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Home My WebLink AboutHWC Engineering. Inc/Eng/Adl Serv #3/68,000/Carmel Drive and AAA Way Road and Drainage ImprovementsHWC Engineering, Inc. Engineering - 2016 Appropriation #2016 COIT Bond; P.O. #34311 Contract Not To Exceed $68,000.00 ! nc ADDITIONAL SERVICES AMENDMENT TO AGREEMENT. FOR PURCHASE OF GOODS AND SERVICES THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and between the City of Carmel and HWC Engineering, Inc. (the 'vendor"), as City Contract dated April 15, 2015 shall amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment.and.shall remain in full force and. -effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA by and through its Board of Public Works and Safety By: N 0+ � f6�?At James Brainard, Presiding Officer Mary Ann yurke, Member Date: vl AZ Lori jDate�: �Watson, _ember ✓ 1 a Christine Pau!W. Clerk-Tr#asurer vd, I\':1SaM wvaaWnd.S.wNGuI,S,sEnK6rtrmg12116tlI\\'CF.nf=aiap-ASA RIA-11hM16S:tiPNI HWC Engineering, Inc. Authorized Signature Printed Name 1 f6sI1A Title FIDIrlN: 35% 17 p3q� Last Four of SSN if Sole Proprietor: Date: /1 ` ?' 119 City of Carmel Carmel Drive/AAA Way Road & Drainage Improvements The scope of work consists of the following: DRAINAGE • Analyze and inventory existing storm sewer network in the area (area depicted in Exhibit 1) INTERSECTION IMPROVEMENTS • Concept development and preliminary cost estimates to assist in scoping the intersection The following describes the initial services proposed to develop the final scope of work necessary to meet the City's goals for the projects. The fees associated with the final design and construction will be determined once the scope has been identified. DRAINAGE 1. Storm Sewer GIS Survey a. HWC will compile comprehensive mapping of the City's existing storm sewer system in the study area depicted in Exhibit 1 based on information provided by the City and obtained during site visits. Existing aerial photography, LiDAR, and other GIS data shall be used as the basis for this regional mapping and overall study calculations and alternatives evaluation. b. Conduct site reconnaissance visits to observe the existing condition of above-ground/visible drainage facilities and features pertaining to the study. HWC will take basic measurements of the sizes of drainage infrastructure where information is required or missing. E HWC will provide GPS mapping services to verify the location, approximate elevation, pipe size and materials for the existing storm network. d. Completed storm sewer mapping will be prepared per the City's GIS database format and provided to the City in the desired file formats to update the City's GIS mapping for this project area of detailed study identified in Exhibit 1. e. HWC will attend 1 meeting with the City during this task. 2. Storm Sewer Televising a. R& R Visual, as a sub-contractorto HWC, will perform a televising inspection of portions of the existing storm sewer system. HWC will make televising data available to the City after receiving it from the sub -contractor. The area of televising is currently limited to not exceed 5,000 linear feet of storm sewer including the network entering from the northwest of Hunter's Glen, storm sewers located within Carmel Drive that are currently isolated in City mapping, and the eventual outfall to the Keystone Parkway right-of-way. Additional areas of investigation outside what is identified in Exhibit 1, would require additional fee. 3. Drainage Analysis and Study a. Consult with the City to determine and collect available data including past studies, GIS mapping, configuration of existing drainage infrastructure, past development plans, as-builts, correspondence with regulatory agencies, previous drainage calculations and plans, rainfall data and descriptions of identified problem areas.cv ¢¢ Q .I__iiI eT o `may b. Meet with the City department personnel to identify problem drainage areas as well as a general discussion of issues related to the project area's storm drainage system. c. HWC will delineate the relevant watershed boundaries. Hydrologic computer models will be generated to predict peak runoff rates and runoff volumes for various statistical rainfall events at critical storm sewer junction and problem areas identified with the help of the City. d. Describe the general pattern of storm water runoff in identified problem areas, and analyze the condition and capacity of existing drainage facilities with respect to current and projected discharge rates and volumes. Analysis will utilize computer-based hydrologic and hydraulic models to identify facilities that are undersized and the required size of design alternatives. e. Based on the documented needs of the study areas and subsequent quantitative analysis, HWC will develop and evaluate engineering solutions for key drainage problem areas as well as conceptual layout for drainage improvements to be incorporated into pending transportation improvements on Carmel Drive. Potential projects could include new or upgraded storm sewers, new or upgraded inlets, and channel or swale improvements. The following tasks will be provided by HWC's study of the overall watershed area. L HWC will review existing plans, studies, and other available records to establish whether adequate detention storage is provided existing developments and what future development may be limited to as far as downstream drainage conditions and existing sewer capacities. ii. HWC is committed to low -impact development. HWC will identify and present to the City viable green infrastructure elements within recommended alternatives. f. Once all the recommended capital needs are identified with budgetary project costs, HWC will meet with the City to determine priorities and potential implementation timelines. Projects will be prioritized and a phasing plan developed in accordance with the City's capacity to fund capital improvement projects as well as items that will be incorporated into transportation improvements along Carmel Drive. g. Conduct a final presentation of study findings, recommendations, project costs, and implementation schedule to the City and other interested stakeholders. h. The deliverable for the drainage study is a technical summary report which will, as appropriate, contain an identification of current problems; discussion of methods and results of quantitative analysis; schematic layouts, sketches and conceptual design criteria to indicate the recommended solutions; initial evaluation of environmental and permitting issues; and the development of an implementation/phasing schedule. This report will be accompanied by an engineer's opinion of probable construction costs for each solution recommended. I. HWC will attend 2 meetings during this task. INTERSECTION IMPROVEMENTS 4. Concept Development — Intersection Improvement The first phase of work will be to develop conceptual plans for options to incorporate improvements at the AAA Way -Carmel Drive intersection for discussion with the stakeholders. In this phase, HWC will provide the following: a. Provide conceptual plans on aerials for the following three roundabout alternatives incorporating the new connection and the intersection of AAA Way on Carmel Drive. L 1 large oval, 2 lane roundabout including deflections at the entrances and exits. ii. 2 separate, 2 lane roundabouts. iii. 1 "dogbone", 2 lane roundabout. b. Review and evaluate the 3 concepts and provide technical comments to aid indecision making. EEXFaIB1T 20 c. Evaluate impacts for proposed needed right of way and impacts to parking. d. Show proposed conceptual landscaping details. e. Present the alternatives with estimated construction costs. f. HWC will participate in up to three (3) meetings FEE SCHEDULE HWC shall provide the each of the services described above for a fee schedule, as follows: Work element Fee structure Fee 1. Storm Sewer GIS Survey Lump Sum $12,000 2. Storm Sewer Televising Hourly, not to exceed $14,000 3. Drainage Analysis and Study Lump Sum $17,000 4. Concept Development— Intersection Imp. Hourly, not to exceed $25,000 SCHEDULE Task 1. Storm Sewer GIS Survey 2. Storm Sewer Televising 3. Drainage Analysis and Study 4. Concept Development — Intersection Imp. Total Fees: $68,000 Timeframe Complete within 60 days of NTP Complete within 60 days of NTP Complete within 60 days of NTP Complete within 60 days of NTP "AHI IT C'(`I uepartment: 2200 Fund: 0 COIT Bond Fund Account: 94-650.04 1 Each ASA 3 - Carmel Drive and AAA Way Road and Drainage $68,000.00 $68,000.00 Improvements Send Invoice To: Skip Tennancour American Structurepoint, Inc. 8425 Wicklow Way Brownsburg, IN 46112 2016 COIT Bond /�� Carmel �fJ INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 LL Page 1 of 1City PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT _ 34311 ONE CIVIC SQUARE -� 35-6000972 _ THIS NUMBER MUST APPEAR ON INVOICES, /VP CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS, FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 1117/2016 366795 Project 16 -ENG -46; Contract Date 04.15.15 H W C ENGINEERING City Engineering's Office VENDOR 601 SOUTH 3RD ST SHIP 1 Civic Square TO Carmel, IN 46032- . TERRE HAUTE, IN 47807 - Kate Lustig PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 10013 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE I EXTENSION uepartment: 2200 Fund: 0 COIT Bond Fund Account: 94-650.04 1 Each ASA 3 - Carmel Drive and AAA Way Road and Drainage $68,000.00 $68,000.00 Improvements Send Invoice To: Skip Tennancour American Structurepoint, Inc. 8425 Wicklow Way Brownsburg, IN 46112 2016 COIT Bond PLEASE INVOICE IN DUPLICATE Sub Total $68,000.00, DEPARTMENT I ACCOUNT + PROJECT PROJECTACCOUNT AMOUNT PAYMENT $68,000.00 SHIPPING INSTRUCTIONS ' A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN 'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN 'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPR.J TION SUFFICIENT TO PAY FOR THE ABOVE ORDER. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOFAND SUPPLEMENT THERETO. ORDERED BY —_ TITLE rnNITRnI Kin Zit Q 1 I-., ---------- P�f 4 L L PLEASE INVOICE IN DUPLICATE Sub Total $68,000.00, DEPARTMENT I ACCOUNT + PROJECT PROJECTACCOUNT AMOUNT PAYMENT $68,000.00 SHIPPING INSTRUCTIONS ' A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN 'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN 'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPR.J TION SUFFICIENT TO PAY FOR THE ABOVE ORDER. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOFAND SUPPLEMENT THERETO. ORDERED BY —_ TITLE rnNITRnI Kin Zit Q 1 I-., ----------