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Home My WebLink About304459 10/31/16 r Coq ' "*� CITY OF CARMEL, INDIANA VENDOR: 360608 ® i. : ONE CIVIC SQUARE ACE PARTY RENTAL CHECK AMOUNT: $*******300.00* :. �a CARMEL, INDIANA 46032 7768 ZIONSVILLE RD STE 100 CHECK NUMBER: 304459 ��;,��oN�` INDPLS IN 46268 CHECK DATE: 10/31/16 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1207 4353099 327164 300.00 OTHER RENTAL & LEASES VOUCHER NO. WARRANT NO. Prescribed by State Board of Accounts City Form No.201 (Rev.1995) ACE PARTY RENTAL ALLOWED 20 ACCOUNTS PAYABLE VOUCHER I 7768 ZIONSVILLE RD STE 100 N SUM OF$ CITY OF CARMEL An invoice or bill to be properly itemized must show:kind of service,where performed,dates service I NDPLS, IN 46268 rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc. $300.00 Payee Purchase Order# ON ACCOUNT OF APPROPRIATION FOR Brookshire Golf Course Terms Date Due PO# ACCT# DATE INVOICE# DESCRIPTION DEPT# INVOICE# Fund# AMOUNT Board Members DEPT# FUND# (or note attached invoice(s)or bill(s)) AMOUNT 327164 43-530.99 $300.00 1 hereby certify that the attached invoice(s),or 10/13/16 327164 Chair Rental $300.00 1207 101 1207 101 bill(s)is(are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Friday,October 21,2016 c I hereby certify that the attached invoice(s),or bill(s),is(are)true and correct and.1 have audited same in accordance with IC 5-11-10-1.6 20 Cost distribution ledger classification if claim paid motor vehicle highway fund. Clerk-Treasurer Ace Party Rental 7768 Zionsville Rd JOB CONTRACT Indianapolis,IN 46268 ; Ph: 317-872-8368 www.acepartyandtents.com info@acepartyandtents.com PARTY R E N to L Invoice to: 1Job# 3271641 Brookshire Golf Club Order Status: Active 12120 Brookshire Parkway, 12120 Brookshire Parkway Sales Person:Kelly Adams Carmel,IN 46033 Carmel IN 46033 Contact: Pam Lister Job Site: Phone: (317)846-7422 Room: Fax: Contact: Pam Lister Customer#579780 Email: plister@carmel.in.gov Phone: Terms: COD Order Date Delivery Pickup 10/13/2016 10/20/2016, 10/24/2016, JOB DESCRIPTION: Event 1I 1 PU AUT Quantity Description Duration Price Subtotal Policies 1 Deliveries are made on Thursday or Friday 1 Days $0.00 $0.00 Note:Pick Ups are done on Monday or Tuesday Please sign and return copy with deposit Reservation deposits are non- refundable We will not go up or down stairs!All orders must be paid in full before delivery Emergency contact: EMERGENCY@ACEPARTYANDTENTS.COM 1 Contracts MUST be signed before delivery 1 Days $0.00 $0.00 Note:Payments received are considered as a valid signature accepting contract details.DEPOSITS ARE NON REFUNDABLE Total Policies: $0.00 Table&Chairs 115 White Garden Chair 1 Days $2.00 $230.00 Note:All chairs must be stacked seat down or there will be a 25%service fee PRICE DOES NOT INCLUDE SET UP OR TEAR DOWN Total Table&Chairs: $230.00 Wedding Accessories 2 Columns White 40" 1 Days $10.00 $20.00 Total Wedding Accessories: $20.00 Total $250.00 Delivery/Misc Quantity Description Price Subtotal 1 Delivery Fee $50.00 $50.00 Total Delivery/Misc $50.00 (invoice totals on page 2) Pare I oft Printed 10/]8/2016 8:40 AM Product Total: $250.00 Service Charge: $0.00 Labor: $0.00 Delivery/Misc. $50.00 Tax: $0.00 Job Total: $300.00 Signature This is and agreement read both sides before signing Page 2 of 2 Printed 10/18/2016 8:10 AM EQUIPMENT LEASE Adams Party Rental LLC.DBA Ace Party and Tent Rental(Dealer)hereby lease to the undersigned renter,("Renter"),for the term and upon the covenants and conditions herein set forth,the following personal property("equipment")described above. *Ace Party Rental is not responsible for any damages that may occur. *I agree that my credit card will be charged in the event that I fail to pay my balance due upon delivery,and or my personal check is returned for insufficient funds.No warranty.Dealer makes no warranty,expressed or implied,directed or indirected,as to the condition,fitness,quality,or any matter with respect to the equipment,except that it is in normal working order. ALL TENT RENTALS MUST BE CANCELED TWO WEEKS PRIOR TO YOUR EVENT OR YOU WILL BE BILLED FOR THE PRICE OF THE TENT. ALL EQUIPMENT IS TIME OUT NOT TIME USED. Renter acknowledges and agrees as follows: 1. Renter has not acquired and will not acquire,unless otherwise specifically agrees to in wrinting signed by the parties herto,any ownership right or interest to the equipment. 2. Renter assumes all responsibility for equipment. Equipment is used at Renter's sole risk. Renter will indemnity and hold Dealer harmless from any and all liability,claims,costs and expenses arising out of Renter's use or possession of the equipment. 3. Renter shall be liable for any lost,theft,damage,or destruction of the equipment. In addition the rental charges,Renter will pay for all equipment lost or damaged beyond repair at the replacement cost thereof and there for repairable equipment damaged at the cost for such repairs. 4. A cleaning charge will be made on items returned unclean,it being Renters reasponsibility to clean all equipment prior to its return. 5. Renter shall not subject the equipment to careless or ruff usage. The equipment at all times be operated in a reasonable manner in conformity with any operating instructions furnished with the equipment. 6. Renter expressly agrees to pay Dealer at the specified rate set forth hereon for the period beginning when the above described equipment leaves the Dealer office and ending upon its return thereto. Renter will return the equipment to Dealer's office in as good condition as received,ordinary wear and tear from proper use excepted,on the expiration date and time as specified,or sooner,if demanded by Dealer. 7. If Renter fails to return the equipment at the agreed time or otherwise fails to abide any terms of the Agreement,Dealers may repossess the equipment without notice,and Dealer is herby released from any and all claims arising therefrom. 8. If person signing this Agreement has directed the billing to be transmitted to another person or organization,which upon so billed,has failed to make payment,the person so signing shall prompty pay said charges and be PERSONALLY LIABLE therfore. 9. IDEMNIFICATION OF DEALER BY RENTER. Renter assumes liability for,and shall idemnify,defend and hold harmless Dealer,its agents, employees,officers,directors,successors,and assigns from and against,any and all liabilities,obligations,losses,demands,injuries(including,but not limited to,bodily injury,illness,and death),claims,penalties,suits,actions,costs,and expenses,including attorney's fees of whatsoever kind and nature,relating to or arising out of the use,condition(including,but not limited to,latent and other defects and whether or not discoverable by Renter or Dealer,operation,ownership,selection,delivry,leasing,or return of equipment,regardless of where,how and by whom operated,or any failure on the part of the renter to perform or comply with the conditions of the lease). Without limiting the generality of the foregoing,Renter shall,at its own cost and expense,defend Dealer against all claims,suits or proceedings commenced by anyone in which Dealer is named as a party which Dealer is alleged to be liable or responsible as a result of or arising out of equipment,or any alleged act or omission by Dealer,AND renter shall be liable and responsible for all cost,expenses,and attorney's fees incurred in the defense and/or settlement,judgement,of ther resolution thereof. In the evnt any such action is commenced naming Dealer as a party,Dealer may,in its sole discretion,elect to defend said action in its own behald with counsel of its choice,and Renter shall be liable for and reimburse Delaer for all cost,expenses,and attorney's fees incurred by Dealer in such defense. The indemnities and assumptions of liabilities and obligations herin provided for shall continue in force and effect notwithstanding the expiration or other termination of the lease. Purpose of the Clause: It is undrestood and agreed by the parties that the purpose of this clause is to completely shift the risk of all claims relating to or arising out of the lease of the equipment to Renter hereunder. It is the intention of the parties that this clause be intereted broadly and in favor of Dealer. 10. PARTY RENTAL:USE OF DEPOSIT,AND LIABILITY FOR LATE PAYMENT,UPON BREACH BY RENTER. Deposit to guarantee rental of said items for event date. Deposit will be credited to balance due at time of rental. Deposit(value)of 50%of rental total is nonrefundable with or without customer signature. Overdue balances may be subject to a late fee of$25.00 per month. 11. Renter agrees that all charges for rental,damage,cleaning or material will be paid,and that all collection fees,attorney fees,court costs,or any expense involved in the collection of these charges will be borne by the Renter. 12. This Rental Agreement shall be constructed with the laws of the State of Indiana. 13. TAXES.Renter agrees to pay any and all taxes,license fees,or permit fees arising out of the hiring and use of equipment. Renter agrees to pay said taxes appear as part of the fact of this contract or wheter said taxes are later claimed by the government authority. In the event of a claim by any government authority for taxes arising out of this transaction. Renter agrees to pay Dealer said taxes upon demand. 14. TITLE.Title to the equipment is and shall remain in Dealer. If equipment is levied upon for any reason whatsoever,Dealer may retake the Equipment without notice or legal process,and may take all action reasonably to do so. 15. Tents are not safe shelters in emergency situations.Severe weather including storm systems,moderate to severe wind,heavy rain,snow,or any condition that raises any doubt to the structural integrity of the tent are immediate signs that an evacuation is necessary. Severe bodily injury and/or death can occur