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Home My WebLink AboutVive Exterior Design, LLC/Street/Adl Serv #2/Snow Removal at Various LocationsVive Exterior Design, LLC Street - 2016 Appropriation #43-509.00; P.O. #34188,32569,32568,34190 Contract Not To Exceed $38,500.00 ; ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PURCHASE OF GOODS AND SERVICES THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and between the City. of Carmel and Vive Exterior Design, LLC (the "Vendor"), as City Contract dated December 2, 2015, shall amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". Furthermore, the terms of the Agreement shall be amended to include the E -verify requirement as stated in Indiana Code § 22-5-1.7 et seq., which is attached hereto and incorporated herein as. Exhibit "B", as well as the required E -verify Affidavit, attached hereto and incorporated herein as Exhibit "C". Also, pursuant to I.C. § 5-22-1.6.5, Vendor shall certify that in signing this document, it does not engage in investment activities within the Country of Iran. The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA by and through its Board of Public Works and Safety By: 8�- James Brainard, Presiding Officer Date: Mary Ann,8urke, M m714 Date: 1 oZ 7 NMY71NIF44—in Christine Pauli C ei Date: 17. [X:\Connacts\Prof.Sws & Goods Svcs\Str=1\2016Whv E.ncrior Design -ASA #1 - 12-2-16 contma.doc:10126/2016 6:54 PM] Vive Exterior Design, LLC By: Autho 'zed� -yA-i,! CO `lam Printed Name f gE5"7c� Title FID/TIN: + -OS 654 � Last Four of SSN,if Sole Proprietor: Date: 1I —15-16 Snow Removal Specification for Palladium, Tarkington The following specifications are for the Palladium, the Tarkington Garage, the Mezz, and the North side sidewalks on City Center from Rangeline Rd to 3`d Ave SW. The following list of specifications is not exhaustive and the City retains the right to change or alter the specifications without notice. The approximate sq footage of the Palladium area is 30,894 and the Tarkington Parking Garage square footage is 51,697, the Mezz is 7,120, and the North City Center sidewalk is 8,800. One site manager, provided by the contractor, shall be in charge of overseeing the snow removal of these areas. The site Manager will also serve as the point of contact to the City of Carmel here in called owner. The site manager shall constantly monitor the area and be in contact with the Street Commissioner or Operation Managers, here in called City Representative. All snow removal equipment that comes in contact with any of the pavement types located in these areas shall have rubber cutting edges. Metal cutting edges maybe used on perimeter sidewalk areas that border 3`d Ave SW and City Center Dr. Power brooms are also acceptable when applicable. Salt maybe used on all sidewalk areas that border 3`d Ave SW and City Center Dr. Salt may only be used on any of the brick pavers with prior approval from one of the above mentioned City Representatives. Otherwise, owner provided non chloride liquid will be used exclusively on the brick.pavers.. Other than the provided de-icer, no additional equipment will' be furnished by the Street Department. Application of the liquid deicer will need to be done following the manufacturer's recommendations, no spray nozzles. The liquid de -icier will be housed behind CFD Station 1. It is recommended that the application be done with a system utilizing GPS Flow Control valve and Monitor Once the snow reaches a depth of 3"+ it will need to be hauled off and stockpiled at a predetermined location by Owner. Throwing snow over the south side of the building may be considered with prior approval from a City Representative. Your bid price needs to reflect a per snow cost including the application of the liquid deicer. The breakdown is as follows: 1- 1-3" of snow can be melted. Hauling it away will be up to the discretion of the City Representative. 2- 3-6" of snow will need to be hauled away. 3- 6" or more will be based on time and materials. The winning bid will be based on the lowest overall "per snow price" for numbers 1 and 2 based on a 22 event season with 3 times of hauling the snow away. The contractor will be responsible for repairing/replacing any and all damage directly related to the snow removal. EXHIBIT Please provide a list of all equipment that can be used and an hourly rate for each piece. This will be used for the + 6" snows for time and material cost. Invoices of winning vendor will need to reflect prices separately itemized as right-of-way areas and non - right -of -way areas. EXHIBIT r� CARMEL STREET DEPARTMENT 20152016 SIDEWALK SNOW REMOVAL LABOR HOURLY RATE 35 A ?- EQUIPMENT: *40 0 E:CH1CiiT 3 J 4 Hamilton County Map November 5, 2015 N 1:840 0 0005 0.01 002m Parcels ,1 , I I ' i ' 0 0.01 002 0.04 km Basemap nformatlonhara EXHIBIT Hamilton County Map Au u uua u.uI u.uz mi 0 0 0075 0.075 0 03 km Basernap Wornmbon here AA ANY vive exterior design 12595 Cumberland Road Fishers, IN 46038 p.317.773.9933 f.317.773.9944 www.viveexterior.com October 5, 2016 Attn: Dave Huffman City of Carmel Dave, Vive would like to accept the renewal for the 2016-2017 snow removal and will not be raising our prices and will remain the same as last year. Please let me know -if we can assist you in any other way. Sincerely, Ryan Coyle President �` 6 Vive Exterior Design, LLC Street - 2016 Appropriation 443-509.00; P.O. #34188, 32569, 32568, 34190 Contract Not To Exceed $38,500.00 EXHIBIT "B" E -verify requirement All terms defined in I.C. § 22-5-1.7 et seq. are adopted and incorporated into this section of the Amendment. Pursuant to I.C. § 22-5-1.7 et seq., Vendor shall enroll in, and verify the work eligibility status of all of its newly -hired employees using the E -Verify program, if it has not already done so as of the date of this Addendum. Vendor is further required to execute the attached Affidavit, herein referred to, as "Exhibit C", which is an Affidavit affirming that: (i) Vendor is enrolled and is participating in the E -verify program, and (ii) Vendor does not knowingly employ any unauthorized aliens. This Addendum incorporates by reference, and in its entirety, attached "Exhibit C." In support of the Affidavit, Vendor shall provide the City with documentation that it has enrolled and is participating in the E -Verify program. This Agreement shall not take effect until said Affidavit is signed by Vendor and delivered to the City's authorized representative. Should Vendor subcontract for the performance of any work under this Addendum, the Vendor shall require any subcontractor(s) to certify by affidavit that: (i) the subcontractor does not knowingly employ or contract with any unauthorized aliens, and (ii) the subcontractor has enrolled and is participating in the E -verify program. Vendor shall maintain a copy of such certification for the duration of the term of any subcontract. Vendor shall also deliver a copy of the certification to the City within seven (7) days of the effective date of the subcontract. If Vendor, or any subcontractor of Vendor, knowingly employs or contracts with any unauthorized aliens, or retains an employee or contract with a person that the Vendor or subcontractor subsequently learns is an unauthorized alien, Vendor shall terminate the employment of or contract with the unauthorized alien within thirty (30) days ("Cure Period"). Should the Vendor or any subcontractor of Vendor fail to cure within the Cure Period, the City has the right to terminate this Agreement without consequence. The E -Verify requirements of this Agreement will not apply, should the E -Verify program cease to exist. jX:\Contracts\ProtSvcs & Goods Svcs\Strect\2016\Vitt Exterior Design -ASA #1 - 12-2.16 conuact.dm:1012612016 6:53 PMS Vive Exterior Design, LLC Street - 2016 Appropriation #43-509.00; P.O. #34188,32569,32568,34190 Contract Not To Exceed $38,500.00 Exhibit "C" E -Verify Affidavit ld % �Vg- Z>e51rgA1 ' lavAq CoYc.c , being first duly sworn, deposes and says that he/she is familiar with and has persork knowledge of the facts herein and, if called as a witness in this matter, could testify as follows: 1. I am over eighteen (18) years of age and am competent to testify to the facts contained herein. 2. I am now and at all times relevant herein have been employed by V1JJF (the "Company") in the position of 6wtcex- l f 51 f�C-•-�T 3. I am familiar with the employment policies, practices, and procedures of the Company and have the authority to act on behalf of the Company. 4. The Employer is enrolled and participates in the federal E -Verify program and has provided documentation of such enrollment and participation to the City of Carmel, Indiana. 5. The Company does not knowingly employ any unauthorized aliens. FURTHER AFFIANT SAYETH NOT. EXECUTED on the 16_day of t4 CV V.c.-tZ , 20 1 Printed: I certify under the. penalties for perjury under the laws of the United States of America and the State of Indiana that the foregoing factual statements and representations are true and correct. Printed: [X:\Contmcts\ProI.Svcs & Goods Svcs\Strcct\2016\Vise Exterior Design - ASA # I - 12-2-16 con0act.doc:1012612016 6:53 PM] City Carmel INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 Page 1 of 1 PURCHASE ORDER NUMBER of n FEDERAL EXCISE TAX EXEMPT 34188 THIS NUMBER MUST APPEAR ON INVOICES, AIP ONE CIVIC SQUARE 35-6000972 CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 10/21/2016 365802 Snow Removal - Palladium/Tarkington - In R/W VIVE EXTERIOR DESIGN Street Department VENDOR 12595 CUMBERLAND ROAD SHIP 3400 W. 131st Street TO Carmel, IN 46074 - FISHERS, IN 46038 - (317) 733-2001 PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 9530 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department., 2201 Fund., 201 Motor Vehicle Highway FND Account: 43-509.00 1 Each Right of Way Palladium Tarkington $7,826.40 Sub Total Ni iol Send Invoice To: Street Department; $7,826.40 $7,826.40 3400 W. 131st Street Carmel, IN 46074- t (317) 733-2001 PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT PAYMENT $7,826.40 SHIPPING INSTRUCTIONS ' AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN *SHIPPREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN 'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY Dave Huffman Steve Engelking TITLE Director Administration CONTROL NO. 34188 CLERK -TREASURER City Carmel INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 Page 1 of 1 PURCHASE ORDER NUMBER of FEDERAL EXCISE TAX EXEMPT 32569 THIS NUMBER MUST APPEAR ON INVOICES, A/P ONE CIVIC SQUARE 35-6000972 VOUCHER DELIVERY MEMO, PACKING SLIPS, CARMEL, INDIANA 46032-2584 SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 12/17/2015 365802 VIVE EXTERIOR DESIGN Street Department VENDOR 12595 CUMBERLAND ROAD SHIP 3400 W. 131st Street TO Carmel, IN 46074 - FISHERS, IN 46038 - (317) 733-2001 PURCHASE ID BLANKET CONTRACT PAYMENTTERMS FREIGHT 1186 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department: 2201 Fund. 201 Motor Vehicle Highway Account., 43-509.00 1 Each Right of Way Palladium Tarkington $16,514.00 Sub Total lo.�7Y-yoI6 661aiee $16,514.00 $16,514.00 AY 7/ x/73 i'I Send Invoice To: Street Department 3400 W. 131st Street Carmel, IN 46074- (317) 733-2001 PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECTAC COUNT AMOUNT PAYMENT $16,514.00 SHIPPING INSTRUCTIONS ' A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN 'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN 'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY Dave Huffman TITLE Director CONTROL NO. 32569 CLERK -TREASURER Steve Engelking Administration City Carmel INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 0031201155 002 0 Page 1 of 1 PURCHASE ORDER NUMBER ®f FEDERAL EXCISE TAX EXEMPT 32568 THIS NUMBER MUST APPEAR ON INVOICES, AIP ONE CIVIC SQUARE 35-6000972 CARMEL, INDIANA 46032-2584 PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN VOUCHER, DELIVERY MEMO, PACKING SLIPS, AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLI GATED BALANCE IN 'C 0 D SHIPMENT CANNOT BE ACCEPTED SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 11/5/2015 365802 Snow Removal- Non -ROW VIVE EXTERIOR DESIGN Street Department VENDOR 12595 CUMBERLAND ROAD SHIP 3400 W. 131st Street TO Carmel, IN 46074 - FISHERS, IN 46038 - (317) 733-2001 PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 861 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department: 1206 Account: 43-509.00 1 Each Send Invoice To: Street Department Fund: 101 General Fund Snow Removal A!�'�y 'Ill a $21,200.00 Sub Total Removal- Non- ROW- PalladiUm/ Tarkington $21,200.00 $21,200.00 3400 W. 131 st Street Carmel, IN 46074- (317) 733-2001 PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECTACCOUNT AMOUNT PAYMENT $21,200.00 ' A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A SHIPPING INSTRUCTIONS PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN `SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLI GATED BALANCE IN 'C 0 D SHIPMENT CANNOT BE ACCEPTED THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY 'u Dave Huffman TITLE Director CONTROL NO. 32568 CLERK -TREASURER Steve Engelking Administration City Carmel INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 Page 1 of 1 PURCHASE ORDER NUMBER ®f FEDERAL EXCISE TAX EXEMPT 34190 THIS NUMBER MUST APPEAR ON INVOICES, AIP ONE CIVIC SQUARE 35-6000972 ' AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A VOUCHER DELIVERY MEMO, PACKING SLIPS, CARMEL, INDIANA 46032-2584 'SHIP PREPAID. SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 10/20/2016 365802 Snow Removal - Palladium/Tarkington - Out of R/W VIVE EXTERIOR DESIGN Street Department VENDOR 12595 CUMBERLAND ROAD SHIP 3400 W. 131st Street TO Carmel, IN 46074 - FISHERS, IN 46038 - (317) 733-2001 PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 9526 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department: 1206 Account: 43-509.00 1 Each Send Invoice To: Street Department Fund: 101 General Fund Snow Removal - Palladium/Tarkington - Out of RNV $9,674.60 Sub Total d $9,674.60 $9,674.60 $ f,W." 3400 W. 131st Street 46074- IS, Carmel, IN (317) 733-2001 PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECTACCOUNT AMOUNT PAYMENT $9,674.60 ' AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A SHIPPING INSTRUCTIONS PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN 'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBU GATED BALANCE IN 'COD SHIPMENT CANNOT BE ACCEPTED THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. *PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY 'll Dave Huffman TITLE Director CONTROL NO. 34190 CLERK -TREASURER Steve Engelking Administration