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Home My WebLink AboutEngle’s Tree Moving & Landscaping, Inc/Street/Adl Serv #1/44,000/Snow Removal at Various LocationsEngle's Tree Moving & Landscaping, Inc. Street - 2016 Appropriation #43-509; P.O. #34186, 34185, 32570 Contract Not To Exceed $44,000.00 ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PURCHASE OF GOODS AND SERVICES�"ri; THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and between the. City of Carmel and Engle's Tree Moving & Landscaping, Inc. (the "Vendor"), as City Contract dated December 16, 2015, shall amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". Furthermore, the terms of the Agreement shall be amended to include the E -verify requirement as stated in Indiana Code § 22-5-1.7 et seq., which is attached hereto and incorporated herein as Exhibit "B", as well as the required E -verify Affidavit, attached hereto and incorporated herein as Exhibit "C". Also, pursuant to I.C. § 5-22-16.5, Vendor shall certify that in signing this document, it does not engage in investment activities within the Country of Iran. The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA by and through its Board of Public Works and Safety By: N� James Brainard, Presiding Officer Date: Mary Ann B, mb r Date: Lori S. Watson, ember Date: I J- Z I A TE Christine Paule , Clerk -Tre su Date: 71f 76/ [XACon1mc1sNmCSscs & Goods Svcs\Strcct12016\Eng1cs Qmlily Trcemosing -ASA #I.doc:10/26/2016 7:00 PA Engle's Tree Moving & Landscaping, Inc. By: Authorized Sign ure Printed Name C,po Title 1V�13 FID/TIN:?/// Y-0 Last Four of SSN if Sole Proprietor: S-7-35— Date: S73S Date: 8- 2-1— 11P Snow Removal Specification for City Center The following specifications are for the City Center, Indiana Design Center, and the Nash sidewalks. The following list of specifications is not exhaustive and the City retains the right to change or alter the specifications without notice. The City Center Complex is a residential/ business area and will have a zero tolerance approach. The approximate sq footage of the City Center area is 128,014 sf and the Indiana Design Center in square footage is 17,134, and the Nash sq footage is 6,840. One site manager, provided by the contractor, shall be in charge of overseeing the snow removal of these areas. The site Manager will also serve as the point of contact to the City of Carmel here -in called owner. The site manager shall constantly monitor the area and be in contact with the Street Commissioner or Operation Managers, here- in called City Representative. All snow removal equipment that comes in contact with any of the pavement types located in these areas shall have rubber cutting edges. Metal cutting edges maybe used on perimeter sidewalk areas that border Rangeline Rd and City Center Dr, Rangeline Rd and 151 Ave SW, as well as Rangeline Rd and Veterans Way. Power brooms are also acceptable when applicable. Salt maybe used on all sidewalk areas that border Rangeline Rd and City Center Dr, Rangeline Rd and 15t Ave SW, as well as Rangeline Rd and Veterans Way. Salt may only be used on any of the brick pavers with prior approval from one of the above mentioned City Representatives. Otherwise, owner provided non chloride liquid will be used exclusively on the brick pavers. The provided de-icer is the only method for cleaning the sidewalks surrounding the Indiana Desigri Center. Other than the provided de-icer, no additional equipment will be furnished by the Street Department. Application of the liquid deicer will need to be done following the manufacturer's recommendations, no spray nozzles. The liquid de -icier will be housed behind CFD Station 1. It is recommended that the application be done with a system utilizing GPS Flow Control valve and Monitor Once the snow reaches a depth of 3"+ it will need to be hauled off and stockpiled at a predetermined location by Owner. Throwing snow over the south side of the City Center building may be considered with prior approval from a City Representative. Your quote price needs to reflect a per snow cost including the application of the liquid deicer. The breakdown is as follows: 1- 1-3" of snow can be melted. Hauling it away will be up to the discretion of the City Representative. 2- 3-6" of snow will need to be hauled away. 3- 6" or more will be based on time and materials. The winning bid will be based on the lowest overall "per snow price" for numbers 1 and 2 in a 22 event season with 3 times of hauling the snow away. The contractor will be responsible for repairing/replacing any and all damage directly related to the snow removal. Please provide a list of all equipment that can be used and an hourly rate for each piece. This will be used for the + 5" snows for time and material cost. Invoices of winningvendorwill need to reflect prices separately itemized as right-of-way areas and non- right-of-way.areas. EXHIBIT n 2 - r� iEurEsswarw��aaoaaa7n '�# � •Re�f7fx7rYiirb aCaa$ox1a3 fes! 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I •i,� � "'1�!t3 �i*=''s� �_ rn X C3 l Hamilton County Map November 5, 2015 N 1:1,440 " o 0.01 0.02 ooa mi 0 0.0175 0.035 0 07 km Bmenep rf-mat, n hem. �i .i,{•� yv, 1 ti,,,,er�f.fhi � �../ t. _��,. ��. ^�� ` ., Cf p ''� l j f ¢Ll �►'i` ~ • j ^,.i. ��js.��;is�s�`��. ,d,. % j M' p'r .t � 'l �:y j`' t ti - � - � t,, :- ��sjib ►n ta� ' . +-„�,• .t a'"tom• k`` �� ,I � L;'��,h}i}�, f •e �'+ ✓� ' �, ► � N nu kb Iq UA Ilk 14 -��! . � • At, — ��Jr F +e�'•�`='"�4, ,,,� �,,,i•' L �""" c 4 4 1. �# � 1S •' � . �` M , x ' � t I� Jy ' -t1T1 •.tom`• Q�!'S <`• 'rte, • 'x�+tr• , �' ' �� , '� ii� �� t • ,� �„� � 9 '1' -. ;� r ! 1 p�4 y Engle's Tree Moving & Landscaping, Inc. Street - 2016 Appropriation #43-509; P.O. #34186,34185, 32570 Contract Not To Exceed $44,000.00 EXHIBIT "B" E -verify requirement All terms defined in I.C. § 22-5-1.7 et seq. are adopted and incorporated into this section of the Amendment. Pursuant to I.C. § 22-5-1.7 et seq., Vendor shall enroll in and verify the work eligibility status of all' of its newly -hired employees using the E -Verify program, if it has not already done so as of the date of this Addendum. Vendor is further required to execute the attached Affidavit, herein referred to as "Exhibit C", which is an Affidavit affirming that: (i) Vendor is enrolled and is participating in the E -verify program, and (ii) Vendor does not knowingly employ any unauthorized aliens. This Addendum incorporates by reference, and in its entirety, attached "Exhibit C." In support of the Affidavit, Vendor shall provide the City with documentation that it has enrolled and is participating in the E -Verify program. This Agreement shall not take effect until said Affidavit is signed by Vendor and delivered to the City's authorized representative. Should Vendor subcontract for the performance of any work under this Addendum, the Vendor shall require any subcontractor(s) to certify by affidavit that: (i) the subcontractor does not knowingly employ or contract with any unauthorized aliens, and (ii) the subcontractor has enrolled and is participating in the E -verify program. Vendor shall maintain a copy of such certification for the duration of the term of any subcontract. Vendor shall also deliver a copy of the certification to the City within seven (7) days of the effective date of the subcontract. If Vendor, or any subcontractor of Vendor, knowingly employs or contracts with any unauthorized aliens, or retains an employee or contract with a person that the Vendor or subcontractor subsequently learns is an unauthorized alien, Vendor shall terminate the employment of or contract with the unauthorized alien within thirty (30) days ("Cure Period"). Should the Vendor or any subcontractor of Vendor fail to cure within the Cure Period, the City has the right to terminate this Agreement without consequence. The E -Verify requirements of this Agreement will not apply, should the E -Verify program cease to exist. JX:1ContmctslPro1Sres & Goods Svcs\Strecl12016tEugles Quality Treemocing -ASA Nl.doc:10/26/2016 7:00 PMJ Engle's Tree Moving & Landscaping, Inc. Street - 2016 Appropriation #43-509; P.O. #34186, 34185, 32570 Contract Not To Exceed $44,000.00 Exhibit "C" E -Verify Affidavit being first duly sworn, deposes and says that he she is familiar Jh and has perso 1 knowledge of the facts herein and, if called as a witness in this matter, could testify as follows: 1. I am over eighteen (18) years of age and am competent to testify to the facts contained herein. 2. Iam now and at all times relevant herein have been employed by '_ N R he'r / a K a 'c g4 r K q (the "Company") in the position of L- 0 ha ,-- 3. I am familiar with the employment policies, practices, and procedures of the Company and have the authority to act on behalf of the Company. 4. The Employer is enrolled and participates in the federal E -Verify program and has provided documentation of such enrollment and participation to the City of Carmel, Indiana. 5. The Company does not knowingly employ any unauthorized aliens. FURTHER AFFIANT SAYETH NOT. / EXECUTED on the (9 day of 20�. Printed: I certify under the penalties for perjury under the laws of the United States of America and the State of Indiana that the foregoing factual statements and representations are true and correct. Printed: yo IXAConuactssTroESva & Goads Svcs\Strtx1120161Englcs Quality Trocmosing - ASA N IAoc: 10126/2016 7:00 PMi v C11y ®f Ccarmel INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 Page 1 of 1 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 34186 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, AIP CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL -1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 10/18/2016 360492 Snow Removal - Out of RNV ENGLE'S QUALITY TREE MOVING Street Department VENDOR 24910 RAY PARKER ROAD SHIP 3400 W. 131st Street TO Carmel, IN 46074- ARCADIA, IN 46030 - (317) 733-2001 PURCHASEID BLANKET CONTRACT PAYMENTTERMS FREIGHT 9457 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department: 1206 Account: 43-509.00 1 Each Send Invoice To: Street Department 3400 W. 131st Street Carmel, IN 46074 - Fund: 101 General Fund Contracted Snow Removal - Out of Right of Way Ora $31,835.00 Sub Total $31,835.00 $31,835.00 (317) 733-2001 PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECTACCOUNT AMOUNT PAYMENT $31,835.00 SHIPPING INSTRUCTIONS ' AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN `SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN •C.0 D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY ' (/ Dave Huffman TITLE Director CONTROL NO. 34186 CLERK -TREASURER Steve Engelking Administration City CarmeI INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 Page 1 of 1 PURCHASE ORDER NUMBER ®f FEDERAL EXCISE TAX EXEMPT 34185 THIS NUMBER MUST APPEAR ON INVOICES, AIP ONE CIVIC SQUARE 35-6000972 CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 10/20/2016 360492 Snow Removal - In R/w ENGLE'S QUALITY TREE MOVING Street Department VENDOR 24910 RAY PARKER ROAD SHIP 3400 W. 131st Street TO Carmel, IN 46074- ARCADIA, IN 46030 - (317) 733-2001 PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 9525 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Depan`ment., 2201 Fund., 201 Motor Vehicle Highway FND Account: 43-509.00 1 Each Send Invoice To: Street Department 3400 W. 131 st Street Snow Removal - In RNV Carmel, IN 46074- I - 1 .� 4R-�°� (317) 733-2001 PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECTACCOUNT AMOUNT PAYMENT $3,000.00 SHIPPING INSTRUCTIONS ' AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN *SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN •C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. 'PURCHASE ORDER NUMBER MUST APPEARALL SHIPPING LABEL *THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY Dave Huffman TITLE Director $3,000.00 $3,000.00 Sub Total $3,000.00 CONTROL NO. 34185 CLERK -TREASURER City Carmel INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 Page 1 of 1 PURCHASE ORDER NUMBER ®f FEDERAL EXCISE TAX EXEMPT 32570 THIS NUMBER MUST APPEAR ON INVOICES, AIP ONE CIVIC SQUARE 35-6000972 CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL -1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 12/17/2015 360492 Snow Removal - City Center ENGLE'S QUALITY TREE MOVING Street Department VENDOR 24910 RAY PARKER ROAD SHIP 3400 W. 131st Street TO Carmel, IN 46074- ARCADIA, IN 46030 - (317) 733-2001 PURCHASE ID BLANKET CONTRACT PAYMENTTERMS FREIGHT 1187 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department., 2201 Account., 43-509.00 1 Each Send Invoice To: Street Department Fund: 201 Motor Vehicle Highway Snow Removal - City Center $12,300.00 Sub Total $12,300.00 $12,300.00 lb• �N-�.�i� Qcv�li�tce �� y 36� 3400 W. 131st Street Carmel, IN 46074- (317) 733-2001 PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECTACCOUNT AMOUNT PAYMENT $12,300.00 SHIPPING INSTRUCTIONS `A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN 'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN TO n SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. *PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL *THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY Dave Huffman TITLE Director CONTROL NO. 32570 CLERK -TREASURER Steve Engelking Administration