The URL can be used to link to this page

Home My WebLink AboutRundell Ernstberger Associates, Inc/Eng/Adl Serv #1/110,450/Hazel Dell Parkway and Keystone Parkway Roundabout Landscape DesignRundell Ernstberger Associates, Inc. Engineering - 2016 Appropriation 2200-R4462401; P.O. 31921, 33464 Contract Not To Exceed $110,450.00 <a` ADDITIONAL SERVICES AMENDMENT TO y AGREEMENT FOR PURCHASE OF GOODS AND SERVICES THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and between the City of Carmel and Rundell Emstberger Associates, Inc. (the "Vendor"), as City Contract dated April 20, 2016 shall amend the terms of•the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The- terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA by and through its Board of Public Works •and _Safety By: N64y-f5r/A , - - James Brainard, Presiding 6fficer Date: Mary A�{ Burke, M bar Date: / Lori S. Date: ATTES .v hristine Pauley,C r -yrea rer Date: �/ rx i.Lmmt r,n&%A, el1(14:0141:: OMIJ Rundell Emstberger Associates, Inc. By: "K """etn uthorized Signature • Kevin Osbuen, ASLA, PLA Printed Name President Title FID/TIN: 473398747 Last Four of SSN if Sole Proprietor: Date: 11/21/2016 RUNDELLERNSTBERGER ASSOCIATES 13 September 2016 Mr. Jeremy Kashman, P.E. City Engineer City of Carmel 1 Civic Square Carmel, IN 46032 origin I I N D I A N A P 0 L I S email reaindyfdreasite.com internet lwww.reasite.com re: Hazel Dell Parkway & Keystone Parkway Roundabouts I Carmel, IN Contract Amendment No.1 Dear Jeremy: Rundell Ernstberger Associates, Inc. (REA) is pleased to submit the following Contract Amendment to our contract for landscape design services for the roundabouts on Hazel Dell Parkway and Keystone Parkway. This amendment includes proposed fees for Construction Documents, Bidding, and Construction Administration services, noted as "Part 2" in our Contract dated 4/20/16. Scope of work will be based on the approved Schematic Design plans and cost opinions prepared by REA in "Part 1" of the Contract. This amendment includes the services of our consultants Enverity (Electrical Engineering) and Landtech Design (Irrigation Design). REA will also coordinate with the Evan Lurie Gallery for integration of artwork on the Hazel Dell Parkway roundabouts at Main St and 126" Streets as a part of our services for this amendment. PROJECTED TIMELINE: We anticipate the following timeline for completion of these services, subject to Owner reviews and approvals: 50% Complete Construction Documents 4 weeks 90% Complete Construction Documents 4 weeks Final Construction / Bid Documents 2-3 weeks Bidding/Contract Award 6-8 weeks Construction Administration 24-32 weeks AMENDED COMPENSATION: Based on the above scope of work and timeline described above, REA proposes the following amended fees for the Contract: Part 1 -Schematic Design (services complete); Schematic Design Expenses $78,750.00 $250.00 Part 2 -Construction Documents, Bidding, Construction Administration: Construction Documentation $70,000.00 Bidding $11,250.00 4"i s Construction Administration $28,700.00 p or+i o— Expenses $500.00 618 E. MARKET STREET INDIANAPOLIS, INDIANA 46202 [3171 263.0127 FAX: 13171 263.2080 LOUISVILLE OFFICE: TE [5021 561.8676 FX 15021 561,9076 AHINT I o 2 AMENDED CONTRACT TOTAL Keystone & Hazel Deli Parkway RABs, p. 2 of a-Ilo, L4S0. CO • Services and Expenses will be billed monthly in accordance with the Contract. Jeremy, if the terms of this amendment are agreeable to you, please return return one signed copy to our office. Should you elect to utilize a different form of contract amendment, please attach a copy of this letter as an exhibit. Please contact me with any questions or concerns regarding this amendment. We appreciate the opportunity to continue our work on this project with the City of Carmel! Sincerely, Kevin Osburn, PLA, ASLA Principal Accepted: CITY OF CARMEL By: Date: IZEXH11GT A 2 BIZ Ci®� Ca�e�� INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120166 002 0 _ Page 1 of 1 ` PURCHASE ORDER NUMBER j JJjj,, ^ FEDERAL EXCISE TAX EXEMPT 33464 ONE CIVIC SQUARE �y' 35-6000972 T _ THIS NUMBER MUST APPEAR ON INVOICES, AIP CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SUPS, FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. ^ VENDOR N0.^� DESCRIPTION -- 11/14/2016 276515 Project 16 -ENG -15; Contract Date 04.20.16 RUNDELL ERNSTBERGER ASSOCIATES INC City Engineering's Office VENDOR 618 E MARKET ST SHIP 1 Civic Square TO Carmel, IN 46032 - INDIANAPOLIS, IN 46202 - Kate Lustig PURCHASEID BLANKET CONTRACT PAYMENTTERMS FREIGHT 10191 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICEEXTENSION Department 2200 Account: 44-624.01 1 Each Fund: 201 Motor Vehicle Highway Send Invoice To. City Engineering's Office Kate Lustig 1 Civic Square Carmel, IN 46032- ASA 1 - Hazel Dell Parkway and Keystone Parkway $39,500.00 $39,500.00 Roundabout Landscape Design fY � Sub Total 220 0 — 44 U 2140 1 PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT SHIPPING INSTRUCTIONS 'SHIP PREPAID. 'C.O.D. SHIPMENT CANNOT BE ACCEPTED. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY TITLE CONTROL No. 33464 CLERK -TREASURER X23, 2so00 — $39,500.00 PROJECT PROJECTACCOUNT AMOUNT PAYMENT $39,500.00 AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER City (f Carmel INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 Page 1 of 1 PURCHASE ORDER NUMBER SHIPPING INSTRUCTIONS FEDERAL EXCISE TAX EXEMPT 31 921 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, AIP CARMEL, INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 VOUCHER, DELIVERY MEMO, PACKING SUPS, SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 1/5/2016 276515 Project 16 -ENG -15; Contract Date 04.20.16 RUNDELL ERNSTBERGER ASSOCIATES INC Engineering VENDOR 618 E MARKET ST SHIP 1 Civic Square TO Carmel, IN 46032 - INDIANAPOLIS, IN 46202 - Kate Lustig PURCHASEID BLANKET CONTRACT PAYMENTTERMS FREIGHT 1643 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department: 2200 Fund: 201 Motor Vehicle Highway Account: 44-624.01 1 Each ASA 1 - Hazel Dell Parkway and Keystone Parkway $47,700.00 $47,700.00 Roundabout Landscape Design Send Invoice To: Engineering Kate Lustig 1 Civic Square Carmel, IN 46032 - PLEASE INVOICE IN DUPLICATE Sub Total $47,700.00 DEPARTMENT ACCOUNT d PROJECT Q PROJECTACCOUNT AMOUNT PAYMENT $47,700.00 SHIPPING INSTRUCTIONS ' A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN 'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN 'C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. *PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY TITLE CONTROL NO. 31921 CLERK -TREASURER