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HomeMy WebLinkAbout304862 11/03/16 ��,C.IN,yf! CITY OF CARMEL, INDIANA VENDOR: 370240 j ® ONE CIVIC SQUARE LINDA HARVEY CHECK AMOUNT: $*******720.00* CARMEL, INDIANA 46032 431 CHAMPION LAKE DRIVE CHECK NUMBER: 304862 9M,iTON-�o.� THE WOODLANDS TX 77380 CHECK DATE: 1.1/03/16 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1701 4343004 101116 332.00 TRAVEL PER DIEMS 1701 4343004 101416 388.00 IACT CONFERENCE Prescribed by State Board of Accounts City Form No.201(Rev.1995) VOUCHER NO. WARRANT NO. LINDA HARVEY ALLOWED 20 ACCOUNTS PAYABLE VOUCHER 431 CHAMPION LAKE DRIVE IN SUM OF$ CITY OF CARMEL . An invoice or bill to be properly itemized must show:kind of service,where performed,dates service THE WOODLANDS, TX 77380 rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc. $388.00 Payee ON ACCOUNT OF APPROPRIATION FOR Purchase Order# Clerk Treasurer Terms Date Due PO# ACCT# DATE. INVOICE# DESCRIPTION DEPT# INVOICE# Fund#. AMOUNT Board.Memb'er's DEPT# FUND# .. (or note attached invoice(s)or bill(s)) AMOUNT 101416 43-430.04 $388.00 I'hereby certify that the attached invoice(s),or 10%14/16 101416 ILMCT 10/14-10/16 $388.00 1701 101 1701 101 bill(s)is(are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Monday, October3.1, 2016 Linda.Harvey Chief Deputy Clerk Treasurer I hereby certify that the attached invoice(s),or bill(s),is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20 Cost distribution ledger classification if claim paid motor vehicle highway fund. Clerk-Treasurer j r -: s s n: iana u c a � � cal . s areaering Octo er - inFrench (And you should be there!) i e 2016 IACT :. ANNUAL CONFERENCE EXHIBITION . ��� L �, CITY OF CARMEL Expense Report NAME �.ltCu /'�LfP✓-e ti ,; , DEPARTURE DATE,&TIME: .. ., DEPARTMENT RETURN DATE &TIME: 10J J3 hG �. CHECK IF CLAIM IS FOR PREPAYMENT/ADVANCE _ REASON FOR TRAVEL: RO /4 .Y LMS r;G Mee_0� Transportation::•, Auto Taxi, Toll Meals Date " Lodging Misc Total Air-fare Car rental: Expenses etc: Breakfast Lunch Dinner Per Diem % $UOQ $0_;00 0=00 `� 12-53-1 0 ' $o 0o o:oo_777� 00 b_ F m must be submitted fifteen (15) business days in advance of,travel. T/�S Stiw'i��` or advance payments, claim for . Claim will not be processed without the following documentation: 11 . Conference or course-regi, form,if applicable 2) Travel itinerary, if traveling by air 3) Original itemized receipts or affidavits,.if approved by Department Director.,for all expenses(except for meal per diems): Prorated meal allowance:. SY_1 . For travel that commences before 1.:00 p.m. (flight departure time, if traveling by air),$50 for in-state travel and$6ffor out-of=state travel For travel that commences after 1:00 p.m. (flight de arture time, iftraveling by air),.$35 for in-state travel:and$45 for-out-of-state travel NOT a per diem DIRECTOR'S STATEMENT: I�� iewed.this cla• and f it that all expenses-listed conform to the City's travel policy and are-within,my department's appropriated bu'dg� , Director Signature: Date: l EMPLOYEE ACKNOWLEDGEMENT OF EAL ADVANCE AND OBL TION TO DOCUMENT EXPENDITURES: ].hereby acknowledge receipt of$ ,.such funds-being advanced to me by the City of Carmel solely for the:purpose of purchasing meals while traveling.to participate in official'business for.the City. I understand that within fifteen (15)business days.of'my return (as stated above)', I am responsible to: 1) Submit original itemized receipts'to the office of the Clerk-Treasurer documenting all meal expenditures;and 2) Return all unused funds to.the office of.the Clerk-Treasurer I further understand that failure to provide the required documentation shall result in the total amount of the advance being deducted from the first paycheck issued more than 30 days after the date of my return, Failure to return unused funds will result in the amount of the.unused funds (total advance minus documented expendit e• g deducted from the first paycheck issued more than 30:days after the date of my return. . Employee Signature: Date- /a 2s City of Carmel Confidential 7/21/2016 Page 1 October 10:00 a.m.– [ACT Procurement Card(p-Card)Consultations 10:00 a.m.– Registration 11:00 a.m. 6:00 p.m. 11:15 a.m. Grand Prize Giveaway and Exhibition Closes 11:00 a.m.– IACTAffiliate Group Meetings 11:30 a.m.– IACT Annual Awards Luncheon presented by Umbaugh, 1:00 P.M. • Indiana Conference of Mayors PCOM)Luncheon1:45 p.m. Keynote Address sponsored p ored by Bingham Greenebaum Doll LLP • Indiana League of Municipal Clerks and Treasurers(ILMCT)Executive 2:00 p.m.– Associate Member Advisory Council Meeting Committee Luncheon 3:00 p.m. • Indiana Municipal Lawyers Assocation(IMLA)Luncheon 2:00 p.m.– Workshops 11:00 a.m.– Comcast Newsmakers 3:00 p.m. • Demystifying the 1782 Notice E- 5:00 p.m. • Using Tax Increment Financing to Create Thriving Communities 1:15 p.m.– Early Bird Workshops • Risk Management Content Provided by Bliss McKnight,Inc. i- 2:45 p.m. • A Real-life beep Dive into Creating a Quality Place t17171 $-- • Creative Approaches for Maximizing the Municipal Dollar — • Revealing the Secrets to Engaging the Public nM • Using the Indiana Bond Bank to Strengthen the Power of Public 2:00 p.m.– Board of Directors Meeting Funds -9- 3:45 p.m. 2:00 p.m.– INform Consultations 3:00 p.m.– Workshops 3:00 P.M. 4:00 p.m. • Mastering Your Title VI ADA Responsibilities 9-- 2:00 p.m.– State Board of Accounts Resource Center • The Benefits of Brownfields Redevelopment and the Resources Avail- 4:00 p.m. able to Municipalities 1— 3:15 p.m.– Workshops • Downtown Planning:Civic Improvements Paired with Private Investments 4:15 p.m. •'What are Internal Controls and Why do they Matter? Lt-- • Beyond Roads–A Broad Overview of Indiana's Infrastructure Network o How Indiana's Natural Resources and Energy Infrastructure Can Foster • Understanding the Accounting Side of Municipal Bonds and State Economic Development $— Revolving Funds I— Risk Management Content Provided by Bliss McKnight,Inc. j;-- 3:00 p.m.– [ACT Procurement Card(p-Card)Consultations • Public and Private Redevelopment Projects in French Lick–A Case 4:00 p.m. Study f. 4:15 p.m.– Opening Business Session 4 Vendor Solutions Workshop(Financial Solutions Group) 5:00 p.m. 4:30 p.m.– Policy Platform Hearing 5:15 p.m.– Welcome Reception in Exhibit Hall 5:00 p.m. 7:15 p.m. 5:00 p.m.– Presidents'Reception 7:15 p.m. Board of DirectorsDinner 6:30 p.m. 7:15 p.m. Evening Open for Vendor Events 6:30 p.m. Evening Open forVendor Events Wednesday,October 5 Thursday,October 6 8:00 a.m.– Registration 7:30 a.m.– Registration 5:00 P.M. 11:30 a.m. 8:00 a.m.– Continental Breakfast in Exhibit'Hall 7:30 a.m.– Continental Breakfast 10:00 a.m. 9:00 a.m. 8:00 a.m.– Exhibit Hall Open 8:00 a.m.– IACT Affiliate Group Meetings 11:15 a.m. 9:00 a.m. I Democrat and Republican Mayors Breakfasts 8:30 a.m.– Peer Networking Sessions 8:30 a.m.– IACT Aff iliate Group Meetings 10:00 a.m. • Redevelopment Association of Indiana(RAI)Meeting 10:00 a.m. • Fiscal Officers and Clerks • Indiana ADA Coordinators Association Meeting • Council Members • Indiana Municipal Management Association PMMA)Meeting Attorneys F- 8:30 a.m.– State Board of Accounts Resource Center • Appointed Officials and Town Managers 11:30 a.m. 9:00 a.m.– Peer Networking Session 9:00 a.m.– Comcast Newsmakers 10:00 a.m. • Mayors , .5:00 P.M. 10:15a.m.– Workshops • .New Road Funding 0 iew of Asset Management Planning and Indiana's 10:00 a.m.– Workshops 11:15 a.m. A Com ad F Y the Rp ry P g Options 11:00 a.m. • Examining the Fiscal Analysis of Land Use Decisions Modernizing our Approach to Police and Fire Protection I— • • Fostering Greater Understanding through a Citizen Police Academy • The Eminent Restructuring of Indiana's Local Income Taxes $-- • Can't Miss Human Resources Reporting Requirements • Factors to Consider when Leasing Large Equipment J-- • Our Kids,Our Communities: Municipal Rale in Building After- Vendor Solutions Workshop(Frost Brown Todd LLC) school Systems • Vendor Solutions Workshop:Controlling Healthcare&Benefit Costs 11:30 a.m.– Closing Lunch and Business Session,featuring the Gubernatorial Candidates (Colonial Life) 1:00 P.M. 10:00 a.m.– INform Consultations rnyj=Municipal Management Institute credit 11:00 am. j—=Continuing Legal Education credit =Continuing Professional Education credit *Please note that all CLE and CPE credits are tentative and subject to change. el _"ae WEST BADEN SPRINGS H O T E L Name: LINDA HARVEY Arrival Date: 10/04/2016 Cl Clerk CDERINGER Address: Departure Date: 10/06/2016 CO Clerk AJACKEY Group Code: CMAB Room #: WB 4432 Resv 425440772907 1 Page 1 of 1 Date Reference Description Charges Credits 10/04/2016 426469100583 ROOM CHARGE WB 4432 ofl Y,169.00 '--uw TAX 1 11.83 - TAX2 10.14 10/05/2016 426479100550 ROOM CHARGE WB 4432 12 9. O X169.00 s TAX1 / 11.83 TAX2 10.14 10/06/2016 426482633336 WB FRONT DESK VISA 381.94 ************4691 X. Total Due .00 I agree to remain personally liable for the payment of this account if the corporation or other third party fails to pay part or all of these charges. I also agree that all charges contained in this account are correct and any disputes or requests for copies of charges must be made within five (5) days after my departure. If you are using a credit card, the hold may last up to 3 business days past your check-out date. If you are using a debit card, the hold on funds may last from 7-10 business days after your check-out date. Guest Signature: West Baden Springs Hotel 8538 West Baden Avenue West Baden, IN 47469 WEST BADEN SPRINGS H O T E L Name: LINDA HARVEY Arrival Date: 10/04/2016 CI Clerk CDERINGER Address: Departure Date: 10/06/2016 Co Clerk AJACKEY Group Code: CMAB Room #: WB 4432 Resv 425440772907 Page 1 of 1 Date Reference Description Charges Credits 10/11/2016 426532726940 WEST BADEN ROOM CHARGE 123.94 WB RM CHG REVERSAL 10/11/2016 426532726945 WB FRONT DESK VISA 123.94 ************4691 Total Due .00 I agree to remain personally liable for the payment of this account if the corporation or other third party fails to pay part or all of these charges. 1 also agree that all charges contained in this account are correct and any disputes or requests for copies of charges must be made within five (5) days after my departure. If you are using a credit card, the hold may last up to 3 business days past your check-out date. If you are using a debit card, the hold on funds may last from 7-10 business days after your check-out date. Guest Signature: West Baden Springs Hotel 8538 West Baden Avenue West Baden, IN 47469 41 WEST BADEN SPRINGS H O T E L Name: LINDA HARVEY Arrival Date: 10104/2016 Cl Clerk CDERINGER Address: Departure Date: 10/06/2016 CO Clerk AJACKEY Group Code: CMAB Room #: WB 4432 Resv 425440772907 Page 1 of 1 Date Reference Description Charges Credits 10/04/2016 426469100583 ROOM CHARGE WB 4432 / ofl A169.00 5,110 d-rP--P TAX 1 11.83 TAX2 10.14 10/05/2016 426479100550 ROOM CHARGE WB 4432 /29.8t) X169.00 $ TAX1 / 11.83 TAX2 10.14 10/06/2016 426482633336 WB FRONT DESK VISA 381.94 ************4691 Total Due .00 I agree to remain personally liable for the payment of this account if the corporation or other third party fails to pay part or all of these charges. I also agree that all charges contained in this account are correct and any disputes or requests for copies of charges must be made within five (5) days after my departure. If you are using a credit card, the hold may last up to 3 business days past your check-out date. If you are using a debit card, the hold on funds may last from 7-10 business days after your check-out date. Guest Signature: West Baden Springs Hotel 8538 West Baden Avenue West Baden, IN 47469 WEST BADEN SPRINGS HOTEL . Name: LINDA HARVEY Arrival Date: 10/04/2016 Cl Clerk CDERINGER Address: Departure Date: 10/06/2016 CO Clerk AJACKEY Group Code: CMAB Room #: WB 4432 Resv 425440772907 1 Page 1 of 1 Date Reference Description Charges Credits 10/11/2016 426532726940 WEST BADEN ROOM CHARGE 123.94 WB RM CHG REVERSAL - 10/11/2016 426532726945 WB FRONT DESK VISA 123.94 ************4691 Total Due .00 I agree to remain personally liable for the payment of this account if the corporation or other third party fails to pay part or all of these charges. I also agree that all charges contained in this account are correct and any disputes or requests for copies of charges must be made within five (5) days after my departure. If you are using a credit card, the hold may last up to 3 business days past your check-out date. If you are using a debit card, the hold on funds may last from 7-10 business days after your check-out date. Guest Signature: West Baden Springs Hotel 8538 West Baden Avenue West Baden, IN 47469 STATE OF INDIANA ) ) SS: COUNTY OF HAMILTON ) AFFIDAVIT I, Linda J Harvey, Deputy Clerk Treasurer, being first duly sworn upon my oath, state that on October 4th through 6th, 2016, I personally expended Ten Dollars ($10.00) of my own money to pay maid, bell hop and shuttle tips during my stay at West Baden Springs Hotel for the purpose of attending the 2016 ILACT Annual Conference for which I have not provided a receipt and for which I need to be reimbursed. Dated this 31 st day of October, 2016 Linda J. ey Subscribed and sworn to before me, the undersigned Notary Public, this—�day of 2016. NOTARY PUBLIC Resident of � �� , Indiana My Commission Expires: [eb:msword;c:\usersVtiarvey\docuinen[s\Irwel&expense\161031 tip affidavit west baden.doc:10/31/16] Prescribed by State Board of Accounts City Form No.201 (Rev.1995) VOUCHER NO. WARRANT NO. ALLOWED. 20 ACCOUNTS:PAYABLE VOUCHER LINDA HARVEY 431 CHAMPION LAKE DRIVE IN SUM of$ CITY OF CARMEL An invoice or bill to be properly itemized must show:kind of service,where performed;dates service.. THE WOODLANDS, TX 77380 rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc. $332.00 Payee ON ACCOUNT OF.APPROPRIATION.FOR Purchase Order# Clerk Treasurer Terms Date Due PO# ACCT# DATE INVOICE# DESCRIPTION DEPT# INVOICE# Fund# AMOUNT Board Members. DEPT'# FUND# .. (or note attached invoice(s)or bill(s)) AMOUNT 101116 43-430.04 $332.00 1 hereby certify that the attached invoice(s),or .10/11/16 101116 ILMCT 10/11-10/13 $332.00 1701 101 1701 101 bill(s)is(are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Monday, October 31; 2016 cy?�� Linda Harvey Chief Deputy Clerk Treasurer I hereby certify that the attached invoice(s),or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20 Cost distribution ledger classification if claim paid motor vehicle highway fund. Clerk-Treasurer CITTOF CARMEL Expense Report NAME AaPU-P !:I,: . :DEPARTURE DATE:&TIME: . : D///)1 l DEPARTMENT Cter le - 7Peiu,ca re N RETURN DATE &TIME: %. CHECK IF CLAIM IS FOR PREPAYMENT/ADVANCE REASON FOR TRAVEL: 4MC-r ,ui,S Ma to b< Transportation.:., Auto Taxi, Toll Meals 3� Date Lodging Misc Total Air-fare Car rental Expenses etc. Breakfast Lunch Dinner Per Diem moral T. s10M, 5' a 2 S' 735.55 o0 0.00 A-09 SG Y$0�00 o`0 ?.$0.00 $0,00 For advance payments, claim.form must:be submitted fifteen.(15) business days in advance of travel. 332 • Claim will not be processed without the following documentation: 1) Conference or course.registration form;if applicable t3 �. 2) Travel itinerary, if traveling by air 3 Orinal itemized recei ts,or affidavits f approved by Department Director,for all expenses(except for meal per diems). ./of 1,70 �. Prorated meal allowance:. : For travel that commences before 1.:00 p.m. (flight departure time,:if traveling by air),$50 for:in-state travel and$60 for out-of-state travel For travel that commences after 1:00 p.m. (flight departure time, if.traveling by air),.$35 for in-state travel:and$45 for.out-of-state.travel (NOT a per.diem) DIRECTOR'S STATEM have reviewe this and affirm that all expenses listed conform to the City's travel policy and are within my department's approp ' to get. dd '� Director Signature: G Date: blooal�V EMPLOYEE ACKNOWLEDGEMENT O EAL ADVANCE AND OBLIGATION 1 O DOCUMENT EXPENDITURES: .. I.hereby acknowledge receipt of$_ ,:such funds:being advanced to me:by the City of Carmel.solely for the purpose of:purchasing:meals . : :. while traveling:to participate in official:business for:the City. I understand that within fifteen (15) business days-of'my return(as stated above),: am responsible to.: 1) Submit original itemized receipts to the office of the Clerk-Treasurer documenting all meal expenditures; and 2) Return all unused funds to the office of.the Clerk-Treasurer I further understand that failure to provide the required documentation shall result in the total amount of the advance being deducted'from the first paycheck issued more than 30 days after the date of my return, Failure to return unused fundswill result in the amount of the unused funds (total advance minus documented expenditur ) e'ing deducted from the:first paycheck issued more than 30:days after the date of my return. . Employee Signature: Date: /O�2 S' /G .. City.of Carmel Confidential 7/21/2016 Pagel . . _. . Essenhaus Inn & Conference Center Page 1 of 1. ` 240 US-20 . Middlebury,.W 46540 574-825-9471 574-825-1303 www.essenhaus.com Chr!stine.(Linda)Pauley(Harvey) �IRo°m Fo tl o "''Checkln Checkout Balance;. 8711th St NW Carmel,IN 46032 (245) 219229- 10/11/2016 10/13/2016 0.00 Master Folio pate Rooms Des®cnpttonlhVoueher ti 1 � r ChargesF Credts Balance` ::. 10/11/2016 245 Room Nori-Taxable 105.00 0.00 " 105.00 10/12/2016- 245 Room Non-Taxable 10500 -' 0.00 210.00 10/13/2016: _245 Visa/Mastercard::...4691 AP:09133D 0:00 : - 210.00. 0.00 _. .. . _. .. . sB Thank you for-staying with us! - -10/21r2016 09:04 os:oa PM. For future Reservations please visit www.Essenhaus.com ... .. . ... .. _. .. ... .. . T DISTRICT2016 ILMC MEETING & EDUCATION DAY The ILMCT District Meetings&Education Days will take place in Middlebury and Rising Sun this fall. The meeting in Middlebury will take place October 12-13 and the meeting in Rising Sun will take place October 25-26. Day 1 is Education Day and will include presentations on internal control systems,new documentation requirements,your human resources responsibilities,and much more! Day 2 will include a welcome from ILMCT President,Tamara Ruriyon,.folIowed by presentations from the State Board of Accounts and Department of Local Government Finance. Day 2 is a State Board of Accounts called meeting.A continental breakfast and lunch will be provided at the district meeting(Day 2). Don't forget to bring a door prize! CLASS DESCRIPTIONS DAY ■ • DAY INTERNAL CONTROLS 8,30 a.m.-- Registration # 9:00 a.m. ' (3 HOURS, CATEGORY III) Presented by Jim Higgins,London Witte Group,LLC 9:00 a.m.— Internal Controls This three hour class will provide attendees with a practical and Noon no-nonsense overview of the past,present and future of local internal control systems and the shifting of the documentation Noon— Lunch on your own requirements that are being placed on cities and towns by the 1:30 p.m. State Board of Accounts. Additional emphasis will be placed on the impacts to one person offices. 1:30 p.m.— Human Resources and Year End 4:3F 0 p.m. Responsibilities E_ �$ HUMAN RESOURCES AND YEAR END RESPONSIBILITIES (3 HOURS, CATEGORY 1) DAY ■ • r Presented by Suzy Bass and Mitch Ripley,HR Unlimited Resources 8.30 a.m, Regis tion What do you mean I am responsible for Human Resources Direc- 9.00.a,m, for responsibilities as well as my Clerk-Treasurer duties? In the first part of this session,we will cover all of the areas that you are 900 a. .— <nalontro ( responsible for in the area of Human Resources.For example,are Noon you aware that if you have a new employee you are required to clear them through the E-Verify system?Are you aware that you are responsible for OSHA year-end reports?We will also cover Noon Bu un rovided areas in the Federal and State statutes,which have changed 1:80 P.M. and may affect your current employees. In the second half of the class,we will cover all of the year-end duties for your role as 1:00 p.m. Hum esources a Year End s Clerk-Treasurer.Please be ready with questions on both subjects 4:00 R sponsibilities as we plan to save enough time to cover your areas of concern. DAY DISTRICT 8:30 a.m'— Registration and Continental Breakfast ��AGUE o f 9:30 a,m. 41 9:30 a.m.— Introduction of Officers,District Directors 11:30 a.m. and Guests i State Board of Accounts 11:30 a.m.— Lunch 1:00 P.M. (�JU 5 1:00 P.M.— Department of Local Government Finance 2:30 p.m. andps 2:30 p.m.— Question and Answer Se'ss!on 3 .m. Door Prizes Essenhaus Inn & Conference Center Page 1 of 1. 240 US 20 Middlebury,.IN. 46540 574-825-9471 574-825-1303 www.essenhaus.com Christine(Linda)Pauiey.(Harvey) .. Room Foho,°h iP eckin heekOut Balani"e„ .87 11th (245)- - 21 �_ ,. . Carmel St NW szzs lonvzols 10/1372016 0.00 N 46032. Master Folio -- Ss".�'SN`.wu a n, C ga, Date. Room� pescrtptton llMucher 3 gid, "� Ghar es Bala cep - Credits� b �h �. ' l, al 10/11/2016 245 ' Room Non-Taxable 105.00 0.00 105.00 10/12/2016'. 245 Room Non-Taxable - 105:00 0.00 210.00 10/13/2016 245 Visa/Mastercard.-:.A691. AP:09133D 0.00 210.00: 0.00 SB _ . . Thank you for�staying with us! - 10/21/2016 09:04 PM. For future Reseryations please visit www.Essenhaus.com . . .. . ... .. . . .. .. .. . 2016 ILMCT. DISTRICT MEETING & EDUCATION DAY The ILMCT District Meetings&Education Days will take place in Middlebury and Rising Sun this fall. The meeting in Middlebury will take place October 12-13 and the meeting in Rising Sun will take place October 25-26. Day 1 is Education Day and will include presentations on internal control systems,new documentation requirements,your human resources responsibilities,and much more! Day 2 will include a welcome from ILMCT President,Tamara Runyon,followed by presentations from the State Board of Accounts and Department of Local Government Finance. Day 2 is a State Board of Accounts called meeting.A continental breakfast and lunch will be provided at the district meeting(Day 2). Don't forget to bring a door prize! CLASS DESCRIPTIONS DAY r 1 • DAY(Middlebury) INTERNAL CONTROLS 8,30 a.m.-- Registration (3 HOURS, CATEGORY III) 9:00 a.m. ' Presented by Jim Higgins,London Witte Group,LLC 9:00 a.m.— Internal Controls I!. This three hour class will provide attendees with a practical and Noon no-nonsense overview of the past,present and future of local internal control systems and the shifting of the documentation NooLpm Lunch on your own requirements that are being placed on cities and towns by the { 1:30 . State Board of Accounts. Additional emphasis will be placed on \ the impacts to one person offices. 1:30 p.m.— Human Resources and Year End 4:3� 0 p.m. Responsibilities HUMAN RESOURCES AND YEAR END RESPONSIBILITIES (3 HOURS, CATEGORY 1) DAY r • r • Presented by Suzy Bass and Mitch Ripley,HR Unlimited Resources 8.30 a,m, Regis tion What do you mean I am responsible for Human Resources Direc- 9.00 a m. for responsibilities as well as my Clerk-Treasurer duties? In the first part of this session,we will cover all of the areas that you are 9D a. nal Contro responsible for in the area of Human Resources.For example,are Noon you aware that if you have a new employee you are required to clear them through the E-Verify system?Are you aware that you are responsible for OSHA year-end reports?We will also cover Noon Bu �rovfded r areas in the Federal and State statutes,which have changed 1: P.M. and may affect your current employees. In the second half of the class,we will cover all of the year-end duties for your role as 1:00 p.m. Hum esources a Year End 4 Clerk-Treasurer. Please be ready with questions on both subjects 4:00 R sponsibilities as we plan to save enough time to cover your areas of concern. DAY DISTRICT 8-30 a.m.— Registration and Continental Breakfast 9:30'a.m. 41 9:30 a.m.— Introduction of Officers,District Directors 11:30 a.m. and Guests State Board of Accounts 11:30 a.m.— Lunch � � 1:00 P.M. 1:00 P.M.— Department of Local Government Finance 2:30 p.m. and 2:30 p.m.— Question and Answer Se'ssion 3:00p.m. Door Prizes STATE OF INDIANA 1,10 ANE UAL OPPORTUNITY EMPLOYER STATE BOARD OF ACCOUNTS 302 WEST WASHINGTON STREET ROOM E418 INDIANAPOLIS,INDIANA 46204-2769 Telephone:(317)232-2513 Fax:(317)232-4711 Web Site:www.in.gov/sboa CERTIFICATE I hereby certify that Linda Harvey, Chief Deputy Clerk-Treasurer, City of Carmel, Indiana attended a meeting for City Clerks, City Controllers and City and Town Clerk-Treasurers in Middlebury, Indiana, on October 13,2016, called by the State Examiner, pursuant to IC 5-11-14, and is entitled to mileage at a rate per mile determined by the city or town council to the person furnishing the conveyance, for each mile necessarily traveled to the place of the meeting and return, as provided by law. Reimbursement for lodging is also authorized for the nights preceding the meeting dates in an amount not to exceed the hotel's single room rate. Reimbursement for meals purchased while attending the meeting in an amount determined by the city or town council is also authorized. Sincerely, PM4 Fj. Paul D.Joyce, CPA State Examiner (This certificate is to be attached to an accounts payable voucher and filed in the Controller's or Clerk- Treasurer's office for payment from the General Fund in the same manner as other claims. No appropriation is required for payment of the expense.) STATE OF INDIANA ) ) SS: COUNTY OF HAMILTON ) AFFIDAVIT I, Linda J Harvey, Deputy Clerk Treasurer, being first duly sworn upon my oath, state that on October 12th through 13th, 2016, I personally expended Two Dollars ($2.00) of my own money to pay maid tips during my stay at Essenhaus Inn & Conference Center for the purpose of attending the 2016 ILMCT District Meeting for which I have not provided a receipt and for which I need to be reimbursed. Dated this 31 st day of October, 2016 4 Linda rvey Subscribed and sworn to before me,the undersigned Notary Public,this day of 52016. NOTAA/R PUBLIC Resident of /��' 7 Indiana My Commission Expires: r . [cb:msivord:c:losersVbarvey\appdataVocal\microsoft\windows\tcmpomry intemet files\content.outlook\e9b6pipgNaflidavit(2).doc:10/31/16]