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Home My WebLink About305536 11/28/16 ,CAA CITY OF CARMEL, INDIANA VENDOR: 353757 ty, .j ONE CIVIC SQUARE DREWRY SIMMONS VORNEHM, LLP CHECK AMOUNT: $""'33,312.50• ?� CARMEL, INDIANA 46032 CARMEL CITY CENTER CHECK NUMBER: 305536 736 HANOVER PLACE SUITE 200 CHECK DATE: 11/28/16 CARMEL IN 46032 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 902 4340000 114793 975.00 LEGAL FEES 902 4340000 114794 715.00 LEGAL FEES 902 4340000 114795 6,045.00 LEGAL FEES 902 4340000 114796 1,592.50 LEGAL FEES 902 4340000 115094 5,427.50 LEGAL FEES 902 4340000 115095 162.50 LEGAL FEES 902 4340000 115096 18,395.00 LEGAL FEES VOUCHER NO. WARRANT NO. Prescribed by state Board of Accounts City Form No.201(Rev.1995) DREWRY SIMMONS VORNEHM, LLP ALLOWED 20 ACCOUNTS PAYABLE VOUCHER CARMEL CITY CENTER IN SUM OF$ CITY OF CARMEL 736 HANOVER PLACE SUITE 200 An invoice or bill to be properly itemized must show:kind of service,where performed,dates service CARMEL, IN 46032 rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc. $33,312.50 Payee Purchase Order# ON ACCOUNT OF APPROPRIATION FOR Redevelopment Commission Terms Date Due PO# ACCT# DATE INVOICE# DESCRIPTION DEPT# INVOICE# Fund# AMOUNT Board Members DEPT# FUND# (or note attached invoice(s)or bill(s)) AMOUNT 114795 43-400.00 $6,045.00 1 hereby certify that the attached invoice(s),or 8/31/16 114796 CCC Plaza Bridge&Stair Connector $1,592.50 902 902 902 902 114794 43-400.00 $715.00 bill(s)is(are)true and correct and that the 8/31/16 114793 Park East parking garage $975.00 902 902 materials or services itemized thereon for 902 902 114793 43-400.00 $975.00 8/31/16 114794 Monon Trail-urban section $715.00 902 902 which charge is made were ordered and 902 902 114796 43-400.00 $1,592.50 received except 8/31/16 114795 Midtown East parking garages $6,045.00 902 902 902 902 115096 43-400.00 $18,395.00 9/30/16 115095 Midtown East parking garages $162.50 902 902 902 902 115095 43-400.00 $162.50 9/30/16 115096 CCC Plaza Bridge&Stair Connector $18,395.00 902 902 902 902 115094 43-400.00 $5,427.50 9/30/16 115094 Monon Trail-urbal section $5,427.50 902 902 Thursday, November 17,2016 902 902 Come Meyer I hereby certify that the attached invoice(s),or bill(s),is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 ,20— Cost 20Cost distribution ledger classification if claim paid motor vehicle highway fund. Clerk-Treasurer Drewry Simmons Vornelim,LLP A T T o R N E Y 5 10_04-16P05:27 RCV INVOICE Carmel Redevelopment Commission Bill Date 08/31/2016 Attn: Corrie Meyer, Executive Director Client Code 06555 30 West Main Street, Suite 220 Invoice Number 114793 Carmel, IN 46032 Tax ID#: 35-2137544 Matter: 0001 Park East Parking Garage - Preparation of contract documents For Professional Services Rendered Through August 31, 2016 Date Initials Description Hours Rate Fees 08/02/2016 MFD Received and reviewed emails from FAW(3); draft reply 0.30 $325.00 $97.50 email re the Solar Panels RFP 08/02/2016 MFD Received email from Karen with the draft CO No. 2; review 0.30 $325.00 $97.50 the CO; draft reply email to Karen and Corrie 08/10/2016 MFD Prepare modifications to the draft CO No. 2 for Wilhelm; 0.60 $325.00 $195.00 draft email to Karen and Corrie 08/10/2016 MFD Review the terms of the DB Agreement; review the FAW 1.00 $325.00 $325.00 Cost Estimate; prepare and draft a revised, redline CO and a clean, final CO with changes; draft email to Karen and Corrie re this change order 08/15/2016 MFD Received and reviewed emails from Karen and from Corrie 0.30 $325.00 $97.50 re CO Nos. 2 &3 with Wilhelm 08/16/2016 MFD Received and reviewed email from Karen V re executed 0.20 $325.00 $65.00 CO#2 and #3 08/17/2016 MFD Received and reviewed email from Karen V to Wilhelm re 0.10 $325.00 $32.50 the CO#2 and CO#3 for execution 08/19/2016 MFD Received emails from Wilhelm and from ASI re executed 0.20 $325.00 $65.00 COs Total Professional Services $975.00 Timekeeper Summary Initials Timekeeper Hours Rate Fees MFD Drewry, Michael F. 3.00 $325.00 $975.00 Totals 3.00 $975.00 06555 Carmel Redevelopment Commission Page 2 Bill Number 114793 Bill Date 08/31/2016 Total Fees $975.00 Total Current Charges $975.00 Prior Balance Due $3,120.00 Balance Due $4,095.00 Drewry%r>I.mons Varner.;LLP A 7 r 0 R a e Y S 10-04-16P05:28 RCV D INVOICE Carmel Redevelopment Commission Bill Date 08/31/2016 Attn: Corrie Meyer, Executive Director Client Code 06555 30 West Main Street, Suite 220 Invoice Number 114794 Carmel, IN 46032 Tax ID#: 35-2137544 Matter: 0004 Monon Trail - Urban Section For Professional Services Rendered Through August 31, 2016 Date Initials Description Hours Rate Fees 08/03/2016 MFD Reviewing the contract and exhibits for preparation of 0.50 $325.00 $162.50 specific version for REA 08/08/2016 MFD Reviewing the design agreement and changes 0.50 $325.00 $162.50 08/13/2016 MFD (.30 NO CHARGE) Review the contract for follow-up on 0.30 $0.00 $0.00 REA negotiations 08/17/2016 MFD Reviewing project emails and our draft agreement 0.40 $325.00 $130.00 08/30/2016 MFD Received and reviewed email from Corrie with REA 0.80 $325.00 $260.00 revisions and comments to our design services agreement; review their comments; draft email to Corrie re additional information needed Total Professional Services $715.00 Timekeeper Summary Initials Timekeeper Hours Rate Fees MFD Drewry, Michael F. 2.20 $325.00 $715.00 Totals 2.50 $715.00 Total Fees $715.00 Total Current Charges $715.00 Prior Balance Due $15,600.00 Balance Due $16,315.00 Drewry Sinimons Vornehm,up A T T OR N E Y S 10-04-16P05:29 i INVOICE Carmel Redevelopment Commission Bill Date 08/31/2016 Attn: Corrie Meyer, Executive Director Client Code 06555 30 West Main Street, Suite 220 Invoice Number 114795 Carmel, IN 46032 Tax ID #: 35-2137544 Matter: 0005 Midtown East Parking Garages - North and South For Professional Services Rendered Through August 31, 2016 Date Initials Description Hours Rate Fees 08/03/2016 MFD Reviewing the Contract form for tailoring it for Garmong 0.60 $325.00 $195.00 08/03/2016 MFD Received and reviewed email from Karen V re Garmong 0.30 $325.00 $97.50 contract and their statement of exceptions; study their list 08/08/2016 MFD Work on Garmong contract finalization 0.60 $325.00 $195.00 08/09/2016 MFD Review the Garmong issues they raise; draft email to 0.30 $325.00 $97.50 Corrie 08/10/2016 MFD (.30 NO CHARGE) Review and update the status of the 0.30 $0.00 $0.00 contract award 08/11/2016 MFD Review the Garmong proposal and details; reviewing our 1.10 $325.00 $357.50 contract documents 08/12/2016 MFD Reviewing contract terms to address for Garmong 0.90 $325.00 $292.50 08/14/2016 MFD Review the contract for clauses to modify for Garmong 0.60 $325.00 $195.00 08/15/2016 MFD Develop our contract modifications; study the Garmong 2.00 $325.00 $650.00 RFP response and pricing; study their contract objections; review the DB Agreements on our other projects for the CRC; draft email to Corrie and to Karen re our recommendations 08/16/2016 MFD Drafting the exhibits for the Garmong contract(Exhibits A 1.50 $325.00 $487.50 through U) 08/16/2016 MFD Work on final Garmong DB Contract Exhibits -revise and 2.50 $325.00 $812.50 finalize them S . 06555 Carmel Redevelopment Commission Page 2 Bill Number 114795 Bill Date 08/31/2016 08/16/2016 MFD Prepare and draft the Garmong DB Contract(Final Draft) 0.60 $325.00 $195.00 08/17/2016 MFD Received and reviewed email from Karen V re Garmong 0.30 $325.00 $97.50 contract; consider impact on our drafting of the final contract 08/17/2016 MFD Drafting the Garmong Contract modifications; make further 1.60 $325.00 $520.00 modifications to the Contract Exhibits; study the Garmong schedule and milestone dates 08/17/2016 MFD Prepare and draft modification to the DB Agreement; revise 5.30 $325.00 $1,722.50 and finalize the Agreement; prepare PDF set of all of the Contract Exhibits and the DB Agreement itself; draft emails to CRC re needed information; received reply email;final edits to the Agreement; prepare and draft email to the-CRC and Karen V. at CORE; draft email t Doug Haney; received Sharefile notice of CRC downloading of documents 08/18/2016 MFD (.30 NO CHARGE) Review documents sent yesterday to 0.30 $0.00 $0.00 the CRC 08/26/2016 MFD Received and reviewed email from CRC with executed 0.40 $325.00 $130.00 Garmong Contract, NOA and NTP; email from CRC with executed Garmong Contract, NOA and NTP Total Professional Services $6,045.00 Timekeeper Summary Initials Timekeeper Hours Rate Fees MFD Drewry, Michael F. 18.60 $325.00 $6,045.00 Totals 19.20 $6,045.00 Total Fees $6,045.00 Total Current Charges $6,045.00 Prior Balance Due $19,887.00 Balance Due $25,932.00 DrewrySimmons Vornehm,LLP 10-04-16P05 30 RCVQ INVOICE Carmel Redevelopment Commission Bill Date 08/31/2016 Attn: Corrie Meyer, Executive Director Client Code 06555 30 West Main Street, Suite 220 Invoice Number 114796 Carmel, IN 46032 Tax ID#: 35-2137544 Matter:- 0006 CCC Plaza Bridge & Stair Connector Project For Professional Services Rendered Through Au_gust 31, 2016 Date Initials Description Hours Rate Fees 07/27/2016 MFD Review information with Laurence Armstrong of PDG and 0.30 $325.00 $97.50 Corrie 07/29/2016 MFD Pull together the contract forms and Specs to use on the 1.10 $325.00 $357.50 Project 07/29/2016 MFD Received voicemail information from Ron Brown re the new 0.70 $325.00 $227.50 project; multiple emails with PDG re the Plans and Specs and getting project details 07/29/2016 MFD Received and reviewed information from Ron Brown re 0.40 $325.00 $130.00 Drawings and Specs coming from Jim Walls for the new project for the bridge and stairs at CCC; call back to Pedcor 08/10/2016 MFD Reviewing information for project from Pedcor 0.80 $325.00 $260.00 08/19/2016 MFD Telecon with Ron Brown and Jim Walls at Pedcor re project 0.30 $325.00 $97.50 update 08/23/2016 MFD Study the documents from Pedcor and notes re scope and 1.10 $325.00 $357.50 timing of project 08/23/2016 MFD Received and reviewed the Alternates Spec from Pedcor 0.20 $325.00 $65.00 Total Professional Services $1,592.50 Timekeeper Summary Initials Timekeeper Hours Rate Fees MFD Drewry, Michael F. 4.90 $325.00 $1,592.50 Totals 4.90 $1,592.50 Drewry Simmons Vornehni,LLP ®� A T T o R N E Y S INVOICE 10--27-16P05 :39 RCV Carmel Redevelopment Commission Bill Date 09/30/2016 Attn: Corrie Meyer, Executive Director Client Code 06555 30 West Main Street, Suite 220 Invoice Number 115094 Carmel, IN 46032 Tax ID #: 35-2137544 1 Matter: 0004 Monon Trail - Urban Section For Professional Services Rendered Through September 30, 2016 Date Initials Description Hours Rate Fees 09/01/2016 MFD Telecon with Corrie re the contract modifications and 0.30 $325.00 $97.50 Crossroads contract 09/01/2016 MFD Received and studied the Crossroads contract amendment 0.50 $325.00 $162.50 dated May 18, 2016; draft email to Corrie and Kate re the original contract from March 09/02/2016 MFD Received and reviewed the Crossroads Design Agreement 0.60 $325.00 $195.00 09/14/2016 MFD Study the contract and proposed changes 1.00 $325.00 $325.00 09/16/2016 MFD Review last email from Corrie re the REA contract; draft 0.20 $325.00 $65.00 email to Corrie and Mike 09/17/2016 MFD Study in detail the terms of the July first draft AIA 13101 6.1130 $325.00 $2,112.50 agreement; the CRC comments on that draft from the end of August; the REA comments and revisions on their August 30, 2016 draft agreement and the terms of the September 6 REA proposal; begin drafting revised, and additional terms to the AIA B-101 Design Services Agreement 09/18/2016 MFD Complete drafting and finalization of the Revised 13101 5.00 $325.00 $1,625.00 Design Services Agreement; prepare and draft Exhibits A, B and C to the Agreement; revise and finalize those exhibits for scope, schedule and design fee 09/19/2016 MFD Review the finalized revised documents; draft email to CRC 0.30 $325.00 $97.50 sending the contract and exhibits 09/20/2016 MFD Follow up on finalized draft documents 0.30 $325.00 $97.50 1 as 06555 Carmel Redevelopment Commission Page 2 Bill Number 115094 Bill Date 09/30/2016 09/21/2016 MFD Prepare and draft the finalized Architect Agreement for 2.00 $325.00 $650.00 REA with exhibits; send to CRC with email Total Professional Services $5,427.50 Timekeeper Summary Initials Timekeeper Hours Rate Fees MFD Drewry, Michael F. 16.70 $325.00 $5,427.50 Totals 16.70 $5,427.50 Total Fees $5,427.50 Total Current Charges $5,427.50 Prior Balance Due- $16,315.00 Less Payments Applied -$15,600.00 Balance Due $6,142.50 Drewry Simmons Vornehm,LLP A T T O R N E Y S 10-2`1-16P05:39 RCVf) INVOICE Carmel Redevelopment Commission Bill Date 09/30/2016 Attn: Corrie Meyer, Executive Director Client Code 06555 30 West Main Street, Suite 220 Invoice Number 115096 Carmel, IN 46032 Tax l D #: 35-2137544 Matter: 0006 CCC Plaza Bridge & Stair Connector Project For Professional Services Rendered Through September 30, 2096 Date Initials Description Hours Rate Fees 09/06/2016 MFD Received and reviewed email from Corrie; draft reply 0.20 $325.00 $65.00 09/06/2016 MFD Begin work on contract front end specs 0.90 $325.00 $292.50 09/07/2016 MFD Work on the front end specs; study the information and 2.00 $325.00 $650.00 documents from PDG; prepare key summaries for the Specs and Contract 09/08/2016 MFD Preparation of Division 0 and Division 1 Specs; and 2.20 $325.00 $715.00 contract documents; prepare and draft email to the team with key information needed to prepare the documents 09/08/2016 MFD Received two emails from PDG with information on our 0.40 $325.00 $130.00 project; draft email in reply seeking more information from the team 09/08/2016 MFD Preparation and drafting of Division 00 Bid Specifications 3.00 . $325.00 $975.00 09/09/2016 MFD Complete drafting of the Division 00 Bid Specs; revise and 2.80 $325.00 $910.00 finalize drafts; draft email to the team for comments and updates 09/09/2016 MFD Exchange multiple emails with Pedcor re the project 1.80 $325.00 $585.00 information; receive Sharepoint link; download drawings and specs re Alternate No. 4; receive email from Jim Walls with drawing index revisions; prepare a revised Division 0 List of Drawings Specs to incorporate new drawings added by Pedcor; send follow up email to the team;telecon with Jim Walls at Pedcor to discuss the project;timing; the drawing changes and specs; download additional documents from the Sharepoint site 06555 Carmel Redevelopment Commission Page 2 Bill Number 115096 Bill Date 09/30/2016_ 09/09/2016 MFD Emails exchange(4) with Steve Warne of Signature re key 0.20 $325.00 $65.00 dates for the bidding process 09/09/2016 MFD Received from Pedcor hard copies of the project drawings 1.20 $325.00 $390.00 and Project Manual with the Specifications; studied the specs and how to interface with our documents 09/09/2016 MFD Additional emails with Pedcor project team with new 0.30 $325.00 $97.50 projected information 09/10/2016 MFD Prepare and draft set of Division 1 Specs; multiple emails 4.50 $325.00 $1,462.50 with the team 09/11/2016 MFD Complete drafting of the Division 1 Spec Sections; prepare 3.40 $325.00 $1,105.00 a modified Division 00 Geotech Data Spec to incorporate the Patriot Report for Phase ll; modify the Division 01 Summary of the Work to incorporate changes from the PDG Draft Summary of Work Std Spec; study the PDG proposed Division 0 and Division 1 Specs for the original base work and Alternate No. 4 09/12/2016 MFD Reviewing the A101 Contract and attachment and exhibits; 1.00 $325.00 $325.00 begin drafting a set for this project to include in the bid documents 09/12/2016 MFD Send Division 1 Specs to the team via Sharefile 0.30 $325.00 $97.50 09/12/2016 MFD Received and reviewed emails from PDG and CRC re 0.30 $325.00 $97.50 schedules; draft reply email to the team 09/12/2016 MFD Prepare and draft the Modified A101 Agreement, with 4.00 $325.00 $1,300.00 attachments and exhibits 09/12/2016 MFD Continued drafting of attachments and modifying standard 2.40 $325.00 $780.00 terms and adding new terms to protect the CRC 09/13/2016 MFD Continued_drafting of revised Division 00 Bid Documents 1.50 $325.00 $487.50 based upon the information from the CRC and PDG and Signature; complete the revised set of Division 00 Specs 09/13/2016 MFD Attend coordination meeting at Pedcor with the project 1.50 $325.00 $487.50 team 09/13/2016 MFD Emails with Pedcor re modified Specs 0.30 $325.00 $97.50 09/13/2016 MFD Per our meeting at Pedcor this a.m., prepare revised 4.00 $325.00 $1,300.00 Division 00 and Division 01 Specs, and incorporating PDG and Signature comments and changes to the drawings, the Specs and other items 09/14/2016 MFD Review,'revise and finalize the A101 Agreement and the 2.50 $325.00 $812.50 Contract Amendments Attachment and the Article 11 Additional Terms Attachment, and some of the exhibits; prepare and draft email to the Project Team re the procurement dates and the finalized Division 0 and Division 06555 Carmel Redevelopment Commission Page 3 Bill Number 115096 Bill Date 09/30/2016 1 Specs 09/14/2016 MFD Continued drafting of revised Divison 0 and 1 Specs; 4.00 $325.00 $1,300.00 finalize the Specs for distribution 09/14/2016 MFD Prepare and draft revisions to the Al 01 and Exhibits A& B; 1.80 $325.00 $585.00 prepare PDF sets of our Division 0 and Division 1 Specs for posting to the CRC FTP site 09/15/2016 MFD Drafting the revised and finalized the Al 01 Contract 1.00 $325.00 $325.00 Exhibits 09/15/2016 MFD Received and reviewed multiple emails from PDG 0.40 $325.00 $130.00 requesting changes to the finalized Specs with new information provided 09/15/2016 MFD Work on final spec revisions; modify the Invitation to 1.40 $325.00 $455.00 Bidders; prepare and draft two team emails sending the finalized Division 00 Bid Documents and the Division 01 Specs 09/16/2016 MFD Received and reviewed emails with additional changes 1.00 $325.00 $325.00 from Pedcor; multiple emails with CRC; draft two reply emails to the Team 09/16/2016 MFD Work on finalizing and revising the Specs and Contract for 1.30 $325.00 $422.50 the latest requested modifications; multiple emails with Jim Walls and two calls with Jim; draft email to the team re the revised, finalized Specs and plan for publication of the documents for bidding 09/16/2016 MFD Drafting the revised, modified set of Contract, 3.50 $325.00 $1,137.50 attachments(3)and exhibits (21); additional emails with PDG; finalize the documents; produce PDF set of documents for posting to the Pedcor Plan Room document share site; draft email to the team with the finalized documents 09/19/2016 MFD Review the finalized documents and emails from PDG and 0.30 $325.00 $97.50 Signature 09/19/2016 MFD Exchanged emails with the team re schedule for bid letting 0.20 $325.00 $65.00 and posting today 09/19/2016 MFD Received and reviewed email from PDG with the Park East 0.40 $325.00 $130.00 Parking Garage updated schedule; review Exhibit C; draft reply email to the team 09/19/2016 MFD Received response from Jim Walls; draft email back to him 0.10 $325.00 $32.50 re the schedule addition to the Exhibit C schedule attachments 09/20/2016 MFD Review the bid documents as finalized and posted 0.50 $325.00 $162.50 Total Professional Services $18,395.00 06555 Carmel Redevelopment Commission Page 4 Bill Number 115096 Bill Date 09/30/2016 Timekeeper Summary Initials Timekeeper Hours Rate Fees MFD Drewry, Michael F. 56.60 $325.00 $18,395.00 Totals 56.60 $18,395.00 Total Fees $18,395.00 Total Current Charges $18,395.00 Prior Balance Due $1,592.50 Balance Due $19,987.50 r -• s DrewrySimmons Vornehm,LLP A T T o R N E Y 10-27-16P05 :39 RC INVOICE Carmel Redevelopment Commission Bill Date 09/30/2016 Attn: Corrie Meyer, Executive Director Client Code 06555 30 West Main Street, Suite 220 Invoice Number 115095 Carmel, IN 46032 Tax ID#: 35-2137544 Matter: 0005 Midtown East Parking Garages - North and South For Professional Services Rendered Through September 30, 2016 Date Initials Description Hours Rate Fees 09/20/2016 MFD Received and reviewed emails from Karen re the Garmong 0.50 $325.00 $162.50 alternate and re a time extension; review the contract terms; draft reply email to Karen and Corrie Total Professional Services $162.50 Timekeeper Summary Initials Timekeeper Hours Rate Fees MFD Drewry, Michael F. 0.50 $325.00 $162.50 Totals 0.50 $162.50 Total Fees $162.50 Total Current Charges $162.50 Prior Balance Due $25,932.00 Less Payments Applied -$19,789.50 Balance Due $6,305.00