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Home My WebLink AboutShrewsberry & Associates/Eng/Adl Serv #1/12,100/Roundabout Landscape Improvements – 106th Street and Towne RoadShrewsberry & Associates, LLC Engineering Department - 2016 _ Appropriation: ASA#1; 94-650.04, COTTBond Fund; P.O. #34306 �ko Contract Not To Exceed $12,100.00 `J AO ADDITIONAL -' ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PURCHASE'OF'GOODS`AND SERVICES THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement') entered into by and between the City of Carmel and Shrewsberry & Associates, LLC (the "Vendor'), as City Contract dated April 6, 2016 shall amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". Furthermore, the terms of the Agreement shall be amended to include the E -verify requirement as stated in Indiana Code § 22-5-.1.7 et seq., which is attached hereto and incorporated herein as Exhibit `B", as well as the required E -verify Affidavit, attached hereto and` incorporated herein as Exhibit V. Also, pursuant to I.C. § 5-22-16.5,. Vendor shall certify that in signing this document, it does not engage in investment activities within the Country of Iran. The terms and conditions of the Agreement_ shall not otherwise be affected by this Additional Services Amendment- and .shall remain in full force and effect. IN WITNESSWHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA by and through its Board of Public Works and Safety M ;sUOfficer 6 Mary Ann Urke, Member Date: Lori S. W, t5on, M ber' Date: r ° /t 5 r C \fes �rl._Trn� m icer Shrewsberry & Associates, LLC By uthorized Signature �• �I a-t� tc14 tso►-, Printed Name Tifie FID/TIN: 35--?w4&W Last Four of SSN if Sole'Proprietor: Date: 19 --f-D _ U t (,f. 1WrWUeuM4S=Qfxa.f. S+.d6!�3'soR{+;`3016Wvca ghAtaa." Uc ASA el Mutsu Aswj 3.2mou w,Qi E.v if,wfn.pa-jwmi62(S AM) July 28, 2016 Scope of Services TASK I: CONCEPT DEVELOPMENT The first step in this process will be a site visit and photographic documentation of existing conditions for this roundabout at 106th and .Towne Road. The City of Carmel will provide base design information accurately reflecting the existing as -built condition of the roundabout in electronic AutoCadd design information, to initiate the conceptual design activities. Concept Development activities and deliverables will consist of the following: • Site visit and photography • Base map preparation • Concept development preparation. Concept will be consistent with concept prepared earlier as part of the base agreement • Concept presentation submission for review and comment TASK II - V: DESIGN DEVELOPMENT THROUGH PUBLIC BIDDING PROCESS Activities and deliverables associated with the roundabout at 106th and Towne Road will be consistent with the tasks previously approved roundabouts included in the Base Agreement. ASSUMPTIONS • The City will provide available plans, studies, surveys or as -built drawings of the site in AutoCAD format for use as the base for plan development. • Fee for preparation of a topographic survey is not included. • Traffic improvements or a traffic study is not included in this scope of services. • Right-of-way research is not included in this scope of work. • Extensions or evaluation of existing utilities beyond the site are not included in this scope of work. FEE COMPENSATION Shrewsberry is prepared to immediately begin the Concept Development process for this roundabout following Notice to Proceed from the Client. Shrewsberry will submit Concept Development deliverables for review and approval 2 weeks following receipt of base mapping information from the Client. Following approval of the Concept Development submission Shrewsberry will include activities associated with this roundabout in conjunction with submissions for the previously approved roundabouts. Proposed fee compensation for the roundabout at 106th and Towne Road is included in the attached Amendment Change Order. Fi1BiT S.\Project Files\2016\16-0076\Proposal and Scope\160729 106th & Towne scope.doc CHANGE ORDER PRoJECT:.Roundabout Landscape Improvements AMENDMENT NUMBER: #1 at Various Locations DATE: 7/29/2016 CLIENT. City of Carmel, CONSULTANT'S PROJECT NO. 16-0076 CONTRACT DATE: April 6th, 2016 CONTRACT FOR: City of Carmel - Roundabout Landscape Improvements at Various Locations The Contract is changed as follows: One (1) project site is included under this contract amendment: 106th and Towne Road Roundabout - Landscape Improvements s 12,100 (Lump Sum) Not valid until signed by Client and Consultant Theoriginal Contract Sum was............................................................................................................................................. $ 45,150 Net change by previously authorized Change Orders................................................................................................... $ 0 The Contract Sum prior to this Change Order was...................................................................................................... $ 45,150 The Contract Sum will be increased/decreased by this Change Order in the amount of........................................................................................................... $ 12,100 The new Contract Sum including this Change Order will be.................................................................................... $ 57,250 The Contract Time will be changed by ( 0 ) days NOTE: All other provisions of the original contract remain unchanged. MREWSBERRY & ASSOCIATES, LLC City of Carmel, Engineering CLIENT One Civic Square Carmel. IN 46032 CONSULTANT 7321 Shadeland Station, Suite 160 Indianapolis, 1N 46256 By Title Date S:\Project Files\2016\16-0076\Proposal and Scope\160729 -106th&Towne Amendmentdoc By Date Title DCHIBI 9 A 2O�Z-- IBM r shrewsharry 7321 Shadeland Station OWNER ❑ Suite 16o CONSULTANT ❑ t�■ Indianapolis, 1N 462$6 OTHER ❑ 317-804799 FAX: 317-841-4790 www.shrewsusa.com AMENDMENT s r e w e r r CHANGE ORDER PRoJECT:.Roundabout Landscape Improvements AMENDMENT NUMBER: #1 at Various Locations DATE: 7/29/2016 CLIENT. City of Carmel, CONSULTANT'S PROJECT NO. 16-0076 CONTRACT DATE: April 6th, 2016 CONTRACT FOR: City of Carmel - Roundabout Landscape Improvements at Various Locations The Contract is changed as follows: One (1) project site is included under this contract amendment: 106th and Towne Road Roundabout - Landscape Improvements s 12,100 (Lump Sum) Not valid until signed by Client and Consultant Theoriginal Contract Sum was............................................................................................................................................. $ 45,150 Net change by previously authorized Change Orders................................................................................................... $ 0 The Contract Sum prior to this Change Order was...................................................................................................... $ 45,150 The Contract Sum will be increased/decreased by this Change Order in the amount of........................................................................................................... $ 12,100 The new Contract Sum including this Change Order will be.................................................................................... $ 57,250 The Contract Time will be changed by ( 0 ) days NOTE: All other provisions of the original contract remain unchanged. MREWSBERRY & ASSOCIATES, LLC City of Carmel, Engineering CLIENT One Civic Square Carmel. IN 46032 CONSULTANT 7321 Shadeland Station, Suite 160 Indianapolis, 1N 46256 By Title Date S:\Project Files\2016\16-0076\Proposal and Scope\160729 -106th&Towne Amendmentdoc By Date Title DCHIBI 9 A 2O�Z-- IBM r shrewsharry Shrewsberry & Associates, LLC Engineering Department - 2016 Appropriation: ASA #1; 94-650.04, COIT Bond Fund; P.O. #34306 Contract Not To Exceed $12,100.00 EXHIBIT `B" E -verify requirement All terms defined in I.C. § 22-5-1.7 et seq. are adopted and incorporated into this section of the Amendment. Pursuant to I.C. § 22-5-1.7 et seq., Vendor shall enroll in and verify the work eligibility status of all of its newly -hired employees using the E -Verify program, if it has not already done so as of the date of this Addendum. Vendor is further required to execute the attached Affidavit, herein referred to as "Exhibit C", which is an Affidavit affirming that: (i) Vendor is enrolled and is participating in the E -verify program, and (ii) Vendor does not knowingly employ any unauthorized aliens. This Addendum incorporates by reference, and in its entirety, attached "Exhibit C." In support of the Affidavit, Vendor shall provide the City with documentation that it has enrolled and is participating in the E -Verify program. This Agreement shall not take effect until said Affidavit is signed by Vendor and delivered to the City's authorized representative. Should Vendor subcontract for the performance of any work under this Addendum, the Vendor shall require any subcontractor(s) to certify by affidavit that: (i) the subcontractor does not knowingly employ or contract with any unauthorized aliens, and (ii) the subcontractor has enrolled and is participating in the E -verify program. Vendor shall maintain a copy of such certification for the duration of the term of any subcontract. Vendor shall also deliver a copy of the certification to the City within seven (7) days of the effective date of the subcontract. If Vendor, or any subcontractor of Vendor, knowingly employs or contracts with any unauthorized aliens, or retains an employee or contract with a person that the Vendor or subcontractor subsequently learns is an unauthorized alien, Vendor shall terminate the employment of or contract with the unauthorized alien within thirty (30) days ("Cure Period"). Should the Vendor or any subcontractor of Vendor fail to cure within the Cure Period, the City has the right to terminate this Agreement without consequence. The E -Verify requirements of this Agreement will not apply, should the E -Verify program cease to exist. [SXonrncm\Prof.Svcs & Goods Svcs\Engin=ing12016\Shrewsbcr y & Aas naves. LLC ASA #1 Add? Svcs A..d 3-27-2012 with E -Verify language.doc: 10/42016 8:59 AM] Shrewsberry & Associates, LLC Engineering department - 2016 Appropriation: ASA #1; 94-650.04, COIT Bond Fund; P.O. #34306 Contract Not To Exceed $12,100.00 Exhibit V ll II '' t E -Verify Affidavit . ?)I �CJ� 0 G � s Q n- , being first duly sworn, deposes and says that he/she is familiar with and has personal knowledge of the facts •herein and, if called. as a witness in this matter, could testify as follows: 1. I am over eighteen (18) years of age and am 'competent to testify to the facts contained herein: 2. I am now and at all times relevant herein have been employed by :5hr2tOSbkr rc - t AS60ciekS LLX-- _ (the "Company") in the position 3. I am fanuliar with the employment policies, practices, and _procedures of the Company and have the authority to act on behalf of the Company; 4. The Employer, is enrolled andparticipates in the, federal ENerify program and has provided documentation of such enrollment and. participation to • the City of Carmel, Indiana. 5. The Company does not knowingly employ any unauthorized aliens. FURTHER AFFIANT SAYETH NOT. EXECUTED on the —,5 —dAy of . QC - 20L. Printed:- • Bjak:e. LV i �Sa71 I certify under the penalties for perjury; under the law's of the United. States of America and the State of Indiana that the foregoing factual- statements and representationsare true and correct: Printed;bLk& W i ISM �S:Stt:amvAKlm-!(1 Qasw ds�' yUhrFA�mRanya.umwtl ur ASA a1 ASfisnaAmid S-J7•blu.ala:v.if)!a;¢�phcll141:0�n6:lDARt) City ®f Carmel INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 Page 1 of 1 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 34306 THIS NUMBER MUST APPEAR ONINVOICES, AIP ONE CIVIC SQUARE 35-6000972 CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS, iJ a ter .q 1 SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 f i PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 9/30/2016 370383 Project 16 -ENG -13; Contract Date 03.09.16 SHREWSBERRY City Engineering's Office VENDOR 7321 SHADELAND STATION, STE 160 SHIP 1 Civic Square Send Invoice To: TO Carmel, IN 46032 - INDIANAPOLIS, IN 46256 - Kate Lustig PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 8879 Brownsburg, IN 46112 QUANTITY I UNIT OF MEASURE DESCRIPTION I UNIT PRICE EXTENSION Department., 2200 Fund: 0 COIT Bond Fund Account: 94-650.04 1 Each ASA 1 - Roundabout Landscape Improvements -106th and $12,100.00 $12,100.00 Towne Road Sub Total $12,100.00 2016 COIT Bond PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECTACCOUNT AMOUNT PAYMENT $12,100.00 SHIPPING INSTRUCTIONS *SHIP PREPAID. 'C.O.D. SHIPMENT CANNOT BE ACCEPTED. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY TITLE CONTROL NO. 34306 CLERK -TREASURER A1P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APP . PRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. i iJ a ter .q 1 i f i Send Invoice To: - Skip Tennancour American Structurepoint, Inc. 5s .Jf 8425 Wicklow Way Brownsburg, IN 46112 2016 COIT Bond PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECTACCOUNT AMOUNT PAYMENT $12,100.00 SHIPPING INSTRUCTIONS *SHIP PREPAID. 'C.O.D. SHIPMENT CANNOT BE ACCEPTED. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY TITLE CONTROL NO. 34306 CLERK -TREASURER A1P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APP . PRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. i