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Home My WebLink AboutBPW Minutes 10-05-16Board of Public Works and Safety Meeting MINUTES Wednesday, October 5, 2016 —10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED TO ORDER Board Member Burke called the meeting to order at 10:00 a.m. MEMBERS PRESENT Board Members Mary Ann Burke and Lori Watson, Clerk -Treasurer Christine Pauley, and Deputy Clerk Jacob Quinn Mayor James Brainard was not present MINUTES Minutes for the September 21, 2016, Regular Meeting were approved 2-0 `/BID/QUOTE OPENINGS AND AWARDS Bid Award for Rock Salt Bid; Cargill was the lowest and most responsive; ($103.79 per ton). Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Bid Award for Carmel Roundabout Landscape Improvements; Smock Fansler Corporation was the lowest and most responsive; ($1,277, 762). Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Bid Opening for 916 -SW -88 — Small Structure & Culvert Lining — 8, 30, 33, 49, 98, 104; This item was tabled. Bid Opening for #16 -ENG -101— 4`h Street SW— 1"Avenue SW to Monon Boulevard; Board Member Burke opened the bids and read them aloud: Company Crider & Crider Morphey Construction Amount $1,467,000.00 $1,752,399.00 Bid Opening for Breathing Air Trailer; Board Member Burke opened the bids and read them aloud: Company Amount Hoosier Fire Equipment, Inc $94,638 SCBAS, Inc. $83,352 PERFORMANCE RELEASES Resolution BPW-10-05-16-01; Preserve at Bear Creek Section 2; Water Main Improvements; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW-10-05-16-02; Meridian & Main Phase 1; Right of Way; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BP W-1 0-05-16-03; Meadows @ Legacy Sec. 3; Cherry Creek Blvd —Asphalt Path; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW-10-05-16-04; Meadows @ Legacy Sec. 3; On-site & Cherry Creek Street Signs; Board Member Burke moved to approve. Board Member Watson. seconded. Request approved 2-0. Resolution BPW-10-05-16-05; Woodland Terrace at Carmel; Erosion Control; JBoard Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW-10-05-16-06; Barrington of Carmel; Paving and Walk/Storm and Curb; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW-10-05-16-07; Mainstreet Carmel; Stormwater Work; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW-10-05-16-08; Grannan Grove Subdivision; Street Signs/Common Area & Sidewalks/ADA Ramps; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. CONTRACTS Request for Purchase of Goods and Services; CrossRoad Engineers, P. C.; ($8,500. 00); Small Structure Culvert Lining — Additional Culvert; Additional Services 913,4; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; CrossRoad Engineers, P.C.; ($244,100.00); 41h Street SE, Rangeline Road Roundabout, 4th Street SW— Construction Inspection; Additional Services #15; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; United Consulting; ($19,450. 00); Spring Mill Road Reconstruction from 111 `h Street to Main Street — Design Supplement; Additional Services #6; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Indiana Department of Transportation; ($1, 000, 000); Local Roads and Bridges Matching Grants; 4`h & Rangeline Roundabout & Construction of 4`h from 3rd to 1st; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Interlocal Agreement; ($24,800) Town of Zionsville; Construction of a Path on 116`h Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Indy Trolley, LLC; ($3,053.25) Trolley for December Events; Additional Services Agreements; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Commission on Accreditation for Law Enforcement Agencies, Inc; Addendum to Accreditation Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Meg & Associates, LLC; ($10, 000) Event Planning Services for Carmel on Canvas; Additional Services Agreements; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. REQUEST TO USE CITY STREETSTROPERTY Request to Use Japanese Garden (Gazebo in Case of Rain); Community Get Acquainted Picnic; October 16, 2016; 3: 00 p.m. — 6: 00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use City Streets; HOA Fall Festival; October 22, 2016; 3: 00 p.m. — 9: 00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Palladium Center Green; Celebration Station; October 13, 2016; 11: 00 a. m. — 7:00 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use City Streets; Carmel on Canvas; September 16 & 17, 2016; 16—All Day and the 17' until 9 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. OTHER Request for Lane Restrictions/Open Pavement Cuts; Main Street/Smokey Road and River Road in Area Bound by 14e St, US31; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Lane Restriction; Old Meridian Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Additional Curb Cut; 10520 Roxley Bend Lot 5 Windsor grove II; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Lane Restrictions/Open Pavement Cuts; Old Meridian Street & Carmel Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Sidewalk Easement; Carmel View Drainage Project #16 -SW -12 (Nine Agreements); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Right of Entry; 136`h Street Between Gray & Keystone Multi- Use path (Ten Agreements); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Final Plat Approval; Camden Walk; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Replat Approval; The Cottages at Carmel; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Stormwater Technical Standards Variance; Kensington Green — Sections 302.06(2), Section 302.06(12) and Section 302-12; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Variance; 10533 Iron Horse Lane; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Variance; 12012 Leighton Court; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Consent to Encroach; 10533 Iron Horse Lane; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Consent to Encroach; 12012 Leighton Court; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Burke motion to add-on agenda item. Watson second. Motion approved 2-0. Request for Purchase of Goods and Services; Letter of Intent; Virgin Pulse, Inc. Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Board Member Burke recessed the meeting at 10:108 a. m. Meeting was reconvened at 10:20. 1 1 Chief David Haboush, Fire Chief, reviewed bids and recommended awarding bid to SBACAS for Breathing Air Trailer. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Jeremy Kashman, City Engineer, reviewed bids and made a recommendation to award 16 -ENG - 101— 4rh Street SW— I" Avenue SW to Monon Boulevard to Crider & Crider. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. ADJOURNMENT Board Member -Burke adjourned tVmeefing at 10:24 Christine S. Pain — Clerk -Treasurer// Approved Gum /Si� L�' r Mayl James Brainard ATT E- 7 ZI Christine S. Pa - Clerk -Treasurer