relating to the Program .Administrator(s) for your Company on; pol cy questions or operational problems: :Name::. Emma l\I Quiggins Telephone Number . (317) 841 - 4799 ext. 8232 Fax Number (317) 841;- 4790 ` E-mail Address: mquiggins@shrewsusaxom Name: Robert :Boyd Tele hone Number: �' p" 31 , _ 841= 4799 _ext. 823 ( 7) 0 - . ,;: Fax Number. ;:.(317),841 - 4790 E-mail'Address; bboyd@shrewsusa.com Page 13 of 13 1 E -Verify MOU for Employer I Revision Date 09/01/09 www.dhs.gov/E-Verify City ®f Carmel INDIANA RETAIL TAX EXEMPT CERTIFICATE NO.003120155 002 0 Page 1 of 1 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 34305 THIS NUMBER MUST APPEAR ON INVOICES, AIP ONE CIVIC SQUARE 35-6000972 CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 r PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 10/3/2016 370383 Project 16 -ENG -13; Contract Date 03.09.16 SHREWSBERRY City Engineering's Office VENDOR 7321 SHADELAND STATION, STE 160 SHIP 1 Civic Square Send Invoice To: TO Carmel, IN 46032 - INDIANAPOLIS, IN 46256 - Kate Lustig PURCHASE ID BLANKET CONTRACT 8425 Wicklow Way PAYMENT TERMS FREIGHT 8886 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department., 2200 Fund:O Account: 94-650.04 1 Each COIT Bond Fund ASA 2 -126th Street Landscape Improvements $29,850.00 Sub Total $29,850.00 $29,850.00 SHIPPING INSTRUCTIONS 'SHIP PREPAID. 'C.O.D. SHIPMENT CANNOT BE ACCEPTED. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY TITLE CONTROL NO. 34305 CLERK -TREASURER A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. r Send Invoice To: y Skip Tennancour ' American Structurepoint, Inc. 8425 Wicklow Way F Brownsburg, IN 46112 2016 COIT Bond PLEASE INVOICE INy DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECTACCOUNT AMOUNT PAYMENT 1 $29,850.00 SHIPPING INSTRUCTIONS 'SHIP PREPAID. 'C.O.D. SHIPMENT CANNOT BE ACCEPTED. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY TITLE CONTROL NO. 34305 CLERK -TREASURER A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.