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Home My WebLink AboutBPW Minutes 7-6-16Board of Public Works and Safety Meeting MINUTES Wednesday, July 6, 2016 —10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10: 01 a.m. MEMBERS PRESENT Mayor James Brainard, Board Members; Lori Watson and Mary Ann Burke, Clerk -Treasurer Christine Pauley, and Chief Deputy Clerk -Treasurer of Operations Linda Harvey MINUTES Minutes for the June 1, 2016 Regular meeting were approved 2-0 (Board Member Watson abstained). Minutes for the June 15, 2016 Regular meeting were approved 2-0 (Mayor Brainard abstained). BID/QUOTE OPENINGS AND AWARDS Bid Award for 141" & Shelborne Water Main Installation; TPI Construction was the lowest and most responsive; $158,300; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Bid Award for Illinois Street Extension Mitigation — City of Carmel Project 910-10; Williams Creek Management Corporation was the lowest and most responsive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Bid Opening for Main Street Reconstruction - Olivia on Main Streetscape — City of Carmel Project #14-06-A; Mayor Brainard opened the bids and read them aloud.- Company loud: Company OLCO, Inc Amount $892, 699.17 Bid Opening for 126th Street Improvement: Rangeline Road to Keystone Parkway — City of Carmel Project #16 -ENG -04; Mayor Brainard opened the bids and read them aloud: Company Gradex, Inc Amount $3,873,423.36 E&B Paving, Inc $4,431,765.01 Crider & Crider, Inc $4,437,000.00 Rieth-Riley Construction $4,656,600.00 PERFORMANCE RELEASES Resolution BP W-07-06-16-01; Prudentia Building; Erosion Control; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW-07-06-16-02; Nathaniel Creek Subdivision; Erosion Control; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW-07-06-16-03; Meadows @ Legacy Sec. 2/Ridge @ Legacy Sec. I & 2/Legacy Towns & Flats II; Various Projects; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW-07-06-16-04; SectionsAB, C,D and E; Erosion Control; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BP W-0 7-06-16-05; Bonbar at Monon Lake; Curb; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BP W-07-06-16-06,- Sanctuary @ 116`h 4B; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CONTRACTS Request for Purchase of Goods and Services; American Structurepoint, Inc.; ($21,500. 00); Traffic Signal Design Services and 136`h Street and Keystone Parkway Ramp Metering Design; Additional Services 411; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Requestfor Purchase of Goods and Services; American Structurepoint, Inc.; ($18,500.00); 136th Street and Keystone Parkway Traffic Analysis; Additional Service 912; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; American Structurepoint, Inc.; ($33,080. 00); 96`h Street Conceptual Design; Additional Service #13; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; American Structurepoint, Inc.; ($38, 000.00); Westfield Boulevard over Carmel Creek Bridge Plan Development; Additional Service #14; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; American Structurepoint, Inc.; ($20, 000.00); As Needed Survey Services; Additional Service #15; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; American Structurepoint, Inc.; ($893, 000.00); As Needed Right of Way Services; Additional Service #16; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; CHA Consulting, Inc.; ($598,300. 00); 96`h Street Roundabouts — Delegates Row, Gray Road, Hazel Dell Parkway; Additional Service #1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; CHA Consulting, Inc.; ($43, 000.00); 96`h Street at Keystone Parkway — Adjustment to Section 106 — Structural Design; Additional Service #2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; CrossRoad Engineers, PC ($133, 000.00); River Road Phase 2 Project; Additional Service #11; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; United Consulting; ($49,800. 00); Illinois Street Extension Mitigation at Brookshire Golf Course — Construction Inspection; Additional Service #4; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Williams Creek Management Corporation; ($654,216.50); Illinois Street Extension from Spring Mill Road to 106`h Street Mitigation; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Pearson Ford; ($768, 857.00); 5 Pick Up Trucks & 3 Crew Cabs; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Maxwell Stofman; ($4, 000.00); Performance Agreement; Ripe at IU Health North Hospital Art of Wine; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Greek Food Festival, Inc.; Mobile Stage Use and Indemnification Agreement, Greek Festival; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution No. BPW 07-06-16-08;,4 Resolution of the City of Carmel Board of Public Works Acknowledging Receipt of Contract; Rayna Reinholt Traylor d. b. a. RTR Events; ($10, 000.00); Professional Services Agreement; Event Planning; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution No. BPW 07-06-16-07; A Resolution of the City of Carmel Board of Public Works Acknowledging Receipt of Contract; Booth Tarkington Civic Theatre; ($200, 000.00); Arts Grant Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Duke Energy; ($145, 000.00); Monon Plaza Phase #4 — Underground Transmission Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use Gazebo and Fountain Area; Free Concert; August 7, 2016; 4: 00 p. m. — 8: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use City Streets; Brew Festival; August 19-20, 2016; 12: 00 p. m. —10: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use City Streets; Carmel High School Homecoming; September 30, 2016; 1: 00 p.m. — 1:30 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use City Streets; BMW Championship; September 5-11, 2016; 5: 00 a. m. —11:59 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Japanese Garden; Birthday Party; October 8, 2016; 3:00 p. m. — 7:00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Restriction; 13105 Towne Road — Duke Energy; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Curb Cut/Parcel Split; 1300 West 106`h Street — Regal Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Restrictions/Open Pavement Cut; Spring Mill Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Additional Curb Cut; 2290 Steffee Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Restriction/Pathway Closure/Open Pavement Cut; 141st and Wilmuth Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Alley Closure/ Open Pavement Cut; 660 2nd Avenue NE; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Temporary Roundabout Lane Closure/Open Pavement Cut; 106`" and Shelborne Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Restriction/Open Pavement Cut; Jumper Lane; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Restriction; 468 East Main Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Restriction/Open Pavement Cut; 126`" Street/136th Street & Gray Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Temporary Construction Entrance; 10960 Spring Mill Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Restriction/Open Pavement Cut; Various Locations; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Replat Approval; VO WC Section 3001 A Village Center Part 2, Block F; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Dedication & Deed of Public Right -of -Way Approval; Old Town Development LLC, 3rd Ave SW; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Perpetual Storm Water Quality Management Easement; Emerson Road Reconstruction Project; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; 3734 Shafer Circle; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; 1466 Woodpond Roundabout South; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Consent to Encroach; 3734 Shafer Circle; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 1 1 Request for Consent to Encroach; 1466 Woodpond Roundabout South; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Mayor Brainard recessed the meeting at 10:1 S a. m. Meeting reconvened at 10:42 a. m. Jeremy Kashman, .City Engineer, reviewed bids and recommended awardi77g 126th Street Improvement: Rangeline Road to Keystone Parkway — City of Carmel Project #16 -ENG -04 to Gradex, Inc. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. . ADJOURNMENT Mayor Brainard adjourned the meet' g yrs .45 a.m. Ch4stine S. Pauley — erk-Treasurer Approved )AY or James Brainard