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Home My WebLink About305318 11/14/16 i�u�.G�q'yf CITY OF CARMEL, INDIANA VENDOR: 363028 ® \I ONE CIVIC SQUARE VICTORY SUN INC CHECK AMOUNT: $*****6,438.75* ,. ?�; CARMEL, INDIANA 46032 PO BOX 199114 CHECK NUMBER: 305318 9M��T'UN`�` INDIANAPOLIS IN 46219 CHECK DATE: 11/14/16 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1203 4359003 33602 2016079 4,540.69 EVENT PLANING 1203 4341999 33803 2016079 1,898.06 EVENT PLANNING VOUCHER NO. WARRANT NO. Prescribed by State Board of Accounts City Form No.201 (Rev.1995) VICTORY SUN INC ALLOWED 20 ACCOUNTS PAYABLE VOUCHER PO BOX 199114 IN SUM OF$ CITY OF CARMEL An invoice or bill to be properly itemized must show:kind of service,where performed,dates service INDIANAPOLIS, IN 46219 rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc. $4,540.69 Payee ON ACCOUNT OF APPROPRIATION FOR Purchase Order# Community Relations Terms Date Due PO# ACCT# DATE INVOICE# DESCRIPTION DEPT# INVOICE# Fund# AMOUNT Board Members DEPT# FUND# (or note attached invoice(s)or bill(s)) AMOUNT 33602 2016079 43-590.03 $4,540.69 1 hereby certify that the attached invoice(s),or 11/7/16 2016079 $4,540.69 1203 101 1203 101 bill(s)is(are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Wednesday, November 09,2016 0 V' v hereby certify that the attached invoice(s),or bill(s),is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20 Cost distribution ledger classification if claim paid motor vehicle highway fund. Clerk-Treasurer . T 0. R Y S UN PR ADVER: TISI -NG EVEN-TS. INVOICE NO. 2016079 INVOICE DATE: 11 /7/2016 Victory Sun Inc. Vanessa Stiles PO Box 199114 Indianapolis, IN 46219, 317:696.7102. INVOICE T0: Megan McVicker City.of Carmel Onetivic Square Carmel, Indiana 46032 DATE ACTIVITY � DESCRIPTION .- COST, Event Tanag6ment,,Public See detailed activity s eet September 2016 Relations and Advertising. for description $6438.75 - INVOICE 6438.75-INVOICE TOTALI $6,438.75, Thank you for choosing Victory Sun. Winning-relationships make you- THE star. 2016079 Activity Description Victory Sun, Inc. Date Activity Hours Tota Call IMA re: Funky Bones 19th Hole for Golf Week; Oktoberfest HCHD forms; Send ML Golf Week spreadsheet; Research ATI and Civic performance dates related to WTTS promo opportunity; Phone call to WTTS rep; Develop agenda for 9/2 client meeting; Review Current invoice and email feedback to MM; DOE timeline for Golf Week; No Parking signs; Review status of Mayors Youth Council re: volunteer recruitment; Send ML prize timeline for Golf Week to schedule app push notifications; Email full Carmel team as per SM's email re: Mayors Youth Council volunteers for gallery walk; Provide ML and DM with DRAFT of copy for social media teasers leading into Golf Week; Review MichaelAngelo's order and send back with 9/1/2016 edits/updates 5.25 $446.25 Client meeting; Social media week of 8/29-9/2; Screen shot question from Blue Butterfly that came in via social media and email to MM to answer; Confirm IMA at Hoosier Salon 9/2/2016 location for 9/10 3.25 $276.25 9/5/2016 Email confirmation for generator order for Oktoberfest 0.25 $21.25 Oktoberfest order edits and emails to Party Time; Phone call MM re: Golf Week action items and Oktoberfest; Email Ryan with Mayor's Youth Council re: Golf Week; Review August invoices from PTR, Aclassic and WTTS and provide feedback to MM; Update timeline for Golf Week; Complete zip code analysis from Artomobilia to evaluate status of 2016 measurable objectives; Send load in info to vendors for Golf Week activity; Email KP re: instructions/needs for 9/10; Emails with city team re: 9/6/2016 portable placement and 2nd Avenue staying open 4 $340.00 Respond to John Leonard questions after news released 9/7/2016 on PNC lot development and share questions with MM 0.5 $42.50 Write draft of email to go to Mayor's Youth Council volunteers for Golf Week and send to volunteers; Phone call with MM re: logistics for 9/9 and 9/10; Respond to 13105 sales rep re: holiday promotions; Update HCHD Oktoberfest form as per Eggshell pulled out and send to 9/8/2016 HCHD; Contact Sunbelt re: generator for Oktoberfest 2.5 $212.50 1 of 3 2016079 City of Carmel detailed activity Social media week of 9/5-9/9; Onsite for Golf Week activities in CA&DD; Send DRAFT of news release for Oktoberfest to NH, ML. DM for their revisions as needed and to send out; Contact Vivian for parking at Monon shopping center for Oktoberfest; Phone calls and emails with IMA re: questions on timing of arrival for 9/10; Follow- up with Carmel UMC re: parking Oktoberfest(re-send email sent in August and leave voicemail for Pete);Answer question from HCHD re: Oktoberfest; Email ML re: action 9/9/2016 items for Oktoberfest(ad, map, news release etc.) 10.25 $871.25 On-site for Golf Week in Carmel activity, Late Night on 9/10/2016 Main 11.75 $998.75 Art direction Oktoberfest map; Forward invoice from. 9/12/2016 musical act Blair hired to city team for processing 1 $85.00 Edits to Oktoberfest timeline; Update graphic designer re: 9/13/2016 parking resources to include on Oktoberfest map 1.75 $148.75 Respond to IUHNH inquiry re: 2016 payment; Email Polkaboy re: 2017 Oktoberfest date;Answer Lt. Horner's 9/14/2016 email re: Oktoberfest 0.75 $63.75 Respond to WTTS sales rep re: holiday channel status; DOE timeline for Oktoberfest; No parking signs; Phone call with MM re: generator Oktoberfest, BPW approvals and WTTS Holiday channel;Agenda for 9/16 client meeting; Review invoice from MichaelAngelos form 9/10, request they omit the charge for broken table and re-submit invoice; Send list of Polkaboy band members to CCC for parking garage access; Email ML Frank's email re: not willing to 9/15/2016 commit to 2017 at this time 2.5 $212.50 Client meeting; Go to City Hall to obtain Oktoberfest supplies from attic; Go to garage to obtain supplies for NO PARKING signs for Oktoberfest; Social media for the week of 9/12-9/16; Review Oktoberfest map from graphic designer and provide feedback to designer and to ML, NH; Emails with CCC re: parking access is absolutely required 9/16/2016 for band at Oktoberfest 4.75 $403.75 Phone call with Frank from Polkaboy; Develop invoice for Jimia to pay Polkaboy and email to her at CCC; Negotiate generator cost with Sunbelt to align with other city events; 9/19/2016 Emails with Street Department re: needs for Oktoberfest 1.75 $148.75 2 of 3 2016079 City of Carmel detailed activity Map and instructions for band members sent to Frank (Polkaboy); Send delivery instructions to Sunbelt and confirm estimated cost and materials; Check lights from 9/20/2016 supplies to make sure they all work for Oktoberfest 1.75 $148.75 Phone call with Jimia re: Oktoberfest; Emails with Mike Polston re: Oktoberfest; Work with PTR and IDC re:tables still at IDC after Artomobilia; Phone call and email with MM re:cones and bike rack for Oktoberfest; Follow up with MichaelAngelos re: updated invoice from 9/10, obtain invoice and send to SK to process; Emails with Jimia re: DSV VIP area for Oktoberfest; Email full team re: permission received from Carmel UMC and Monon 9/21/2016: shopping center to use for parking at Oktoberfest 3 $255.00 Pack and load supplies for Oktoberfest; On site to set up NO PARKING signs; Provide Oktoberfest map resources to CCC; Provide PTR with final change to order for Oktoberfest; Phone calls and emails with Jimia re: Bruce Kimball request for bike parking at Oktoberfest; Respond to Jane R.email about a volunteer for Oktoberfest; Emails 9/22/2016 with Jimia re: load in for MTM and H&C 4.75 $403.75 On site for Oktoberfest set-up, event direction and teardown; Unload 20, 8 foot tables from PTR truck for Oktoberfest; Negotiate with Pedcor representatives re: who is responsible for trash pick up at Oktoberfest; Move bike rack; Social media for week of 9/19-9/23; Follow up WZPL re: Jingle Jam; Provide feedback to WTTS re: added value 9/23/2016 opportunity re: Broadway Indy give away 13.5 $1,147.50 Email Street Dept. photo of where materials are located to 9/26/2016 be picked up from Oktoberfest on 9/23 0.25 $21.25 9/27/2016 Return no parking stakes and signs to garage in CADD 1.25 $106.25 Phone call and emails with KP re: stage bid resources for 9/29/2016 torch relay 0.5 $42.50 Phone call with MM re: IUHNH 2017 sponsorship; Forward MM email sent to NH and ML re: Frank not willing to 9/30/2016 commit to 2017 Oktoberfest date for Polkaboy 0.5 $42.50 0.00 TOTAL $6,438.75 3of3 2016079 City of Carmel detailed activity VOUCHER NO. WARRANT NO. Prescribed by State Board of Accounts City Form No.201(Rev.1995) VICTORY SUN INC ALLOWED 20 ACCOUNTS PAYABLE VOUCHER PO BOX 199114 IN SUM OF$ CITY OF CARMEL An invoice or bill to be properly itemized must show:kind of service,where performed,dates service INDIANAPOLIS, IN 46219 rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc. $1,898.06 Payee ON ACCOUNT OF APPROPRIATION FOR Purchase Order# Community Relations Terms Date Due PO# ACCT# DATE INVOICE# DESCRIPTION DEPT# INVOICE# Fund# AMOUNT Board Members DEPT# FUND# (or note attached invoice(s)or bill(s)) AMOUNT 33803 2016079 43-419.99 $1,898.06 1 hereby certify that the attached invoice(s),or 11/7/16 2016079 $1,898.06 1203 101 1203 101 bill(s)is(are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Wednesday, November 09,2016 I hereby certify that the attached invoice(s),or bill(s),is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20 Cost distribution ledger classification if claim paid motor vehicle highway fund. Clerk-Treasurer V :]:.-.,C .:T --O-:JR = :P- R. A:D: V- E R:.T I. S-T.N G- .-f :V-E. .N:T: S: : :. - . INVOI'CE.NO:. 2016079. . :_ 1NV01:CE:DATE; 11.%7/201-6 .Victory.Sun.Inc:- :. Vanessa Stiles PO Box.199114. ,- Indiampolis; IN.46219. 317:696.71.02. _ - _ INVOICE TO: Megan McVicker City.of Gair mel. = . One Civic S-quare Carmel;:Indiana:46:032 DATE :: ,ACTIVITY :.DESCRIPTION.= : . .COST Event.Management;:Pu is . . See-detai led:activity sheet:... :. September-2016- : = Relations and.-Advertising: for:des- ription $6;438-:75= : .INVOICE TOTAL 6;438.75 - -: : :.Tank-you for.choosihe: ict&ySun- : : : Mnnino:relat onsh - make:you_ THE. star: 2016079 Activity Description Victory Sun, Inc. Date Activity Hours Tota Call IMA re: Funky Bones 19th Hole.for Golf Week; Oktoberfest HCHD forms; Send ML Golf Week spreadsheet; Research ATI and Civic performance dates related to WTTS promo opportunity; Phone call to WTTS rep; Develop agenda for 9/2 client meeting; Review Current invoice and email feedback to MM; DOE timeline for Golf Week; No Parking signs; Review status of Mayors Youth Council re: volunteer recruitment; Send ML prize timeline for Golf Week to schedule app push notifications; Email full Carmel team as per SM's email re: Mayors Youth Council volunteers for gallery walk; Provide ML and DM with DRAFT of copy for social media teasers leading into Golf Week; Review MichaelAngelo's order and send back with 9/1/2016 edits/updates 5.25 $446.25 Client meeting; Social media week of 8/29-9/2; Screen shot question from Blue Butterfly that came in via social media and email to MM to answer; Confirm IMA at Hoosier Salon 9/2/2016 location for 9/10 3.25 $276.25 9/5/2016 Email confirmation for generator order for Oktoberfest 0.25 $21.25 Oktoberfest order edits and emails to Party Time; Phone call MM re: Golf Week action items and Oktoberfest; Email Ryan with Mayor's Youth Council re: Golf Week; Review August invoices from PTR, Aclassic and WTTS and provide feedback to MM; Update timeline for Golf Week; Complete zip code analysis from Artomobilia to evaluate status of 2016 measurable objectives; Send load in info to vendors for Golf Week activity; Email KP re: instructions/needs for 9/10; Emails with city team re: 9/6/2016 portable placement and 2nd Avenue staying open 4 $340.00 Respond to John Leonard questions after news released 9/7/2016 on PNC lot development and share questions with MM 0.5 $42.50 Write draft of email to go to Mayor's Youth Council volunteers for Golf Week and send to volunteers; Phone call with MM re: logistics for 9/9 and 9/10; Respond to B105 sales rep re: holiday promotions; Update HCHD Oktoberfest form as per Eggshell pulled out and send to 9/8/2016 HCHD; Contact Sunbelt re: generator for Oktoberfest 2.5 $212.50 1 of 3 2016079 City of Carmel detailed activity Social media week of 9/5-9/9; Onsite for Golf Week activities in CA&DD; Send DRAFT of news release for Oktoberfest to NH, ML. DM for their revisions as needed and to send out; Contact Vivian for parking at Monon shopping center for Oktoberfest; Phone calls and emails with IMA re: questions on timing of arrival for 9/10; Follow- up with Carmel UMC re: parking Oktoberfest(re-send email sent in August and leave voicemail for Pete); Answer question from HCHD re: Oktoberfest; Email ML re: action 9/9/2016 items for Oktoberfest(ad, map, news release etc.) 10.25 $871.25 On-site for Golf Week in Carmel activity, Late Night on 9/10/2016 Main 11.75 $998.75 Art direction Oktoberfest map; Forward invoice from 9/12/2016 musical act Blair hired to city team for processing 1 $85.00 Edits to Oktoberfest timeline; Update graphic designer re: 9/13/2016 parking resources to include on Oktoberfest map 1.75 $148.75 Respond to IUHNH inquiry re: 2016 payment; Email Polkaboy re: 2017 Oktoberfest date;Answer Lt. Horner's 9/14/2016 email re: Oktoberfest 0.75 $63.75 Respond to WTTS sales rep re: holiday channel status; DOE timeline for Oktoberfest; No parking signs; Phone call with MM re: generator Oktoberfest, BPW approvals and WTTS Holiday channel; Agenda for 9/16 client meeting; Review invoice from MichaelAngelos form 9/10, request they omit the charge for broken table and re-submit invoice; Send list of Polkaboy band members to CCC for parking garage access; Email ML Frank's email re: not willing to 9/15/2016 commit to 2017 at this time 2.5 $212.50 Client meeting; Go to City Hall to obtain Oktoberfest supplies from attic; Go to garage to obtain supplies for NO PARKING signs for Oktoberfest; Social media for the week of 9/12-9/16; Review Oktoberfest map from graphic designer and provide feedback to designer and to ML, NH; Emails with CCC re: parking access is absolutely required 9/16/2016 for band at Oktoberfest 4.75 $403.75 Phone call with Frank from Polkaboy; Develop invoice for Jimia to pay Polkaboy and email to her at CCC; Negotiate generator cost with Sunbelt to align with other city events; 9/19/2016 Emails with Street Department re: needs for Oktoberfest 1.75 $148.75 2of3 2016079 City of Carmel detailed activity Map and instructions for band members sent to Frank (Polkaboy); Send delivery instructions to Sunbelt and confirm estimated cost and materials; Check lights from 9/20/2016 supplies to make sure they all work for Oktoberfest 1.75 $148.75 Phone call with Jimia re: Oktoberfest; Emails with Mike Polston re: Oktoberfest; Work with PTR and IDC re: tables still at IDC after Artomobilia; Phone call and email with MM re: cones and bike rack for Oktoberfest; Follow up with MichaelAngelos re: updated invoice from 9/10, obtain invoice and send to SK to process; Emails with Jimia re: DSV VIP area for Oktoberfest; Email full team re: permission received from Carmel UMC and Monon 9/21/2016 shopping center to use for parking at Oktoberfest 3 $255.00 Pack and load supplies for Oktoberfest; On site to set up NO PARKING signs; Provide Oktoberfest map resources to CCC; Provide PTR with final change to order for Oktoberfest; Phone calls and emails with Jimia re: Bruce Kimball request for bike parking at Oktoberfest; Respond to Jane R. email about a volunteer for Oktoberfest; Emails 9/22/2016 with Jimia re: load in for MTM and H&C 4.75 $403.75 On site for Oktoberfest set-up, event direction and teardown; Unload 20, 8 foot tables from PTR truck for Oktoberfest; Negotiate with Pedcor representatives re:who is responsible for trash pick up at Oktoberfest; Move bike rack; Social media for week of 9/19-9/23; Follow up WZPL re: Jingle Jam; Provide feedback to WTTS re: added value 9/23/2016 opportunity re: Broadway Indy give away 13.5 $1,147.50 Email Street Dept. photo of where materials are located to 9/26/2016 be picked up from Oktoberfest on 9/23 0.25 $21.25 9/27/2016 Return no parking stakes and signs to garage in CADD 1.25 $106.25 Phone call and emails with KP re: stage bid resources for 9/29/2016 torch relay 0.5 $42.50 Phone call with MM re: IUHNH 2017 sponsorship; Forward MM email sent to NH and ML re: Frank not willing to 9/30/2016 commit to 2017 Oktoberfest date for Polkaboy 0.5 $42.50 0.00 TOTAL 6,438.75 3of3 2016079 City of Carmel detailed activity