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Home My WebLink About304723 10/31/16 4�!.F:!gyf` u_, � CITY OF CARMEL, INDIANA VENDOR: 237300 I; .l ONE CIVIC SQUARE PARTY TIME RENTAL INC CHECK AMOUNT: $ 493.93 ,. �� CARMEL, INDIANA 46032 7250 N KEYSTONE AVE CHECK NUMBER: 304723 +�'��TON�°'� INDIANAPOLIS IN 46240 CHECK DATE: 10/31/16 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1203 4359003 191701 493.93 FESTIVAL COMMUNITY EV VOUCHER NO. WARRANT NO. Prescribed by State Board of Accounts City Form No.201 (Rev.1995) PARTY TIME RENTAL INC ALLOWED 20 ACCOUNTS PAYABLE VOUCHER 7250 N KEYSTONE AVE IN SUM OF$ CITY OF CARMEL An invoice or bill to be properly itemized must show:kind of service,where performed,dates service INDIANAPOLIS, IN 46240 rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc. $493.93 Payee ON ACCOUNT OF APPROPRIATION FOR Purchase Order# Community Relations Terms Date Due PO#- ACCT# DATE INVOICE# DESCRIPTION DEPT# INVOICE# Fund# AMOUNT Board Members DEPT# FUND# (or note attached invoice(s)or bill(s)) AMOUNT 191701 43-590.03 $493.93 1 hereby certify that the attached invoice(s),or 10/13/16 191701 $493.93 1203 101 1203 101 bill(s)is(are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Wednesday,October 26,2016 hereby certify that the attached invoice(s),or bill(s),is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 ,.20— Cost .20Cost distribution ledger classification if claim paid motor vehicle highway fund. Clerk-Treasurer J p 7250 North Keystone Ave. PARff nu. (317) 536-2022 Indianapolis, IN 46240 FAX (317) 222-3853 www.PTRINC.com RENTED:TO JOB LOCATION TICKET #' CITY OF CARMEL-TREASURER OFCE CENTER GREEN Res# 143465 1 CIVIC SQUARE SOUTH ENTRANCE OF 'PALLADIUM Con# 191701 CARMEL IN 46032 CARMEL IN 46032 Loc 100 DL/ID ,#_, V Co. PHONE DATE __W _(.317) 5-717 2 495_. -OUT.-X0-/._13_/1.6 8:0.0 .AM KM__ F (317) 8144-3498 PO/JOB # RECEIVED' BY LJ TORCH RELAY KELLI PRADER-748.3920 RETURNED 10/13/16 12:00 AM AW ***FINAL*** Charge for 1,00 Day(s) Page: 1 QTY ITEM DAY EXT AMT NET AMT Rental Text BILLING DEL: SETUP BY 11AM 10/13 CALL 1ST! ! KELLI-317.748.3920 PU: AFTER 5:30PM 10/13 *****SU/TD STAGING 8X16 & SKIRTING & 30 OF THE CHAIRS***** 4 6721-0000 STAGE 41X8' (DELIVERY ONLY) 40.00 160.00 160.00 Actual In Date: 10/17/16 9:44 AM - NEEDS A 5/161' 'ALLEN WRENCH TO INSTALL 16 6722-0000 24" LEGS FOR STAGE(4-PER UNIT) 0.00 0.00 Actual In Date: 10/17/16 9:44 AM -2 - 6-725-0000 STAGE STEPS (2) -USED W/161&24" 0.00 0.00 Actual. In Date: 10/17/16 9:44 AM 3 5590-0000 SKIRTING BLACK 17' 21.25 63.75 63.75 Actual In Date: 10/17/16 9:44 AM PLEASE DO NOT STORE LINENS IN PLASTIC BAGS PLEASE RETURN CLIPS - REPLACEMENT FEE: $1.50 EA PLEASE RETURN HANGERS - REPLACEMENT FEE: $5 EACH 50 8224-0000 CHAIR BROWN SAM P* f0.75 37.50 37.50 Actual In Date: 10/17/16 9:44 AM 4 23 SU/TD RISER 12.00 48.00 48.00 3 25 SU/TD SKIRTING 2.00 6.00 6.00 1 46033 CARMEL P/D-33 130.00 130.00 30 22 SU/TD CHAIR 1.10 33.00 33.00 ----- Payments ------ If there are any problems WHATSOEVER with any of our equipment,please call 317-252-3832. pa-1 ` There will NOT be any credits or adjustments to this order,unless this phone call is made. ��Yy�Y�l N,( of�-f'S 1+3 5 god 3 Initials X -FAILURE-TO RETURN PROPERTY.(LEASED)_TO,LESSOR_WUHN_72HOURS-AETER.AGREEDTIME CONST TIRES PRIMA FACIE _ ____ V JD EVIDENCE OF UNAUTHORIZED CONTROL OVER SAID PROPERTY WHICH CAN CONSTITUTES THEFT.THEFT IS PUNISHABLE BY 2 RENT-2-6-125- - YEARS IN PRISON PLUS UP TO A$10,000 FINE.EQUIPMENT RENTED ON THIS CONTRACT IS NOT FOR SALE. SALES 217.00 I HAVE BEEN INSTRUCTED&DEMONSTRATED ON THE SAFE&PROPER OPERATION OFTHE ABOVE EQUIPMENT AND I FULLY UNDERSTAND THOSE INSTRUCTIONS. OTHER 0.00 The undersigned having read and understood the above terms as well as the Additional Terms and Conditions on the DMG WAIVER 15 68 reverse side hereof,hereby agrees to rent the above equipmenUarticles on the terms and conditions set forth in this Rental Agreement,and is an authorized agent for the Lessee. ADDL TAX 0 00 ` SALES TAX 0.00 EQUIPMENT LEASED BY DEPOSIT 0.00 ` AMT BILLED 493.93 TOTAL DUE 493.93 17-OCT-16 09:44:31 c 'rterl?s and Cohditions 1. INSPECTION.Lessee acknowledges that he has had an opportunity to personally inspect the Equipment and finds it suitable.forhis needs and:in good condition.Lessee under;: stands its proper use.Lessee further acknowledges Lessee responsibiNy to'nspect the Equipment prior to its use and to notify Lessor of any defects. 2, . TIME OF RETURN.Lessee right of possession terminates on the expiration of the rental period and retention of possession after this time constitutes.,a material breach of Les- see's obligations under this contract:Time is of the essence in the agreement.Any extension.must.at Lessor's election be mutually agreed upon in writing 3. RETURN OF:EQUIPMENT.At the#er;mination of this agreement,.Lessee shall return all.Equipment to Lessor's premises during Lessors regular business hours,in the condition and.repair as when delivered to Lessee,.subject only to reasonable wear.and tear.Lessee shall be liable for all damages to'or loss of the Equipmehf.occurring because rt„w4a:not returned within Lessor's regular business hours.If Lessor has agreed to deliver equipment to Lessee or to pick up the Equipment from Lessee, Lessee shall be responsible for all losses or damage to Equipment from time of delivery to Lessee and until pinked up by Lessor. ,. 4. PARTIES.As-used to this Rental Agreement,the terms"Lessor”and"we"shall mean PTR, Inc.d/b/a Party_Time Rental,The terms Lessee"and"you shall mean the party. •executing this:Rental A'reement.as such on the face hereof. 5. HOLD HARMLESS AGREEMENT.Lessee shall defend,indemnify and hold harmlks Lessor,and its employees.agents and subsidiaries from and:agalnst all claims Ilabllltfes, tosses,damages to propert;r or otherwise,and expenses:of every character whatsoever,resulting from the actions;negligent or.otherwise;of Lessee,:Lessee's employees and agent: of Lessee or Lessee subcontractor.The indemnities Included in this exhibit shall include reasonable attorney's fees paid by Lessor in defending suit and actions Involving ltabtlin' covered by the indemnification provision in this paragraph, 6....TIME.All equipment rental charges are for time out,NOT TIME USED,Most prices quoted are fol a one day(24 hours)charges.If equlpment:is needed:for a longer tlme...period, we also have weekly(7 days)and monthly(28 days)rates. 7. LIABILITY.All equipment is for rental'_purposes only.and it understood that the Lessor shall not be responsible for any accident or damage resulting directly or Indirectly fromthe used of the leased equipment.The Lessor expresslydisclaims all warranties,either expressed or implied,including:any implied warranties of merchantabltrty or fitness for a:parfleular purpose,and neither assumes nor authorizes any other person to assume for it any liability in connection with the use of this equipment.The Lessee agrees to indemnify and hold the Lessor harmless from and against any claims,actions,proceedings,costs,damages to property,consequential damages,loss of income or any other incidental damages,even those damages caused-by.the negligence of.the Lessor,including attorney's fees,arising out of,connected with or resulting,from the use of the equipment,Including butnot limited: to,the manufacture,selection,delivery,possessim use,operation,or return of the equipment: 8. COLLECTION COSTS.The Lessee agrees to pay all reasonable collection attorney's and court fees and other expensesinvolved in the collection of charges or enforcement of the Lessor's rfglts under this Contract. 9. REPLACEMENT OF MALFUNCTIONING EQUIPMENT,If the equipment becomes unsafe or in disrepair for any reason,Lessee agrees to discontinue its use and to notify Les- sor.Lessor will repair or replace the equipment with similar equipment in good working order if available,and if the defect is the result of normal use.Lessor.is not responsible for any incidental damages or consequential damages caused by delays or otheivulse,and Lessee hereby waives an right or entitlement thereto. 10. DAMAGE WAIVER,A six percent(6%)non-refundable damage waiver is applied to the cost of all rental equipment.This cost is only minor repairable damage and 1s not to:be construed as insurance.The damage waiver does not cover damage caused by misuse,abuse nor does it cover'theft.Minor damage is defined as damage that cart';be repaired for an amount less than six percent(15%)of the equipment's rental fee. 11. PROTECTION OF EQUIPMENT. it is the responsibility of the Lessee to protect all equipment from damage,exposure to weather,or damage that occurs from issue of equipment. The Lessee must.protect the equipment until it is returned or until the agreed pick-up time and date. 12. THEFT OF EQUIPMENT.The Lessee agrees to pay for equipment(at is replacement cost when rented)for all types of theft or mysterious cflsapperance Damage Walver,does' not cover theft. 13. WEATHE:fi:RELATEDRlSKS.Lessee assumes all weather related risks involved in holding an outdoor tented event.Lessor will endeavor to.minlize said risk,Nowrever,should: the tenting become unstable due to high vririd,snow,rain,flooding,extreme cold or heal,or any other factor beyond Lessor's control,Lessee shall still be liable for payment in full 0f all charges. 14 :DIRTY,OR DAMAGED EQUIPMENT.Lessee agrees to pay for any damage to rented equipment regardless of cause,::except reasonable wear and tear,while`equlpmePt is out of possession of Lessor.Lessee also agrees to pay a reasonable cleaning charge for all equipment returned dirty.Accrued.rental charges cannot be applied against the;purchase or cost of repair or damaged goods.Rental Equipment damaged beyond repair will be paid for by Lessee at Replacement Cost when rented The cost of repairs will be borne bq:the Lessee,whether performed by the Lessor,or at the Lessor's option by'others. 15. LOSS OR DAMAGE.To the extent that damage to the equipment is not covered by the foregoing Damage Waiver provision,the Lessee assumes all risk of loss or of damage to the leased equipment from any cause.No loss of or damage to the equipment shall impair any obligation of the Lessee under this Rental Agreement,including the repayment pf rental fees.Lessor shall have the option of repairing or replacing the equipment,and Lessee shall be responsible for such costs. . ' 16. PAYMENT TERMS.We require et valid Visa,MasterCard,American Express or Discover card number to make a reservation unless the party renting the equipment-has-a pre- arranged account at Party Time Rental.The credit card number shall secure the reservaflon until the date of fr e event.,lf a credit card is not presented at{tick-up,then.a Cash security.. oe�6�it�gtial tD th�repl L i c c u urge eyuipmeni s-recioired in acidrior-to-therentai-fee. - - --- F— —— - 17. CANCELLATION.A party making a reservation will be subject to a 25%cancellation fee if the entire reservation is cancelled within thirty(30)days of the event.This policy applies to.all PParties,including-those who have pre-arranged accounts at Party Time Rental.Cancellation of inflatable and special seasonal equipment shall be subject to a-.1 00%fee 18. DELIVER AND PICK UR Delivery is made tc>closest point truck can park.Extra charges will result in deliveries to upstairs,.,elevator useor any pofntiwhere extr3time is bivalved. Our service does not include set up and knock down of tables and chairs.If this service is required,arrangement should be made several gays prior to delivery.with a special charge quoted.If nor arrangements are made and this service is desired on delivery;our driver must call for authorization.If time permits,we will try to accommodate you after quotirigAhe price.On pick up where no prior arrangements have been made and equipment is not knocked down and assembled in one sheltered area,tables and chairs will be left until the next day when a special crew can be scheduled.There will be an additional one day rental.A knock covin,fee will result if equipment is still set up. 19. PREPARATION OF SITE.Lessee agrees to have the site upon wi Jch the equipment is to be erected,free and clear of all obstacles,natural and man-made,-prior to the arrival_. of the Lessors work crew.Lessee further agrees to have all tents cleared for removal prior to our arrival.All non-teased equipment and decorations shall be cleared:and taken.fron1 the site.If the Lessee fails to do so,then Lessee shall pay all costs involved for any delay,additional rental,and all costs including collection andaegal oxpense 20. UNDERGROUND FACILITIES.Lessee agrees to have all Underground Facilities,in the vicinity of the Equipment installation,clearly marked.prior-to arrival of Lessor's work crew; Lessee assumes full responsibility for darnage to all Undergrou,id Facilities.To identify Underground Facilities, Lessee must call one week prior to installation.CALL BEFORE YOU DIG 800-382-5544. 21 :',SET UPITEAR;DOWN.Set up and/or tear dowl):of equipment is also available.Party Time Rental will be happy to quote a_chaige to the customer based on the4entaltteirn to be set-0/torn down.Any eeqquipment not previousiy-scheduled to be set-up or torn down will be.assessed normal set-up/tear down charges pktsa Minimum$50 fee 22. IDENTIFICATION..When picking up rental equipment at our location,we require a valid Indiana Sate Driver's License For insurance purposes,we.are required to photocopy:ahe Lessee's license. 23. EQUIPMENT USE.Upon pickirlg up or accepting delivery of equipment;learn to use the item(s).We do our best to instruct each customer on how to safely use the equipment. Should an item not wort(properly,please contact Lessor as soon as YOU have discovered the problem.We will either provide further instruction or we will replace the,item.Also,upon picking up or accepting del very of equipment.be sure that you have received all of the items that you reserved.Provided that-the items are not correct or acceptable,we must be: advised immediately in older to remedy the situation.The Lessee shall use the equipment in a careful and proper manner. 24. LIQUIDATED DAMAGES.in the event that the Lessor fails to delivery any equipment,or is unable to remedy problems with delivered equ Irrreri,.t!te Lessor's sole responsibility. shall be to refund to the Lessee the rental fes for the particular equipment. 25. SEVERABILITY.if any provision of this Rental Agreement is held invalid by a court of competent jurisdiction,if shall be considered deleted irom this Rental Agreement,but such invalidity shall not affect other provisions that can be given effect in the absence of the invalid provisicr:s, 26. ATTORNEY'S FEES. If the evert!that either party files an action in relation to this Rental Agreement;the Unsuccessful party in the artlonmhall pay to the successful party,in .:`addition to all other sums that either party may be called,upon to pay,a reasonable sum for the successful party's:attorney's fees. 27,: LINENS<,Table linens are inspected prior to pick up and upon return.DO NOT ROLL UP OR PLACE WET LINENS IN ANY BAG-mildew will result f there is obvious damage such as mildew,excessive stains,burns'or tears,you will be chargee'the cost of the linen and keep some as though it were a sale.Return all linens dry and`free of waste 28. COOKING UNDER TENTS.Lessee agrees not to do any type of cooking under or within a reasonable distance of the tent.Lessee assumes full responsibility and costs incurred :..for damage and or cleaning expense to tent tops due to cooking processes under or near tents. . C 2014 by Business;Forms by In A-i3 rc,Inc-All Right REGerved.(13429) Unauthorized reproduction rindior redistribution Strictly prohibited:;;