HomeMy WebLinkAboutBPW Minutes 10-19-16Board of Public Works and Safety Meeting
MINUTES
Wednesday, October 19, 2016 —10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10: 01 a.m.
MEMBERS PRESENT
Mayor James Brainard, Board Members Mary Ann Burke and Lori Watson, Clerk -Treasurer
Christine Pauley, and Deputy Clerk Jacob Quinn
MINUTES
Minutes for the October S, 2016, Regular Meeting were approved 2-0 (Mayor Brainard
abstained)
BID/QUOTE OPENINGS AND AWARDS
Bid Opening for 416 -SW -88 — Small Structure & Culvert Lining — 8, 30, 33, 49, 98, 104; Mayor
Brainard opened the bids and read them aloud:
Company
T&T Pipe Renovations
Infrastructure Systems
Turn -Key Tunneling
Amount
$771,737.98
$798,463.50
$1,099,591.00
Bid Opening for City -Wide Residential Solid Waste, Yard Waste, Recycling Collection and
Disposal; Mayor Brainard opened the bids and read them aloud:
Company
Republic
Rays
Amount
$16,567,200 (BASE BID)
$19,858,800 (BASE BID)
Bid Opening for 2016 New Vacuum Sweeper; Mayor Brainard opened the bids and read them
aloud:
Company
Amount
Brown Equipment $228,875
Mike Dohaney $283,000
Request to Reject Bids for Roundabout Improvements at 106th Street and Towne Road, 16 -ENG -
39; Chris Ogg, Assistant City Engineer, made a recommendation to reject these bids as they were
all higher than the estimate. Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
PERFORMANCE RELEASES
Resolution BP W-1 0-19-16-01; Bonbar at Monon Lake; Streets/Curb; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
CONTRACTS
Requestfor Purchase of Goods and Services; CrossRoad Engineers, P.C.; ($155,300.00);
Midtown East Design — Supplemental Preliminary Engineering; Additional Services #2A; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Requestfor Purchase of Goods and Services; First Group Engineering; ($11,800.00); Alternate
Two A Modified — Unnamed Tributary of Williams Creek; Additional Services #1; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Requestfor Purchase of Goods and Services; Shrewsberry; ($12,100.00); Roundabout
Landscape Improvements —106th Street and Towne Road; Additional Services #1; Board
Member Burke moved to approve. -Board Member Watson seconded. Request approved 3-0.
Requestfor Purchase of Goods and Services; Shrewsberry; ($29,850. 00); 126th Street
Landscape Improvements; Additional Services #2; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Requestfor Purchase of Goods and Services; Smock Fansler Corporation; ($1,277,762.00);
Roundabout Landscape Improvements — South West Clay; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Requestfor Purchase of Goods and Services; Wilkinson Brothers; ($3,500. 00); Paint Midtown
Water Tower; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Requestfor Purchase of Goods and Services; Kronos incorporated; ($10,235.03); Software
Support Services; Additional Services Amendment, Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
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Request for Purchase of Goods and Services; Gradex, Inc.; ($29,790.60); 126h Street
Improvements Project # 16 -ENG -04; Change Order #1; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Vitals SmartShopper; SmarShopper Program for
Healthcare Services; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use City Gazebo; Relay for Life Event; June 3, 2017, 9: 00 a. m. —12: 00 p. m.; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request to Use Caucus Room; Annual Meeting; November 14, 2016; 5:30 p.m. — 7:30 p.m.;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved
3-0.
Request to Use Council Chambers; Club Meeting; November 17, 2016/June 26, 2017/February
23, 2017/March 23, 2017 April 27, 2017; 7:00 p.m. — 9: 00 p.m.; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request to Use City Streets; Outdoor Festival; October 29, 2016; 2: 00 p.m. —1:00 a.m.; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request to Use Gazebo; Half Marathon & 5k; December 10, 2016; 7:00 a.m. — 2: 00 p.m.; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request to Use City Streets; Arts Festival; September 22, 2017/ September 23, 2017/ September
24, 2017; 3: 00 p.m. on 9/22 — 8: 00 p.m. on 9/24; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
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Request Memorandum of Understating; The Noblesville Fire Department/the Westfield Fire
Department/Fishers Department of Fire & Emergency Services/Cicero Fire Department;
Collaborative New Applicant Testing; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
Request for Street Closure/Open Pavement Cut/Pathway and Sidewalk Closure; 106`h Street
from Ditch Road West to Clay Township Waste Water; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Lane Restriction/Open Pavement Cut; Pennsylvania Street; Board Member Burke -
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Additional Curb Cut; 13078 Horseferry Road; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Sidewalk Closure/Open Cut/Lane Restriction; 145 Nappanee Drive & 833 Oswego
Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Right of Way Dedication; 13085 Hamilton Crossing Boulevard; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Secondary Plat Approval; The Meadows at the Legacy Section 4; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Secondary Plat Approval; Albany Place Section 1; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Variance; 2540 Wineland Creek Drive; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Consent to Encroach; 2540 Wineland Creek Drive; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Burke moved to add-on agenda item. Watson second. Motion approved 3-0. Resolution BP 10-
19-16-02; Art Grant for Actors theatre of Indiana; ($30, 000.00); Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Burke motion to add-on agenda item. Watson second. Motion approved 3-0. Resolution BP 10-
19-16-02; Art Grant for Actors Theatre of Indiana; ($30, 000.00); Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Burke motion to add-on agenda item. Watson second. Motion approved 3-0. Resolution BPW 10-
19-16-03; Acknowledging Receipt of Contract; Kieser Consulting Group, LLC; ($47,500. 00);
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Mayor Brainard recessed the meeting at 10:17 a. m. Meeting was reconvened at 10:20.
Chris Ogg reviewed bids and made a recommendation to award for #16 -SW -88 — Small
Structure & Culvert Lining — 8, 30, 33, 49, 98, 104; to Temple & Temple. Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
ADJOURNMENT
ADJOURNMENT
Mayor Brainard adjourned the meeting at 10:19 a. m.
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S. PauleyT Clerk -Treasurer
Approved f
ayor James Brainard